HomeMy WebLinkAbout20091496.tiffRESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATIONS FOR WORKFORCE DEVELOPMENT
PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Expenditure Authorizations for Workforce
Development Programs between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Human Services,
Employment Services of Weld County, and the Colorado Department of Labor and Employment,
with terms and conditions being as stated in said expenditure authorizations, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorizations, copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorizations for Workforce Development Programs
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Colorado Department of Labor and Employment be, and hereby
are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said expenditure authorizations.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 29th day of June, A.D., 2009.
ATTEST:
Weld _ ounty Clerk to the
BY
Dei
APPROV
Lu
y Cler
a
o the Board
County "orney
Date of signature -1( 13 /Orl
BOARD OF
WELOC
NTY COMMISSIONERS
COLORADO
illiam F. Garcia, Chair
Doug :s adem- her, Pro-Tem
P. Conway
Barbara Kirkmeyer
2009-1496
C Fl S(Dc. K HR0080
MEMORANDUM
DATE: June 25, 2009
ITO: William F. Garcia, Chair, Board of County ommission s
rIllli.
� FROM: Judy A. Griego, Director, Human Services epar�t� nt 1c �
COLORADO 1
RE: Weld County Department of Human Services' Employment
Services Expenditure Authorizations for the PY 2009
Workforce Investment Act Programs.
Enclosed for Board approval is the Workforce Investment Act Plan Modification for Program
Year 2009. These Expenditure Authorizations were presented at the Board's June 22, 2009,
Work Session.
This includes the Expenditure Authorizations for the WIA Title I Adult, Dislocated Worker,
and Youth programs and an Expenditure Authorization for the Title III Wagner-Peyser
Program. These funds will be used to provide the Core, Intensive, and Training Services to
job seekers and employers as outlined under the Workforce Investment Act of 1998.
The Expenditure Authorizations include the Budget Information Summaries for these
programs and request the following funding levels: Title I Adult $343,437.00; Dislocated
Worker $423,229.00; Youth $463,436.00; and Wagner-Peyser $671,980.00.
The term will be July 1, 2009 through June 30, 2010.
If you have any questions, give me a call at extension 6510.
2009-1496
Attachment C
Grant Agreement #10 KAA 00008
Employment Services of Weld County
PY09 Local Plan Modification Signature Sheet
Workforce Region
Name: Employment Services of Weld County
Address: PO Box 1805
City/State/Zip: Greeley, CO 80632
This Exhibit B provides the Local Plan required under the Workforce Investment Act of 1998 (WIA) for
implementation starting in Program Year 2009. This Local Plan shall be implemented to cover the interim
period until the Workforce Investment Act of 1998 (WIA) is reauthorized.
We certify that all planned activities and modifications under the Two Year Local Plan are presented here
for implementation beginning July 1, 2009 for Program Year 2009-2010.
BOARD OF CO Y COMMISSIONERS
WELD COUNOLORADO
JUN 2 9 2009
illiF.Garcia, Chair
ATTEST:
Date Weld County Clerk to the Boar
By: i 1 ,.(/ 4` � �-
Mary Freitag, Chair (Date
Weld¢'ounty Workforce/Development Board
By:
(`1 6 ‘
Perez, Division Head Date {
E loyment Service of d County
,9,009 /V94
Attachment C
Grant Agreement 410 KAA 00008
EXPENDITURE AUTHORIZATION (EA)
Signature Page
Workforce Region: Employment Services of Weld County
Address: PO Box 1805, Greeley, CO 80632
Program/Project Coordinator: Ted A. Long
EXPENDITURE AUTHORIZATION SUMMARY
Phone Number (970) 353-3800 x 3400
ization (EA) covers the following Funding Streams:
Program Year: PY 09
Funding Stream: WIA Adult I
$59,612.00
Program Year: PY 09
Funding Stream: WIA Dislocated Worker
I $120,065.00
Program Year: PY 09
Funding Stream: WIA Youth
$463,436.00
Program Year: PY 09
Funding Stream: Wagner - Peyser
$516,115.00
Program Year: PY 09
Funding Stream: Wagner— Peyser Adjustment #1
$155,865.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs Grant Agreement as an attachment. This
signature page, when duly signed, authorizes the granting of funds by the Colorado Department of Labor
and Employment for the program/project identified herein. The EA commitment document is not valid until
it has been approved by the State Controller or designee.
By:
JUN 2 9 2009
William Garcia, Chair Date
Board of Weld County Commissioners
By, 47/1/
/ `/ Date
gy- . Herbertson
Director, Division of Employment and Training
Colorado Dept. of Labor and Employment
BY '-(t 1 redag Chair T �� ` e' By Date
Mary r UUU Date
Weld County Workforce Development Board Title:
B.,--YG ,23 o7 By:
L a L. Perez, Division Head Date
Date
Employment Services of Weld County Title.
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid
until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not
authorized to begin performance until the contract is signed and dated below. If performance begins prior
to the date below, the State of Colorado may not be obligated to pay for the goods and/or services
provided.
By
STATE CONTROLLER:
DAVID J4NICDERMPTT, CPA
Date
f// i (g. 5
2cr99- /19(,
Attachment C
Grant Agreement #10 KAA 00008
Employment Services of Weld County
WIA/WP Local Plan Modification Narrative for PY09
For PY 09 each region is to answer the following questions and provide documentation as
indicated below:
A. Strategies to Address the Recovery Act and Sector -Based Initiatives
1. Describe the region's strategies/partnerships to increase the number and level of
training and educational opportunities for clients and employers, utilizing Recovery
Act funds to support these efforts. Include your plans for utilizing class -size training
contracts, training programs, related to green jobs, and other sector based training.
(For purposes of this plan, training activities may include apprenticeships, ITAs, OJTs,
customized training, work experience (adult and youth); tutoring and alternative
secondary school youth program elements, and ESL, GED, diploma, KeyTrain/WIN
(etc.), and literacy classes.)
Employment Services will target services under the Recovery Act funds as well as PY 09
WIA funds to those activities and services that most efficiently and effectively assist workers
impacted by the current economy. Priority will be given to recipients of public assistance or
other low income individuals, although Employment Services will not limit the use of ARRA or
WIA funds to only those groups of individuals. Weld will continue to target and serve
unemployed adults who are in need of and can most benefit from additional assistance.
Employment Services will continue to provide services to all segments of the population to
ensure that those most in need are provided the necessary services to assist them in
preparing for and obtaining employment.
Employment Services does not anticipate utilizing class -size training projects to support our
efforts in increasing the level of training available to customers. Experience has shown it is
seldom the case that there are 10-20 (typically a minimum a number requested for class size
training) individuals who have the same employment goals and the same training needs at
the same time. Employment Services' efforts to increase the training and education
opportunities for ARRA and WIA customers will be focused on targeting and increasing
services to customers through the provision of increased occupational skills training (typically
1 year certificates or less although some 2 year programs may also be considered) as well as
increased placements in work experience activities, and/or on-the-job training placements.
In response to the anticipated need to make additional training available, and/or to provide
additional certifications to our customers, Employment Services increased the training cap for
our Individual Training Accounts (ITA's) from $4,000.00 to $6,000 in April 2009. This
increase will allow customers to acquire skills needed in those growing industries that
typically have higher training costs such as jobs in the medical or information technology
sectors.
Weld County will continue to focus services to customers that prepare them for employment
in green jobs, positions within the renewable energy fields, or jobs identified as growth
occupations for Weld County. Employment Services Sector Panning grant is targeted
towards Sustainable Manufacturing and funds under ARRA and WIA will target occupational
skills training as appropriate to that employment sector and the participant's employment
goals.
Employment Services applied for and was successful in attaining an ARRA funded
AmeriCorps program. This program will allow us to expand the opportunities available to
youth and operate two separate AmeriCorps funded programs The AmeriCorps crew
programs provide opportunities for youth to engage in conservation and environmental
projects throughout Weld County.
Attachment C
Grant Agreement #10 KAA 00008
In an effort to provide our customers with certificates/documentation concerning skills
employers have identified as beneficial for employees, Employment Services is involved in a
Weld County Workforce Strategy Team which is made up of representatives from Aims
Community College, the City of Greeley Chamber of Commerce, representatives from the
Weld County Workforce Development Board, and Upstate Colorado Economic Development.
Asa result of discussions and efforts undertaken by this team, Employment Services will be
entering into a collaborative process with Aims Community College and the City of Greeley
Chamber of Commerce to develop and offer a Soft Skills Certificate Program. Under this
collaboration, Aims Community College will develop and offer short term training
opportunities providing students the soft skills employers require. The City of Greeley
Chamber will encourage its business members to utilize these classes and to consider the
attainment of the resulting certificate as a consideration in their hiring process.
Employment Services will refer our adult, dislocated worker, and older youth customers to
these classes with the intent that they obtain a certificate concerning soft skills attainment
which they can then utilize in their job search. In addition to and in support of the Soft Skills
certificates, Employment Services also intends to increase our use of Key Train and the
WorkKeys assessments to provide program participants and workforce customers the
opportunity to acquire Colorado CareerReady Certificates which they can provide to potential
employers.
Employment Services has been involved in a number of collaborative meetings with the
Colorado Department of Transportation (CDOT) and will refer customers to positions created
by CDOT ARRA funds. We have encouraged contractors with CDOT to list job openings with
the workforce center and as those open positions warrant, will offer appropriate training to
ARRA and WIA customers to prepare them for those jobs.
Based on an analysis of the most recent Greeley MSA labor market data, Weld County will
continue to focus its employer relations efforts in the Energy, Manufacturing, Healthcare,
Transportation, and Office and Administrative Support sectors.
2. Describe your implementation of the Recovery Act Summer Youth Employment
Program including your strategies for recruiting disconnected and 22-24 year old
youth, developing summer employment opportunities (including green work
experiences), utilizing work readiness assessments and activities, and connecting
youth with sector initiatives.
Employment Services determined that a minimum of 75% of the awarded ARRA Youth funds
would be used to provide summer employment work experiences for eligible youth.
Remaining funds will be used to continue needed services to eligible out -of -school and in -
school youth after the summer program is completed and PY 09 WIA funds will be used to
provide year round services such as remedial activities, GED preparation, work experiences
pertaining to green or renewable energy jobs or positions relating to Employment Services'
Sustainable Manufacturing sector initiatives. The primary focus of services will be towards
the out of school youth population, particularly those who have dropped out of school.
As previously indicated, Employment Services' intent is to utilize a minimum of 75% of the
allocated ARRA funds to develop and implement a summer employment program between
May 2009 and September 30, 2009. Employment Services' focus is to provide services to
eligible youth ages 14-24 and place those youth in paid public work experiences during the
summer months. The purpose of the Summer Youth Employment Program is to'.
Provide youth with a variety of skills obtained through established work
experience/internship placements and education or skill enhancement activities.
Promote and develop positive work ethics through work placements which provide
meaningful experiences and skills that can be marketed to private sector employers upon
completion of the work placement.
Attachment C
Grant Agreement #10 KAA 00008
Provide remedial education activities in conjunction with work experience placements for
those youth in need of such services.
Acknowledge youth participants achievement through a bonus/incentive system for the
attainment of work readiness goals.
Provide a variety of Life Skills enhancement activities such as:
• Re -Think Anger Management provided by C.A.R,E.
• Abstinence Training provided by the Weld County Health Department
• Pregnancy Prevention
• Drop -out Prevention
• Drug & Alcohol Prevention
• Conflict Resolution Training
• Gang Involvement Prevention given by the Greeley Police Department Gang Unit
• Money Management
• College in Colorado
The summer employment program engages youth for 30-32 hours of work per week for
approximately 13-23 weeks although some youth may work less depending on their
individual circumstances. In general, youth are placed in public work experience activities
and paid minimum wage. Older youth will be considered for private sector paid internships
with the expectation they will be hired at the end of the internship period. In the instances
where an older youth (18 and above) is placed in a work experience or a private sector
internship and that position requires specific expertise, or requires the youth to provide
leadership or supervisory roles, project development or other higher level skills, the youth will
be paid $10.50 and hour to more realistically reflect employment opportunities available after
the summer program.
Green jobs and jobs dealing with weatherization or renewable energy are targeted for the
private sector internships and youth placed in the summer program youth corps' are being
provided exposure to those types of activities. Youth identified as basic skills deficient and
not currently enrolled in school are provided educational enrichment activities as appropriate
and all youth will be afforded the opportunity to participate in life skills opportunities.
