HomeMy WebLinkAbout20090788.tiffRESOLUTION
RE: APPROVE APPLICATION FOR ENERGY AND MINERAL IMPACT ASSISTANCE
PROGRAM FOR COUNTY ROAD 74 PAVING PROJECT (TIER II) AND AUTHORIZE
ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for the Energy and Mineral
Impact Assistance Program for the County Road 74 Paving Project (Tier II) from the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Department of Public Works, to the Colorado Department of Local Affairs,
commencing upon full execution, with further terms and conditions being as stated in said
application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for the Energy and Mineral Impact Assistance Program for
the County Road 74 Paving Project (Tier II) from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of Public
Works, to the Colorado Department of Local Affairs be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the electronic submittal of this application
be, and hereby is, authorized.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 1st day of April, A.D., 2009.
ATTEST:
Weld County Clerk to the Board
BY:
BOARD OF C UNTY COMMISSIONERS
W€LD jupL (,COLORADO
F. Garcia, Chair
Deputyc -rk to the Board ' "" USED
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APPROVEb AS TOJORM:
ttorney
Date of signature.
David E. Long
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2009-0788
EG0060
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Rev. 5/08 FINAL DOCUMENT
STATE OF COLORADO
Department of Local Affairs
ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM APPLICATION
Tier I or Tier II
Public Facilities/Public Services/Community Development Projects
(Refer to back page for application filing information)
Applications Must Be Submitted Electronically
(For Use by State)
A. GENERAL AND SUMMARY INFORMATION
1. Name/Title of Proposed Project: Weld County Road 74 Paving Project
2. Applicant: Weld County, Colorado
(In the case of a multi -jurisdictional application, name of the "lead" municipality, county, special district or other political subdivision).
In the case of a multi -jurisdictional application, provide the names of other directly participating political
subdivisions: Town of Windsor
3. Chief Elected Official (In the case of a multi -jurisdictional application, chief elected official of the "lead" political
subdivision):
Name, Bill Garcia
Mailing Address:
City/Zip:
Title: Chairman
918 10th Street Phone: 970-356-4000 ext 4210
Greeley, CO 80631 Fax: 970-352-0242
E-mail Address: mmikaRco.weld.co.us
4. Designated Contact Person (will receive all mailings) for the Application:
Name:
Monica Mika Title: Dir of Adm Services
Mailing Address:
City/Zip:
918 10th Street Phone: 970-356-4000 ext 4210
Greeley, CO 80631 Fax: 970-352-0242
E-mail Address: mmikaAco.weld.co.us
5. Amount of Energy/Mineral Impact Funds requested: (Tier I; Up to $200,000 or Tier II; Greater than $200,000 to
$2,000,000) $715,500— Tier II
6. a. Brief Description of the Project and the Community's Documented or Demonstrated Need: (The reason for this project
application in 100 words or less) This project consists of improving four miles of existing gravel roadway on WCR 74
between SH 392 and WCR 61, please refer to the attached vicinity map. The new pavement will be 24'
wide with 2' gravel shoulders. The existing roadway has over 380 vehicles per day (vpd) with 18% of
those being trucks. By improving this 4 mile section of gravel road, the County will have completed a
major east/west paved connection between SH 85 and SH 392. The majority of truck traffic is attributed to
the large amount of oil & gas wells in the vicinity.
b. Brief Description of how this project addresses the Community's Documented or Demonstrated Need:
(Is the project a benefit to public health (e g. improve water quality, provide for a more reliable quantity of water): or does the project improve the effectiveness
or efficiency of services [e.gby improving the drainage system, upgrading the financial records system, adding office space]:: or does the project add to the
quality of life of the community [e.g. improvements to community centers, senior and/or youth centers) Describe in 100 words or less.)
This project is a direct benefit to the oil and gas industry, which consistently utilizes this roadway. The
road improvements will provide a more direct connection between SH 392 and SH 85, as well as increase
the level of safety, capacity, and service to anyone who uses the roadway.
