HomeMy WebLinkAbout20090133RESOLUTION
RE: APPROVE APPLICATION FOR ENERGY AND MINERAL IMPACT ASSISTANCE
PROGRAM FOR EMERGENCY EQUIPMENT AND SHELTERING GRANT AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for the Energy and Mineral
Impact Assistance Program for Emergency Equipment and Sheltering Grant from the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Office of Emergency Management, to the Colorado Department of Local Affairs,
commencing upon full execution, with further terms and conditions being as stated in said grant
application, and
WHEREAS, after review, the Board deems it advisable to approve said grant application,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for the Energy and Mineral Impact Assistance Program for
Emergency Equipment and Sheltering Grant from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Office of Emergency
Management, to the Colorado Department of Local Affairs be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said grant application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 14th day of January, A.D., 2008.
BOARD OF COU JT-Y COMMISSIONERS
WELD OQU COLORADO
ATTEST:
Weld ounty Clerk to th
BY.K-
AP
iLd
Deput Cler
o the Board
County Attorney
Date of signature. t bekei
EXCUSED
David E. Long
Will F. Garcia, Chair
Dougla . Radema. her, Pro-Tem
e� P. Conway
arbara Kirkmeyer
2009-0133
EM0014
o/ S/)9
Rev. 2/07
STATE OF COLORADO
(For Use by State)
Department of Local Affairs
ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM APPLICATION
Public Facilities/Public Services/Community Development Projects
(Refer to back page for application filing information)
Applications Must Be T pewritten
A. GENERAL AND SUMMARY INFORMATION
1. Name/Title of Proposed Project: Weld County Emergency Equipment and Sheltering Grant
2. Applicant: Weld County (Ault, Eaton, Evans, Grover, Kersey, New Raymer, Nunn, Severance, and Windsor)
(In the case of a multi -jurisdictional application, name of the "lead" municipality, county, special district or other political subdivision).
In the case of a multi -jurisdictional application, names of other directly participating political subdivisions:
Weld County (Ault, Eaton, Evans, Grover, Kersey, New Raymer, Nunn, Severance, and Windsor)
3. Chief Elected Official (In the case of a multi -jurisdictional application, chief elected official of the "lead" political
subdivision):
Name: William Garcia Title: Chair, Bd. Co Comm
Mailing Address: 915 10th Street, Phone: 970-356-4000 4218
City/Zip: Greeley, CO 80631 Fax: 970-352-0242
E-mail Address: mmika@co.weld.co.us
4. Designated Contact Person (will receive all mailings) for the Application:
Name: Monica Daniels -Mika Title: Director of Administrative Services
Mailing Address: 915 10th Street Phone: 970-356-4000 ext 4210
City/Zip: Greeley 80631 Fax: 970-352-0242
E-mail Address: mmika@co.weld.co.us
5. Amount of Energy/Mineral Impact Funds requested: $ 486,300.00
6. Brief Project Description: (100 words or less and including construction or equipment specifications, if applicable. For example: 2 -bay, 2,000
sq. ft. metal fire building
The absence of a county -wide warning system is a serious issue for Weld County. Weld County covers 3,999
square miles, has an estimated population of 240,000, and four major urban/corridors, Fort Lupton, Tri-Town
(Frederick, Firestone, and Dacono), Greeley/Evans, and Windsor. Communities outside of these areas are
mostly rural and have limited resources. The Weld County Office of Emergency Management offers Severe
Weather Spotter Training each year from the National Weather Services (NWS). Redundancy in early warning is
critical. During the Tornado incident on May 22, 2008, the tornado was on the ground prior to the NWS issuing a
tornado warning. Relying solely upon radios for communication is not the most effective means of
communication. While radios are useful, sirens provide the critical connection between notification and action.
Bringing people together is necessary in an emergency situation; however, having the needed services to
support shelter is critical.
In this proposal we are requesting a total of eight (8) sirens. One (1) siren system is proposed for each of the
following communities: Ault, Eaton, Grover, Kersey, New Raymer, Nunn, Pierce, and Severance. We are also
are requesting nine (9) generators, one (1) for each community referenced below: Ault, Eaton, Grover, Kersey,
Nunn, New Raymer, Pierce, Severance, and Windsor.
Page 1 of 9 2009-0133
5)1OO /1/
Each generator will be permanently connected and located within the community building, and it will be capable
of providing enough energy to sustain general governmental functions, including emergency housing of the
facility in the event of an emergency. (See attached, profile of proposed equipment)
7. a. Local priority if more than one application from the same local government (e.g., 1 of 2, 2of 2, etc.).
One of One (Tier One grant)
B. DEMOGRAPHIC AND FINANCIAL INFORMATION
1. Population
a. What was the 2000 population of the applicant jurisdiction?