The target for services for the funds after the summer program ends will be to provide
increased occupational skills training (typically 1 year certificates or less although some 2
year programs may also be considered) as well as increased placements in work experience
activities. Green jobs or positions within the renewable energy fields will be targeted for
occupational skills training. The goal of all services provided is to provide youth participants
with the appropriate mix of services to assist them in preparing for post secondary education,
or obtaining and retaining employment.
3. Describe your implementation of the Reemployment Services program for UI
claimants, including your strategies for recruitment, in -person staff assisted services,
assessments, career counseling, job development, and referral to training services
and sector based/green jobs initiatives.
Recruitment for Unemployment Insurance (UI) claimants for services under the Wagner
Peyser Reemployment Services (RES) will be accomplished by notifying those UI claimants
registering at the workforce center as required by rules as well as through the utilization of
the UI profiling systems.
Employment Services plans to dedicate 1-2 staff to focus efforts on the provision of direct
staff assisted services. The planned RES services for unemployment insurance claimants,
including those identified by the UI Profiling system, may include the following.
• Assessments including basic skills, interest inventories, aptitude and attitudinal
assessment
• Testing including WorkKeys tests for the CareerReady Colorado Certificate (CRC)
Attachment C
Grant Agreement#10 KAA 00008
• One on one or group staff assistance regarding labor market and occupational
information
• Interview and resume workshops and assistance
• Individualized job search assistance
• Referral service to training including WIA funded training
• Other allowable services as identified under the Wagner-Peyser Act.
Employment Services will also collaborate with CDLE in the provision of services to individual
eligible for and receiving UI extended State benefits and Enhanced Training Benefits (ETB)
under SB 247.
4. Describe any other programmatic innovation or change resulting from the infusion of
Recovery Act funds, especially the introduction/integration of sector based strategies
within the local workforce delivery system. Separately indentify any programmatic
innovation or change that will be implemented with sources of funding other than the
Recovery Act.
Employment Services is in the process of developing a collaborative effort with a number of
community partners to offer job seekers training in and the ability to obtain Soft Skills
Certificates designed based on skills employers have identified as beneficial for employees.
Classes will be offered at Aims Community College and agreements have been made
concerning the City of Greeley Chamber to encourage its business members to utilize the
completion of these classes as a consideration in their hiring process.
ARRA funds have provided the opportunity to serve more individuals in the Multi Industry
Systems Technician (MIST) program. Individuals who obtain either a Level I or Level II
certificate in the MISTY program are guaranteed an interview with two of the major
renewable/green energy employers in Weld County, Vestas and Hexcell Corporation.
Discretionary funds were issued to workforce centers to enable them to acquire KeyTrain site
licenses and purchase additional WorKeys assessments. Employment Services will provide
program participants and workforce customers the opportunity to acquire Colorado
CareerReady Certificates which they can provide to potential employers.
Additionally, we will utilize the Micro Soft Access vouchers being made available to the state
as an additional means for job seekers and program participants to document their skill levels
to employers.
5. Identify local policy changes that will be occurring as a result of the Recovery Act and
sector based initiatives, such as supportive services caps, OJT's, work experience,
ITA caps, etc. Identify the reasons for such changes.
As previously indicated, in anticipation for the need to provide increased training to
customers, Employment Services and the Weld County Workforce Development Board
reviewed the existing ITA policy and decided to increase the training cap from $4,000 to
$6,000. Although Employment Services was initially considering capping the total amount of
supportive services funds that could be available to program participants, due to current
economic conditions as well as the increased time it is taking for individuals to locate
employment, the decision was made to not implant a cap at this time. Supportive services
currently have caps relating to amounts for specific services on a monthly basis and we will
continue to operate under those guidelines.
At this time, Employment Services does not anticipate any other changes that will occur as a
result of the ARRA funds or our sector panning activities. However, after the Sustainable
Manufacturing Sector Planning grant is completed, it is anticipated an implementation plan
will be developed. ARRA funds may help support the sector strategies indentified through
the planning process.
Attachment C
Grant Agreement #10 KAA 00008
B. Organizational/Infrastructure Changes; Waivers
1. Describe organizational changes that occurred during PY 08 and indicate additional
changes that you anticipate for PY09. Explain the reasons for the anticipated
changes, such as Recovery Act funding.
In February 2008, the Board of Weld County Commissioners made a decision to combine the
county departments of Human Services and Social Services thereby creating a one new
department inclusive of all programs. This change took effect on June 1, 2008. The newly
created combined department was named the Department of Human Services and
Employment Services is now a division under that department. It is anticipated that
Employment Services' main office will relocate to the Department of Human Services'
campus by February or March of 2010.
To assist in the increased delivery of services and the increased level of participants in
programs, Employment Services will be hiring a number of full time temporary positions that
will last one to one and a half years. Other than those listed here, Employment Services
does not foresee any significant changes as a workforce center or system.
2. Provide a copy of your latest organizational chart. On the chart or on a separate page,
indicate the gross annual salary for each position.
The Executive Summary is included as Attachment 1.
A current organizational chart, including a listing of the gross annual salary for each position,
is included as Attachment 2. It should be noted that other federal, state and local funds help
support programs operated by Employment Services of Weld County. Staff salaries as well as
other costs are allocated based on time spent in various programs as identified in the Weld
County Cost Allocation Plan
3. Describe strategies to insure that a minimum of Recovery Act funds are utilized for
administration, overhead costs, and infrastructure.
Employment Services intent is to utilize ARRA Adult, Dislocated Worker, and Youth funds to
increase the amount of training services to customers. To accomplish this goal
administrative, overhead and other infrastructure costs from PY 08, FY 09, PY 09, and FY 10
WIA funds will be used to help support the delivery of ARRA Adult, Dislocated Worker, and
Youth programs when appropriate.
4. Provide a copy of your latest Cost Allocation Plan that incorporates Recovery Act
funds.
The Weld County Cost Allocation Plan is included as Attachment 3.
5. Describe any changes to internal processes that will insure that monthly reporting of
Recovery Act programs will occur in a timely manner.
Expenditure reports will be submitted via the existing process of reporting other WIA funds.
The fiscal officer or the appointed designee will submit the appropriate Vax reports and the
cash request on monthly basis. Weld County financial systems provide financial information
a month behind the end of the month (or quarter). Although we would be able to provide
information regarding those direct charges that are included in the general ledger for the
previous month, we would be not be able to identify the allocated costs by the time period
requested of 10 days after quarter end.
6. Discuss the region's intent to utilize the State's waivers identified below. Regions
wishing to implement these waivers effective July 1, 2009, should include the transfers
and set -asides in the original EA for PY09. (Note: The State has applied for a one-year
extension of these waivers through PY09.)
Attachment C
Grant Agreement #10 KAA 00008
i. Up to 100% transfer of funds between the Adult and Dislocated Worker formula -
allocated funding streams (Note: Regions taking advantage of this waiver must still
meet their responsibility to provide a full range of services to Adults or Dislocated
Workers and meet the performance standards for these programs.)
At this time Employment Services does not plan to transfer funds between the Adult and
the Dislocated Worker Programs, but will retain the option to transfer funds in the future if it
is decided that will be the best way to meet the needs of our customers.
ii. Set -aside of formula funds for discretionary projects (Refer to PGL #06-09-WIA for
more detailed information on set -aside grants. Up to 50% of Adult or Dislocated
Worker funds can be set -aside; up to 25% of Youth funds can be set aside.)
Employment Services does not intend to set -aside any funds for discretionary projects at
this time. If, at some point in the future things change and we chose to submit for a
discretionary project, we will follow the guidelines established under PGL #06-09-WIA.
7. Identify any additional waivers that might be needed to allow additional flexibility in the
use of the WIA formula funds. Also indicate the region's interest in the Recovery Act
youth procurement and performance waivers described in TEGL 14-08.
Employment Services does not foresee any additional waivers that may be needed to allow for
additional flexibility for utilizing formula funds.
8. Please a copy of your revised Language Assistance Plan (LAP) for PY 09.
The Language Assistance Plan is included as Attachment 7.
9. Charts
a. Budget and Service Level Chart:
The Budget and Service Level Chart is included as Attachment 4.
The Expenditure Authorizations for the WIA and Wagner-Peyser Programs are included as
Attachments 5A — 5D.
The Projected Quarterly Expenditures chart is included as Attachment 6.
Attachment C
Grant Agreement #10 KAA 00008
Attachment 1
Employment Services of Weld County
Workforce Investment Act/Wagner-Peyser
Plan Modification for PY09
Executive Summary for the State Workforce Development Council
Workforce Region Weld County
One -Stop Operator Employment Services of Weld County
Address PO Box 1805 Greeley. CO 80632
Director Linda L Perez Phone (970) 353-3800 ext 3363
Program Contact Ted Long Phone (970) 353-3800 ext 3400
Fiscal Contact Lenny Bottoroff Phone (970) 352-1551 ext 6530
MIS Contact Dora Lara Phone (970) 353-3800 ext 3420
Provide a brief summary of the client groups and business sectors that will be targeted for
PY09 and the reasons for selecting them.
Employment Services of Weld County intends to serve the following client target groups:
Adult- Priority will be given to recipients of public assistance or other low income individuals,
although Employment Services will not limit the use of funds to only those groups of
individuals. Weld will continue to target and serve unemployed adults who are in need of and
can benefit from additional assistance, and will continue to provide services to all segments
of the population to ensure that those most in need are provided the necessary services to
assist them in preparing for and obtaining employment.
Dislocated Workers — Weld will continue to serve those individuals who meet the eligibility
requirements for the Dislocated Worker programs as outlined in the Workforce Investment
Act. If a need exists for us to increase our recruitment efforts, we will potentially recruit
individuals who are identified eligible under the UI Profiling System.
Youth — Weld will target eligible out -of -school youth and eligible in -school youth ages 16-24.
The primary focus of services will be towards the out of school youth population, particularly
those who have dropped out of school.
Wagner Peyser - Weld County will continue to provide priority services to veterans and
targeted services to unemployment insurance claimants, migrant and seasonal farm workers.
The Weld County Disability Program Navigator will continue to focus on increasing access to
services in the workforce system for people with disabilities.
Based on an analysis of the most recent Greeley MSA labor market data, Weld County will
continue to focus employer relations efforts in the Energy. Sustainable Manufacturing,
Healthcare, and Transportation sectors.
The Weld County Workforce Development Board will continue to place emphasis on increasing
the availability of workers for the energy, healthcare, sustainable manufacturing, and
transportation fields. Marketing efforts to the employers in the county with positions in green
jobs, sustainable energy, office and administrative support, and sustainable manufacturing will
be targeted as these are expanding sectors for the county and we continue to see an expanding
employer base. Marketing efforts will be directed towards familiarizing the employers with the
services available to them through the workforce center, as well as advertising the Employment
Services of Weld County satellite offices located in the Del Camino and Fort Lupton areas. The
Weld County Workforce Development Board will continue to analyze local data to ensure that
changes in market trends are addressed.
Attachment C
Grant Agreement #10 KAA 00008
The US Department of Labor identified fourteen sectors that are projected to add substantial
numbers of new jobs in the future. The Weld County Workforce Region compared Department
of Labor information with the Weld County local labor market data and determined the following
to be high growth sectors that we will focus our efforts and training funds:
Advanced/Sustainable Manufacturing; Construction; Transportation; Energy; and Health Care.
While the Hospitality and Retail sectors were also identified as growth sectors, these are not
areas that Weld County will focus its efforts.
The most recent Labor Market Information data from the Colorado LMI Gateway indicates that
for 2007, the largest major occupational group was Office and Administrative Support
Occupations (with 15 percent of the estimated employment), followed by Construction and
Extraction Occupations (with 11 percent), and Sales and Related Occupations (with 11 percent).
The largest major industry sector is Manufacturing (31-33) (with 13 percent of the employment),
followed by Construction (with 10 percent), and Retail Trade (44 & 45) (with 10 percent).
These industry areas will be targets for employer relations efforts during the next year, and our
primary focus will be in the green jobs, renewable energy, sustainable manufacturing,
healthcare, office and administrative support, and transportation sectors as each reflect a
projected job growth as identified in the LMI Gateway data.
Employment Services of Weld County consistently analyzes its job seeker/applicant data base to
determine whether labor supply meets the needs of the demand occupational areas. Data is
also analyzed to compare our client pool against existing job orders, proposed new business
expansions, as wells as to target employers who could benefit from the skills of our job seekers.
