HomeMy WebLinkAbout20091543.tiffRESOLUTION
RE: APPROVE TWO APPLICATIONS FOR FEDERAL ASSISTANCE FOR AMERICAN
RECOVERY AND REINVESTMENT ACT (ARRA) FUNDING FOR HEAD START AND
EARLY HEAD START PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with two Applications for Federal Assistance for
American Recovery and Reinvestment Act (ARRA) Funding for the Head Start and Early Head
Start Programs from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County, to the U.S. Department of Health and Human Services,
commencing January 1, 2009, and ending December 31, 2009, with further terms and conditions
being as stated in said applications, and
WHEREAS, after review, the Board deems it advisable to approve said applications, copies
of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the two Applications for Federal Assistance for American Recovery and
Reinvestment Act (ARRA) Funding for the Head Start and Early Head Start Programs from the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, Family Educational Network of Weld
County, to the U.S. Department of Health and Human Services be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said applications.
2009-1543
HR0080
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�, /c?-a-1ocr
RE: APPLICATION FOR FEDERAL ASSISTANCE FOR AMERICAN RECOVERY AND
REINVESTMENT ACT (ARRA) FUNDING FOR EARLY HEAD START PROGRAM
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 6th day of July, A.D., 2009, nunc pro tunc January 1, 2009.
ATTEST:
Weld County Clerk to the Bo
BY
County Attorney
Date of signature 113110C(
Sea-FrConway
arbara Kirkmeyer
EXCUSED
David E. Long
BOARD OF COUNTY COMMISSIONERS
ELD COUNTY COLORADO
(NAY)
am F. Garcia, Chair
Ct 'SAC v oOl -/
ougls Radem cher, Pro-Tem
rE)
c (AYE)
(AYE)
2009-1543
HR0080
MEMORANDUM
DATE: September 15, 2009
TO: William F. Garcia, Chair, Board of Co my Co
tFROM: Judy A. Griego, Director, Human e'WIlD
COLORADO RE: Grant Application for Early Head Start
Enclosed for Board approval is a Grant Application for an Early Head Start Program. This
Grant Application was presented at the Board's June 30, 2009, and July 1, 2009, Work
Sessions.
The application requests ARRA funds to start and carry out a Weld County Early Head Start
program, a full day, full year program for infants, toddlers and pregnant women. The program
will provide early childhood education services to 64 infants and toddlers in classroom settings,
16 infants and toddlers in home -based settings, and 24 pregnant women. All FTEs involved in
the project will be contractors.
Total funding requested is $2,207,139.00.
The term of this Grant Application is from January 1, 2009 through December 31, 2009.
If you have questions please give me a call at extension 6510.
Com.FENW C.EHSGrntApp0709
2009-1543
APPLICATION FOR
FEDERAL ASSISTANCE
2. DATE SUBMITTED:
Applicant Identifier
08CH0019
1. TYPE OF SUBMISSION
Application
Construction
Non -Construction
Preapplication
� Construction
� Non -Construction
3. DATE RECEIVED BY STATE:
State Application Identifier
4. DATE RECEIVED BY FEDERAL AGENCY:
Federal Identifier
08CH0019 - 000
5. APPLICANT INFORMATION
legal Name:
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
Organizational Unit:
Department: HHS: Office of Head Start
Organizational DUNS: 139136811
Division: HHS: Office of Head Start
Address:
Name and telephone number of the person to be contacted on matters
involving this application (give area code)
Street: 1551 North 17th Avenue
P.O. Box 1805
Prefix: I Middle Name:
City: Greeley
First Name:
County: N/A
Last Name:
State: CO Zip Code: 80632
Suffix:
Country: N/A
Email:
6. EMPLOYER IDENTIFICATION NUMBER (EIN)
846000813
Phone Number (give area code)
Fax Number (give area code)
8. TYPE OF APPLICATION
New � Continuation � Revision
If Revision, enter appropriate letter(s) in box(es):
Other (specify)
7. TYPE OF APPLICANT (enter appropriate
Other (specify)
etter in box) II
9. NAME OF FEDERAL AGENCY:
HHS / ACF / OHS
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:
93.600
TITLE (Name of Program):
Head Start / Early Head Start
11. DESCRIPTION TITLE OF APPLICANT'S PROJECT:
12. AREAS AFFECTED BY PROJECT (Cities. Counties, States etc.):
13. PROPOSED PROJECT:
14. CONGRESSIONAL DISTRICTS OF:
Start Date: 01/01/2009 Ending Date: 12/31/2009
a. Applicant: b. Project:
15. ESTIMATED FUNDING
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 1-2372 PROCESS?
a. Federal
$1,916,713
a. YES THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE TO THE
STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON
Date:
b. NO � PROGRAM IS NOT COVERED BY E.O. 12372
� OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
b. Applicant
$540,241
c. State
d. Local
e. Other
f. Program Income
17. IS THE APPLICANT DELINQUENT ON ANY
� Yes If "Yes," attach an explanation.
FEDERAL DEBT?
