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• STATE F OL RADO
ss.
COUNTY OF WELD
F ild with the Clerk of the Board
of County Commissioners
MINUTES F E D.1 v '976
WELD COUNTY COUNCIL
FEBRUARY 4, 1976 •
COUNTY CLE AND RECORDER
Dep
uty
By
The Weld County Council met in regular session in full conformity
with the Weld County Home Rule Charter at 401 N. 15th Avenue,
Greeley, Colorado, on Wednesday, February 4, 1976 at the hour
of 2 o'clock.
ROLL CALL: The meeting began with an invocation by the President, John T.
Martin and on roll call the following members were presents
President, John T. Martin
Vice President, Nancy Clark
Council Member, Floyd Oliver
Council Member, Lacy Wilkinson
Absent, Bob E. White
Also present: Bonnie Hickman, secretary, and four members of the
press.
MINUTES APPROVED: The Council approved the minutes of January 28, 1976 with
no corrections or additions. Lacy Wilkinson made the motion that
the minutes be accepted as written, with a second by Floyd Oliver.
Motion carried.
REPORTS.
OFFICE EQUIPMENT: Nancy Clark reported the telephone situation has changed.
The answering service equipment that was to be purchased for the
Council phone was decided to be inadequate upon further investiga-
tion. Discussion followed on the advisability of purchasing or
renting a device and how this would effect the office situation if the
Council were to relocate to the new Weld County Services Building
in July of 1976. John Martin suggested waiting on this issue and
reconsidering it at a later date.
POSTING COUNCIL INFORMATION: John Martin suggested posting all Council Members'
names, addresses, phone numbers and the office hours and phone number
in the Commissioners' office. Floyd Oliver also suggested sending
a press release to area newspapers setting forth the office hours
and that due to our limited budget, the office is open on a part-
time basis. Nancy Clark will provide a list of newspapers to the
secretary. The secretary will be responsible for writing the press
release information.
760671
Minutes of County Count J Page 2
a February 4, 1976
EXPENSE VOUCHERS: According to the Rules of Order, the President will sign
all expense vouchers. The Council felt it necessary to authorize
the Vice President to sign in the absence of the President. Nancy
Clark made a motion that the Council amend number five (5) of the
Rules of Order and that it read, "All expense vouchers will be approved
by the Council and be authorized by the President or Vice President."
Lacy Wilkinson seconded the motion and it was carried unanimously.
RULES AND REGULATIONS: Each Council Member was presented with a final draft
of the Rules and Regulations. Nancy Clark suggested that each member
review the draft and be prepared to discuss it at the next meeting.
USE OF BUDGET MONEY: John Martin read a resolution from Barton Buss stating
the uses of the County Council's budget. The resolution gave formal
permission for the use of the Weld County #16 building and directed
Barton Buss to purchase office equipment for the Council. Nancy
Clark will obtain an itemized list of all office equipment purchases
via Barton Buss. Discussion followed on the budget allotment to the
Council. There is a probability that the Council will need an in—
crease in funds. Nancy Clark and Lacy Wilkinson will schedule an
appointment with Barton Buss in regards to the purchase of the office
equipment and how' the budget reflects this now and do other offices
receive allotment for furniture.
FURNITURE BIDS: Discussion ensued on the County's procedures in accepting bids
on furniture for the new Weld County Services Building. There is a
question as to policy in adhering to the competitive bidding as
regulated by the Charter. Floyd Oliver suggested the Council study
the bids and encourage the Commissioners to take the lowest bid on
each item. Nancy Clark added that after studying this problem of
bidding, the Council should present a recommendation to the Commissioners
as to the procedure they should follow. The issue involved regards
giving preference to Weld County bidders. An immediate investigation
will be done by Lacy Wilkinson since the purchase will be made ten
(10) days from Monday.
HIRING OF COUNTY ATTORNEY: Bob White (absentee; via John Martin) stated concern
in regard to the delay in hiring a full time County Attorney. Other
Council Members expressed their concern also in this matter. Floyd
Oliver read in the Commissioners' January 1st minutes that readvertiz-
ing was discussed. According to those minutes, Mr. Buss was asked to
delay readvertizing. The delay, it is believed, is due to ambiguity
in interpretation of Charter Section 5-2, which states, "The County
Attorney shall be a resident of the County of Weld and a duly licensed
attorney for the State of Colorado for at least five years immediately
prior to his appointment, and shall have been actively engaged in the
practice of law during such five years." The issue will be resolved in
court and a decision presented in ten days. Floyd Oliver suggested
not doing anything yet, but to review it in ten days.
' Minutes of County Counc Page 3
February 4, 1976
COMPREHENSIVE PLAN: Nancy Clark noticed that the District Attorney and the
County Attorney need to be placed on the Council's Comprehensive
Plan for evaluation (see minutes of January 28, 1976). Floyd
Oliver made the motion, seconded by Nancy Clark, that the District
Attorney and County Attorney be placed under the Communications
Committee, Chairmanship by John Martin. Motion carried.
Nancy Clark discussed the need for the Council to begin in some
definite direction as to evaluation of County divisions. It was
suggested that each chairman develop a comprehensive plan for the
next four months to cover his area of concern and present this at
the next meeting. The Chairmen's primary concern might be those
specific things that are going to be changes as a result of the
Charter and how the County Commissioners are adjusting to these
changes. John Martin suggested including on the meeting agendas
the various committees so as to enable a monthly review of progress,
and to work on specific problems as they appear.
COUNTY NEWSPAPERS: Nancy Clark would like to have all county newspapers
delivered to the office and have any pertinent material therein
placed in our files. It was also stated that the Council should
subscribe to NACO, the National County Commissioners' magazine as
a resource material which is published bi-monthly. Nancy Clark will
find out the amount involved. Floyd Oliver made the motion that
the Council subscribe to all the county weekly papers, with a
second by Nancy Clark and unanimous agreement of the Council.
Floyd Oliver presented the secretary with a report of the Annual
Weld County Library Report. He added that the office should keep
all such reports on file,
DISTRICT APPOINTMENTS: Bob White (absentee) was concerned that the Council be
aware of the apppintments to boards for geographical areas. There
is a question as to interpretation of the Charter on this issue.
Nancy Clark suggested acquiring the tapes of the Charter meetings and
to.S make a decision. It was decided that Monday, February 9, the
Council will meet in the Clerk to the Board's office at 1:30 P.M.
to listen to these tapes. They will then present their findings to
the Commissioners on the 10th. Nancy Clark made a motion that the
Council study and present the information to the Commissioners'
work session scheduled for February 10. Floyd Oliver seconded.
Motion carried.
Nancy Clark made a motion that the Council endeavor to find the
information regarding the authorization of the payment and printing
of the Charter pamphlet prior to the election. Floyd Oliver
seconded. Motion carried.
There being no further business, the President adjourned the meeting. The
next meeting is scheduled for February 18, 1976, at 2 o'clock.
Respectfully submitted,
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Bonnie Hickman, Secretary es"4
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