180,936
b. What is the current estimated population for the applicant jurisdiction? 233,400
(Current/most recent lottery distribution estimate is acceptable.) What is the source of the estimate?
State Demographer
c. What is the population projection for the applicant in 5 years? 262,000
What is the source of the projection? State Demographer
2. Financial Information (Current Year):
In the column below labeled "Applicant" provide the financial information for the municipality, county, school district or special district directly
benefiting from the application. In the columns below labeled "Entity", provide the financial information for any public entities on whose behalf
the application is being submitted (if applicable).
Complete items "a through i" for ALL project types:
Applicant
Weld
Entity:
a. Assessed Valuation (AV) Year: 2006
$4,468,462,470
b. Mill Levy
16.804
c. Property Tax Revenue (mill levy times AV)
75,088,043
d. Sales Tax (Rate/Estimated Annual Revenue)
0/0
e. Total General Fund Budget
$70,263,168
f. Total Applicant Budget Amount
(Sum of General Fund and all Special or
Enterprise Funds)
$192,608,472
g. Total Multi -year Debt Obligations for all
Fund Types*
0
h. Total Lease -Purchase and Certificates of
Participation obligations*
0
i. General Fund Balance (Reserves) as of
January 1 of this current calendar year.
(1/1/08) $2,500,000
For projects to be managed through a Special Fund other than the Genera Fund (e.g. County Road and
Bridge Fund) or managed through an Enterprise Fund (e.g. water, sewer, county airport), complete items
"j through n":
Identify the relevant Special Fund or Enterprise Fund:
j. Special or Enterprise Fund Budget Amount
Na
Na
k. Special or Enterprise Fund Multi -Year Debt
Obligations*
Na
Na
I. Special or Enterprise Fund Balance
(Reserves) on January 1 of this calendar year
Na
Na
m. Special or Enterprise Fund Lease -Purchase
and Certificate of Participation Obligations*
Na
Na
n. Special Fund Mill Levy (if applicable)
Na
Na
Page 2 of 9
For Water and Sewer Project Only complete items "o through q":
a Tap Fee
Na
Na
p. Average Monthly User Charge
(Divide sum of annual residential revenues by 12 and
then divide by the number of residential taps served.)
Na
Na
q. Number of Taps Served by Applicant
Na
Na
• Include the sum of the year-end principal amounts remaining for all multi -year debt obligations, lease purchase agreements or
certificate of participation notes.
Page 3 of 9
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Funding
Committed
Yes/No
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Revenue
(Dollar for Dollar Cash Match is Encouraged)
List the sources of matching funds and indicate either cash or in -
kind contribution
Cash In -Kind
Gel
1)
tra nin
X
4n
*Loans with a 5% interest rate may only be awarded for potable
water and sewer projects. Leave blank if a loan is not requested.
$486,300.00
$995,919.00
$1031.65
$1,483,250.65
Energy/Mineral Impact Fund
Cash
Weld County 8 Communities
Weld County OEM
NOAA — Weather Radio
Sheltering Plans
TOTAL
Expenditures
List Budget Line Items (Examples: architect, engineering, construction,
equipment items etc.)
$ 308,000.00
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WI,
$ 486,300.00
Please attach a more detailed budget if available : Project Estimate
Budget is attached to this application
Siren Systems
Generators
TOTAL
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D. PROJECT INFORMATION
The statutory purpose of the Energy and Mineral Impact Assistance program is to provide financial assistance to
"political subdivisions socially or economically impacted by the development, processing or energy conversion of
minerals and mineral fuels."
1. Social and Economic Impact
a. Describe how the applicant is impacted by the development, production, or conversion of energy and mineral
resources
Weld County has over 20,366 oil and gas wells dispersed throughout the County, with over 10,000 of these being
active wells. According to DPT, this represents over fifty (50) percent of all active wells in Colorado.
b. To further document impact, cite the type of past, current or proposed energy/mineral impact activities in the
area, the names of the companies involved, the number of employees associated with the activities impacting the
jurisdiction and other relevant, quantitative indicators of energy/mineral impact.
The attached map delineates the active oil and gas activity in this area.
Between FY 2000-2007, Weld County issued an average of 230 oil and gas permits per year. This trend changed
in 2006, when 618 oil and gas permits were issued in Weld County. As of March 31, 2008, 200 permits for oil
and gas have been issued in Weld County. Should we see this trend continue, we can expect 2008 to be our
highest year of production activity.
c. Cite actual usage statistics that document impact and the need for the project. For example, "heavy truck traffic
related to energy development activities is impacting a county road that needs improvement.
2. Project Significance
a. Why is the project needed and what are the goals of the project?