g. Total
X No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED
BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED
a. Authorized Representative
Prefix: Mr. I First Name: William
Middle Name:
Last Name: Garcia
Suffix:
b. Title: Authorizing Official /%
c. Telephone number: (970)353-3800
d. Signature of Authorized Representative: af/�1(' -,
e. Date Signed: ,f I IL 0 6 2009
v
7
Standard Form 424 (Rev.9-2003) Prescribed by OMB Circular A-102
Applicant delinquent explanation of federal debt for line 17:
N/A
GABI - 5F424A Report
08CH0019 / 000
01/01/2009 to 12/31/2009
Budget Period:
Fiscal Year 2009
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SECTION A - BUDGET SUMMARY
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1 Program Operation 93.600 $0 $0 $1,852,788 $540,241 $2,393,029
2 TTA 93.600 $0 $0 $63,925 $0 $63,925
3 $0 $0 $0 $0 $0
4 $0 $0 $0 $0 $0
5 Total (Sum of lines 1-4) $0 $0 $1.916,713 $540,241 $2,456,954
SECTION B - FEDERAL RESOURCES
GRANT PROGRAM, FUNCTION, OR ACTIVITY
6. Object Budget Categories (1) Program Operation (2) TTA (3) (4) Total
a. Personnel $288,197 $0 $0 $0 $288,197
b. Fringe Benefits $97,623 $0 $0 $0 $97,623
c. Travel $4,000 $0 $0 $0 $4,000
d. Equipment $0 $0 $0 $0 $0
e. Supplies $138,060 $0 $0 $0 $138,060
f. Contractual $1,107,217 $0 $0 $0 $1,107,217
g. Construction $0 $0 $0 $0 $0
h. Other $78,400 $63,925 $0 $0 $142,325
i. Total Direct Charges (sum of 6a - 6h) $1,713,497 $63,925 $0 $0 $1,777,422
j. Indirect Costs $139,291 $0 $0 $0 $139,291
k. Totals (sum of 6a - 6j) $1,852,788 $63,925 $0 $0 $1,916,713
7. Program Income $0 $0 $0 $0 $0
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01/01/2009 to 12/31/2009
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SECTION C - NON-FEDERAL RESOURCES I
Total (e)
8 NFS $540,241 $0 $0 $540,241
9 $0 $0 $0 $0
10 $0 $0 $0 $0
11 $0 $0 $0 $0
12 Total (Sum of lines 8-11) $540,241 $0 $0 $540,241
I SECTION D - FORECASTED CASH NEEDS
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13 Federal $0 $0 $0 $0 $0
14 Non -Federal $0 $0 $0 $0 $0
15 Total (Sum of lines 13-14) $0 $0 $0 $0 $0
SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
FUTURE FUNDING PERIODS (Years)
First (b) , Second (c) I Third (d) I Fourth (e)
16 Program Operation $0 $0 $0 $0
17 TTA $0 $0 $0 $0
18 $0 $0 $0 $0
19 $0 $0 $0 $0
20 Total (Sum of lines 16-19) $0 $0 $0 $0
SECTION F - OTHER BUDGET INFORMATION
21. Direct Charges: 122. Indirect Charges:
23. Remarks:
4'
Other (d)
3rd Quarter
State (c)
2nd Quarter
Applicant (b)
1st Quarter
Grant Program (a)
Current Year Budget
IGrant Program (a)
Budget Category
Authorized for Local Reproduction
U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
COMPENDIUM OF REQUIRED CERTIFICATIONS AND ASSURANCES
SF 4248
ASSURANCES - NON -CONSTRUCTION PROGRAMS
Note: Certain of these assurances may not be applicable to your project or program. If you have
questions, please contact the awarding agency. Further, certain Federal awarding agencies may require
applicants to certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial
capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper
planning, management and completion of the project described in this application.
2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the
State, through any authorized representative, access to and the right to examine all records, books, papers,
or documents related to the award; and will establish a proper accounting system in accordance with
generally accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes
or presents the appearance of personal or organizational conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the
awarding agency.
5. Will comply with the intergovernmental Personnel Act of 1970 (42 U.S.C. 4278-4763) relating to
prescribed standards for merit systems for programs funded under one of the nineteen statutes or
regulations specified in Appendix A of OPM=s Standards for a Merit System of Personnel Administration (5
CFR 900, Subpart F).
6. Will comply with all Federal statutes relating to non-discrimination. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the bases of race,
color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-
1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which prohibits discrimination on the basis of
handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which prohibits
discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as
amended, relating to non-discrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse
and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to
non-discrimination on the bases of alcohol abuse or alcoholism; (g) 523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of the
alcohol and drug abuse patient records; (h) Title VII of the Civil Rights Act of 1968 (42 U.S.C. 3601 et seq.),
as amended, relating to non-discrimination in the sale, rental or financing of housing; (I) any other non-
discrimination provisions in the specific statute(s) under which application for Federal assistance is being
made; and (j) the requirements of any other non-discrimination statute(s) which may apply to the application.
7. Will comply, or has already complies, with the requirements of Titles II and III of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and
equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally
assisted programs. These requirements apply to all interests in real property acquired for project purposes
regardless of Federal participation in purchases.
8. Will comply with the provisions of the Hatch Act (5 U.S.C. 1501-1508 and 7324-7328) which limit the
political activities of employees whose principal employment activities are funded in whole or in part with
Federal funds.
9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. 276a to 276a-7), the
Copeland Act (40 U.S.C. 276c and 18 U.S.C. 874), and the Contract Work Hours and Safety Standards Act
(40 U.S.C. 327-333), regarding labor standards for Federally assisted construction subagreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to
participate in the program and to purchase flood insurance if the total cost of insurable construction and
acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following: (a)
institution of environmental quality control measures under the National Environmental Policy Act of 1969
(P.L. 91-190) and Executive Order (EC) 11514; (b) notification of violating facilities pursuant to EO 11738;
(c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance
with EO 11988; (e) assurance of project consistency with the approved State management program
developed under the Coastal Zone Management Act of 1972 (16 U.S.C. 1451 et seq.); (f) conformity of
Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955,
as amended (42 U.S.C. 7401 et seq.); (g) protection of underground sources of drinking water under the
Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species
under the Endangered Species Act of 1973, as amended, (P.L. 93-205)
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. 1271 et seq.) related to protecting
components or potential components of the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic
Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic
properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131
et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching,
or other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.) which
prohibits the use of lead based paint in the construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance audits in accordance with the single
Audit Act of 1984.
18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and
policies governing this program.
DRUG -FREE WORKPLACE REQUIREMENTS
GRANTEES OTHER THAN INDIVIDUALS
By signing and/or submitting this application or grant agreement, the grantee is providing the certification set out
below.
This certification is required by regulations implementing the Drug -Free Workplace Act of 1988, 45 CFR, Part
76, Subpart F. The regulations published in the January 31, 1989 Federal Register, require certification by
grantees that they will maintain a drug -free workplace. The certification set out below is a material
representation of fact upon which reliance will be placed when HI -IS determines to award the grant. False
certification or violation of the certification shall be grounds for suspension of payments, suspension or
termination of grants, or government -wide suspension or debarment.
Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If
known, they may be identified in the grant application. If the grantee does not identify the workplaces at the
time of application, or upon award, if there is no application, the grantee must keep the identity of the
workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all
known workplaces constitutes a violation of the grantee's drug -free workplace requirements.
