HomeMy WebLinkAbout20090821.tiffMEMORANDUM
*Ce\ TO: Board of Commissioners DATE: April 1st, 2010
VIiDcFROM: Barb Connolly, Comptroller
COLORADO SUBJECT: Renewal of 2009 Fuel Bid contract, Bid #6003-09
Extension of the 2009 fuel/propane bid recommendation.
A bid was done in 2009 for fuel and propane. In the bid, it stated that the contract could be
renewed up to 4 years at the discretion of Weld County. As part of that agreement, we would
like to extend the contract for one more year based on an increase by Agland for all appropriate
fuels. The contract term would be from April 26th, 2010 to April 25th, 2011.
Please see attached for more documentation.
pgL.and
AgLand, Incorporated
Corporate Office
260 Factory Road PO Box 338
Eaton, Colorado 80615
(970) 454-4093 CO/WY/NE 1-800433-4688
Fax: (970) 352-5680
E-mail: tkieftra'aglandinc.cnm
March 31, 2010
Weld County
915 10th Street
Greeley, CO 80631
Jay,
Agland proposes to amend the Weld County Petroleum bid. We would like to raise the bid by 2 1/2 %
effective April 26, 2010. This would be at all locations and all products.
If you have any questions you may reach me at 970-454-4086.
Sincerely,
Tim Kiefer
Agland Inc.
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BID REQUEST NO. B003-09
Page 6
PRICING CONDITIONS AND INFORMATION
1. Bidders shall identify the "Pad" and "Rack" on which the bid is based and shall include in the bid the most recent
PAD 4/5 Report showing the "base" price of the bid. The "base" price is the average Denver rack price that is the
refiner price to resellers at the terminal. The Pad 4/5 Report may be obtained from:
Oil Price Information Service (OPIS), 11300 Rockville Pike, Suite 1100, Rockville, MD 20852-3030,
Editorial #732-901-8800, Circulation Telephone # 301-287-2223
2. The selected supplier will be allowed to increase or decrease the "base price bid during the contract period (one (I))
year) as reflected by the average Denver rack price Pad 4/5 Report price changes. The supplier shall furnish a copy
of the Pad 4/5 Report and Rack invoice along with the Supplier's invoice for payment with each delivery to the
County of Weld.
3. Bidders shall include a "reseller's" price in the bid which shall be fixed for the contract period. The "reseller's" price
shall be that amount the bidder will add to the "base" price to cover the bidder's cost of service (delivery, overhead,
profit, etc.) to the County of Weld. The "reseller's" price shall not be increased during the contract period except for
Interstate Commerce Commission approved rail and truck increases.
4. Vendor must provide state approved Oxy-Fuel during required months per the air emission requirements. Vendor
may provide any type, but Weld County reserves the right to request a specific type, i.e. MTBE or Ethanol, in the
event the type supplied creates problems in County vehicles. If low bidder cannot provide specific type, the county
reserves the right to go to next low bidder until requested type is provided.
5. Extension of Terms. Contract may be renewable by both parties subject to necessary cost adjustments mutually
agreed upon for a period not to exceed 4, one year extensions. Public Works will be the approving authority for
extensions that do not exceed 5% of the current price of the contract. All other extensions must be approved by the
Weld County Board of County Commissioners.
GENERAL CONDITIONS
1. All bidders must submit with the bid MSDS on each product and proof that the products bid meet specifications.
At any time during the one-year period of the bid, the supplier will furnish to the County upon the request and at no
charge to the County, acceptable tests certifying the quality of the products delivered.
2. Bids shall be based on furnishing and delivery of fuel products within one (1) County of Weld working day after
notification by the County of Weld. Deliveries must be made no later than 3:00 p.m. Appropriate invoice and Pad
4/5 Reports shall be delivered to the Accounting Office at least weekly.
3. Bids will be based on the total annual cost to furnish and deliver estimated fuel quantities to the County of Weld at
the locations (Exhibit A) on demand throughout the year.
4. The vendor will measure all above ground storage tanks before filling and document this reading on forms provided
at each station. This regulation is per Section 3-4-2(a(4)(B) of Colorado's Storage Tank Regulations. An example of
this log is attached for your information.
5. Bidder will be responsible to coordinate with Weld County Public Works and obtain Mining Safety & Health
Administration (MSHA)required "Hazardous Awareness Training" for all delivery personnel prior to delivering to
any pit location.
6. Bidder will submit with their bid:
a) locations of available E85 fuel they provide within Weld County.
b) Their availability and or timeline to deliver E85 fuel to Weld County sites and tanks.
c) Availability of ULSD in 2006 2009.
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****************
REQUEST NO.