The 2007 population of Weld County was estimated at 243,750 which represent a 50.9 percent
increase from 1997. Weld County's projected population growth for the next 15 years ranks as
17`h fastest in the nation according to an analysis by American City Business Journals Inc. The
analysis shows the Greeley metro area, which encompasses all of Weld County, will grow 60.61
percent by 2025 which makes it the fastest -growing metro area in Colorado. The April 2009
unemployment rate for the Greeley MSA was 8.1 percent.
• Provide a brief summary of the program initiatives, goals and objectives that will be
undertaken in PY 09 for each WIA program and the Wagner-Peyser program.
The following is a brief summary of the program initiatives, goals and objectives that Weld County
will undertake for PY 09:
The satellite office in Fort Lupton will continue to receive intensive marketing efforts and
increased employer relations services directed towards the businesses in southeast and
southwest Weld County. This office offers the full array of program services and is projected
to be open 5 days per week. In 2008, the assessment and educational services provided
through the Employment Services of Weld County Learning Lab became accessible via the
Internet; therefore customers are able to access all of the lab services from any location with
internet access.
Utilization of technology in both the Smart Classrooms and the Resource Rooms. continues
to be utilized as a means to provide registration for services as well as workshops to assist
individuals in acquiring the job seeking skills needed to find and secure employment. Access
to the resource rooms assist customers in expanding their job search beyond the local
economy. The technology is also being used for group orientations of UI claimants, and the
resource room is used for registrations of customers. In the coming year Employment
Services will be expanding the number of computers available in the Ft Lupton and Greeley
offices.
Initiatives in 2009-2010 include: continuing to promote and expand training opportunities in
the energy, transportation, health care, sustainable manufacturing, office and administrative
support, and construction sectors; Workforce Board development activities; continuous
improvement activities through CPEX which include continuing to implement the
Attachment C
Grant Agreement #10 KAA 00008
opportunities for improvement identified in our Foothills award as well as continuing to work
towards the Timberline recognition level: continue to explore options for expanding services
and alternatives for youth who are involved in the social services or juvenile justice systen-is
through the use of the TIGHT Youth Corps model; and the continued delivery of services to
13-15 year old foster care youth in the acquisition of employment, education, life, and social
skills through the Pillars of Successful Independence Program.
• The Weld County Workforce Development Board and Employment Services of Weld County
have identified several areas that it will direct its resources and time on for the next year.
These focus areas are identified in the WIA Plan Modification for PY 09. Examples of these
areas include: aligning Workforce Board initiatives with those of the State Workforce
Development Council and the State Job Cabinet: continue to implement a marketing plan
that complements the statewide marketing plan developed by the Colorado Workforce
Development Council; refine the continuous improvement process for Employment Services
of Weld County; implement the Microsoft Elevate America initiative, and align our Business
Services team with the identified sectors approach.
The Disability Program Navigator (DPN) will continue to work with community based
organizations such as the Community Transitions Team, Division of Vocational
Rehabilitation, and the City of Greeley's Commission on Disabilities, etc., to increase
systems access for individuals with disabilities which include the services available through
the workforce center. The DPN will also facilitate the agency policy concerning disability
training for employees.
In an effort to provide our customers with certificates/documentation concerning skills
employers have identified as beneficial for employees, Employment Services is involved in a
Weld County Workforce Strategy Team made up of representatives from Aims Community
College, the City of Greeley Chamber of Commerce, representatives from the Weld County
Workforce Development Board, and Upstate Colorado Economic Development. As a result
of discussions and efforts undertaken by this team, Employment Services will be entering into
a collaborative process with Aims Community College and the City of Greeley Chamber of
Commerce to develop and offer a Soft Skills Certificate Program. Under this collaboration,
Aims Community College will develop and offer short term training opportunities providing
students the soft skills employers require. The City of Greeley Chamber will encourage its
business members to utilize these classes and to consider the attainment of the resulting
certificate as a consideration in their hiring process.
Employment Services will provide program participants and workforce customers the
opportunity to acquire Colorado CareerReady Certificates through the utilization of WorkKeys
assessments. Based upon the individuals demonstrated levels in the Reading, Math, and
Locating Information assessments, they will be able to document their abilities with
certificates that they then will be able to provide to potential employers.
▪ The Weld County Workforce Development Board will continue to collaborate with Aims
Community College and other partners to increase training opportunities in the health career,
energy, construction trades, customer services and other demand occupational areas.
• The Weld County Workforce Development Board will also continue to work closely with
Upstate Colorado Economic Development and the various local chambers of commerce in
assisting existing businesses to grow and expand as well as in bringing new businesses into
the County.
The Weld County Workforce Development Board will continue its efforts with the Larimer
County and Wyoming Workforce Development Boards concerning regional collaboration
efforts.
Attachment C
Grant Agreement #10 KAA 00008
► The Weld County Workforce Development Board will work on a regional Sector Planning
effort utilizing Upstate Colorado Economic Development and the Brighton Economic
Development Corporation to identify employer needs and the surrounding gaps for the
Sustainable Manufacturing sector.
Complete the following chart for PY09, which does not include carry -in or transfer funds.
Program
PY09/FY 10 Original
Al location
WIA Adult $343,437
$423,229
WIA Dislocated
Worker
WIA Youth
Wagner-Peyser
# of Clients to be
Served in PY 09
includes carry in)
164
145
Cost Per Client
$2,094.13
$2,918.82
$463,436
$671,980
356
19,000
$1,301.79
$ 35.37
N
C
C O C
O
E
<
Y w
QoQ
C
a)
E
a)
4)
Q
C
fU
C7
U1
0
0
W m
N N
m To
5 H-
a• C
ac
to N
_ N
),
C
a.
E
O
U
>-
0
U
0
-J
W ,C
0)
O U N
N
cn 03 Oa)
U .o 0 m
L
W co
u)
f— • O
W
2
0
O
J
a
5
W
co
y
N
Q O
N
T2
70
C D
E
.
Q W
y o
O `O
w O
O m
10 >
U C
m m
LL J
Revised 6/09
E
m
a
C
u `o it
p — C
W p' o
> w
p N ma
Z
E
CD `E
mom°
0 p
'a` z
p T �
-eta
v
a
m.
Attachment C
Grant Agreement #10 KAA 00008
Attachment 2 pg 2
Employment Services of Weld County
Organization Chart— Salary Information
Unit/Name
�e,a,r r ........ ..... .....___ _
Director
Linda Perez
$73.211.22
Administrative Assistant
E. Tedi Guerrero
540.506 00
Complaint Specialist/EEO Officer
Susan Talmadge
$54,443.28
Fiscal Officer
Lenn Bottorff
$84,326.80
Client Data System Unit
Dora Lara — Manager
$61,618.32
Genaro Avalos
$36,932.52
Pat Curtz
$38,037.72
Joe Galindo
$36,751.45
Annette Gutierrez
$41,564.88
Alicia Lopez
$39,178.92
Paul Mendez
$34,790.28
Genaro Ochoa
$34,790.28
Elena Orozco (Temp)
$32,781.12
Nancy Sanchez
$38,037.72
Yolanda Sepeda
$33,750.12
Nereyda Torres
$33,750.12
Erik Zamora
$35,827.32
James Harrin ton — (Part Time)
$24,938.88
Educational and Vocational Unit
Charlie Dalpra — Manager (Part Time)
$30,809.16
Kris Armstrong — Vocational Education Assistant
$45,200.28
John Ingle
$32,781.12
Tim Marquart
$33,750.12
Jim Nall
$39,178.92
Veterans
Kristi Cronan — State Employee
N/A
Special Programs
Ted Long - Manager
$61,618.32
Julie Atkinson
$39,178.92
Loretta Llamas
' $41,564.88
Daniel Mendez
534,790.28
LeAnn Novaria (Temp)
$32,781.12
Denise Rodriguez
$36,935.52
Norma Salazar
$36.935.52
Vangie Sandoval
$41,564.88
Laurie Speck (DPN)
$39,178.92
Mary Ann Welzbacker
$39.178.92
Tammy Winter
$32,781.12
Youth Programs
Tami Grant - Manager
$51,631.32
Karina Amaya
$34,790.28
Greg Cordova
$34,790.28
Marisol DeLaMora (Temp)
$32,781.12
Jamie Gonzalez (Temp)
$32,781.12
Shannon Kinahan
$32.781.12
Rene Valenzuela-Lara
$39.178.92
Sarah Liess
$35,827.32
Holly Nelson
532.781.12
Erik Warrington - Employment Services Youth Team Lead
$38,003.76
Chris Williams
$32.781.12
Tamara Curry
$34,790.28
(Young)
Employer Services
Marie Llamas — Manager
Jan Anderson
Elvira Gonzalez
Colleen Lachman
Veronica Lechuga (Temp) 532.781 12
'Note — Salaries do not all come from WIA or WP funding as some staff receive a portion or all of their salary from other funding
sources
$61,618.32
535 872.32
$39,178.92
339.178.92
Attachment C
Grant Agreement #10 KAA 00008
ATTACHMENT 3
EMPLOYMENT SERVICES
FISCAL
MANUAL
Revised 3/U9
Attachment C
Grant Agreement #10 KAA 00008
This manual sets forth applicable fiscal policies and procedures for Weld County Division of Human Services,
specific to the Colorado Department of Labor and Employment programs under Employment Services of Weld
County. Specifically. WIA, and Wagner/Peyser, Summer lob Hunt and 25°o Rapid Response.
The CDLE employment programs follow the requirements included in:
OMB Circulars A-87, 10? and 133
Federal Regulations 29CFR 96-97-99, 20CFR652
CDLE Program Guidance Letters
One -Stop Technical Assistance Guide
The procedures in this manual serve only to break down the specifics to the CDLE programs that are unique to
Weld.
Revised 3/09
Attachment C
Grant Agreement #10 KAA 00008
ACCOUNTING SYSTEM
The Accounting System used for documentation of ES grants is the Weld County Government system called Banner
Financial System. Because Weld County is a government it has a fund accounting system which requires modified
accrual accounting.
\Veld County has a universal chart of accounts for cost center (grant) and line items and cost categories (project
codes).
All phases of the accounting system are available, including income statement, balance sheet, trial balance,
inventory, fixed asset group, etc. with ability to see all specifics charged to each line. These are all available on-line.
Weld County runs on a calendar year basis —but all time periods are still available on line.
Weld County also uses Peoplesoft software for the personnel payroll system which uploads into the Banner system
monthly. All payroll and fringe are accrued and adjusted monthly to all phases of the books.
For specifics on each area, see Weld County Code book and the Banner Manuals.
Revised 3/09
Attachment C
Grant Agreement #10 KAA 00008
ACCOUNTING FOR GRANTS —
Weld County Financial System has a universal chart of accounts made up of the following: funds, organizations.
accounts and program codes.
At Weld County Division of Human Services (WCDHS), we specify each grant as a fund, the organization identifies
the grant as belonging to Human Services, the accounts are set by the County, and the program codes define the cost
categories of each grant.
In the attached example of a page from the WIA Youth Out of School ledger (income statement format): I) defines
the fund 2637 as WIA Youth Programs; 2) defines the organization 60000 as Human Services; 3) defines the
accounts 6320 Printing and Duplicating; 6340 Memberships and Registration Fees, and 6359 Other Purchased
Services in this example; and 4) defines the program code 5283 Out of School Youth to denote the cost category for
these expenses. Each program code or cost category subtotals to give the period cost for the cost category.
Any changes to the chart of accounts must be requested and approved at the County Accounting level.
Each defined line in the account listing, denotes a documented transaction in that account. If the document number
of the entry starts with a "P" it denotes a PO and falls under the encumbrance line; if it starts with an "I" it is a
payment of an invoice and falls under the transaction column; "J" denotes a journal entry which will fall under the
transaction column; "PC" denotes a purchase on a PCARD (see "Procurement" section) which will also fall under
the transaction column.
All transactions are backed up by hard -copy documentation for January -September 2008. Beginning in October
2008, all documents are scanned and only electronic files are maintained.
These ledgers are the backup to the entire grant reporting at WCDHS.
Revised 3'09
Attachment C
Grant Agreement #10 KAA 00008
Weld County DHS
Purchasing—
Weld County utilizes a procurement card (PCARD) procedure for purchases up to 5500 per transaction and S',500
per month. Purchases in excess of the PCARD limits utilize the Purchase Order process.
Revised 3/09
Attachment C
Grant Agreement #10 KAA 00008
REPORTING (Weld County Application) --
For WIA. W/P grants, first you must pull out reports from vax system. Stan application by clicking Job Link. this
gives you access to the system.