Workplace identifications must include the actual address of buildings (or parts of building) or other sites where
work under the grant takes place. Categorical descriptions may be used (e.g. all vehicles of a mass transit
authority of State highway department while in operation, State employees in each local unemployment office,
performers in concert halls or radio studios).
If the workplace identified to HHS changes during the performance of the grant, the grantee shall inform the
agency of the change(s), it previously identified the workplaces in question (see above).
Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug -Free Workplace
common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions
from these rules:
"Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances
Act (21 USC 812) and as further defined by regulations (21 CFR, 1308.11 through 1308.15). "Conviction"
means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial
body charged with the responsibility to determine violations of the Federal of State criminal drug statutes;
"Criminal drug statute" means a Federal or non -Federal criminal statute involving the manufacture, distribution,
dispensing use, or possession of any controlled substance; "Employee" means the employee of a grantee
directly engaged in the performance of work under a grant including: (0 All "direct charge" employees; (ii) all
"indirect charge" employees unless their impact of involvement is insignificant to the performance of the grant;
and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the
grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the
grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors
not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces).
The grantee certifies that it will provide a drug -free workplace by:
a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of such
prohibition;
b) Establishing a drug -free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
c) Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of be statement required by paragraph (a);
d) Notifying the employee in the statement required by paragraph (a) that as a condition of
employment under the grant, the employee will:
(1)
(2)
Abide by the terms of the statement; and
Notify the employer of any criminal drug statute conviction for a violation occurring in
the workplace no later than five days after such conviction;
e) Notifying the agency in writing within ten days after receiving notice under subparagraph (d)(2),
from an employee or otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice, including position title, to every grant officer or other
designee on whose grant the convicted employee was working, unless the Federal agency has
designated a central point for the receipt of such notices. Notice shall include the
identification number(s) of each affected grant;
f) Taking one of the following actions within 30 days of receiving notice under subparagraph
(d)(2), with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health,
law enforcement, or other appropriate agency.
g)
Making a good faith effort to continue to maintain a drug -free workplace through
implementation of paragraphs (a) through (f).
CERTIFICATION REGARDING ENVIRONMENTAL TOBACCO SMOKE
Public Law 103-227, also known as the Pro -Children Act of 1994 (Act), requires that smoking not be permitted
in any portion of any indoor facility owned or leased or contracted for by an entity and used routinely or regularly
for the provision of health, day care, early childhood development services, education or library services to
children under the age of 18, if the services are funded by Federal program either directly or through State or
local governments, by Federal grant, contract, loan, or loan guarantee. The law also applies to children's
services that are provided in indoor facilities that are constructed, operated, or maintained with such Federal
funds. The law does not apply to children's services provided in private residences; portions of facilities used for
inpatient drug or alcohol treatment; service providers whose sole source of applicable Federal funds in medicare
of medicaid; or facilities where WIC coupons are redeemed. Failure to comply with the provisions of the law
may result in the imposition of a civil monetary penalty of up to $1,000 for each violation and/or the imposition of
an administrative compliance order on the responsible entity.
By signing this certification, the offeror/contractor (for acquisitions) or applicant/grantee (for grants) certifies that
the submitting organization will comply with the requirements of the Act and will not allow smoking within any
portion of any indoor facility used for the provision of services for children as defined by the Act.
The submitting organization agrees that it will require that the language of this certification be included in any
subawards which subrecipients shall certify accordingly.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS - PRIMARY COVERED TRANSACTIONS
By signing and submitting this proposal, the applicant, defined as the primary participant in accordance with 45
CFR Part 76 certifies to the best of his or her knowledge and believe that it and its principals:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from covered transaction by any Federal Department or agency;
(b) have not within a 3year period preceding this proposal been convicted or had a civil judgement
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a
public transaction: violation of Federal or State antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statement, or receiving stolen
property;
are not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal,
State or local) with commission of any of the offenses enumerated in paragraph (1) (b) of this
certification; and
(c)
(d) have not within a 3 -year period preceding this application/proposal had one or more public transaction
(Federal, State or local) terminated for cause or default.
The inability of a person to provide the certification required above will not necessarily result in denial of
participation in this covered transaction. If necessary, the prospective participant shall submit an explanation of
why it cannot provide the certification. The Department of Health and Human Services' (HHS) determination
whether to enter into this transaction. However, failure of the prospective primary participant to furnish a
certification or an explanation shall disqualify such person from participation in this transaction.
The prospective primary participant agrees that by submitting this proposal, it will include the clause entitled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered
Transactions," provided below without modification in all lower tier covered transactions.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY
AND VOLUNTARY EXCLUSION - LOWER TIER COVERED TRANSACTIONS
(TO BE SUPPLIED TO LOWER TIER PARTICIPANTS)
By signing and submitting this lower tier proposal, the prospective lower tier participant, as defined in 45 CFR,
Part 76, certifies to the best of its knowledge and belief that it and its principals:
(a)
are not presently debarred, suspended, proposed for debarment, declared ineligible, a' voluntarily
excluded from participation in this transaction by any Federal department or agency.
(b) where the prospective lower tier participant is unable to certify to any of the above, such prospective
participant shall attach an explanation to this proposal.
The prospective lower tier participant further agrees by submitting this proposal that it will include this clause
entitled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier
Covered Transactions," without modification in all lower tier covered transactions and in all solicitations for lower
tier covered transactions.
CERTIFICATION REGARDING LOBBYING
FOR CONTRACTS, GRANTS, LOANS
AND COOPERATIVE AGREEMENTS
The undersigned certifies to the best of his or her knowledge and belief, that:
(1)
No Federal appropriate funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a member of
congress, an officer or employee of congress, or an employee of a member of congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
influencing or attempting to influence an officer or employee or an agency, a member of congress, an
officer or employee of congress, or an employee of a member of congress in connection with this
Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit
Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
The undersigned shall require that the language of this certification be included in the award documents
for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification
shall be subject to a civil penalty or not less than $10,000 and not more than $100,000 for each such failure.
(3)
I he eby a. •e th- above certifications and assurances.