Page 1 of 7
2009-0788
7. A. Local priority if more than one application from the same local government (e.g., 1 of 2, 2 of 2, etc.). 1 of 2
B. DEMOGRAPHIC AND FINANCIAL INFORMATION.
1. Population
a. What was the 2000 population of the applicant jurisdiction? 180,936
b. What is the current estimated population for the applicant jurisdiction? 259,699
(Current/most recent lottery distribution estimate is acceptable.) What is the source of the estimate? State Demographer
c. What is the population projection for the applicant in 5 years? 285,062
What is the source of the projection? State Demographer
2. Financial Information (Current Year):
In the column below labeled "Applicant" provide the financial information for the municipality, county, school district or special district directly
benefiting from the application. In the columns below labeled "Entity", provide the financial information for any public entities on whose
Complete items "a through i" for ALL project types:
Weld
Entity
Entity
a. Assessed Valuation (AV) Year: 2006
$4,468,462,470
b. Mill Levy
16.804
c. Property Tax Revenue (mill levy times AV)
$75,088,043
d. Sales Tax (Rate/Estimated Annual Revenue)
0/0
e. Total General Fund Budget
$70,263,168
f. Total Applicant Budget Amount
(Sum of General Fund and all Special or
Enterprise Funds)
$192,608,472
g. Total Multi -year Debt Obligations for all
Fund Types*
0
h. Total Lease -Purchase and Certificates of
Participation obligations"
0
i. General Fund Balance (Reserves) as of
January 1 of this current calendar year.
(1/1/09) $2,500,000
For projects to be managed through a Special Fund other than the General Fund (e.g. County Road and
Bridge Fund) or managed through an Enterprise Fund (e.g. water, sewer, county airport), complete items
"j through n":
Identify the relevant Special Fund or Enterprise Fund
a. Special or Enterprise Fund Budget Amount
N/A
N/A
b. Special or Enterprise Fund Multi -Year Debt
Obligations*
N/A
N/A
c. Special or Enterprise Fund Balance
(Reserves) on January 1 of this calendar year
N/A
N/A
d. Special or Enterprise Fund Lease -Purchase
and Certificate of Participation Obligations*
N/A
N/A
e. Special Fund Mill Levy (if applicable)
N/A
N/A
For Water and Sewer Project Only complete items "o through q":
f. Tap Fee
N/A
N/A
g. Average Monthly User Charge
(Divide sum of annual residential revenues by 12 and
then divide by the number of residential taps served.)
N/A
N/A
h. Number of Taps Served by Applicant
N/A
N/A
* Include the sum of the year-end principal amounts remaining for all multi -year debt obligations, lease purchase agreements or
certificate of participation notes.
Page 2 of 7
O
enditures and sources of revenue for the
C. PROJECT BUDGET. List ex
Funding
Committed
0
Z
y
a)
}
>-
*Loans with a 5% interest rate may only be awarded for potable
water and sewer projects. Leave blank if a loan is not requested.
Sources of Revenue
(Dollar for Dollar Cash Match is Encouraged)
List the sources of matching funds and indicate either cash or
documentable in -kind contribution
Cash In -Kind
Ea
$ 715,500
$ 775,500
O
O
O
r
01
'4F..
H
Energy/Mineral Impact Fund
Grant Request
Weld County Government
R
O
O
i-
Expenditures
List Budget Line Items (Examples: architect, engineering, construction,
equipment items, etc.)
$1,491,000
0
O
O
r
01
0,
Please attach a more detailed budget if available
WCR 74 Improvements
R
O
I-
N
M
N
N
a
D. PROJECT INFORMATION.
The statutory purpose of the Energy and Mineral Impact Assistance program is to provide financial
assistance to "political subdivisions socially or economically impacted by the development, processing or
energy conversion of minerals and mineral fuels."