User: Weld
Password: System administrator changes every fourth week
For expenditure reports: @I•DATAIMARILYN (space) /OUT=DENNIS.LIS
LIST DENNIS (space)H (hit enter, ^arrow and enter again)
For cash request sheets: $; @I.DATAIPCN (space)/OUT=PCN.LIS
S; LIST PCN (space) H
To edit vax number list: $; EDI (space) I.DATAIMARILYN.COM
or for cash request PCN.COM
This will bring up list of vax numbers which are found at the top, right of each report. You can add or delete
numbers from each list.
Then: CTRL Z to save list
*EXIT
TECHNICAL ASSISTANT: 303-665-3532 Nann Bulltbew for setup online
OPER:CODE
NJTPritEDS.CSDCD.COM
Then go to the Banner Finance Icon and in search box type FGRPDTA which will take you to the section where you
can print reports by fund. org, acct and project code. Print the funds you need. For Employment that usually is fund
262695 to 2649. Then put in from and to months for a year to date print out. The banner report will break down all
the costs into project codes which should match cost categories of the particular grants. From the banner reports,
take the YTD expenditures and subtract out previously reported expenditures to report current. Banner runs on a
Jan. -Dec. cycle. This will be your amount of expenditure to report on the vax reports for the particular grant the fund
is linked to. Most grants are reported to funds on a FIFO basis.
Quarterly, and excel spreadsheet (O:ESmo/yr) is input with budget to actual costs and reported to ES Director and
supervisors quarterly or more often as necessary.
Revised 3/09
Attachment C
Grant Agreement #10 KAA 00008
WELD COUNTY
DIVISION OF HUMAN SERVICES
COST ALLOCATION PROCESS
BY
LENNIE BOTTORFF
FISCAL AND BUDGETING MANAGER
REVISED MARCH 2009
Revised 3'09
Attachment C
Grant Agreement #10 KAA 00008
CERTIFICATION OF COST ALLOCATION PLAN
This is to certify that I have reviewed the cost allocation plan submitted herewith and to the best of my
knowledge and belief:
All the costs covered by this proposal revised March 2009, to establish the cost allocation method
for calendar year 2009 on, are allowable and in accordance with the requirements of OMB
Circular A-87 and the requirements to the Federal awards to which they apply.
3 All costs covered by this proposal are properly allocable to the Federal awards on the basis of a
beneficial or causal relationship between the expenses incurred and the awards to which they are
allocated in accordance with the applicable requirements. Further, similar types of costs have been
accounted for consistently.
I declare that the foregoing is true and correct.
Stale of Colorado
County of Weld County
Division of Human Services
Judy Griego
Ditector, WCDHS
aeeised 3.09
Attachment C
Grant Agreement #10 KAA 00008
WELD COUNTY DIVISION OF HUMAN SERVICES
COST ALLOCATION PLAN
PURPOSE
The purpose of this cost allocation plan is to outline, in writing, the methods and procedures that Weld
County Division of Human Services will use to allocate costs to its various programs, contracts and grants.
BACKGROUND
Weld County Division of Iluman Services (DI-tS) operates as an umbrella agency of Weld County
Government. Dl IS is the administrative entity for various federal and state programs, grants and contracts. These
programs are grouped into four areas: Employment Services, Family Educational Network, Area Agency on Aging
and Other Human Service. Employment Services include the following grants and contracts: Workforce Investment
Act Grant programs; Wagner/Peyser programs; Summer Job Hunt; Employment First Food Stamp/Job Search
Program; Workfare: TANF; TIGHT; AmeriCorps; National Emergency Grants; various Department of Local Affairs
contracts; and, the Educational Computer Lab. Family Educational Network consists of the following revenue
sources and programs: Regional Head Start; Migrant Head Start; Child Care Food Program; Building Healthy
Marriages; and State Preschool. Area Agency on Aging incorporates Older American Act funds into several senior
programs. It also relies on USDA funds for senior nutrition programs; Community Service Block Grant Funds for
coordinating the senior volunteer program; Federal Transit Funds for senior minibus transportation; Single Entry
Point Funds: and Private Contracts for senior case management. Other Human Service programs and funding
include: Community Service Block Grant; and the Commodity Supplemental Food Program. Annual budgets for all
DHS grants and funds are stated in the Weld County Calendar Year Budget Book.
These grants require that DHS complies with OMB Circular A-102, Uniform Administrative Requirements
for State and Local Governments and OMB Circular A-87, Cost Principles for State and Local Governments. This
Cost Allocation Plan is based on the definitions and requirements spelled out in OMB Circular A-87.
GENERAL APPROACH
The general approach of DHS in allocating costs to particular programs, grants and contract is as follows:
A) All costs identifiable with a specific program, grants or contracts are charged directly to the
benefiting program.
B) Unassigned direct costs are assigned to cost pools and are allocated monthly, based on monthly
time sheet distribution percentages of the personnel assigned to each particular cost pool. For example, the
percentages taken against the Employment Services cost pool only come from Employment Services staff and are
allocated only to the programs served by the Employment Services staff
ALLOCATION METHODOLOGY
DHS uses six cost pools:
1) Transportation Cost Pool
This pool is used to accumulate all the joint costs associated with running DHS' Transportation
Department which provides minibus transportation for several of our programs. This pool includes transportation
staff salaries, fringe benefits, and all transportation operational costs.
2) Employment Services Cost Pool
This pool is used to accumulate all the joint costs associated with the operations of Employment
Services, including: Employment Services staff salaries; fringe benefits; and, other costs which cannot be directly
identified to a program.
3) Area Agency on Aging Cost Pool This pool is used to accumulate all salary and fringe benefit costs and joint costs associated with
Area Agency on Aging employees and programs.
Attachment C
Grant Agreement #10 KAA 00008
-}) Administrative Cost Pool
This pool includes all administrative salaries, fringe benefits, overhead and other joint costs
associated with administering all DI IS programs that cannot be directly identified to a grant or contract. For
example: ground maintenance: utilities; janitorial: those types of general overhead costs that serve the entire agency.
5) FENWC Cost Pool
This pool is used to accumulate all the joint costs associated with the operations of Family
Educational Network of Weld County, including FENWC staff salaries and fringe benefits, as well as other costs
which cannot be directly identified to a specific program.
6) Client Payroll Pool
This pool is used to accumulate all the client payroll expense, salary and fringe benefits, from all
programs.
TRANSPORTATION COST POOL
The Transportation Department system tracks client miles and trips associated with each program served.
These figures are accumulated into a monthly report. Monthly percentages of miles per program are calculated for
the period. The percentages are taken against the total transportation department costs for the month. The amounts
are allocated from the pool to the program (fund) receiving benefit.
EMPLOYMENT SERVICES COST POOL
Monthly time sheets are kept by all Employment Services employees noting their time per month per
program served. Monthly the time worked per program is entered into a spreadsheet which calculates total time
percentages per program weighted by rates of pay. The time/rate percentages are taken against this pool of costs and
are allocated to grants served accordingly.
AREA AGENCY ON AGING SERVICES COST POOL
Monthly time sheets are kept by all Area Agency on Aging employees noting their time per month, per
program served. Monthly the time worked per program is entered into a spreadsheet which calculates total time
percentages per programs weighted by rates of pay. Monthly the time/rate percentages are taken against this pool of
costs and are allocated to grants served accordingly.
ADMINISTRATIVE COST POOL
Monthly time sheets are kept by all Administrative staff noting their time per month per program served.
Monthly the time worked per program is entered into a spreadsheet which calculates total time percentages per
program weighted by rates of pay. The time/rate percentages are taken against this pool of costs and are allocated to
grants served accordingly.
FENWC COST POOL
Monthly time sheets are kept by all FENWC staff noting their time per program served. The time worked
per program is entered into a spreadsheet which calculates total time percentages per program weighted by rates of
pay. The time/rate percentages are taken against this pool of costs and are allocated to grants served accordingly.
CLIENT PAYROLL POOL
A monthly payroll log is sent from County Payroll. The DIAS Fiscal Tech identifies, by time sheets, what
program each client is associated with on the payroll log. A manual journal entry is done monthly to move the salary
and fringe benefits from the pool to the fundtgrant that the client is directly associated with.
GENERAL LEDGER ACCOUNTING
Weld County uses a uniform classification of accounts for all general ledger departments. Each grant or
program is its own general ledger department (fund). All direct costs are charged directly to the particular
department it served. All allocated costs are entered into the ledger by journal entry --- from the pools to the grant
departments. Each allocated line item is coded so it can he identified as to cost pool source. Each expense, whether
Attachment C
Grant Agreement #10 KAA 00008
direct or allocated, is also coded with a program code to charge it against the cost category defined by the grant.
REPORTING
Most grant programs are on a monthly reporting. Each general ledger department is printed for the time
period to report. The department carries the calendar year-to-date totals for each cost category of expenses. Monthly
reports are derived from the difference between current year-to-date and previous year-to-date totals. The balance
for the cost category is transferred to the report for the current period. The ledger report is the documentation of
costs and backup to reported expenditures.
Revised 3/09
Attachment C
Grant Agreement #10 KAA 00008
ADMINISTRATIVE LIMITATIONS —
Administrative limitations are defined by 20 CFR667_210-2_0 for One -stop Grants. See attachment from TAG.
Revised 3/09
O O
ori N
O
O
I[)
N
w
D
0 0 0 Q
1() O O
N N N #
0
0
O
Lri
0
0 0
N N
0
O
U)
N
o c
O y
oN E
0
O0oa�i-O
r o E (o O
-
O y
co
O O
so a o
v U)
U) U)
O
0
O
Y
O)
o o
O O
1.0
m CO
cL1-
69 K)
O
0
v
O
(n
0
O
D
co
a7
O
O
U)
0
O O
a)
0
??OI _
O) i�
a
H
a)
U
m
m
c
(a
N
C
U
d
t'
a) '
V w
co
re U) E7V) it fi
o E
a)
C U) N O Q
O
M 13,91)
C a C
d E d g
o0 oa 7
_ E oU o•> —
v C U v -o U
a E
as
d 8 sr W€ : >-3 c
0 RI
J V
a
C m
a) J
E
> C) _
d _
c cn
C.)) (C6
W
X d
o a
c0
a
C
a)
u
a
Q
_00 Q
a O. o > c 7 >
LL u)N
0 0
0 0
O O
O O
0 0 0 LI
a o O O Q
>
4t
O
0
O
1[i
P
Lri
0)
O
O O c t c.52 0)
N YO OM a C
O 7 c c O.tOJ u•-
uS-vj 71,
O
O
O O
CN-
N
N 01
(f) 63
O
O
N
co
sr
(D
O
U)
O
O
P
Co
N
Q
N
fA
O O
cri
c°.
CO
O fa
O
O
O
O)
(O
h
(A
D)t
o
0
o
e
o
o
O
0
O
O CIn in
o•
o O ro>
w r
0
O
O
(o
O
O
O
CO
0
P
O
(o
O
O
(o
O
O
CD
O
O
(o
J
Q
<
O
O
O
(D
O
(D
O
(D
o C
0 N m y
7 C a1 c
0EQm≥
5
O
O
O
N
CA
rn
N
U)
C)
0
m
O0)
U)
N
N
U)
O
P
O
O
O
U)
M
U,
O
O
N
rn
1!)
O
O
co
O
O
0
N
O
O)
O
N-
N
N
N
fA
N
U)
C)
N
N
69
rn
CO
CO
N
U)
0
N
0 0
co
O O
O O
co N
N
0
U)
C•''`.' w
O 00 0 J
O O
C)
r-
CO
1)
O
P
O
O
O
O
1•
O)
r•
r--
O
O O
O
o n
to
N
0
0
f')
N
ID
N
n
N
O
M
O
0
N
N
U)
u7
U)
I
N
10
0
co
co
N
V
Ln
(D
O
O a) a
c In
C U
arc N
N u_ V) rn 2• '
(C O O C)
LO a y
U
O co
M (D
N
O -
t9 U)
O
O
Q)
r_
O
(D
N
M
O
O
C,)
O
O)
O
O
O
O
M
co.
(
CO
N
)f)
P
O
O
co
(D
64
$342,633.00
O
O
O
O
M
O)
r--
63
O
O
C
(D
O)
0)
N
(A
0
U)
(O
N
N
M
N
O O
O O
O (O
r co
(A ff)
$156,938.00
$1,247,415.00
0 0
_M re)N
(OD OEft
O
O
(D
0
O)
0
sr
(n
O
O
C.)