Chair
JUL 0 6 2009
we of Certifying Official Date
Title
Board of Weld County Commissioners
Applicant Organization
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APPLICATION FOR
FEDERAL ASSISTANCE
2. DATE SUBMITTED:
Applicant Identifier
08CH0019
1. TYPE OF SUBMISSION
Application
Construction
Non -Construction
Preapplication
❑ Construction
❑ Non -Construction
3. DATE RECEIVED BY STATE:
State Application Identifier
4. DATE RECEIVED BY FEDERAL AGENCY:
Federal Identifier
08CH0019 - 000
5. APPLICANT INFORMATION
Legal Name:
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
Organizational Unit:
Department: HHS: Office of Head Start
Organizational DUNS: 139136811
Division: HHS: Office of Head Start
Address:
Name and telephone number of the person to be contacted on matters
involving this application (give area code)
Street: 1551 North 17th Avenue
P.O. Box 1805
Prefix: I Middle Name:
City: Greeley
First Name:
County: N/A
Last Name:
State: CO Zip Code: 80632
Suffix:
Country: N/A
Email:
6. EMPLOYER IDENTIFICATION NUMBER (EIN)
846000813
Phone Number (give area code)
Fax Number (give area code)
8. TYPE OF APPLICATION
❑ New � Continuation
If Revision, enter appropriate letter(s) in box(es):
Other (specify)
❑ Revision
� ❑
7. TYPE OF APPLICANT (enter appropriate letter in box)
Other (specify)
9. NAME OF FEDERAL AGENCY:
HHS / ACF / OHS
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:
93.600
TITLE (Name of Program):
Head Start / Early Head Start
11. DESCRIPTION TITLE OF APPLICANT'S PROJECT:
12. AREAS AFFECTED BY PROJECT (Cities, Counties, States etc.):
13. PROPOSED PROJECT:
14. CONGRESSIONAL DISTRICTS OF:
Start Date: 01/01/2009 Ending Date: 12/31/2009
a. Applicant: b. Project:
15. ESTIMATED FUNDING
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS?
a. Federal
$290,426
a. YES THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE TO THE
STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON
Date:
b. NO � PROGRAM IS NOT COVERED BY E.O. 12372
� OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
b. Applicant
$72,607
c. State
d. Local
e. Other
f. Program Income
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
❑ Yes If "Yes," attach an explanation. X No
g. Total
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED
BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED
a. Authorized Representative
Prefix: Mr. I First Name: William
Middle Name:
Last Name: Garcia .`
Suffix:
b. Title: Authorizing Official 1
c. Telephone number: (970)353-3800
d. Signature of Authorized Representative: vIvi/
e. Date Signed: JUL 9 b LUUY
Standard Form 424 (Rev.9-2003) Prescribed by OMB Circular A-102
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Applicant delinquent explanation of federal debt for line 17:
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2 93.600 $0 $0 $0 $0 $0
3 $0 $0 $0 $0 $0
4 $0 $0 $0 $0 $0
5 Total (Sum of lines 1-4) $0 $0 $290,426 $72,607 $363,033
SECTION B - FEDERAL RESOURCES I
IGRANT PROGRAM, FUNCTION, OR ACTIVITY
6. Object Budget Categories (1) Program Operation (2) (3) (4) Total
a. Personnel $0 $0 $0 $0 $0
b. Fringe Benefits $0 $0 $0 $0 $0
c. Travel $0 $0 $0 $0 $0
d. Equipment $183,426 $0 $0 $0 $183,426
e. Supplies $0 $0 $0 $0 $0
f. Contractual $0 $0 $0 $0 $0
g. Construction $0 $0 $0 $0 $0
h. Other $107,000 $0 $0 $0 $107,000
i. Total Direct Charges (sum of 6a - 6h) $290,426 $0 $0 $0 $290,426
j. Indirect Costs $0 $0 $0 $0 $0
k. Totals (sum of 6a - 6j) $290,426 $0 $0 $0 $290,426
7. Program Income $0 $0 $0 $0 $0
New or Revised Budget
Non -Federal
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08CH0019 / 000
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OMB Approval No. 0348-0044
BUDGET INFORMATION - Non Construction Programs
Standard Form 424A (Rev. 7-97)
Authorized for Local Reproduction
Prescribed by OMB Circular A-102
June 25, 2009
U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
COMPENDIUM OF REQUIRED CERTIFICATIONS AND ASSURANCES
SF 4248
ASSURANCES - NON -CONSTRUCTION PROGRAMS
Note: Certain of these assurances may not be applicable to your project or program. If you have
questions, please contact the awarding agency. Further, certain Federal awarding agencies may require
applicants to certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant, 1 certify that the applicant:
1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial
capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper
planning, management and completion of the project described in this application.
2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the
State, through any authorized representative, access to and the right to examine all records, books, papers,
or documents related to the award; and will establish a proper accounting system in accordance with
generally accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes
or presents the appearance of personal or organizational conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the
awarding agency.
5. Will comply with the intergovernmental Personnel Act of 1970 (42 U.S.C. 4278-4763) relating to
prescribed standards for merit systems for programs funded under one of the nineteen statutes or
regulations specified in Appendix A of OPM=s Standards for a Merit System of Personnel Administration (5
CFR 900, Subpart F).
6. Will comply with all Federal statutes relating to non-discrimination. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the bases of race,
color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-
1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which prohibits discrimination on the basis of
handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which prohibits
discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as
amended, relating to non-discrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse
and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to
non-discrimination on the bases of alcohol abuse or alcoholism; (g) 523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of the
alcohol and drug abuse patient records; (h) Title VII of the Civil Rights Act of 1968 (42 U.S.C. 3601 et seq.),
as amended, relating to non-discrimination in the sale, rental or financing of housing; (I) any other non-
discrimination provisions in the specific statute(s) under which application for Federal assistance is being
made; and a) the requirements of any other non-discrimination statute(s) which may apply to the application.
7. Will comply, or has already complies, with the requirements of Titles 11 and Ill of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and
equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally
assisted programs. These requirements apply to all interests in real property acquired for project purposes
regardless of Federal participation in purchases.
8. Will comply with the provisions of the Hatch Act (5 U.S.C. 1501-1508 and 7324-7328) which limit the
political activities of employees whose principal employment activities are funded in whole or in part with
Federal funds.