1. Energy/Mineral Relationship/Social and Economic Impact.
a. Describe how the applicant is, has been, or will be impacted by the development, production, or
conversion of energy and mineral resources. Last year Weld County issued over 1100 oil and gas permits,
ranking one of the most productive areas within the state. Weld County has over 21,000 oil and gas wells
dispersed throughout the county with over 15,000 of these being active wells. According to DPT, this
represents over fifty (50) percent of all active wells in Colorado. Tangible impacts created by this
production are seen in increases in roadway utilization and intensity of use. Affects to roadways are
clearly evident and perhaps the most tangible impacts to view.
b. To further document the impact in the area, name the company or companies involved, the number of
employees associated with the activities impacting the jurisdiction and other relevant, quantitative indicators
of energy/mineral impact. Between FY 2000-2007, Weld County issued an average of 230 oil and gas
permits per year. This trend changed in 2006 when 618 oil and gas permits were issued in Weld
County. The number of permits issued continues to increase each year. In 2008, Weld County issued
1,134 oil and gas permits.
2. Project Significance/Demonstration of Community Need.
a. Why is the project needed at this time? This project is needed to improve an east/west corridor through
Weld County. This portion of WCR 74 remains gravel, yet is a highly impacted roadway. In
accordance with State Statute, dust mitigation maintenance is required pursuant to high traffic
volumes. Existing Mag Chloride solutions are only temporary and the roadway becomes very rough
with the high truck traffic percentages.
Much of the oil and gas activity occurs in the spring and the fall when the roads are muddy, making the existing
roads more vulnerable to heavy equipment impacts and damage. When these roads are left in disrepair
potential safety concerns result.
b. How does the implementation of this project address the need? The goals of this project are to ensure
this roadway continues to remain functional both in capacity and safety. The oil and gas impacts are
evident where there is drilling activity. Roads within the Wattenberg basin, like WCR 74, are most
critically impacted. In addition, paving of the roadway complies with the statues and creates a more
stable service for users.
c. Does this project, as identified in this application, completely address the stated need? If not, please
describe additional work or phases and the estimated time frame. Do you anticipate requesting Energy and
Mineral Impact Assistance funds for future phases? County staff is working on these roadways everyday
to ensure safety to the traveling public. With the intensity of truck traffic along this corridor, daily
maintenance is needed to stay within acceptable health and clean air standards as set by the State of
Colorado. This request would effectively address current issues impacting WCR 74. However, as
traffic counts continue to increase within this corridor, it will continue to deteriorate; therefore,
requiring continuous funding sources for maintenance. Future funding request may be necessary to
ensure adequate levels of service.
d. What other implementation options have been considered? The County currently uses Magnesium
Chloride, on the gravel road, which does not work for more than a few months and comes with a high
maintenance cost.
e. What are the consequences if the project is not awarded funds? The gravel roadway will be left
unimproved and county taxpayers will be left to pay for dust mitigation.
3. Local Commitment.
a. Why can't this project be funded locally? There is insufficient capitol income for this project.
Page 4 of 7
b. Explain the origin of your local cash match. (Note: Whenever possible, local government cash match on a
dollar for dollar match basis is encouraged.) Local cash match is from the general fund.
c. Describe any in -kind contributions by type and value. How were the in -kind services valued? (If in -kind
contributions are included in the project budget, detailed tracking will be required on project monitoring
reports). Weld County will provide overall project management for this grant.
d. Has the applicant dedicated the financial resources in their current budget, reserve funds and/or unused debt
capacity that are being used for the local matching funds? Yes X No Explain if No: This project is
listed in the Capital Improvements plan.
e. Have the applicant's tax rates, user charges or fees been reviewed recently to address funding for the
proposed project? Yes No X
f. If the tax rate, user charges or fees were modified, what was the modification and when did this change
occur? NA
g. Has the applicant contacted representatives from local energy or mineral companies to discuss the project?
