HomeMy WebLinkAbout20090522.tiffRESOLUTION
RE: APPROVE COLORADO WORKS PROGRAM AGREEMENT FOR SERVICES AND
LEASE AND AUTHORIZE CHAIR TO SIGN - SAINT VRAIN VALLEY SCHOOL DISTRICT
RE -1J
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Colorado Works Program Agreement for
Services and Lease between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, and
Saint Vrain Valley School District RE -1J, commencing July 1, 2008, and ending June 30, 2009, with
further terms and conditions being as stated in said agreement and lease, and
WHEREAS, after review, the Board deems it advisable to approve said agreement and
lease, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Colorado Works Program Agreement for Services and Lease between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Human Services, and Saint Vrain Valley School
District RE -1J be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement and lease.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 2nd day of March, A.D., 2009, nunc pro tunc July 1, 2008.
ATTEST:
Weld County Clerk to the
BY.
Deputy Cler to the Board
APPROVED AS TO FORM:
/45N-, C ty Attouley
Date of signature: `-/
BOARD OF COUNTY COMMISSIONERS
WELD GAUN Y COLORADO
Douglas ademac
B rbara Kirkmeyer
06' E cri
David E. Long
(7n;
2009-0522
H R0080
0-7/69
MEMORANDUM
�'\ = DATE: February 19, 2009
'1 O • TO: William F. Garcia, Chair, Board of County Commi�,io s
FROM: Judy A. Griego, Director, Human Servi e Depa�tl/mtFent'
COLORADO RE:
Colorado Works Program Agreement for Services and Lease
between the Weld County Department of Human Services
and St. Vrain Valley School District RE -1J
Enclosed for Board approval are Colorado Works Program Agreements for Services and Lease
between the Weld County Department of Human Services and St. Vrain Valley School District
RE -1J. This Agreement was presented at the Board's August 20, 2008, Work Session.
The Agreement continues the development of Multidisciplinary Youth Assessment Team
(MYAT) under a pro -active approach to assist Human Services and the community in meeting
the needs of at -risk youth and their families in Weld County by connecting or developing
positive alternatives for youth and families, strengthening families, and preventing these youth
from entering the Child Welfare or Youth Corrections systems.
The major provisions of this Agreement are as follows:
No
Contractor
Number to be Served
Maximum Contract
Amount
1
St. Vrain Valley School
District RE -1J
100 eligible youth and
families for a 35 -hour FTE
$37,492.00 per year
Human Services will provide "Office Space", as located in either the Weld County Department
of Human Services Building at 315 North 11th Avenue, Greeley, Colorado, or the Weld County
Southwest Administration Building at 4209 WCR 24 'h, Longmont, Colorado
The term of this Agreement is from July 1, 2008 through June 30, 2009.
If you have questions, please give me a call at extension 6510.
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2009-0522
Contract No.: PY08/09-CWP-25A
COLORADO WORKS PROGRAM AGREEMENT FOR SERVICES AND
LEASE BETWEEN WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND
ST. VRAIN VALLEY SCHOOL DISTRICT RE -1J
This Agreement and Lease, made and entered into the I `6rday of: 200& by and
between the County of Weld, a political subdivision of the State of Colorado, by and through the Board of
County Commissioners of the County of Weld, on behalf of the Weld County Department of Human
Services, hereinafter referred to as "Human Services", and the St. Vrain Valley School District RE -1J,
hereafter referred to as "St Vrain".
A) Human Services administers and funds educational and training activities under the Colorado Works
Program, as described in 9CCR 2503-1, Section 3.600 of the Colorado Department of Human Services'
Staff Manual, and Section 6,030 of the Weld County Department of Human Services Operations Manual.
Human Services has determined that it is appropriate and advisable to:
I) Continue the development of MYAT through its collaborative efforts with St.
Vrain under a pro -active approach to assist Human Services and the community
in meeting the needs of at -risk youth and their families in Weld County by
connecting or developing positive alternatives for youth and families,
strengthening families, and preventing these youth from entering the Child
Welfare or Youth Corrections systems.
2) Continue the MYAT collaborative environment among St. Vrain, Human
Services and other agencies and schools contracted by Human Services to
participate in MYAT in order to assist clients in developing coping skills and
strategies, which include developing appropriate relationships with community
resources.
