HomeMy WebLinkAbout20093486.tiffTHE WELD COUNTY REGIONAL COMMUNICATIONS ADVISORY BOARD
TUESDAY, APRIL 28, 2009, 10:30 AM
WELD COUNTY LAW ADMINISTRATION BUILDING
The Weld County Regional Communications Advisory Board met in session in on
Tuesday, April 28, 2009 at 10:32 a.m. in the Weld County Law Administration building.
ROLL CALL:
The meeting was called to order by Bill Garcia. Present were board members Bill
Garcia, Gary Barbour, Rod Deroo, Jim Burack, Carl Harvey, Kim Fleithman, Jay
McDonald, Mark Lawley, Juan Cruz, Robert Standen, and Greg Thompson. Staff
members present were Dave Mathis, and Susan Johnson. Julia Banks from the UNC
Communications. Center and Tom Schimp from the Weld County Coroner's Office also
attended. Phil Tiffany had sent prior notification for his absence.
MINUTES:
Gary Barbour moved to approve the minutes of the March 2O meeting; Kim Fliethman
seconded, motion carried.
OLD BUSINESS:
1. Staff Report: David Mathis presented Dispatch stats for March 2009 [refer to
Sgt. Mathis' "March 2009 WCRCC Monthly Report and Personnel Report as of
April 2009].
2. New Member Appointee: It was announced that the County Commissioners
appointed Carl Harvey (Police Chief, LaSalle) to the Communications Advisory
Board effective April 27, 2009 through December 31, 2010.
3. Fire A & B Paging Proiect: Dave Mathis reported on the status of the project:
the funds were approved, the purchase order was sent, the supplies and equipment
have been ordered by Wireless Advanced. Once the equipment is obtained they
will begin the project, which will take around 30 days. Fire departments will be
notified when their pagers need to be to be touched.
4. Emergency Notifications: Dave Mathis reported on the updated proposals from
CTY, 3N and Intrado.
■ Intrado's legal department has reviewed our current contract and
determined that it does not expire until June of 2011. It can only be
terminated for failure to provide service, so we will be paying Intrado until
then whether we go to a new system or not.
■ Intrado's offer includes significant improvements from our current service
at a decreased cost from our agreement which demonstrates their
commitment to keeping us as a customer
&02-3yP&
• If Weld County accepts the new contract it will extend the service
agreement 3-5 years depending on the exact pricing model worked out
between the E-911 Board and Intrado.
• Intrado is able to include non -emergent notifications for anyone and
anything we determine would be eligible, they are also willing to track
activity by individual entity which uses this service.
• Regarding the pace that notifications can actually go out to citizens, the
bottleneck is actually in the local telephone switches, not with the vendor
as all three companies can dump a large number of messages into the
telephone lines at once, but the pace they will be disseminated is beyond
the control of the vendors. It may not be feasible to notify a large
population of a fast moving tornado in a short amount of time.
• After hearing the discussion and the price quotes from the three vendors
the general consensus was to have Dave Mathis move forward with
drawing up a recommendation to extend the Intrado service agreement
with the new features and price.
5. Fire Apparatus Numbering Topic: The Fire Apparatus Numbering Topic was
added to the agenda since a motion from the last meeting was tabled for lack of a
quorum.
• Rob Standen made the following motion (on March 24, 2009): I move
we accept the Weld County Fire Chief's recommendation as stated in
the letter.
The letter was reviewed, it was dated March 24, 2009 and states: "At a Special
Meeting on February 25, 2009, the fire district representatives met to discuss the
apparatus numbering issue that was presented in front of the Communications
Board. After a lengthy and emotional discussion, it was concluded by a vote to
continue the use of the numbering system."
• Mark Lawley seconded the motion. Bill Garcia called for a Roll Call vote.
9 in favor (Bill Garcia, Gary Barbour, Rod Deroo, Carl Harvey, Kim
Fliethman, Jay McDonald, Mark Lawley, Juan Cruz, and Robert Standen)
One abstained (Jim Burack). One opposed (Greg Thompson). Motion
carried.
NEW BUSINESS
1. Coroner Notifications: Tom Schimp requested a protocol for calling the coroner
as soon as a dead body is discovered at a scene to help them do their initial
investigation. Often witnesses and officers who arrived on scene first are already
gone when the coroner arrives and this makes it difficult to find out what
happened.
• The item will be forwarded to the Weld County Police Chiefs association
for review. Tom will forward a memo to Dave Mathis, who will pass it on
to the Chiefs.
2. Emergency Fire and Emergency Medical Protocols: Dave Mathis reported
that dispatch provides the EMS and fire community with pre -alerts (entering
emergency events before all information is available to get units responding to the
scene more quickly, then providing updates to responders as they become
available from callers). The next step in improving dispatch times is to provide
pre -alerts on priority law calls as well. Dave would like feedback on the practice
of providing pre -alerts to law officers on all priority 1 and 2 calls.
• Carl Harvey noted that in smaller towns such as LaSalle an officer will
likely be on scene before any responder safety considerations could even
be obtained or aired.
• Dave agreed and advised that going to the protocol will take some training
on the part of the police departments as well, to address safety concerns
like these.
• The group agreed to forward this topic to the Weld County Police Chief s
association for review. Dave is planning on attending the next meeting,
and will explain the topic to them.
• Jim Burack also requested more information about BOLOs be set in
policy, so that officers will know when a citizen is following a dangerous
driver or REDDI report or when it is something briefly reported.
As there was no further business, the meeting was adjourned at 11:45.
The next meeting will be on Tuesday, May 26`h , 2009.
Minutes recorded and submitted by Susan Johnson
To:
Fr:
Dt:
Re:
Captain Mike Savage
Sergeant David Mathis
April 1, 2009
March 2009 WCRCC Monthly Report
Personnel:
Authorized:
Assigned:
Hourly:
Vacancies:
Workload:
47 Full-time Dispatchers (inc. 1 over hire), 8 Supervisors
46.5 Full-time dispatchers, 3 part-time Dispatchers (1.50 FTEs), 8 supervisors
2 non -benefited hourly dispatchers
E-911:
Non -911 calls:
EMD Calls:
NONE (We presently have a .5 Dispatcher One over hire
March
Phone Calls 2009 YTD 2008 YTD % Change YTD
8,460 22,976 22,038 + 4.26 %
21,598 60,593 87,417 -30.69 %
1,495 3,948 3,497 +12.90 %
* Overall, incoming phone calls are DOWN year to date by 23.65 %.
Calls for Service:
Police: 27,088 80,314 79,896
Fire: 2,362 6,205 5,743
* Overall, calls for service are UP year to date by 1.03 %.
Additional Inform ation/Projects
+ .52 %
+ 8.04%
• All newer dispatcher trainees hired in June, August and January 09 are still progressing very well in
training.
• We have a total of 9 dispatchers in training.
• 911 call answering times county -wide for March 2009:
Calls answered in less than 10 seconds: 92.35%
Calls answered in less than 15 seconds: 98.88%
(Last year:
(Last year:
• Fire dispatch times for March 2009: Received to Dispatched
Less than 1 minute: 56.59%
Less than 90 seconds: 84.21%
83.38%)
94.49%)
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