9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. 276a to 276a-7), the
Copeland Act (40 U.S.C. 276c and 18 U.S.C. 874), and the Contract Work Hours and Safety Standards Act
(40 U.S.C. 327-333), regarding labor standards for Federally assisted construction subagreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to
participate in the program and to purchase flood insurance if the total cost of insurable construction and
acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following: (a)
institution of environmental quality control measures under the National Environmental Policy Act of 1969
(P. L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738;
(c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance
with EO 11988; (e) assurance of project consistency with the approved State management program
developed under the Coastal Zone Management Act of 1972 (16 U.S.C. 1451 et seq.); (f) conformity of
Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955,
as amended (42 U.S.C. 7401 et seq.); (g) protection of underground sources of drinking water under the
Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species
under the Endangered Species Act of 1973, as amended, (P.L. 93-205)
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. 1271 et seq.) related to protecting
components or potential components of the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic
Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic
properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131
et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching,
or other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.) which
prohibits the use of lead based paint in the construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance audits in accordance with the single
Audit Act of 1984.
18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and
policies governing this program.
DRUG -FREE WORKPLACE REQUIREMENTS
GRANTEES OTHER THAN INDIVIDUALS
By signing and/or submitting this application or grant agreement, the grantee is providing the certification set out
below.
This certification is required by regulations implementing the Drug -Free Workplace Act of 1988, 45 CFR, Part
76, Subpart F. The regulations published in the January 31, 1989 Federal Register, require certification by
grantees that they will maintain a drug -free workplace. The certification set out below is a material
representation of fact upon which reliance will be placed when NHS determines to award the grant. False
certification or violation of the certification shall be grounds for suspension of payments, suspension or
termination of grants, or government -wide suspension or debarment.
Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If
known, they may be identified in the grant application. If the grantee does not identify the workplaces at the
time of application, or upon award, if there is no application, the grantee must keep the identity of the
workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all
known workplaces constitutes a violation of the grantee's drug -free workplace requirements.
Workplace identifications must include the actual address of buildings (or parts of building) or other sites where
work under the grant takes place. Categorical descriptions may be used (e.g. all vehicles of a mass transit
authority of State highway department while in operation, State employees in each local unemployment office,
performers in concert halls or radio studios).
If the workplace identified to HHS changes during the performance of the grant, the grantee shall inform the
agency of the change(s), it previously identified the workplaces in question (see above).
Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug -Free Workplace
common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions
from these rules:
"Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances
Act (21 USC 812) and as further defined by regulations (21 CFR, 1308.11 through 1308.15). "Conviction"
means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial
body charged with the responsibility to determine violations of the Federal of State criminal drug statutes;
"Criminal drug statute" means a Federal or non -Federal criminal statute involving the manufacture, distribution,
dispensing use, or possession of any controlled substance; "Employee" means the employee of a grantee
directly engaged in the performance of work under a grant including: (i) All "direct charge" employees; (ii) all
"indirect charge" employees unless their impact of involvement is insignificant to the performance of the grant;
and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the
grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the
grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors
not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces).
The grantee certifies that it will provide a drug -free workplace by:
a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of such
prohibition;
b) Establishing a drug -free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
c) Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of be statement required by paragraph (a);
d) Notifying the employee in the statement required by paragraph (a) that as a condition of
employment under the grant, the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation occurring in
the workplace no later than five days after such conviction;
e) Notifying the agency in writing within ten days after receiving notice under subparagraph (d)(2),
from an employee or otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice, including position title, to every grant officer or other
designee on whose grant the convicted employee was working, unless the Federal agency has
designated a central point for the receipt of such notices. Notice shall include the
identification number(s) of each affected grant;
f) Taking one of the following actions within 30 days of receiving notice under subparagraph
(d)(2), with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health,
law enforcement, or other appropriate agency.
g)
Making a good faith effort to continue to maintain a drug -free workplace through
implementation of paragraphs (a) through (f).
CERTIFICATION REGARDING ENVIRONMENTAL TOBACCO SMOKE
Public Law 103-227, also known as the Pro -Children Act of 1994 (Act), requires that smoking not be permitted
in any portion of any indoor facility owned or leased or contracted for by an entity and used routinely or regularly
for the provision of health, day care, early childhood development services, education or library services to
children under the age of 18, if the services are funded by Federal program either directly or through State or
local governments, by Federal grant, contract, loan, or loan guarantee. The law also applies to children's
services that are provided in indoor facilities that are constructed, operated, or maintained with such Federal
funds. The law does not apply to children's services provided in private residences; portions of facilities used for
inpatient drug or alcohol treatment; service providers whose sole source of applicable Federal funds in medicare
of medicaid; or facilities where WIC coupons are redeemed. Failure to comply with the provisions of the law
may result in the imposition of a civil monetary penalty of up to $1,000 for each violation and/or the imposition of
an administrative compliance order on the responsible entity.
By signing this certification, the offeror/contractor (for acquisitions) or applicant/grantee (for grants) certifies that
the submitting organization will comply with the requirements of the Act and will not allow smoking within any
portion of any indoor facility used for the provision of services for children as defined by the Act.
The submitting organization agrees that it will require that the language of this certification be included in any
subawards which subrecipients shall certify accordingly.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS - PRIMARY COVERED TRANSACTIONS
By signing and submitting this proposal, the applicant, defined as the primary participant in accordance with 45
CFR Part 76 certifies to the best of his or her knowledge and believe that it and its principals:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from covered transaction by any Federal Department or agency;
(b) have not within a 3year period preceding this proposal been convicted or had a civil judgement
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a
public transaction: violation of Federal or State antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statement, or receiving stolen
property;
(c) are not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal,
State or local) with commission of any of the offenses enumerated in paragraph (1) (b) of this
certification; and
(d) have not within a 3 -year period preceding this application/proposal had one or more public transaction
(Federal, State or local) terminated for cause or default.
The inability of a person to provide the certification required above will not necessarily result in denial of
participation in this covered transaction. If necessary, the prospective participant shall submit an explanation of
why it cannot provide the certification. The Department of Health and Human Services' (HHS) determination
whether to enter into this transaction. However, failure of the prospective primary participant to furnish a
certification or an explanation shall disqualify such person from participation in this transaction.