3) Continue St. Vrain's and Human Services' efforts to develop MYAT quality
services and evidence -based practices and outcomes in the areas of:
a. A community -wide system to meet the needs of youth and families in
conflict or in need of positive youth development.
b. Specific treatment plans that incorporate access to existing community
services and the development of new service alternatives to address:
drug and alcohol issues including utilization of Detox, youth
services, education groups, support groups, Alcoholics
Anonymous, assessment and testing; and
mental health issues including assessment, individual
treatment, medication evaluations, psychological evaluations;
and
mediation/mentoring issues including family group
conferencing, mediation, teen parenting classes; and
Page 1 of 19
air - csg?
Contract No.: PY08/09-CWP-25A
educational and employment issues including interfacing with
schools and facilitating extracurricular recreational activities;
and
community issues including collaboration between various
agencies and coordination of mentoring, counseling and other
activities especially for south Weld County; and
juvenile delinquency issues including assessment, case
management, supervision, restorative justice, and other related
activities.
c. Case management services including interviewing, making appropriate
home visits, accepting the assignment of specific cases for purposes of
connecting services outlined in the treatment plan for families and
youth, reporting the outcomes of such treatment plans, and identifying
gaps, duplication, outcomes, and system modification needs.
3) Continue the expansion of quality services and outcomes of MYAT, which is
housed at Human Services in partnership with St. Vrain.
B) St. Vrain would be unable to provide full participation to this project without program
development funds to be made available under this Agreement. Resources from this
Agreement will allow St. Vrain to provide various levels of expertise from its organization to
meet the planning and implementation needs for this project.
WITNESSETH
WHEREAS, required approval, clearance and coordination has been accomplished from and with
appropriate agencies; and
WHEREAS, the County of Weld has provided Human/Social Services fund resources for
education, training, and support services for Weld County's low-income families; and
WHEREAS, positive youth development and the strengthening of families are major goals for
Colorado including Weld County; and
WHEREAS, meeting the needs of at -risk youth and their families in Weld County is a critical
issue; and
WHEREAS, Human Services and St. Vrain agree to a common planning goal of "intervening
successfully with families in the least intrusive manner while maximizing safety before they enter the child
welfare and juvenile justice systems; and upon entry into the child welfare systems, to expedite the positive
resolution of their treatment or case plans" ; and
WHEREAS, Human Services and St. Vrain agree that that a multi -disciplinary approach will
assist in building a strong collaborative system on behalf of at -risk youth and their families; and
Page 2 of 19
Contract No.: PY08/09-CWP-25A
WHEREAS, St. Vrain is dedicated to develop and participate in the Multidisciplinary Youth
Assessment Team (MYAT) with other agencies and school districts that are recognized experts in their
respective fields and that are contractors under MYAT; and
WHEREAS, St. Vrain has the expertise and wishes to commit the appropriate staff and managerial
support on behalf of MYAT to plan, collaborate, provide case management, and related services required of
MYAT; and
WHEREAS, Human Services wishes to enter into an agreement and lease with St. Vrain to enable
St. Vrain facilitate the positive development of youth and the strengthening of families through MYAT.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as
follows:
1. Term
This Agreement shall become effective on July 1, 2008, upon proper execution of this Agreement
and will expire June 30, 2009, subject to the termination provisions set forth in Paragraph 15,
below.
2. Scope of Services
Services shall be provided by St. Vrain and Human Services in compliance with Exhibit A, "Scope
of Services," a copy of which is attached hereto and incorporated herein by reference.
3. Payment Schedule
a. Payment shall be made as described in Exhibit B, "Payment Schedule," a copy of which
is attached hereto and incorporated herein by reference.
b. Unless otherwise instructed in Exhibit B, St. Vrain shall submit an itemized quarterly
billing to Human Services for all costs incurred pursuant to Exhibit A of this Agreement
in accordance with criteria established by Human Services. St. Vrain shall submit all
itemized quarterly billings to the Human Services no later than the fifteenth (15) day of
the month following the quarter the cost was incurred. Billings must be signed by St.
Vrain.
Failure to submit quarterly billings in accordance with the terms of this agreement shall
result in St. Vrain's forfeiture of all rights to be reimbursed for such expenses.
c. Payments to St. Vrain shall be made quarterly by Human Services upon receipt of such
itemized billings as required under Exhibits A, and B. Payments shall be made within
thirty (30) days after receipt of the itemized billing.