U)
O)
In
Le
O
O
N
0
C)
P
co
M
0
0
co
co
(D
U)
0
Ih
0
0)
(D
a
O
O
0
0
Q)
N -
(n
C)
O
N
m
O
N-
O
O
N
rn
M
O
rn
a
O
O •
_ O
(? o
O M
EA N
IA'
$193,841.00
E
O) c N Y
O 0 c (LL
c. co (a
as
}
�Q (a
0
›-
LC -
0
>-
0
O
H
a) �
fa Y
00
1-11 03
PY08/FY09
O
r
CO 0)
a a
O
H
E.
E. ,C
Q C
oa
U
O O
LI-U U
a
a
J
H
O
r
O
Z
Q
Attachttnt C
Grant Agreement 1410 KAA 01808
EXPENDITURE AUTHORIZATION (EA)
Signature Page
Workforce Region: Employment Services of Weld Count
Address: PO Box 1805, Greeley, CO 80632
Program/Project Coordinator: Ted A. Long
Phone Number: (970) 353-3800 x 3400
EXPENDITURE AUTHORIZATION SUMMARY
This Expenditure Authorization (EA) covers the following Funding Streams:
Program Year: FY 10
Funding Stream: WIA Adult
$283,825.00
Program Year: FY 10
Funding Stream: WIA Dislocated Worker
$303,164.00
Program Year:
Funding Stream:
Program Year:
Funding Stream:
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs Grant Agreement as an attachment. This
signature page, when duly signed, authorizes the granting of funds by the Colorado Department of Labor
and Employment for the program/project identified herein. The EA commit ent document is not valid until
it has been approved t y the State Controller or designee.
By:
By:
JUN 2 9 2009
William F. Garcia, Chair Date
Board of Weld County Commissioners
ary Fr g, Chair Date
Weld County Workforce Development Board Title:
By:
d
ertson at
Division of Employment and Training
lorado Dept. of Labor and Employment
By:
Date
l 79C-6), By:
Li da L. Perez, Division Head Date
Employment Services of Weld County Title:
Date
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid
until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not
authorized to begin performance until the contract is signed and dated below. If performance begins prior
to the date below, the State of Colorado may not be obligated to pay for the goods and/or services
provided.
By
STATE CONTROLLER:
DAVID J.,A-CpERMOTAit
T,CPA
Date
n
Grant Agreement #10 KAA 00008
Attachment 5A
EMPLOYMENT SERVICES OF WELD COUNTY
EXPENDITURE AUTHORIZATION (EA)
Request Page
If applicable: Date of Modification
I. BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County will use the total award of $343,437.00 to provide services to
eligible adults registered in the WIA Program and for the associated administrative costs of operating
the program. Employment Services intends that 70% of funds will be expended by June 30, 2010.
Funding Stream: PY09 Adult
Period of Performance: 7/1/09 - 6/30/11
Original Allocation:
$59,612.00
Vax # 1557
Original Program Budget:
$53,651.00
Original Admin Budget:
$5,961.00
Transfer In (+):
$00.000
From Fund Year and Name:
Transfer Out (-):
($00.00)
To Fund Year and Name:
Cost Category
Current Budget
Transfer In/Out (+/-)
Revised Budget
Admin
$5,961.00
$5,961.00
Program
$53,651.00
$53,651.00
% Set -Aside Project
$0.00
$0.00
Total Program
$59,612.00
$59,612.00
Funding Stream: FY10 Adult
Period of Performance: 10/1/09 - 6/30/11
Original Allocation:
$283,825.00
Vax # 1557
Original Program Budget:
$255,443.00
Original Admin Budget:
$28,382.00
Transfer In (+):
$00.000
From Fund Year and Name:
Transfer Out (-):
($00.00)
To Fund Year and Name:
Cost Category
Current Budget
Transfer In/Out (+/-)
Revised Budget
Admin
$28,382.00
$28,382.00
Program
$255,443.00
$255,443.00
% Set -Aside Project
$0.00
$0.00
Total Program
$283,825.00
$283,825.00
II. SCOPE OF WORK:
A. Purpose and Goal
Employment Services of Weld County will use the award of $309,093.00 of program funds to
provide services to eligible adults registered in the WIA Program.
Weld County will serve the planned number of adults as outlined under section C below. The
goal of the program is to provide participants with the appropriate mix of services they require to
assist them in obtaining and retaining employment. Weld will continue to target and serve
unemployed adults who are in need of and can benefit from additional assistance, and will
continue to provide services to all segments of the population to ensure that those most in need
are provided the necessary services to assist them in preparing for and obtaining employment.
A target for the Adult program will be to provide the appropriate mix of services that will help
Attachment C
Grant Agreement 410 KAA 00008
A target for the Adult program will he to provide the appropriate mix of services that will help
prepare individual participants for employer needs as identified through the Weld County Sector
Initiative including jobs in sustainable manufacturing, clean energy and agriculture advanced
manufacturing.
Occupational skills training (typically 1 year certificates or less although some 2 year programs
may also be considered), work experience/internship activities, and/or on-the-job training
placements will target Sector Initiative needs, Green Jobs, positions within the renewable energy
industry, or those jobs identified as growth occupations for Weld County. Services will be
structured to best prepare individuals for growing occupations within the Weld County
Sustainable Manufacturing Sector Initiative and as appropriate to the participant's employment
goals.
B. Services to be Provided
Adult participants will be able to access core, intensive, and training services and activities
authorized under Section 134 (b) of the Workforce Investment Act through Employment Services
of Weld County's Local One -Stop Center. Customers will also be able to access information
regarding WIA partner programs and some services provided by the partners will be available
through the One -Stop Center.
Wagner-Peyser Act services have been an integral part of Employment Services One -Stop
Center for twenty-five years, and therefore, do not exist as a stand-alone system. The services
described in Section 7(a) of the Wagner-Peyser Act are universally available to the customers of
Employment Services of Weld County.
The following WIA employment and training activities and services will be available to adult
participants:
Core Services
1. Determination of eligibility to receive assistance under Title I of WIA.
2. Outreach, intake (including worker profiling), and orientation to the information and services
available through the One -Stop system at Employment Services of Weld County.
3. Initial assessment of the skill levels, aptitudes, abilities, and supportive service needs of
customers.
4. Job search and placement assistance.
5. Career counseling, where appropriate.
6. Labor market information which will include information related to the local, regional, and
national labor markets including job vacancy listings, information on the job skills necessary
to obtain the jobs, and information regarding occupations in demand in the local area and the
earnings and skill requirements for those occupations.
7. Performance and program cost information on eligible training providers furnished for each
training program.
8. Information regarding the One -Stop Center's performance.
9. Information regarding the availability of supportive services, including daycare and
transportation services, in the local area and when appropriate, the referral to such services.
10. Information regarding filing claims for unemployment compensation.
11. Assistance in establishing eligibility for programs of financial aid assistance for training and
education programs not funded by WIA.
12. Follow-up services, including counseling regarding the workplace, for participants placed in
unsubsidized employment for not less than 12 months.
Attachment C
Grant Agreement #10 KAA 00008
intensive Services
Intensive services will be provided to adults who are: 1) unemployed and who have been unable
to obtain employment through the provision of core services; and 2) have been determined to be
in need of more intensive services in order to obtain employment; or 3) employed, but have been
determined to be in need of intensive services in order to retain their employment or obtain
employment which allows for self-sufficiency.
The following intensive services may be provided to customers who meet the above criteria:
1. Comprehensive and specialized assessments of the skill levels and service needs of
customers including:
(a) diagnostic testing and use of other assessment tools; and
(b) in-depth interviews and evaluations to identify any employment barriers and appropriate
employment goals.
2. Development of an individual employment plan (IEP) which identifies an employment goal,
appropriate achievement objectives, and the appropriate combination of services to allow the
customer to achieve their employment goals.
3. Individualized counseling and career planning
4. Case management for customers seeking training services
5. Short term pre -vocational services to prepare customers for unsubsidized employment or
training which may include
(a) development of learning skills;
(b) improvement of basic skills (i.e. reading and math levels);
(c) GED preparation;
(d) development of communication skills;
• Interviewing Techniques
• Resume Development
• Labor Market Information
• Application Completion
• How to Dress for Interviews
• Effective Communication
• Other Related Activities
(e) development of interviewing skills;
(f) development of resume and cover letters;
(g) punctuality;
(h) development of personal maintenance skills; and
(i) professional conduct.
Training Services
Training services will be provided to adults who: 1) have met the eligibility requirements for
intensive services and who have been unable to obtain or retain employment through the receipt
of such services; 2) after an interview, evaluation, assessment, and case management are
determined to be in need of training services and have the skills and qualifications to successfully
participate in the selected training services; 3) select programs of training services that are
directly linked to employment opportunities in the local area or in an area where the participant is
willing to relocate; 4) meet the requirements of financial assistance set below; and 5) are
determined eligible in accordance with the established Weld County priority system.
The following training services may be made available to customers
1. occupational skills training, including training for non-traditional employment
2. on-the-job training
3. training programs operated by the private sector
4. programs that combine workplace training with related instruction, including cooperative
education programs
Attachment C
Grant Agreement #10 KAA 00008
5 skill upgrading and retraining
6. entrepreneurial training
7. job readiness training
8. customized training conducted with commitments from an employer or employers to hire the
individual upon successful completion of the training
9. adult education and literacy activities provided in combination with the above listed services
Supportive Services
The Weld County Workforce Development Board and Employment Services have adopted a
supportive services policy to ensure that services are provided on a consistent and equitable
basis for those individuals who need such services to assist them in obtaining or retaining
employment or to participate in and complete core, intensive, or training services and who are
unable to obtain such services through other programs or means.
The supportive services that may be provided are:
transportation
• child care/dependent care
▪ job related medical expenses
special clothing
• license costs
assistance to secure bonding
• books, and supplies for training
C. Projected Number of Participants to be Served
The projected total number of participants to be served for the period of July
June 30, 2010 is 164 for the WIA Adult Program. This total includes 74 new
carry -in participants from the PY 08 WIA program.
The planned participation and termination summary for the WIA Title 1 Adult
at Attachment 5A-1.
1, 2009 through
participants and 90
Program is included
D. Expected Outcomes
The Expected Outcomes for exiters is included in Attachment 5A-1.
E. Coordination with other One -Stop Partners
The Memorandums of Understanding with the required One -Stop Partners address the services
to be provided by the One -Stop partners and how these services will be coordinated and made
available through the One -Stop system.
In general, the partners have agreed to provide brochures on their services which will be made
available at each access point, cross train staff to help customers' access appropriate services,
and coordinate employer relations efforts as appropriate. Partner organizations have agreed to
have staff on site at the One -Stop for a period of time each week. Customers will be able to
obtain information and access partner programs during these times.
Employment Services will continue to maintain its web site. On this site, information is made
available regarding the services available through Employment Services and linkages to other
employment and training opportunities are provided.
The contract with the Colorado Department of Labor and Employment addresses the
implementation of the programs authorized under the Wagner-Peyser Act. This addresses the
coordination between the Trade Adjustment Assistance Act and the National transitional
adjustment assistance activities. Also addressed in the contract is coordination with activities
Attachment C
Grant Agreement =' 10 KAA 00008
authorized under Chapter 41 of Title 38 U.S.C. and the programs authorized under the State
Unemployment Insurance programs.
F. Other Financial Resources to Support Program
The following programs and funding streams will help support the delivery of services through the
Weld County One -Stop system:
Workforce Investment Act: Title I Youth and Dislocated Workers
Wagner-Peyser- Basic Labor exchange
Temporary Assistance to Needy Families
Employment First Food Stamp Job Search Program
AmeriCorps
Disability Program Navigator
Disabled Veterans Outreach Program
G. Subcontracting Arrangements
Not applicable. Weld County does not subcontract services.
III. MODIFICATION(S) REQUESTED and RATIONALE FOR MODIFICATION and PROGRAM
IMPACT:
N/A
IV. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
Attachment C
Grant Agreement 10 KAA 00008
ATTACHMENT 5A-1
PLANNED PARTICIPATION AND TERMINATION SUMMARY - CUMULATIVE
Workforce Region: Employment Service
of Weld County
In each category, indicate the total cumulative number of Adults to be served with all years of WIA
Adult funds being spent during PY09. Submit a revised chart when changes in planned
expenditures occur.