The prospective primary participant agrees that by submitting this proposal, it will include the clause entitled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered
Transactions," provided below without modification in all lower tier covered transactions.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY
AND VOLUNTARY EXCLUSION- LOWER TIER COVERED TRANSACTIONS
(TO BE SUPPLIED TO LOWER TIER PARTICIPANTS)
By signing and submitting this lower tier proposal, the prospective lower tier participant, as defined in 45 CFR,
Part 76, certifies to the best of its knowledge and belief that it and its principals:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible, a' voluntarily
excluded from participation in this transaction by any Federal department or agency.
(b) where the prospective lower tier participant is unable to certify to any of the above, such prospective
participant shall attach an explanation to this proposal.
The prospective lower tier participant further agrees by submitting this proposal that it will include this clause
entitled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier
Covered Transactions," without modification in all lower tier covered transactions and in all solicitations for lower
tier covered transactions.
CERTIFICATION REGARDING LOBBYING
FOR CONTRACTS, GRANTS, LOANS
AND COOPERATIVE AGREEMENTS
The undersigned certifies to the best of his or her knowledge and belief, that:
(1)
No Federal appropriate funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a member of
congress, an officer or employee of congress, or an employee of a member of congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
influencing or attempting to influence an officer or employee or an agency, a member of congress, an
officer or employee of congress, or an employee of a member of congress in connection with this
Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit
Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
The undersigned shall require that the language of this certification be included in the award documents
for all subawards at all tiers (including subcontracts, sub grants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who falls to file the required certification
shall be subject to a civil penalty or not less than $10,000 and not more than $100,000 for each such failure.
(3)
I hereby;; : e , r above certifications and assurances.
Signature of Certifying Official
Chair
Title
Board of Weld County Commissioners
Applicant Organization
JUL 062009
Date
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01/01/2009 to 12/31/2009
Budget Period:
Early Head Start
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Fringe Benefits $0 $0 $0
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Construction $0 $0 $0
Other $107,000 $0 $72,607
Total Direct Costs $290,426 $0 $72,607
Indirect Costs $0 $0 $0
SUMMARY OF BUDGET CATEGORIES TOTAL $290,426 $0 $72,607
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Table of Contents
Project Summary/Abstract 1
Objectives and Need for Assistance 2
Results or Benefits Expected 14
Approach 18
Staff and Position Data 37
Organizational Profiles 50
Budget and Budget Justification 54
Appendix A — Letters of Commitment 66
Appendix B — Resumes 67
Appendix C — Proof of Policy Council Approval 77
Appendix D -- Proof of Legal Status 78
Appendix E — Independent Auditors' Report 79
Appendix F — Personnel Policies 81
Appendix G — Indirect Cost Rate Agreement 85
Appendix H — Letters of Support 86
Appendix I — Certification Regarding Lobbying 87
Appendix J — Disclosure of Lobbying Activities 88
Appendix K — Certification Regarding Environmental Tobacco Smoke 89
Appendix L — Job Descriptions 90
Appendix M — Officer Qualifications 108
Project Summary/Abstract
The Family Educational Network of Weld County (FENWC) is requesting funding
to start an Early Head Start (EHS) program to address the unmet needs of infants, tod-
dlers, pregnant women, and their families in Weld County.
FENWC's overarching goal for the EHS program is to enhance children's compe-
tence. To meet this goal, FENWC proposes to provide child care, early childhood edu-
cation, pregnancy education and care, and family services to low income families within
the service area. FENWC enjoys close collaborative partnerships with local agencies
that deliver complementary services within these areas.
The center/home-based program will echo the foundations of FENWC's long-
standing and successful Regional Head Start (RHS) and Migrant and Seasonal Head
Start (MSHS) programs, including strong parent involvement, an individualized ap-
proach, and transitional support. Established administrative and fiscal policies will be
used to operate the new program.
Staff will be carefully selected based on appropriate criteria and the ability to per-
form necessary job functions. FENWC provides services to staff in the areas of training,
personal development, and needed direct services.
FENWC is requesting $2.1 million to support personnel, facility, supply, equip-
ment, training and technical assistance, contractual services, and start up expenses.
Non-federal sources account for 33% of this total.
The services provided through an EHS program will be welcome in the Weld
County community, and will complement the programs already in place.
1
Objectives and Need for Assistance
Weld County is the third largest county in Colorado, covering an area of nearly
4,000 square miles, and bordered by Wyoming and Nebraska to the north, and the
Denver metropolitan area to the south. Weld County is a state leader in oil and gas pro-
duction, as well as in the agriculture and cattle industries. The population of over
180,000 resides in 31 incorporated towns, primarily in the county seat, Greeley, located
in the west central part of the county, and the surrounding area.
Weld is positioned with a number of strengths that contribute to the well being of
its population, including a high percentage of college graduates; proximity to 1-25, other
major highways, and the Denver metropolitan area; the presence of post -secondary in-
stitutions (Aims Community College and the University of Northern Colorado); reason-
able housing costs and availability; recreational opportunities; and a number of major
employers (such as Kodak, State Farm Insurance, Swift Foods, and Vestas Wind Sys-
tems). These strengths result in a generally high quality of life for most residents.
However, Weld also faces a number of challenges, including a low number of
middle income jobs; higher than average electric and natural gas costs; high transporta-
tion costs; insufficient school system quality; limited low-income housing availability; and
limited health facilities. For low-income residents, these community challenges magnify
personal challenges.
Program Need
The following data demonstrate the types of personal challenges faced by lower -
income families in Weld County. This information comes from the 2008 Family Educa-
tional Network of Weld County (FENWC) Community Assessment (Full) for Regional
2
Objectives and Need for Assistance
Head Start (RHS) and Migrant and Seasonal Head Start (MSHS). This report is updated
each year based on information collected by FENWC from various federal, state, and
local sources and is available for viewing at http://www.co.weld.co.us.
Economic
• Weld County's unemployment rate is the second highest in the state, and
higher than national and state averages.
• Per capita income in the county is significantly lower than that of the state.