Has the applicant requested financial support from the industry and to what success? Not at this time.
4. Relationship to Community Goals / Increased Livability of Community.
The next series of questions attempts to more clearly understand how your community
development/capital development project improves the livability of your community. Livability means,
increasing the value and/or benefit in the areas that are commonly linked in community development
such as housing, jobs, infrastructure benefit, transportation, education and environment.
a. Is the project identified in the applicant's budget or a jurisdictionally approved plan (e.g. capital improvement
plan, equipment replacement plan, comprehensive plan, utility plan, road maintenance and improvement plan
or other local or regional strategic management or planning document)? What is its ranking? This project is
listed in the Capital Improvements plan and is considered a top priority road improvement for the
County.
b. Has this project been deferred because of the lack of local funding? If so, how long? This project has been
deferred the past two years, due to a lack of funding.
c. What other community entities, organizations, or stakeholders recognize the value of this project and are
collaborating with you to achieve an increased livability of the community? What measurable outcomes will
demonstrate the increased livability because of the implementation of this project? Please describe how your
partners are contributing to achieve the improvement to the livability of the community through this project.
For this project, Weld County is not partnering with another agency.
i. Please describe the level of commitment by each collaborator. (e.g. fee waivers, in -kind services,
fundraising, direct monetary contribution, policy changes. N/A
ii. Please list the value the resources that each collaborator is bringing to the program. N/A
5. Management Capacity / Readiness To Go.
a. Assuming this project is funded as requested, how soon will the project begin? What is the time frame for
completion? This project would be completed by the end of this year. More specifically construction
could begin in August of 2009 and will be completed by December 2009.
b. How will you separate and track expenditures, maintain funds and reserves for the capital expenditures and
improvement as described in this project? Public Works utilizes software designed to track construction
related project costs.
Page 5 of 7
c. Describe the funding plan in place to address the new operating and maintenance expenses generated from
the project? The new asphalt will be maintained utilizing HUTF gas tax funds as well as General Funds.
d. Describe the technical and professional experience/expertise of person(s) and/or professional firms
responsible to manage this project. PW has several staff employees that are Colorado Licensed
Professional Engineers that will be administrating the design and construction of the project, all of
which will be overseen will be by the County Engineer.
e. Describe how your facility will meet the energy standards specified in C.R.S. 24-30-1301 - 1305, if applicable?
How were these measures determined to be appropriate? Are the measures cost-effective? What is the
estimated time for return on investment? Not applicable to a roadway construction project.
f. Describe how you determined that the project can be completed within the proposed budget as outlined in this
application? Are contingencies considered within the project budget? Yes, Weld County has proven
expertise in construction projects such as this one.
Has the necessary planning been completed? How? What additional design work must still be completed, if
any? When? How did the applicant develop project cost estimates? Is the project supported by bids,
professional estimates or other credible information? Please attach a copy of any supporting documents.
Yes, preconstruction documents have been designed and will be completed by May 2009. The cost
estimates are based upon prices from recent projects.
h. Does the project duplicate service capacity already established? Is the service inadequate? (Has
consolidation of services with another provider been considered?) N/A - This project does not duplicate an
existing service, it enhances an existing road network system.
g.
6. Measurable Outcomes.
a. Describe measurable outcomes you expect to see when implementation of this project is complete. How will
the project enhance the livability of your region, county, city, town or community (e.g. constructing a new
water plant will eliminate an unsafe drinking water system and provide safe and reliable drinking water; the
construction of a new community center will provide expanded community services, or projects involving
energy conservation, community heritage, economic development/diversification, traffic congestion) By
improving this roadway, it will enhance the level of service, functionality and safety to the corridor. In
addition, paving this portion of WCR 74 offers a valuable connection between two State Highways and
provides route alternatives for the local traffic.
b. How many people will benefit from the project? (i.e., region, county, city, town, community, subdivision,
households or specific area or group; or any portion thereof) Since this roadway is a significant
east/west corridor, the entire region and users of the roadway will benefit from this project.
c. How will the outcome of the project be measured to determine whether the anticipated benefits to this
population actually occur? A tangible reduction in traffic accidents, and increase in overall health
conditions.