Page 3 of 19
Contract No.: PY08/09-CWP-25A
d. Reimbursement of costs incurred pursuant to this Agreement is expressly contingent
upon the availability of Weld County funds to Human Services. The Weld County Board
of County Commissioners has approved, through the Colorado Works program, funding
for the MYAT Program's 2008-2009 fiscal year.
e. Human Services shall not be billed for, and reimbursement shall not be made for, time
involved in activities outside of those defined in Exhibit A, and B. Work performed prior
to the effective date of this Agreement shall not be reimbursed or considered part of this
Agreement.
4. Financial Management
At all times from the effective date of this Agreement until completion of this Agreement, St.
Vrain shall comply with the administrative requirements, cost principles and other requirements
set forth in the Financial Management Manual adopted by the State of Colorado. The required
annual audit of all funds expended under General Assistance must conform to the Single Audit
Act of 1984 and OMB Circular A-133.
5. Payment Method
Unless otherwise provided in the Scope of Services and Payment Schedule:
a. St. Vrain shall provide proper quarterly invoices and verification of services performed
for costs incurred in the performance of the agreement.
b. Human Services may withhold any payment if St. Vrain has failed to comply with the
Financial Management Requirements, program objectives, contractual terms, or reporting
requirements as described in Exhibit B, 2.
6. Assurances
St. Vrain shall abide by all assurances as set forth in the attached Exhibit C, which is attached
hereto and incorporated herein by reference.
7. Compliance with Applicable Laws
At all times during the performance of this agreement, St. Vrain shall adhere to all applicable
federal and state laws, orders, and all applicable standards, regulations, interpretations or
guidelines issued pursuant thereto, This includes the protection of the confidentiality of all
applicant/recipient records, papers, documents, tapes and any other materials that have been or
may hereafter be established which relate to this Agreement. St. Vrain acknowledges that the
following laws are included:
- Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1
et. seq. and its implementing regulation, 45 C.F.R. Part 80 et. seq.' and
- Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Section
794, and its implementing regulation, 45 C.F.R. Part 84; and
Page 4 of 19
Contract No.: PY08/09-CWP-25A
- the Age Discrimination Act of 1975, 42 U.S.C. Sections 6101 et. seq.
and its implementation regulation, 45 C.F.R. Part 91; and
- Title VII of the Civil Rights Act of 1964; and
- the Age Discrimination in Employment Act of 1967; and
- the Equal Pay Act of 1963; and
- the Education Amendments of 1972; and
- Immigration Reform and Control Act of 1986, P.L. 99-603;
and all regulations applicable to these laws prohibiting discrimination because of race, color,
national origin, and, sex, religion and handicap, including Acquired Immune Deficiency
Syndrome (AIDS) or AIDS related conditions, covered under Section 504 of the Rehabilitation
Act of 1973, as amended, cited above. Included if 45 C.F.R. Part 74 Appendix G 9, which
requires that affirmative steps be taken to assure that small and minority businesses are utilized,
when possible, as sources of supplies, equipment, construction and services. This assurance is
given in consideration of and for the purpose of obtaining any and all federal and/or state financial
assistance.
8. Certifications
St. Vrain certifies that, at the time of entering into this Agreement, it has currently in effect all
necessary licenses, approvals, insurance, etc. required to properly provide the services and/or
supplies covered by this Agreement.
9. Monitoring and Evaluation
St. Vrain and Human Services agree that monitoring and evaluation of the performance of this
Agreement shall be conducted by St. Vrain and Human Services. The results of the monitoring
and evaluation shall be provided to the Board of Weld County Commissioners, as permitted by
law.
St. Vrain shall permit Human Services, and any other duly authorized agent or governmental
agency, to monitor all activities conducted by St. Vrain pursuant to the terms of this Agreement
The monitoring agency may in its sole discretion deem it necessary or appropriate, to examine
program data, special analyses, on -site checking, formal audit examinations, or any other
reasonable procedures. All such monitoring shall be performed in a manner that will not unduly
interfere with agreement work or with St. Vrain's work.
10. Modification of Agreement
All modifications to this agreement shall be in writing and signed by both parties.
II. Remedies
The Director of Human Services or designee may exercise the following remedial actions should
s/he find St. Vrain failed to satisfy the scope of work found in this Agreement. Failure to satisfy
the scope of work shall be defined to mean incorrect or improper activities or inaction by St.