• The child poverty rate is 13.2%.
Health -related
• From 2007 to 2008, there was a decrease in live births, an increase in births
to single women, an increase in births to single teens, and an increase in the
infant mortality rate.
• The number of children identified with disabilities, including autism, continues
to increase.
• 10-14% of new mothers were identified by nursing staff to have bonding or
social emotional needs (abuse history, domestic violence, divorce,
drug/alcohol dependence, incarceration).
Social
• 180,000 children do not have health insurance.
• Over 42% of food assistance participants are children.
• 24% of the families with new births were supported through referrals to agen-
cies, supports, and resources in the community.
3
Objectives and Need for Assistance
Educational
• Less than 50.0% of eligible children are enrolled in an early childhood envi-
ronment.
• In Colorado, over 49% of children in immigrant families (88,000 children un-
der the age of 14) have difficulty speaking English, a factor cited in school
failure.
• In Weld County the number of child care slots for infants and toddlers does
not meet the need for such services.
With a vacancy rate of only 3.3%, the lack of affordable housing is another factor
contributing to the challenges of low-income residents. Without appropriate housing,
families struggle to perform even basic functions, such as eating regular meals, sleep-
ing, maintaining appropriate hygiene, and attending work or school.
A significant number of families also face marital problems, substance abuse is-
sues, and other domestic difficulties.
Many of the needs resulting from these challenges are being met with FENWC's
RHS and MSHS programs, as well as the other quality programs, organizations, and
resources within Weld County. Yet, gaps in service remain. Reports for the last five
years have all indicated similar needs, as identified by families and providers:
• More funding needs to be allocated for families with young children (birth to
three years).
• There is a need for an increase in inclusive services for children with disabili-
ties.
4
Objectives and Need for Assistance
• The lack of transportation is a barrier for families to access services and sup-
ports.
• The language barrier and limited number of culturally sensitive professionals
isolates many monolingual Spanish-speaking families.
• Families want a person / service coordinator that is available regularly to help
them navigate systems.
20,545 children in Weld County are under the age of five. Less than 50% of
those children are enrolled in early childhood educational programs (preschool) or
served in child care facilities. The total capacity in licensed facilities in Weld for infants
and toddlers is 995, while the total capacity for preschool age children is 4,121. There
are 88 vacancies in licensed preschool facilities, but all infant and toddler slots are filled
and the waiting list typically exceeds 100.
An EHS program will address the unmet needs of low-income residents of Weld
County through services, as well as through contributing to the economic growth and
health of the community. The grant will fund construction jobs in the retrofitting of cen-
ters and installation of play equipment, as well as jobs in custodial services. Current lo-
cal early childhood providers will be employed to deliver educational services to chil-
dren, and area agencies will be employed to offer services in health, mental health, par-
enting education, disabilities services, literacy, and services to pregnant women.
FENWC will provide optimal continuity of care for children and pregnant women
enrolled in EHS, due to its ongoing HS program operation and, therefore, the ability to
easily transition participants from EHS to HS.
5
Objectives and Need for Assistance
Goals
The primary goal of the proposed EHS program is to enhance children's compe-
tence —their everyday effectiveness in dealing with the current environment and later
responsibilities in school and life. Secondary goals are (1) to enhance every child's
growth and development, (2) to enhance parent -child relationships, and (3) to streng-
then families as primary nurturers of their children.
Outcomes
Outcomes that support these goals are as follows:
1. Pregnant women and newborn children will thrive.
2. Infants and toddlers will thrive.
3. Children will live in stable and supported family environments.
4. Children will enter school ready to learn and succeed.
Objectives
In order to achieve these outcomes, the program has four objectives:
1. To provide children with services that are adapted to meet their individual
needs.
2. To create and develop strong partnership relationships with parents to assist
them in reaching their and their children's goals.
3. To provide families with a link to community resources and services through a
comprehensive referral process.
4. To provide strong, high quality child development services; family services;
staff and family training; and community partnerships.
6
Objectives and Need for Assistance
Program Overview
To meet these objectives, FENWC will provide services in the following areas:
1. Full-Day/Full-Year Center -based and Home -based Services for Infants and
Toddlers
2. Services to Pregnant Women
3. Early Childhood Education Services
4. Health Services
5. Family Services
6. Parent Involvement
7. Home Visits
8. Special Needs (disabilities, language barriers, homeless children, children in
foster care, immigrant children)
9. Transportation
10. Staff Training and Professional Development
The formal process for establishing selection criteria and for selecting children
and families for EHS services is a ranking system using value points. The selection cri-
teria will include the following elements: income; age of the child; child and family risk
factors; and the availability of HS or EHS to the child. Child and family risk factors in-
clude poor socialization skills; homelessness; receiving public assistance; being in fos-
ter care; substance abuse; teenage parent(s); and unemployment. Referrals received
from community agencies and partners such as the Department of Social Services,
physicians, and Child Find will be given strong consideration for priority placement.
7
Objectives and Need for Assistance
The program will serve a total of 104 recipients, 80 children and 24 pregnant
women, in a full-day/full-year center-based/home-based structure. In Greeley and north
Weld County, six classrooms of eight children each, as well as 10 pregnant women will
be served by a center -based model, while 10 children and five pregnant women will be
served by a home -based model in northern rural areas. In south Weld County, two
classroom and five pregnant women will be served by a center -based model, while six
children and four pregnant women will be served by a home -based model.
The needs of infants, toddlers, pregnant women, and their families will be identi-
fied through an initial intake. The teaching staff will prepare an Individual Development
Plan (IDP) for each child. This working document stimulates social, emotional, motor,
and intellectual learning experiences; and self-reliance, self-esteem, and self-
confidence are encouraged; thus, each child builds the underpinnings of future educa-
tional success. For children with identified disabilities, the program also utilizes the Indi-
vidual Education Plan (IEP) to provide individualized optimal services.
Children With Disabilities
Special needs services will be provided in collaboration with school districts and
area providers. The program will utilize the ASQ screening tool to identify possible de-
lays or disabilities. If the screening pinpoints a possible developmental problem, profes-
sionals complete further assessment, by which the most suitable means to serve a child
is determined. After the process is complete, and after securing a professional determi-
nation, an IEP or Individual Family Service Plan (IFSP) is written by an interdisciplinary
team including the parents. Team development of the plan ensures that the child re-
ceives the benefit of support in the classroom as well as in the home.