B003-09
****************
BOARD OF COUNTY COMMISSIONERS OF THE
COUNTY OF WELD, STATE OF COLORADO,
BY AND THROUGH ITS DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: MARCH 25TH, 2009
THIS DOCUMENT CONTAINS GENERAL INFORMATION FOR THE PURCHASING PROCESS OF
WELD COUNTY GOVERNMENT. ALL ITEMS MAY NOT BE APPLICABLE. ACTUAL BID
SPECIFICATIONS WILL BE FOUND FOLLOWING PAGE 5.
I. NOTICE TO BIDDERS
A. The Board of County Commissioners of the County of Weld, State of Colorado, by and through its
Director of Administrative Services, wishes to purchase the following:
FUEL - DIESEL, UNLEADED & PROPANE
FOR THE PERIOD OF APRIL 27th, 2009 THROUGH APRIL 27th, 2012
B. Bids for the above stated merchandise, equipment, and/or services will be received at the office of
the Weld County Purchasing Department, 3`d Floor, 915 10th Street, Greeley, Colorado, 80631
until: THURSDAY, APRIL 2ND, 2009 (a, 10:00 AM (WELD COUNTY PURCHASING TIME
CLOCK). BE ADVISED THAT THE WELD COUNTY CENTENNIAL CENTER, 915 10111
STREET, GREELEY COLORADO IS A SECURE FACILITY. ALL PERSONS
ENTERING THE BUILDING MUST PASS THROUGH SECURIY. IF YOU DECIDE TO
DELIVER YOUR BID IN PERSON YOU SHOULD ALLOW ENOUGH TIME TO ARRIVE
AT THE PURCHASING DEPARTMENT AT OR BEFORE THE ESTABLISHED BID
TIME.
II. INVITATION TO BID
A. The Board of County Commissioners of the County of Weld, State of Colorado, by and through its
Director of Administrative Services, requests bids for the purchase of the above -listed merchandise,
equipment, and/or services.
B. Said merchandise and/or equipment shall be delivered to: to be specified.
C. Bids shall include any and all charges for freight, delivery, containers, packaging, less all taxes and
discounts, and shall, in every way, be the total net price which the bidder will expect the Board of
County Commissioners of Weld County to pay if awarded the bid.
D. Bids may be mailed, faxed, or emailed. If mailed, bids should be in put in a sealed envelope tha
has the bid number and title of the bid typed or printed in plain sight. One original and one copy o_
the Bid must be submitted at the time of the bid opening. One complete bid document, which will b¢
the only official copy of the bid, shall be filed at the purchasing department. After certification o
the bid, by purchasing, the other copy will be sent to the applicable department(s) for review. Bid:
may be faxed to 970-336-7226 attention purchasing; and the vendor must include the following
statement on the facsimile, "I hereby waive my right to a sealed bid". Bids may be emailed to
mwalters(c7i,co.weld.co.us or reverett a co.weld.co.us. We will send you an email confirmation whet
we receive your bid/proposal.
MEMORANDUM
Mic
TO: Board of Commissioners DATE: April 6, 2009
FROM: Pat Persichino, Public Works Director
SUBJECT: 2009 Fuel Bid, B003-09
The Public Works Department recommends that the Board of Commissioners accept the bid from
Agland, Inc. for diesel, unleaded, E85 fuel, and propane. They were the low bidder on these items.
The contract is based on a market price and the evaluation is made comparing the bidders mark up.
If you have any questions, please contact me at extension 3768.
M: mona/wordfiles/bids/mfue109.doc
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WELD COUNTY PURCHASING
915 10TH Street Greeley CO 80631
E -Mail: mwalters(c�co.weld.co.us
E-mail: reverettco.weld.co.us
Phone: (970) 356-4000, Ext. 4222 or 4223
Fax: (970) 336-7226
DATE OF BID: April 2nd, 2009
REQUEST FOR: Fuel — unleaded, diesel, E-85 & propane
DEPARTMENT: Public Works Department
BID NO: #B003-09
PRESENT DATE: April 8'", 2009
APPROVAL DATE: April 22nd, 2009
VENDORS
AGLAND INC
32461 WCR #39
LUCERNE CO 80646
PETROLEUM TRADERS CORP
7120 POINT INVERNESS WAY
FORT WAYNE IN 46804
SOUTHERN COUNTIES OIL CO
Dba SCFUELS
PO BOX 4159
ORANGE CA 92863-4159
SAPP BROS TRAVEL CENTERS
7120 E 49TH AVENUE
COMMERCE CITY CO 80022
*A BID TABULATION WILL BE ON THE WEBSITE BY APRIL 7TH, 2009
4�09
mot&0
2009-0821
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