Many of the communities within Weld County have identified shelter locations, but they do not have back up
generation. The shelters are located at schools, town halls, and community buildings. During the tornado, in
May, there were shelters set up and no power was available due to lack of back up generators. Providing
generators to these communities will better prepare them to support shelter operations during a disaster or winter
storm incident. All of these communities have formal and informal communication networks to feed information
through. The ability to disseminate information is challenging, but bringing people together without the
appropriate services to support them creates larger concerns. There are numerous community buildings located
within the partnering communities, and all are practical places to congregate people; however, the availability
and reliability of electricity is needed to ensure their safety and comfort.
b. How will project implementation benefit public health and safety, improve the effectiveness or efficiency of
service delivery systems and/or generally improve the quality of life for residents?
In the proposal we are requesting nine (9) generators, one (1) for each community referenced below:
The generator for Ault will be located at the High School.
The generator for Eaton will be located at the High School.
The generator for Grover will be located in the Town Hall.
The generator for Kersey will be located in the Town Hall.
The generator for Nunn will be located in the Town Hall.
The generator for New Raymer will be located the community building.
The generator for Pierce will be located in the Town Hall.
The generator for Severance will be located in the Severance Town Hall.
The generator for Windsor will be located at the community center.
Each generator will be permanently connected and located within the community building, and it
of providing enough energy to sustain general governmental functions, including emergency
facility in the event of an emergency.
In this proposal we are requesting a total of eight (8) sirens. One (1) siren system is proposed
following communities: Ault, Eaton, Grover, Kersey, New Raymer, Nunn, Pierce, and Severance.
Page 5 of 9 Pages
will be capable
housing of the
for each of the
The ability for the Weld County Regional Communications Center to activate siren systems is crucial for first
responders. If a tornado or other incident is reported through the Communications Center, first responders may
not have time to respond to the fire station or town hall to activate a siren. If the activation is done remotely, this
will save time and resources. The siren systems considered will be administered by the Weld County Regional
Communication Center and the local jurisdiction. Most of these towns also have schools and senior housing
which must be given special consideration in the time of emergency situations.
c. What are the consequences if the project is not awarded funds?
Community Warning Sirens are a tool for early warning of all -hazards incidents, but the mere notification of an
impeding emergency is not enough. A well -developed training plan for all communities is a must. Equipment is
merely a tool to assist in a disaster; it is the educational tool that brings all this important equipment together. An
educational program is required for each community, including the training of key staff members and the first
responders. The development of a community early warning plan as part of an Emergency Operation Plan will
bring all communities in Weld County to a better level of preparedness. The value of this expenditure is only
ensured by the ability to empower staff to exercise successful leadership in a time of crisis.
Weld County is currently working with a consultant to develop Emergency Operation Plans for small towns. All of
the plans for the participant communities will be updated, and those communities without emergency operations
plans will have the opportunity to work with the Office of Emergency Management and the contractor to
development this plan for their unique community. The cost of this activity will be considered in -kind and
coordinated by the Weld County Office of Emergency Management.
2. Local Commitment
a. Explain the origin of your local cash match. (Note: Local government cash match on a dollar for dollar basis is
encouraged.) See attached schedule showing how much money was spent to clean up the tornado.
b. Describe any in -kind contributions (type and value).
In order to ensure the successful implementation of this plan, the Weld County Office of Emergency
Management will apply to The Emergency Management Institute, in Emmetsburg, Maryland, for participation in
an integrated Emergency Management Course. The intent of this course is to empower local Weld County
officials to better understand their role in Emergency Management. Participation in this institute is based upon
selection and merit, and it is our intent that the Colorado Department of Local Affairs will provide support and
partial funding for this activity. While the general cost of participation in this program is nominal, lodging and
travel by local community leaders is required.
c. Does the applicant have sufficient financial capability in reserve funds and/or unused debt capacity that can be
used to secure local matching funds? Yes _X No . Explain: Equipment will be purchased utilizing the
county procurement process. The Weld County Office of Emergency Management is committed to carry out the
training component of this grant.
d. Has the applicant's tax rate, user charges or fees been reviewed recently to address funding for the proposed
project? Yes No _X Has the applicant recently modified the tax rate, user charges or fees? Yes
No X If the tax rate, user charges or fees were modified, when did this change occur?
e. What other sources of local, state and federal funds as well as foundation funds has the applicant pursued?
Explain. None
f. Property taxes and impact fees are also used to fund capital projects. Weld County assesses a fee of $1,000.00
per oil/gas rig move, and administers a transportation impact fee on new development. Weld County also
imposes a Capital Expansion fee for new development to offset the cost of future new county facilities.
3. Relationship to Community Goals
a. Is the project identified in the applicant's budget, capital improvement plan, equipment replacement plan,
comprehensive plan, utility plan, or other local or regional strategic management or planning document?