Program and Year: PY09 WIA Adult
1ST QTR
2ND QTR
3RD QTR
4TH QTR
CATEGORY
Sep 30
Oct 1 to Dec 31
Jan 1 to Mar 31
Apr 1 to Jun 30
Jul 1 to
Total Participants*
101
128
145
164
Carry In*
91
91
91
91
New*
10
37
54
73
Total Exiters*
12
36
58
90
Carry Out
N/A
N/A
N/A
74
Entered Employment
86%
86%
86%
Rate**
86%
Employment Retention
86%
86%
86%
86%
Rate**
Average Earnings/Wage**
$10,900
$10,900
$10,900
$10,900
PLANNED PROGRAM ACTIVITIES - CUMULATIVE
CATEGORY
1ST QTR
Jul 1 to Sep 30
2ND QTR
Oct 1 to Dec 31
3RD QTR
Jan 1 to Mar 31
4TH QTR
Apr 1 to Jun 30
Registered Core Services*
101
128
145
164
Intensive Services*
100
126
144
164
Training Services*
60
77
88
99
Training Completions*
25
41
56
68
Training Related
Placements*
6
17
28
48
% Training Related
48%
48%
48%
48%
Placements*
* CDLE uses the JobLink Activity Report (AS) to track plan versus actual for this item
** CDLE uses the JobLink WIA Common Measures Report (CO) to track plan versus actual for this item
Grant Agreement #10 KAA 00008
ATTACHMENT 5B
EMPLOYMENT SERVICES OF WELD COUNTY
EXPENDITURE AUTHORIZATION (EA)
Request Page
If applicable: Date of Modification
III. BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County will use the total award of $423,229.00 to provide services to
eligible Dislocated Workers registered in the WIA Program and for the associated administrative costs
of operating the program. Employment Services intends that 70% of funds will be expended by June
30, 2010.
Funding Stream: PY09Dislocated
Worker
Period of Performance: 7/1/09 - 6/30/11
Original Allocation:
$120,065.00
Vax # 1559
Original Program Budget:
$108,059.00
Original Admin Budget:
$12,006.00
Transfer In (+):
$00.000
From Fund Year and Name:
Transfer Out (-):
($00.00)
To Fund Year and Name:
Cost Category
Current Budget
Transfer In/Out (+/-)
Revised Budget
Admin
$12,006.00
$12,006.00
Program
$108,059.00
$108,059.00
% Set -Aside Project
$0.00
$0.00
Total Program
$120,065.00
$120,065.00
Funding Stream: FY10 Dislocated
Worker
Period of Performance: 10/1/09 - 6/30/11
Original Allocation:
$303,164.00
Vax # 1559
Original Program Budget:
$272,848.00
Original Admin Budget:
$30,316.00
Transfer In (+):
$00.000
From Fund Year and Name:
Transfer Out (-):
($00.00)
To Fund Year and Name:
Cost Category
Current Budget
Transfer In/Out (+/-)
Revised Budget
Admin
$30,316.00
$30,316.00
Program
$272,848.00
$272,848.00
% Set -Aside Project
$0.00
$0.00
Total Program
$303,164.00
$303,164.00
IV. SCOPE OF WORK:
A. Purpose and Goal
Employment Services of Weld County will use the award of $380,907.00 of program funds to
provide core, intensive, and training services to individuals registered in the WIA Dislocated
Worker Program.
Weld County will serve the planned number of dislocated workers as outlined under section C
below. The goal of the program is to provide participants with the appropriate mix of services
they require to assist them in obtaining and retaining employment. Weld will continue to target
Attachment C
Grant Agreement tt 10 KAA 00008
they require to assist them in obtaining and retaining employment. Weld will continue to target
and services to those dislocated workers who are in need of and can benefit from additional
assistance, and will continue to ensure that those most in need are provided the necessary
services to assist them in preparing for and obtaining employment.
One of the focuses for the Dislocated Worker program will be to provide the appropriate mix of
services that will help prepare individual participants for employer needs as identified through the
Weld County Sector Initiative including jobs in sustainable manufacturing, clean energy and
agriculture advanced manufacturing.
Occupational skills training (typically 1 year certificates or less although some 2 year programs
may also be considered), work experience/internship activities, and/or on-the-job training
placements will target Sector Initiative needs, Green Jobs, positions within the renewable energy
industry, or those jobs identified as growth occupations for Weld County. Services will be
structured to best prepare individuals for growing occupations within the Weld County
Sustainable Manufacturing Sector Initiative and as appropriate to the participant's employment
goals.
B. Services to be Provided
Dislocated Worker participants will be able to access core, intensive, and training services and
activities authorized under Section 134 (b) of the Workforce Investment Act through Employment
Services of Weld County's Local One -Stop Center. Customers will also be able to access
information regarding WIA partner programs and some services provided by the partners will be
available through the One -Stop Center.
Wagner-Peyser Act services have been an integral part of Employment Services One -Stop
Center for twenty-five years, and therefore, do not exist as a stand-alone system. The services
described in Section 7(a) of the Wagner-Peyser Act are universally available to the customers of
Employment Services of Weld County.
The following WIA employment and training activities and services will be available to dislocated
worker participants:
Core Services
1. Determination of eligibility to receive assistance under Title I of WIA.
2. Outreach, intake (including worker profiling), and orientation to the information and services
available through the One -Stop system at Employment Services of Weld County.
3. Initial assessment of the skill levels, aptitudes, abilities, and supportive service needs of
customers.
4. Job search and placement assistance.
5. Career counseling, where appropriate.
6. Labor market information which will include information related to the local, regional, and
national labor markets including job vacancy listings, information on the job skills necessary
to obtain the jobs, and information regarding occupations in demand in the local area and the
earnings and skill requirements for those occupations.
7. Performance and program cost information on eligible training providers furnished for each
training program.
8. Information regarding the One -Stop Center's performance.
9. Information regarding the availability of supportive services, including daycare and
transportation services, in the local area and when appropriate the referral to such services.
10. Information regarding filing claims for unemployment compensation.
11 Assistance in establishing eligibility for programs of financial aid assistance for training and
education programs not funded by WIA.
12 Follow-up services, including counseling regarding the workplace, for participants placed in
unsubsidized employment for not less than 12 months.
Attachment C
Grant Agreement #10 KAA 00008
intensive Services
Intensive services will be provided to dislocated workers who are: 1) unemployed and who have
been unable to obtain employment through the provision of core services; and 2) have been
determined to be in need of more intensive services in order to obtain employment; or 3)
employed, but have been determined to be in need of intensive services in order to retain their
employment or obtain employment which allows for self-sufficiency.
The following intensive services may be provided to customers who meet the above criteria:
1. Comprehensive and specialized assessments of the skill levels and service needs of
customers including:
(a) diagnostic testing and use of other assessment tools; and
(b) in-depth interviews and evaluations to identify any employment barriers and appropriate
employment goals.
2. Development of an individual employment plan (IEP) which identifies an employment goal,
appropriate achievement objectives, and the appropriate combination of services to allow the
customer to achieve their employment goals.
3. Individualized counseling and career planning
4. Case management for customers seeking training services
5. Short term pre -vocational services to prepare customers for unsubsidized employment or
training which may include
(a) development of learning skills;
(b) improvement of basic skills (Le. reading and math levels);
(c) GED preparation;
(d) development of communication skills;
• Interviewing Techniques
• Resume Development
• Labor Market Information
• Application Completion
• How to Dress for Interviews
• Effective Communication
• Other Related Activities
(e) development of interviewing skills;
(f) development of resume and cover letters;
(g) punctuality;
(h) development of personal maintenance skills; and
(i) professional conduct.
Training Services
Training services will be provided to dislocated workers who: 1) have met the eligibility
requirements for intensive services and who have been unable to obtain or retain employment
through the receipt of such services; 2) after an interview, evaluation, assessment, and case
management are determined to be in need of training services and have the skills and
qualifications to successfully participate in the selected training services; 3) select programs of
training services that are directly linked to employment opportunities in the local area or in an
area where the participant is willing to relocate; 4) meet the requirements of financial assistance
set below; and 5) are determined eligible in accordance with the established Weld County priority
system.
The following training services may be made available to customers:
1. occupational skills training, including training for non-traditional employment
2 on-the-job training
3. training programs operated by the private sector
Attachment C
Grant Agreement 10 KAA 00008
4. programs that combine workplace training with related instruction, including cooperative
education programs
5. skill upgrading and retraining
6. entrepreneurial training
7. job readiness training
8. customized training conducted with commitments from an employer or employers to hire the
individual upon successful completion of the training
9. adult education and literacy activities provided in combination with the above listed services
Supportive Services
The Weld County Workforce Development Board and Employment Services have adopted a
supportive services policy to ensure that services are provided on a consistent and equitable
basis for those individuals who need such services to assist them in obtaining or retaining
employment or to participate in and complete core, intensive, or training services and who are
unable to obtain such services through other programs or means.
The supportive services that may be provided are:
• transportation
• child care/dependent care
• job related medical expenses
• special clothing
• license costs
• assistance to secure bonding
• books and supplies for training
C. Projected Number of Participants to be Served
The projected total number of participants to be served for the period of July 1, 2009 through
June 30, 2010 will be 145 for the WIA Dislocated Worker Program. This total includes 73 new
participants and 72 carry -in participants from the PY 08 WIA program.
The planned participation and termination summary for the WIA Title 1 Dislocated Worker
Program is included at Attachment 5B-1.
D. Expected Outcomes
The Expected Outcomes for exiters is included in Attachment 5B-1.
E. Coordination with other One -Stop Partners
The Memorandums of Understanding with the required One -Stop Partners address the services
to be provided by the One -Stop partners and how these services will be coordinated and made
available through the One -Stop system.
In general, the partners have agreed to provide brochures on their services which will be made
available at each access point, cross train staff to help customers' access appropriate services,
and coordinate employer relations efforts as appropriate. Partner organizations have agreed to
have staff on site at the One -Stop for a period of time each week. Customers will be able to
obtain information and access partner programs during these times.
Employment Services will continue to maintain its web site. On this site, information is made
available regarding the services available through Employment Services and linkages to other
employment and training opportunities are provided.
The contract with the Colorado Department of Labor and Employment addresses the
Attachment C
Grant A,reement -410 KAA 00008
implementation of the programs authorized under the Wagner-Peyser Act. This addresses the
coordination between the Trade Adjustment Assistance Act and the National transitional
adjustment assistance activities. Also addressed in the contract is coordination with activities
authorized under Chapter 41 of Title 38 U.S.C. and the programs authorized under the State
Unemployment Insurance programs.
F. Other Financial Resources to Support Program
The following programs and funding streams will help support the delivery of services through the
Weld County One -Stop system:
Workforce Investment Act: Title I Youth and Adult
Wagner-Peyser- Basic Labor exchange
Temporary Assistance to Needy Families
Employment First Food Stamp Job Search Program
AmeriCorps
Disability Program Navigator
Local Veterans Employment Representative
G. Subcontracting Arrangements
Not applicable. Weld County does not subcontract services.
VI. MODIFICATION(S) REQUESTED and RATIONALE FOR MODIFICATION:
N/A
VII. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
VIII.REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
Attachment C
Grant Agreement 410 IAA 00008
ATTACHMENT 5B-1
PLANNED PARTICIPATION AND TERMINATION SUMMARY - CUMULATIVE
Workforce Region: Employment Service ' Program and Year: PY09 WIA Dislocated Worker
of Weld County
In each category, indicate the total cumulative number of Adults to be served with all years of WIA
Dislocated Worker funds being spent during PY09. Submit a revised chart when changes in
planned expenditures occur.