Vrain. These remedial actions are as follows:
Page 5 of 19
Contract No.: PY08/09-CWP-25A
a. The Director of Human Services or designee will provide written notification related to
the St. Vrain failure to satisfy the scope of work described in this agreement within five
business days of discovery. St. Vrain will provide a plan to correct their failure within
five business days of receiving notification. Nothing in this paragraph shall be construed
to prevent Human Services from implementing the immediate activation of one of the
remedies set forth in paragraphs 11.b, 11.c. or 11.d., below.
b. Withhold payment to St. Vrain until the necessary services or corrections in performance
are satisfactorily completed;
c. Deny payment or recover reimbursement for those services or deliverables which have
not been performed and which due to circumstances caused by St. Vrain cannot be
performed or if performed would be of no value to the Human Services. Denial of the
amount of payment shall be reasonably related to the amount of work or deliverables lost
to Human Services;
d. Incorrect payment to St. Vrain due to omission, error, fraud, and/or defalcation shall be
recovered from St. Vrain by deduction from subsequent payments under this Agreement
or other agreements between Human Services and St. Vrain, or by Human Services'
initiation of a civil action to recover the funds as a debt due to Human Services or
otherwise as provided by law.
12. Representatives
For the purpose of this Agreement, the individuals identified below are hereby designated
representatives of the respective parties. Either party may from time to time designate in writing a
new or substitute representative(s):
For Human Services: For St. Vrain:
Mark Lindquist,
Name
13. Notice
Manager 2 Jackie Whittington Director Student Services
Title
Name Title
All notices required to be given by the parties hereunder shall be given by certified or registered
mail to the individuals at the addresses set forth below. Either party may from time to time
designate in writing a substitute person(s) or address to whom such notices shall be sent:
To: Human Services:
Judy A. Griego, Director
Jackie Whittington
P.O. Box A
395 South Pratt Parkway
Greeley, CO 80632
Longmont CO 80501
To: St. Vrain
Page 6 of 19
Contract No.: PY0S/09-CWP-25A
14. Litigation
St. Vrain shall promptly notify Human Services in the event that St. Vrain learns of any actual
litigation in which it is a party defendant in a case, which involves services provided under this
Agreement. St. Vrain, within five (5) calendar days after being served with a summons,
complaint, or other pleading which has been filed in any federal or state court or administrative
agency, shall deliver copies of such document(s) to the Human Services' Director. The term
"litigation" includes an assignment for the benefit of creditors, and filings in bankruptcy,
reorganization and/or foreclosure.
15. Termination
This Agreement may be terminated at any time by either party upon thirty (30) days written
notice, or may be terminated immediately upon the unavailability of funding for this program,
unless otherwise indicated in this Agreement.
Page 7 of 19
Contract No PY08/09-CWP-25A
ATTEST:
Weld County Clerk to the Bo
Dep . ty Clerlt the Board
COUNTY OF WELD COLORADO,
BY AND THROUGH THE BOARD OF
COUNTY COMMISSIONERS OF THE
COUNTY OF WELD, ON BEHALF OF
THE WELD COUNTY DEPARTMENT OF
HUMAN SERVICES
BY:
APPROVED TO EOM William F"Garcia, Chairman
Jr1
`County Attomey
*PPROVED:
By: �' / � LQtnJ
Char Fa flies, Youth and Children Commission, Weld County
APPROVED AS TO SUBSTANCE
BY:
A. Grieg , Director, -Id County
rtment of Human SerS ces
MAR 0 2 2009
Page 8 of 19
Contract No.: PY08/09-CWP-25A
SIGNED this day of , 2009.
II: 37
ST. VRAIN VALLEY SCHOOL DISTRICT RE -1J.
BY
-BY:
ST. VRA
DISTRIC
esident
Page 9 of 19
Contract No.: PY08/09-CWP-25A
EXHIBIT A
SCOPE OF SERVICES
Human Services has the opportunity to invest, according to § 26-2-707.5, Colorado Works resources in
developing a MYAT program through a collaborative partnership in the interest of positive youth
development and the strengthening of families for eligible Colorado Works Program youth.
I. Scope of Services
At a minimum, the MYAT program, through its collaboration between St. Vrain and Human
Services, will document:
A. If the project successfully reduced the number of open cases in the child welfare system
or adjudicated youth in the juvenile justice system.
B. If the project successfully reduced high cost services, such as out -of -home placement,
detention, or DYC Commitment.
C. If the project successfully re -focused resources within Human Services and St. Vrain to
continue the MYAT project.