E. TABOR COMPLIANCE.
1. Does the applicant jurisdiction have the ability to receive and spend state grant funds under TABOR spending
limitations? Yes X No Explain:
2. Has the applicant jurisdiction been subject to any refund under TABOR or statutory tax limitations?
Yes Nom Explain:
3. Has the applicant sought voter approval to keep revenues above fiscal spending limits?
Yes X No Explain:
4. Are there any limitations to the voter approved revenues? (e.g. Can only be spent on law enforcement or roads)?
No, the County De-Bruced and operates in accordance with the County Charter.
Page 6 of 7
5. If the applicant jurisdiction is classified as an enterprise under TABOR, will acceptance of a state grant affect this
status? Yes _ No X Explain:
F. ENVIRONMENTAL REVIEW.
Indicate below whether any of the proposed project activities:
1. Will be undertaken in flood hazard areas. Yes Nom List flood plain maps/studies reviewed in
reaching this conclusion. Describe alternatives considered and mitigation proposed.
2. Will affect historical, archeological or cultural resources, or be undertaken in geological hazard area?
Yes Nom Describe alternatives considered and mitigation proposed.
Address any other related public health or safety concerns? Yes X No_ Describe: Fugitive dust
regulations, per the State Statues, will be eliminated.
*****************************************************************************************************************************************
Submission of this form indicates official action by the applicant's governing board authorizing application for
these funds.
Official Board Action taken on
Date
*** ** *** **** *** * * ** * * *** * *** * ******* * **** * * *** * * **** * **** * * *** *** ** ** * **** *** * * **** * **** * * *********** ** * * ** * * *** * * *** * * *** **** * ** * ** * *** *
Applications and any attachments must be submitted electronically in (PDF or Doc Format) to:
(If you are unable to submit electronically please contact your field representative)
ImpactGrantsstate.co.us
state.co.us
For any questions related to the electronic submittal please call Bret Hillberry @ 303.866.4058
Attachments List (Check and submit the following documents, if applicable):
► Preliminary Engineering Reports
D. Architectural Drawings
► Cost Estimates X
D. Detailed Budget
D. Map showing location of the project X
► Attorney's TABOR decision
Page 7 of 7
WELD COUNTY PUBLIC WORKS DEPARTMENT
COST ESTIMATE
Road Name
WCR 74
4 Miles Road Paving Project
WCR 61 to SH 392
DATE
6 -Mar -09
TOTAL ESTIMTED AMOUNT
$1,491,000
‘atit
COLORADO
DESIGN
2009
In -House Design/Build Project
R.O.W.
CONST.
2009
2009
CONSTRUCTION COSTS
UNIT
UNIT COST
QUANTITY
TOTAL $
Road Improvements Project
DESIGN
LS
$30,000
1
$30,000
CLEARING, GRUBBING, & REMOVALS
LS
$50,000
1
$50,000
EMBANKMENT
CY
$10
10,000
$100,000
ASPHALT (3.5" Thick)
TON
$55
12,000
$660,000
AGGREGATE BASE(R=74) (6" Thick)
TON
$14
30,000
$420,000
TRAFFIC CONTROL AND SIGNING
LS
$20,000
1
$20,000
DRAINAGE & EROSION CONTROL
LS
$25,000
1
$25,000
MOBILIZATION
LS
$41,000
1
$41,000
SEEDING & MULCHING
ACRE
$10,000
10
$100,000
UTILITIES
LS
$25,000
1
$25,000
R.O.W./EASEMENTS ACQUISITION
ACRE
$5,000
4
$20,000
Total
$1,491,000
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