4TH QTR
CATEGORY
1ST QTR
2ND QTR
3RD QTR
Jul 1 to Sep 30
Oct 1 to Dec 31
Jan 1 to Mar 31
Apr 1 to Jun 30
Total Participants*
77
106
130
145
Carry In*
72
72
72
72
New*
5
34
58
73
Total Exiters*
12
36
58
80
Carry Out
N/A
N/A
N/A
65
Entered Employment
91%
91%
91%
Rate**
91%
Employment Retention
92.5%
92.5%
92.5%
Rate**
92.5%
Average Earnings/Wage**
$15,000
$15,000
$15,000
$15,000
PLANNED PROGRAM ACTIVITIES - CUMULATIVE
CATEGORY
Registered Core Services*
Intensive Services*
Training Services*
Training Completions*
Training Related
Placements*
1ST QTR
Jul 1 to Sep 30
77
75
54
12
7
2ND QTR
Oct 1 to Dec 31
106
104
74
19
18
3RD QTR
Jan 1 to Mar 31
130
129
91
30
27
4TH QTR
Apr 1 to Jun 30
145
145
101
38
37
% Training Related
Placements*
55%
55%
55%
55%
* CDLE uses the JobLink Activity Report (AS) to track plan versus actual for this item
** CDLE uses the JobLink WIA Common Measures Report (CO) to track plan versus actual for this item
Attachment C
Grant Agreement 410 KAA 0000 8
Attachment SC
EMPLOYMENT SERVICES OF WELD COUNTY
EXPENDITURE AUTHORIZATION (EA)
Request Page
If applicable: Date of Modification
V. BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County will use the total award of $463,436.00 to provide services to
eligible youth registered in the WIA Program and for the associated administrative costs of operating
the program. Employment Services intends that 70% of funds will be expended by June 30, 2010.
Funding Stream: PY09 Youth
Period of Performance: 7/1/09 - 6/30/11
Original Allocation:
$463,436.00
#
Vax 1558
Original Program Budget:
$417,092.00
Original Admin Budget:
$46,344.00
Cost Category
Current Budget
Changes In/Out (+/-)
Revised Budget
Admin
$46,344.00
$46,344.00
Out -of -School
$291,965.00
$291,965.00
In -School
$125,127.00
$125,127.00
% Set -Aside Project
$0.00
$0.00
Total Program
$463,436.00
$463,436.00
VI, SCOPE OF WORK:
A. Purpose and Goal
Employment Services of Weld County will use the award of $417,092.00 of program funds to
provide services to eligible youth registered in the WIA Program.
Weld County will serve the planned number of youth as outlined under section C below. The goal
of the program is to provide participants with the appropriate mix of services they require to assist
them in obtaining and retaining employment or preparing the participant for post -secondary
education.
B. Services to be Provided
In accordance with Section129(c) of the Workforce Investment Act, Employment Services of Weld
County will deliver the following to eligible youth participants:
1. Eligible youth will be provided an objective assessment of the academic levels, skill levels,
and service needs of each participant. This assessment will include a review of the basic
skills, occupational skills, prior work experience, employability, interests, aptitudes (including
interests and aptitudes for nontraditional jobs), supportive service needs, and developmental
needs of the participant:
2 Service strategies for each participant will be developed and they will identify an employment
goal (including, in appropriate circumstances, nontraditional employment), appropriate
achievement objectives, and appropriate services for the participant, taking into account the
assessment conducted pursuant to paragraph (a).
Attachment C
Grant Agreement l 0 KAA 00008
The following services will be provided to eligible youth participants:
(a)
(b)
(c)
(d)
preparation for post -secondary educational opportunities, in appropriate cases;
strong linkages between academic and occupational learning;
preparation for unsubsidized employment opportunities, in appropriate cases; and
effective connections to intermediaries with strong links to
(i) the job market; and
(il) local and regional employers
Program Elements
Employment Services of Weld County will provide the following program elements to eligible
youth participants:
1. Tutoring, study skills training, and instruction leading to completion of secondary school,
including drop -out prevention strategies;
2. alternative secondary school services as appropriate;
3. summer employment opportunities that are directly linked to academic and occupational
learning;
4. as appropriate, paid and unpaid work experiences, including internships and job shadowing;
5. occupational skill training, as appropriate;
6. leadership development opportunities, which may include community service and peer
centered activities encouraging responsibility and other positive social behaviors during non -
school hours, as appropriate;
7. supportive services which may include;
• transportation
▪ child care/dependent care
• job related medical expenses
• special clothing
• license costs
• assistance to secure bonding
8. adult mentoring for the period of participation and a subsequent period, for a total of not less
than 12 months;
9. follow-up services for not less than 12 months after the completion of participation, as
appropriate; and
10. comprehensive guidance and counseling, which may include drug and alcohol abuse
counseling and referral, as appropriate.
Each participant or applicant who meets the minimum income criteria to be considered an eligible
youth shall be provided
1. information on the full array of applicable or appropriate services that are available through
the local board or other eligible providers or One -Stop partners including those receiving
funds under subtitle I of WIA; and
2. referral to appropriate training and educational programs that have the capacity to serve the
participant or applicant either on a sequential or concurrent basis.
Applicants not meeting enrollment requirements:- Employment Services of Weld County will
ensure that an eligible applicant who does not meet the enrollment requirements of the program
or who cannot be served shall be referred for further assessment, as necessary, and to
appropriate programs to meet the basic skills and training needs of the applicant.
C. Projected Number of Participants to be Served
The projected total number of participants to be served for the period of July 1, 2009 through
June 30, 2010 will be a total of 356 for the WIA Youth Program. This total includes 118 new
participants and 238 carry -in participants from the PY 08 WIA program.
Attachment C
Grant Agreement #10 KAA 00008
The planned participation and termination summary for the WIA Title 1 Youth Program is included
at Attachment 5O-1.
D. Expected Outcomes
The Expected Outcomes for exiters is included in Attachment 5O-1.
E. Coordination with other One -Stop Partners
The Memorandums of Understanding with the required One -Stop Partners address the services
to be provided by the One -Stop partners and how these services will be coordinated and made
available through the One -Stop system.
In general, the partners have agreed to provide brochures on their services which will be made
available at each access point, cross train staff to help customers' access appropriate services,
and coordinate employer relations efforts as appropriate. Partner organizations have agreed to
have staff on site at the One -Stop for a period of time each week. Customers will be able to
obtain information and access partner programs during these times.
Employment Services will maintain its web site. On this site, extensive information is made
available regarding the services available through Employment Services and linkages to other
employment and training opportunities is provided.
The contract with the Colorado Department of Labor and Employment addresses the
implementation of the programs authorized under the Wagner-Peyser Act. This addresses the
coordination between the Trade Adjustment Assistance Act and the National transitional
adjustment assistance activities. Also addressed in the contract is coordination with activities
authorized under Chapter 41 of Title 38 U.S.C. and the programs authorized under the State
Unemployment Insurance programs.
F. Other Financial Resources to Support Program
The following programs and funding streams will help support the delivery of services through the
Weld County One -Stop system:
Workforce Investment Act. Title I Adult and Dislocated Worker
Wagner-Peyser- Basic Labor exchange
Temporary Assistance to Needy Families
Employment First Food Stamp Job Search Program
AmeriCorps
Disability Program Navigator
Disabled Veterans Outreach Program
G. Subcontracting Arrangements
Not applicable. Weld County does not subcontract services.
VII. MODIFICATION(S) REQUESTED, RATIONALE FOR MODIFICATION, and PROGRAM IMPACT:
N/A
VIII. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
IX. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
Attachment C
Grant Agreement #10 IAA 00008
Attachment 5C-1
PLANNED PARTICIPATION AND TERMINATION SUMMARY - CUMULATIVE
Workforce Region. Employment Services of Program and Year. PY09 All Youth Combined
Weld County
In each category, indicate the total cumulative number of Youth to be served with all years of WIA
Youth funds being spent during PY09. Submit a revised chart when changes in planned
expenditures occur.
CATEGORY
Jul1ST 1 toOTR Sep 30
Oct 1 ND QTo Dec 31
Jan 3RD o Mar 31
TR
Apr 1 to 30
Total Participants*
238
276
326
356
Carry ln*
238
238
238
238
New*
0
38
88
118
Total Exiters"
50
89
129
168
Carry Out
- N/A
N/A
N/A
188
Placement in Employment
or Education**
57%
57%
57%
57%
Attainment of a Degree or
Certificate**
36%
36%
36%
36%
Literacy & Numeracy
Gains*"
22%
22%
22%
22%
Training Services*
238
276
326
356
Training Completion?
60
B9
94
107
Training Related
Placements*
5
9
13
17
% Training Related
Placement?
10%
10%
10%
10%
" CDLE uses the JobLink Activity Report (AS) to track plan versus actual for this item (Program Code Y* which includes
the program code YT for new PY09 enrollments).
** CDLE uses the JobLink WIA Common Measures Report (CO) to track plan versus actual for this item.
Attachment C
Grant Agreement 410 KAA 00008
Attachment 5D
EMPLOYMENT SERVICES OF WELD COUNTY
EXPENDITURE AUTHORIZATION (EA)
Request Page
If applicable: Date of Modification
X. BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County will use the total award of $671,980.00 to provide basic labor
exchange services to job seekers and employers in the Weld County area, and for the activities that
support the administration and service delivery of its employment and workforce information system.
This may include staff salaries, purchase of equipment to improve the centers ability to provide
services and enhance the ability of customers to utilize the center resources. Employment Services
intends that 100% of funds will be expended by June 30, 2010.
Funding Stream:
PY 09 Wagner Peyser
Period of Performance: Jul 1, 09 —Jun 30, 10 I
Vax # 1560
Revised Period of Performance:
Original Allocation:
$516,115.00
Cost Category
Current Budget
Changes In/Out (+/_)
Revised Budget
Program Expires 6/10
$516,115.00
$516,115.00
Adjustment #1Expires 6/10
$155,865.00
$155,865.00
Total Program
$516,115.00
$155,864.75
$671,980.00
II. SCOPE OF WORK:
A. Purpose and Goal
Employment Services of Weld County will use the award of $671,980.00 to provide basic labor
exchange services to job seekers and employers.
B. Services to be Provided
Wagner-Peyser Act services have been an integral part of Employment Services One -Stop
Center for over twenty-five years, and therefore, do not exist as a stand-alone system. The
services described in Section 7(a) of the Wagner-Peyser Act are universally available to all of he
customers of Employment Services of Weld County.
The Weld County Workforce Development Board and Employment Services will continue to
implement and revise the following marketing strategies to increase employer relations and
applicant services over the next 5 years.
1. General Business Development Strategies.
(a). Increase the awareness of the services offered through Employment Services through an
educational marketing campaign designed to increase the number of presentations to
employers and community groups, and improve brand awareness through the use of
media displays and promotional materials.
(b). Review job orders for specific industry groups and see how we are generating applicants
to respond to those job orders, and how we are recruiting customers for programs to
increase the utilization of services.
Attachment C
Grant Agreement 410 KAA 00008
(c). Increase the number of opportunities to publicize the system through the use of news
releases that inform the community about special programs. Promote special recognition
awards and events that recognize staff and program accomplishments, as well as
recognizing successful and satisfied customers.
(d). Continue to conduct customer satisfaction surveys and gather statistical data to assist in
determining program effectiveness. Utilize information form surveys to identify areas that
can benefit from improved marketing efforts and program design.
2. New business and existing business development strategies will continue to include
coordination between the Upstate Colorado Economic Development and the Weld County
Chamber of Commerce to offer our services to new and existing business.
3. Marketing strategies that target employer, applicant and consumer groups will be designed
and implemented.
C. Projected Number of Participants to be Served
The projected Number of Participants to be served is included in Attachment 5D1.
D. Expected Outcomes
The Expected Outcomes for exiters is included in Attachment 5D1.
E. Coordination with other One -Stop Partners
The Memorandums of Understanding (MOU) with the required One -Stop Partners address the
services to be provided by the One -Stop partners and how these services will be coordinated and
made available through the One -Stop system.
The MOU's address areas with the partner programs that support and enhance applicant and
employer access to services. Partner agencies' services are integrated through cross training of
staff, sharing of information through brochures and other materials available through various
access points, access by electronic means through the Internet, and joint or coordinated
employer relations efforts when feasible and appropriate. In addition, one of the partners has
agreed to be physically located at Employment Services to increase their target group's access to
services and to be on -site to provide services to their potential customers.
In general, the partners have agreed to provide brochures on their services which will be made
available at each access point, cross train staff to help customers' access appropriate services,
and coordinate employer relations efforts as appropriate. An agreement has been entered into
with the Division of Vocational Rehabilitation designed to support our on site Disability Program
Navigator.
Employment Services will continue to maintain and enhance its web site. On this site, extensive
information is made available regarding the services available through Employment Services and
linkages to other employment and training opportunities is provided.
The contract with the Colorado Department of Labor and Employment addresses the
implementation of the programs authorized under the Wagner-Peyser Act. This contract
addresses the coordination between the Trade Adjustment Assistance Act and the National
transitional adjustment assistance activities Also addressed in the contract is coordination with
activities authorized under Chapter 41 of Title 38 U.S.C. and the programs authorized under the
State Unemployment Insurance Programs.