D. If the project successfully developed a better system design to meet the needs of the
youth and families in regards and, at a minimum, to:
I) Keep families together through a better utilization of existing community
resources to avoid the opening of a case in the child welfare and juvenile justice
systems.
2) Graduate youth from school or GED, if appropriate.
3) Affect positive wage gains for youth.
4) Improve the ability of families to access and maintain services as documented
by outcomes of treatment plans.
E. If the project successfully reduced the number of minority youth entering the child
welfare and adjudicated as a youth offender.
2. Youth and Families to be Served
A. St. Vrain agrees to serve a minimum of 100 eligible youth through contacts, follow-up and case
management services on a yearly basis unless St. Vrain does not provide a full year of services.
The number of eligible youth and families will be prorated based on the time period that St. Vrain
provided MYAT services.
1) Continue the development of MYAT through its collaborative efforts with St.
Vrain under a pro -active approach to assist Human Services and the community
in meeting the needs of at -risk youth and their families in Weld County by
connecting or developing positive alternatives for youth and families,
strengthening families, and preventing these youth from entering the Child
Welfare or Youth Corrections systems.
2) Continue the MYAT collaborative environment among St. Vrain, Human
Services and other agencies and schools contracted by Human Services to
participate in MYAT in order to assist clients in developing coping skills and
Page 10 of 19
Contract No.: PY08/09-CWP-25A
strategies, which include developing appropriate relationships with community
resources.
3) Continue St. Vrain's and Human Services' efforts to develop MYAT quality
services and evidence -based practices and outcomes in the areas of:
a. A community -wide system to meet the needs of youth and families in
conflict or in need of positive youth development.
b. Specific treatment plans that incorporate access to existing community
services and the development of new service alternatives to address:
drug and alcohol issues including utilization of Detox, youth
services, education groups, support groups, Alcoholics
Anonymous, assessment and testing; and
mental health issues including assessment, individual
treatment, medication evaluations, psychological evaluations;
and
mediation/mentoring issues including family group
conferencing, mediation, teen parenting classes; and
educational and employment issues including interfacing with
schools and facilitating extracurricular recreational activities;
and
community issues including collaboration between various
agencies and coordination of mentoring, counseling and other
activities especially for south Weld County; and
juvenile delinquency issues including assessment, case
management, supervision, restorative justice, and other related
activities.
c. Case management services including interviewing, making appropriate
home visits, accepting the assignment of specific cases for purposes of
connecting services outlined in the treatment plan for families and
youth, reporting the outcomes of such treatment plans, and identifying
gaps, duplication, outcomes, and system modification needs.
4) Continue the expansion of quality services and outcomes of MYAT, which is
housed at Human Services in partnership with St. Vrain.
B. St. Vrain would be unable to provide full participation to this project without program
development funds to be made available under this Agreement. Resources from this
Agreement will allow St. Vrain to provide various levels of expertise from its
organization to meet the planning and implementation needs for this project.
3. Eligible Youth
Human Services shall be responsible for identifying and referring youth and their families who are
eligible for the project. The eligible youth and their families include:
Page 11 of 19
Contract No.: PY08/09-CWP-25A
I) Youth who are not involved with child welfare or juvenile justice system and are aged ten
through seventeen years of age; and
2) Youth and families experiencing conflicts regarding alcohol and drugs, suicidal ideation,
runaway behaviors, depression, truancy, and/or disobedience; and
3) Youth from families who are applicants of or receiving TANF, Medicaid, and Food
Stamps and have incomes below 185% of poverty level; or
4) Youth from families who are non -custodial parents and are unemployed or
underemployed and have incomes below 185% of poverty level; or
5) Youth from families who meet the eligibility standards under Sections 6.002.1, D;
Section 6.009.3; and Section 6.027.4, Weld County Department of Human Services'
Operations Manual.
4. Role of Human Services and Lease of Office Spaces
A. Human Services will administer, organize the planning and implementation of the
programs to be offered, provide written policies as approved by the Board of County
Commissioners, and document the outcomes of the project.
B. Human Services will assign its Manager(s) to assist in the development and
implementation of the assessment team and assignment of cases for St. Vrain.
C. Human Services will be responsible for the identification and referral of youth and
families the MYAT Assessment Team, and assignment of cases to St. Vrain.
D. Human Services will manage biweekly meetings to be held between the St. Vrain MYAT
Employee and Human Services. Human Services will manage at least monthly meetings
to be held between the assigned St. Vrain managerial/supervisory staff person with
Human Services Manager(s) to promote quality communication and resolve
implementation issues.