Yes, this equipment is referenced in the Emergency Management Plans (if they have them) of the impacted
communities.
Page 6 of 9 Pages
b. How did the applicant develop project cost estimates? If applicable, has a preliminary architectural/engineering
study been completed? Yes No _X_ what additional design work must still be completed? Explain. (Attach
one copy of any preliminary engineering reports, architectural drawings, cost estimates, detailed project budget.)
Attached is the preliminary project estimate for the equipment requested. Bid and product specifications are
included.
4. Management Capacity
a. For construction, renovation or equipment acquisition projects, does the applicant maintain reserve funds for
capital improvement, or replacement of equipment items?
Yes, Weld County Government maintains a strong contingency fund as dictated by Tabor. The towns maintain
individual reserve funds.
b. Are taxes, user charges and fees established at a level that allows the applicant to maintain and operate its
current facilities and the proposed project services on a self-sufficient basis?
Yes
c. Does the applicant have the technical, financial, and managerial capacity to operate and maintain the facilities or
services developed through the project for the entire life cycle? Explain. (If applicable, attach the operational/maintenance
plan for the project.)
d. Have a number of implementation options been considered? Can the project be accomplished within budget?
Are contingencies considered within the project budget? Does the project duplicate service capacity already
established? (Has consolidation of services with another provider been considered?)
The project will be completed within budget.
e. Has the applicant managed similar projects in the past with success?
Yes. As previously stated, Weld County has the proven expertise and history of managing projects of this nature.
Project administration for this project will come under the preview of the Office of Emergency Management.
5. TABOR COMPLIANCE
a. Does the applicant jurisdiction have the ability to receive and spend state grant funds under TABOR
spending limitations? Yes X No Explain:
b. Has the applicant jurisdiction been subject to any refund under TABOR or statutory tax limitations?
Yes _x_ No Explain:
c. Has the applicant sought voter approval to keep revenues above fiscal spending limits?
Yes X No Explain:
d. If the applicant jurisdiction is classified as an enterprise under TABOR, will acceptance of a state grant affect
this status? Yes No x Explain:
6. ENVIRONMENTAL REVIEW
Indicate below whether any of the proposed project activities:
a. Will be undertaken in flood hazard areas. Yes No NA List flood plain maps/studies reviewed in
reaching this conclusion. Describe alternatives considered and mitigation proposed.
b. Will affect historical, archeological or cultural resources, or be undertaken in geological hazard area?
Yes No X Describe alternatives considered and mitigation proposed.
c. Address any other related public health or safety concerns? Yes No Describe: NA
Page 7 of 9 Pages
To the best of my knowledge and belief, the statements and data in this application are true and correct.
William F. Garcia
Name (typed or printed)
ture, ChietElected Official
Chairman Weld County Board of Commissioners
Title
Date
JAN 1 4 2009
************************_************************** * * * * * * * * * * * * * **._,__»**************************** * * * * * * * * * * ****** ******************,..
Please submit one original and two copies to:
Bret Hillberry
Department of Local Affairs
1313 Sherman St., Room 521
Denver, Colorado 80203
Also submit:
D. Copy to the local county impact team (if applicable)
Attachments List (check and submit if applicable; one set per application):
► Preliminary Engineering Reports Available upon request
► Architectural Drawings Available upon request
P. Cost Estimates x
► Detailed Budget x
I. Map showing location of the project x
I. Attorney's TABOR decision
Page 8 of 9 Pages
:ACC% - 67.5
30 kW Perkins Fully Packaged SUPER SOUND
ATTENUATED Diesel Generator Set
SKU 559008, Model SUPER SOUND ATTENUATED
• New
• 1 Year / 1,000 Hour Limited Warranty (Whichever comes first)
• Automatic Starting System (to work with Automatic Transfer Switch)
• Battery Charging Alternator
• Factory Loadbank Tested
• Mainline Circuit Breaker
• Skid Mounted
• Sound Attenuated Weatherproof Enclosure
• Spring Mounted Vibration Isolators
• Weatherproof
• Dimensions (Lx W x H - height does not include muffler): 88.6" x 41.3" x 51.9"
• Stamford Newage Generator End
• Generator Type: Diesel
• Governor: Electronic Governor
• 12 Lead
• Industrial Muffler
• Single and 3 Phase Available
• Reconnectable
30 Amp 4 Pole ASCO Series 300 Automatic Transfer Switch
New
• 1 Year / 1,000 Hour Limited Warranty (Whichever comes first)
• U.L. Listed
• 4 Pole
• Amps: 30
• NEMA 3R Enclosure
• 3 Phase
• 120/208
Page 9 of 9 Pages
$1,341,380.00
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