Attachment C
Grant Agreement #10 KAA 00008
F. Other Financial Resources to Support Program
The following programs and funding streams will help support the delivery of services through the
Weld County One -Stop system:
Workforce Investment Act: Title I Adult, Youth and Dislocated Workers
Temporary Assistance to Needy Families
Employment First Food Stamp Job Search Program
AmeriCorps
Disability Program Navigator
Local Veterans Employment Representative
G. Subcontracting Arrangements
Not applicable. Weld County does not subcontract services.
III. MODIFICATION(S) REQUESTED and RATIONALE FOR MODIFICATION and PROGRAM
IMPACT:
N/A
IV. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
Attachment C
Grant .Agreement 410 KAA 00008
Attachment 5D1
PLANNED PARTICIPATION AND TERMINATION SUMMARY - CUMULATIVE
Workforce Region. Employment Services I Program and Year. PY09 Wagner-Peyser
of Weld County
In each category, indicate the total cumulative number to be served with all years of Wagner-
Peyser funds being spent during PY08. Submit a revised chart when changes in planned
expenditures occur.
CATEGORY*
1ST
QUARTER
2ND
QUARTER
3RD
QUARTER
4TH
QUARTER
Total Participants
8,761
11,921
16,578
19,000
Total Exiters
3,451
6,881
11,437
11,761
Entered Employment Rate
64%
64%
64%
64%
Employment Retention Rate
81%
81%
81%
81%
Average Earnings/Wage
$13,000
$13,000
$13,000
$13,000
Total Employers Served
118
236
354
475
Total Job Openings Received
847
1,416
2,252
3,109
CDLE uses the JobLink ES9002 report to track plan versus actual for all items except Total Employers
Served
Attachment C
Grant Agreement 410 KAA 00008
ATTACHMENT 6
Projected Quarterly Expenditures - Cumulative for PY09
Workforce Region: Employment Services of Weld County
Funding Stream: WIA Adult (include all years of Adult funding (add in PY09/FY10 funds when
receivedlthat will be spent during PY09)
Expenditures
Administration
Program
1st Quarter
Jul 1 to Sep 30
10,760
91,020
2nd Quarter 1 3rd Quarter
Oct 1 to Dec 31 Jan 1 to Mar 31
23,570
211,470
36,360
295,290
4th Quarter
Apr 1 to Jun 30
51,197
376,579
Total
101,780
235,040
331,650
427,776
Carry In/Carry Out
Funding Stream: WIA Dislocated Worker (include all years of DW and Enhanced DW funds
jadd in PY09IFY10 funds when receivedl that will be spent during PY09)
187,369
N/A
N/A
103,030
Expenditures
Administration
1st Quarter
Jul 1 to Sep 30
9,700
2nd Quarter
Oct 1 to Dec 31
20,100
3rd Quarter
Jan 1 to Mar 31
31,600
4th Quarter
Apr 1 to Jun 30
43,771 I'
Program
84,200
168,850
255,570
342,630
Total
Carry In/Carry Out
in a Stream:
93,900
90,140
N/A
188,950
N/A
267,17
386,401
WIA Youth (include all years of Youth funds that will be spent during PY09)
126,968
! Expenditures
1st Quarter
Jul 1 to Sep 30
2nd Quarter
Oct 1 to Dec 31
3rd Quarter
Jan 1 to Mar 31
4th Quarter
Apr 1 to Jun 30
Administration
10,200
30,100
189,650
47,580
283,400
61,971
371,276
Program
90,700
Total
100,900
. 219,750
330,980
433,247
Carry In/Carry Out
108,840
N/A I.
N/A
139,030
Funding Stream:
Wagner-Peyser
Expenditures
Program
1st Quarter
Jul 1 to Sep 30
194,870
2nd Quarter
Oct 1 to Dec 31
389,750
3rd Quarter
Jan 1 to Mar 31
588,650
4th Quarter
Apr 1 to Jun 30
846,700
Carry in/Carry Out
174,720
N/A
N/A
0
Funding Stream: NAME OF FUNDING STREAM
Expenditures
1st Quarter (date range
in which grant begins)
2nd Quarter (date
range in which grant
begins)
3rd Quarter (date
range in which grant
begins) _
Administration +
Program
""Add another chart to cover all quarters of the Set -Aside or Discretionary Grant Project.
4th Quarter (date
range in which grant
begins)
Attachment C
Grant Agreement 410 KAA 00008
Attachment 7
LANGUAGE ASSISTANCE PLAN Ill (LAP)
EMPLOYMENT SERVICES OF WELD COUNTY
JUNE 1, 2009
A. LANGUAGE ASSISTANCE PLAN
1. ASSESSMENT:
a. Data Collection
Employment Services of Weld County has identified the languages of its current and potential
English language learner customers through the following sources:
• Registration onto Job Link via interview or our web site
• Demographic data — State, County and Federal
• Partner Agencies: Rocky Mountain SER, Right to Read, Inc.
• Aims Community College
b. Assessment Report
• Job Link registration data indicates, from June 15, 2008 through June 15, 2009, 24,532
people were enrolled with Employment Services of Weld County. Of this total, 1,984
people, or 8% of the total enrolled, indicated limited English.
Total Participants
Participants with limited English
Percent
8°/0
24,532 1,984
Source: Colorado Department of Labor and Employment Job Link Data Base, JOLS Search
Census data indicates 18.4% or 39,586 speak a language other than English at home
(population 5 years and over).
Weld County Demographic Data
Total Population Hispanic or Latino population Percent
235,328 64,636 27
Source: U.S. census Bureau 2005-2007 American Community Survey
Significant population in Weld County who speak a language other than English is
Latino/Hispanic. Minimal populations who speak languages other than English include
Somali and Farsi.
Resources available for this population group include:
V Bilingual staff, on site and through telephone system - 47% of the staff is bilingual
✓ Bilingual printed/materials
✓ Interpreters accompany the small number of Somalis seeking services
✓ A Memorandum of Understanding (MOU) will be entered into with Family Lutheran
Services to assist Somalis seeking services through Employment Services
Other sources in Weld County utilized by Employment Services to provide services to
English language learners (ELL) include:
✓ Literacy partner, Right to Read, for English -as -a -second -language services
' Referrals are made for monolinguals with farm worker background to Partner, Rocky
Mountain SER for WIA training including, but not limited to. GED classes
✓ The Grove Neighborhood Network provides educational and employment services
✓ Lutheran Family Services
Attachment C
Grant Agreement n 10 KAA 00008
LANGUAGE ASSISTANCE PLAN (LAP) Page 2
2. LANGUAGE ASSISTANCE SERVICES:
The following language assistance resources (written and oral) are currently in place:
• Intake forms
✓ Fliers
✓ Oral translators
• Disability Navigator Program
✓ Signage within the workforce center
✓ Comprehensive ESL programs
✓ Rosetta Stone
• WorkKeys
✓ Rapid Response Program forms
✓ Referral to existing Spanish written resource materials
✓ Job Fair materials (fliers and posters) are translated into Spanish
✓ Complaint procedures (Fliers and posters also available in Spanish)
✓ Spanish Test of Adult Basic Education (TABE)
✓ TANF forms
✓ Summer Youth Program Announcement
✓ Various Program Brochures
✓ Post GED Assessment
✓ Performance and Retention (PAR)
✓ Employment Inventory Assessment (El)
✓ Employability Skills (ES TIP) Training Program
✓ Various program applications
✓ Various program notification letters
• Response to communication needs of customer at the first point of contact:
✓ Bilingual reception area staff
✓ Signage in both English and Spanish
✓ Bilingual intake staff
✓ I Speak Identification Cards
• The partnerships used to serve English Language Learners (ELL) include:
✓ Aims Community College
✓ Lutheran Family Services
✓ Right to Read, Inc.
✓ Rocky Mountain SER
✓ Vocational Rehabilitation Services
Translation services are provided at:
✓ Primary Workforce Center location (Greeley CO)
✓ South Weld County satellite office (Ft. Lupton, CO)
✓ Southwest Weld County satellite office (Longmont/Del Camino)
Customers with limited English will work with bilingual staff through the core, intensive, and training
services as appropriate.
• Each Program has vital documents translated into Spanish. These include applications,
complaint procedures, program contacts and assessment forms for Employment First, some
company applications, brochures and outreach materials, consent forms, all compliance forms for
TANF and Employment First and a community services guide.
• Methods used to announce available services to ELL customers include, but are not limited to:
✓ State wage and hour posters
✓ Worker Protection
✓ Workforce Center facility signage
✓ I Speak Identification Cards
✓ E Colorado Team Room/Colorado Workforce Speaks
• Employment Assistance Reference Book
Attachment C
Grant Agreement 410 KAA 00008
• State documents for child labor laws. Spanish resume format, migrant and seasonal farm
worker information and civil rights information Page 3
LANGUAGE ASSISTANCE PLAN (LAP)
• The following identifies the strengths of Employment Services' language assistance services:
• Large number of staff are bilingual in English/Spanish
✓ Identify jobs that are posted through Employment Services to determine whether or not
an employer hires limited English speakers
✓ Translate a large amount of documents into Spanish
✓ Identify employers who hire limited English speakers even though a job order is not available
✓ A generic agency application has been translated into Spanish
✓ Outreach person for migrant and seasonal farm workers
Identify its weaknesses and gaps in services provided to ELL clients:
✓ Currently provide only some of the program materials in Spanish
✓ Identify more translated documents for community/state resources
Anticipated action plan and timetable to enhance current delivery of services to ELL
customers:
✓ Update and republish the 'Employer's Guide to Language -Based Needs', published to assist
employers in working with limited English speakers by 2008/2009
Status: This will be reviewed in 2009/2010 to determine the feasibility of updating
✓ Increase Spanish language signage within agency by April 2009 after move to the Human
Services campus
Status: Planned 2009 - 2010
✓ Continue on -going process of translating documents and informational materials into
Spanish
Status: On -going
✓ Continue to review and utilize training material for staff
Status: On -going
✓ Continue to participate in the State's Colorado Workforce Speaks Taskforce to enhance
services to the ELL
Status: On -going
Rosetta Stone will be upgraded by January 2010 and will be available through web access
3. TRAINING
The following outlines the training provided to Employment Services' staff:
• Currently staff are trained, and resources are available, to assist ELL customers. All staff is
required, at time of hire, to review, and familiarize themselves with, the Language Assistance
Guide, Resource Directory, and other tools available at www.e-colorado.orq through the team
MOMS.
The LEP Plan is made available to all staff as a resource and to garner their comment and input.
4. OUTREACH
Outreach to ELL is provided through the following means:
✓ Outreach tools are made available in the community as stated previously. Outreach
documents are translated into Spanish. Employment Services also collaborates with various
community service agencies such as The Grove Neighborhood Network which offers various
educational and employment services.
Plans to increase outreach to ELL customers include:
✓ Increase public service announcements on Spanish-speaking radio
✓ Increase usage of La Tribuna publication
✓ An MOU with Lutheran Family Services
• Weld County's representative serving on the State's Colorado Workforce Speak! Taskforce is
Dora Lara
5. MONITORING and EVALUATION
Attachment C
Grant Agreement 3410 KAA 00008
• Employment Services monitors its Language Assistance Plan by:
✓ Analyzing data to determine usage
Status: On -going.
LANGUAGE ASSISTANCE PLAN (LAP) Page 4
o An MOU with Lutheran Family Services was developed as a result an increased service
demand by the Somali population
o An Interpreter Service Agreement was entered into by the Department to assist
applicants/recipients of TANF benefits
o A resource listing, updated monthly, is available to staff to keep them informed of available
community resources
o Somali Aide — (Somaid) flyers are posted in both languages and provided to major
employers
✓ Determine if other documents need to be translated and implemented
Evaluation of our LAP is measured by the following criteria:
✓ Complaints for new service
Status: Interpreter - add as needed
✓ Input from Partners on needed service
Status: MOU — Family Lutheran Services
✓ Weld County Workforce Development Board and Partner agency renewal of plan for
adjustments
Status: No change in existing MOUs
Employment Services' Colorado Workforce Speaks! regional representative assists in the
monitoring and evaluation process by:
✓ Providing ongoing dialog and information to agency's director
Status: Continued
✓ Providing information on available resources
Status: Continued
• Employment Services assures it will:
✓ Update on online region's resources as applicable
✓ Update online staff directory information quarterly, or as applicable
A semi-yearly review was completed on the 2008/2009 Language Assistance Plan. Adjustments
were made and at year end we completed the goal of a generic application.
Hello