E. Human Services will administer and provide funding for direct services to MYAT clients,
as authorized by Human Services, and which are not duplicative of existing community
resources, identified as a result of the MYAT recommended treatment plan options.
F. Human Services, as the Lessor, will provide "Office Space", located in either the Weld
County Department of Human Services Building at 315 North 1 Avenue, Greeley,
Colorado, hereinafter referred to as "the Premises" or located in the Weld County
Southwest Administration Building at 4209 WCR 24 'A, Longmont, Colorado, hereinafter
referred to as "the Southwest Premises", as follows:
1) Human Services, as the Lessor, will provide one work space to St. Vrain, as
Lessee, which will be located at the Southwest Premises and will provide one
work space to be located at the Premises.
2) In consideration of leasing of the aforesaid, the parties covenant and agree as
follows:
Page 12 of 19
Contract No.: PY08/09-CWP-25A
a. Human Services will charge no rent to St. Vrain for use of the Office
Space;
b. St. Vrain agrees to use ordinary care when using the Office Space;
c. St. Vrain may not sublet any part of the Office Space;
d. St. Vrain may not use the Office Space for any purpose other than
conducting the business and duties under the MYAT Agreement;
e. St. Vrain shall keep the Office Space clean and in sanitary condition;
f. St. Vrain shall allow Human Services any reasonable hour of the day to
enter into or upon the Office Space.
g.
Human Services shall pay all utilities and trash removal expenses.
3) Furthermore, the parties hereto agree as follows:
a. That no assent, express or implied, to any breach of any one or more of
the covenants or agreements hereof shall be deemed or taken to be a
waiver or any succeeding or other breach;
b. That, to the extent permitted by law, St. Vrain agrees to indemnify,
save, and hold harmless Human Services from any and all loss, injury,
or damage whatsoever, to all office equipment, furniture, equipment,
office supplies or an other personal property owned by St. Vrain or its
employees as the result of fire, flood, inclement weather, or other
casualty, other than by negligence of Human Services;
c. That Human Services shall own and maintain the filing cabinets and
computer systems including computers, modems, printers, and
associated computer equipment, used in the Office Space, unless
provided by St. Vrain;
d. That St. Vrain's employees shall escort all MYAT clients to and from
the Office Space and reception area;
e. Human Services shall pay for the use of the telephones and all
miscellaneous office supplies used by St. Vrain, including
photocopying for purposes of MYAT functions only.
4) Human Services will provide training to the St. Vrain MYAT Employee
regarding the operations manual, the database, case documentation, treatment
planning, community resources, team building and intervention skills.
5. Role of St. Vrain
A. St. Vrain agrees to participate in the four functions of the project as follows:
I) As a policy and program developer and planning partner for the project by
attending meetings or utilizing other forms of communication at least monthly
with assigned Human Services Manager(s).
2) As a member of MYAT to enter into a Memorandum of Understanding with
Human Services outlining how its employees will meet the expectations of the
Page 13 of 19
Contract No.: PY08/09-CWP-25A
MYAT Operational Guidelines, as revised, and to develop appropriate treatment
plans for youth and families through FTE commitment by St. Vrain. St. Vrain
agrees to comply with the MYAT Operational Guidelines, as revised, and
MYAT participation standards through a Memorandum of Understanding with
St. Vrain through its assigned supervisor/manager and employee(s) by
November 1, 2008.
3) As a case manager to provide intervention, connection skills for program
services, and post -participation services, as appropriate and recommended by
MYAT. St. Vrain assigned employees will assist clients in finding counseling,
basic needs and other related family support information and services. This may
include information on linkages, primarily in South Weld County, to other
organizations providing community resources and family support.
4) As a community resource for appropriate services, including Medicaid services,
to meet the requirements of treatment plans.
B. St. Vrain agrees to commit a 35 -hour FTE. 25% of the St. Vrain FTE position will be
committed to addressing youth with truancy issues.
C. St. Vrain will directly supervise and manage its employee(s) assigned by St. Vrain in
order to meet the 35 -hour FTE participation requirement.
D. St. Vrain agrees to serve a minimum of 100 eligible youth through contacts, follow-up
and case management services on a yearly basis unless St. Vrain does not provide a full
year of services. The number of eligible youth and families will be prorated based on the
time period that St. Vrain provided MYAT services.
E. St. Vrain agrees to assign staff to be housed at the Department who will be familiar with
and review with the MYAT worker the MYAT Operational Procedures. St. Vrain will
also provide the MYAT worker with the updates of changes to the Procedures as
provided by Human Services. St. Vrain agrees to ask the Human Services manager for
clarification regarding any policy or procedure that is ambiguous.
6. Weld County Families, Youth, and Children Commission:
Human Services and St. Vrain agree to assign oversight responsibilities to the Weld County
Families, Youth, and Children's (FYC) Commission to evaluate the implementation of the MYAT
program.
At a minimum, the FYC Commission will document and review, at least at the end of each
program year:
A. If the project successfully reduced the number of open cases in the child welfare system
or adjudicated youth in the juvenile justice system.
B. If the project successfully reduced high cost services, such as out -of -home placement,
detention, or DYC Commitment.
C. If the project successfully re -focused resources within Human Services and St. Vrain to
continue the MYAT project.
Page 14 of 19
Contract No.: PY08/09-CWP-25A
D. If the project successfully developed a better system design to meet the needs of the
youth and families in regards and, at a minimum, to:
1) Keep families together through a better utilization of existing community
resources to avoid the opening of a case in the child welfare and juvenile justice
systems.
2) Graduate youth from school or GED, if appropriate.
3) Affect positive wage gains for youth.
4) Improve the ability of families to access and maintain services as documented
by outcomes of treatment plans.
E. If the project successfully reduced the number of minority youth entering the child
welfare and adjudicated as a youth offender.
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Contract No.: PY08/09-CWP-25A
EXHIBIT B
PAYMENT SCHEDULE
1. Payment Requirements
Expenses incurred by St. Vrain, in association with said project prior to the effective date of the
Agreement, are not eligible Human Services expenditures and shall not be reimbursed by Human
Services. Payment pursuant to this Agreement, if Weld County funds, whether in whole or in part,
is subject to and contingent upon the continuing availability of Weld County funds for the
purposes hereof. In the event that said funds, or any part thereof, become unavailable as
determined by Human Services, Human Services may immediately terminate this Agreement or
amend it accordingly. The Agreement would be terminated in writing and that payments shall be
made through the termination date for work that was performed.
2. Reimbursement
Human Services agrees to pay St. Vrain a maximum of $37,492 for a 35 -hour FTE. This
reimbursement to St. Vrain will be made in four (4) quarterly installments of $9,373 if St. Vrain
substantially meets the requirements of full participation on a monthly basis, as follows:,
A. The assigned St. Vrain supervisor/manager or designee will have contact at least once per
month with Human Services Manager(s) responsible for the MYAT program to actively
participate in the planning and implementation of MYAT.
B. St. Vrain assigned employees who comprise the 35 -hour FTE, are participating in the
required activities of MYAT as demonstrated in time sheets.
C. St. Vrain assigned employees are providing quality data entry into the MYAT data
system to document progress in serving a minimum of 100 eligible youth through
contacts, follow-up and case management services.
3. Billing
St. Vrain agrees to bill Human Services quarterly. Billing shall be on or about the fifteenth (15)
day of the month following the quarter in which the expense was incurred, and payments from
Human Services will be made within thirty (30) days following receipt of the invoice.
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Contract No.: PY08/09-CWP-25A
EXHIBIT C
ASSURANCES
1. St. Vrain agrees it is an independent contractor and its employees do not become employees of
Weld County and shall not be entitled to any employee benefits as Weld County employees, as the
result of the execution of this Agreement.
2. To the extent permitted by law, Weld County, the Board of County Commissioners of Weld
County, its officers and employees, shall not be held liable for injuries or damages caused by any
negligent acts or omissions of St. Vrain or its employees, volunteers, or agents while performing
duties as described in this Agreement. St. Vrain shall indemnify, defend, and hold harmless Weld
County, the Board of County Commissioners of Weld County, its employees, volunteers, and
agents for any actions taken by St. Vrain employees, volunteers and agents. St. Vrain shall
provide adequate liability and worker's compensation insurance for all its employees, volunteers,
and agents engaged in the performance of the Agreement. Upon request, St. Vrain shall provide
Human Services with the acceptable evidence that such coverage is in effect.
3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties
or their officers or employees may possess, nor shall any portion of this Agreement be deemed to
have treated a duty of care with respect to any persons not a party to this Agreement.
4. No portion of this Agreement shall be deemed to create an obligation on the part of the County of
Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding year.
5. If any section, subsections, paragraph, sentence, clause, or phrase of this Agreement is for any
reason held or decided to be unconstitutional, such decision shall not affect the validity of the
remaining portions. The parties hereto declare that they would have entered into this Agreement
and each and every section, subsection, paragraph, sentence, clause, and phrase thereof
irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses,
or phrases might be declared to be unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their governing bodies shall
have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof.
7. St. Vrain assures that sufficient, auditable, and otherwise adequate records that will provide
accurate, current, separate, and complete disclosure of the status of the funds received under the
Agreement are maintained for three (3) years or the completion and resolution of an audit. Such
records shall be sufficient to allow authorized local, Federal, and State auditors and representatives
to audit and monitor St. Vrain.
8. All such MYAT records, documents, communications, and other materials shall be the property of
Human Services and shall be retained by Human Services in a central location for a period of four
(4) years under this agreement, or for such further period as may be necessary to resolve any
matters which may be pending, or until an audit has been completed with the following
qualification: If an audit by or on behalf of the federal and/or state government has begun but is
not completed at the end of the four (4) year period, or if audit findings have not been resolved
after a four (4) year period, the materials shall be retained until the resolution of the audit finding.
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Contract No.: PY08/09-CWP-25A
9. St. Vrain assures that authorized local, federal and state auditors and representatives shall, during
business hours, have access to inspect and copy records, as permitted by law, and shall be allowed
to monitor and review through on -site visits, all contract activities, supported with funds under this
Agreement to ensure compliance with the terms of this Agreement. Contracting parties agree that
monitoring and evaluation of the performance of the Agreement shall be conducted by appropriate
funding sources. The results of the monitoring and evaluation activities shall be provided to the
appropriate and interested parties.
10. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. Neither St. Vrain nor Human Services may assign any of its rights or
obligations hereunder without the prior written consent of both parties.
11. St. Vrain certifies that Federal appropriated funds have not been paid or will be paid, by or on
behalf of St. Vrain, to any person for influencing or attempting to influence an officer or employee
of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of any
federal grant, the making of any federal loan, the entering into of any cooperative agreement, and
the extension, continuation, renewal, amendment, or modification of any Federal contract, loan,
grant, or cooperative agreement.
12. St. Vrain assures that it will fully comply with the Colorado Works Program regulations
promulgated, and all other applicable federal and state laws, rules and regulations. St. Vrain
understands that the source of funds to be used under this Agreement is: Colorado Works
Program.
13. St. Vrain assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by a federal department or agency.
b. Have not, within a three-year period preceding this Agreement, been convicted of or had
a civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public (federal, state,
or local) transaction or contract under a public transaction; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a government
entity (federal, state, or local) with commission of any of the offenses enumerated in
paragraph 11(b) of this certification; and
d. Have not within a three-year period preceding this Agreement, had one or more public
transactions (federal, state, and local) terminated for cause or default.
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14. The Appearance of Conflict of Interest applies to the relationship of St. Vrain with Human
Services when either party also maintains a relationship with a third party and the two
relationships are in opposition.
During the term of the Agreement, neither St. Vrain nor Human Services shall enter any third
party relationship that gives the appearance of creating a conflict of interest. Upon learning of an
existing appearance of a conflict of interest situation, that party shall submit a full disclosure
statement setting forth the details that create the appearance of a conflict of interest. Failure to
promptly submit a disclosure statement required by this paragraph shall constitute grounds for
termination by either party, for cause, of this its agreement.
15. St. Vrain shall protect the confidentiality of all applicant records and other materials that are
maintained in accordance with this Agreement, as required by law.
16. Proprietary information for the purposes of this Agreement is information relating to a party's
research, development, trade secrets, business affairs, internal operations and management
procedures and those of its customers, clients or affiliates, but does not include information (1)
lawfully obtained from third parties, (2) that which is in the public domain, or (3) that which is
developed independently.
Neither party shall use or disclose directly or indirectly without prior written authorization any
proprietary information concerning the other party obtained as a result of this Agreement. Any
proprietary information removed from the State's site by St. Vrain in the course of providing
services under this Agreement will be accorded at least the same precautions as are employed by
St. Vrain for similar information in the course of its own business.
17. St. Vrain certifies it will abide by Colorado Revised Statute (C.R.S.) 26-6-104, requiring criminal
background record checks for all employees, contractors, and sub -contractors.
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