8
Objectives and Need for Assistance
Limited English Proficient Children
FENWC serves a very culturally and linguistically diverse group of children and
families. We provide bilingual staff members and annual diversity training to facilitate
service delivery, and contract with local agencies for language assistance when bilin-
gual staff is not available.
Homeless Children
The program provides children experiencing homelessness opportunities to have
positive encounters with peers and nurturing adults, and to receive referrals to agencies
offering needed services. Individualized services will be emphasized to address devel-
opmental issues.
Transportation
Because of a lack of transportation providers in the area, families will be provided
with weekly gas vouchers to assist them with the cost of gasoline to transport children to
centers and to socialization activities. This method has been used successfully by the
MSHS program with its migrant and seasonal families in the past.
Children in Foster Care
The program will address the developmental delays often seen in children in fos-
ter care through individualized services.
Immigrant Children
The program will contribute to school readiness and language acquisition for
children born to immigrant parents. In addition, support services for special needs and
other issues will be provided on an individualized basis.
9
Objectives and Need for Assistance
Pregnant Women
Services to pregnant women will include comprehensive prenatal and postnatal
care, and prenatal and breastfeeding education. Health care and education will address
a wide array of issues, including dental care; substance abuse; labor and delivery; fetal
development; and potential pregnancy and postpartum hazards.
Each pregnant woman will develop a Family Partnership Agreement (FPA) that
spells out a plan to address the needs of that woman and her family. The plan will help
women and their families to determine and achieve measurable goals such as mile-
stones in infant development, and progress in caregiver education and self-sufficiency.
Please refer to the Approach section for a detailed description of services.
Community Presence
Our mission is to provide children and families with a high quality, compre-
hensive program which promotes self-esteem, respects diversity, fosters social
and educational competence, develops independence, and enables children and
families to be lifetime learners and responsible, valued members of their commu-
nity. We have operated a Head Start (HS) program since 1965, encompassing 14 cen-
ters located throughout Weld County.
FENWC provides services to 562 pre-school age children in its Regional pro-
gram; and to 180 infants and toddlers and preschoolers in its Migrant program. Our HS
programs employ a whole family concept, responsive to the needs of each family.
FENWC has developed a strong community network to offer optimal support and ser-
vices to children and families. The program coordinates with local school districts to
help prepare children for kindergarten entrance and school success. In addition, the
10
Objectives and Need for Assistance
program provides GED and ESL assistance, parent training, father involvement, and
vocational awareness education to help parents establish self-sufficiency.
FENWC's community network includes the following agencies. The program
works closely and collaboratively with these agencies in order to determine the needs of
recipients. Please refer to the Appendix A for letters of commitment.
Agency
Services
ABC Child Development
Centers
Early Childhood Education for Toddlers
• Classrooms for up to 12 toddlers
• Materials and supplies
• Monthly physicals from a contracted nurse provider
Aims Community College
Early Childhood Education for Infants and Toddlers
• One infant classroom
• One toddler classroom
WIC Services
Prenatal and Parenting Services
Coursework
Staff Development Opportunities
First Steps
Pregnancy Services
Child Advocacy Resource
and Education (c.a.r.e.)
Parenting education classes
Family Connects
Mental Health and Counseling Services
11
Objectives and Need for Assistance
Agency
Services
High Plains Library District
GED and ESL Materials for Families
Reading Buddies in the Classrooms
Literacy Training at Parent Meetings
Bookmobile Services to Centers
Lutheran and Catholic
Services
Counseling
Monfort Early Learning
Center
Early Childhood Education
My Friends and Me
Early Childhood Education
North Range Behavioral
Health
Mental Health and Counseling
Perinatologist
Pregnancy Services
Platte Valley School District
Consultation for School Success
Realizing Our community
Translation Services and Cultural Training for Staff
Support for Families
Sunrise Clinic
Pregnancy Services
Health and Dental Services
University of Northern
Colorado
Translation Services
Weld County Health
Department
Health Care Services
Pregnancy Services
Weld Promises for Children
Early Childhood Council
Family Literacy Fairs
Referral Services
12
Objectives and Need for Assistance
Agency
Services
Young Women's Resource
Center
Car Seats
Support Services
13
Results or Benefits Expected
We expect implementation of the EHS program to result in several beneficial out-
comes.
Outcomes
1. Pregnant women and newborn children will thrive.
• 100% of enrolled pregnant women will receive prenatal care within the first
45 days of enrollment in the EHS program.
• 90% of enrolled pregnant women will participate in prenatal and postnatal
program training opportunities.
• 80% of new mothers enrolled in the EHS program will deliver an infant
weighing 5.5 pounds or greater.
2. Infants and toddlers will thrive.
• 100% of teachers will have the minimum of a Child Development Associ-
ate certificate.
• 100% of EHS classrooms will score a minimum of "5" on the Early Child-
hood Environmental Rating Scale.
• 100% of EHS children will be up-to-date on immunizations.
• 100% of EHS children will be up-to-date on well child checks.
3. Children will live in stable and supported family environments.
• 100% of parents who participate in parenting training provided by the pro-
gram will demonstrate improved parenting skills as measured by c.a.r.e.
pre- and post -testing.
14
Results or Benefits Expected
• 80% of enrolled parents requesting GED, ESL and/or job training services
will be enrolled in the program of their choice.
• 100% of enrolled parents will complete a FPA, outlining a minimum of one
family environment goal.
• 80% of enrolled families will reach the goals listed on their FPA.
4. Children will enter school ready to learn and succeed.
• 100% of children without a diagnosed disability will demonstrate age -
appropriate development in the HS Domains, as measured by the Individ-
ual Child Profile and the Ounce Developmental Profile.
• 100% of children will demonstrate age -appropriate language as measured
by the Individual Child Profile and the Ounce Developmental Profile.
The outcomes above constitute community -wide benefits for the program. Within
Outcome #1, prenatal care and prenatal and postnatal training opportunities assist in
the delivery of healthier infants and healthier children. Low birth rate and infant mortality
rate are currently a concern in Weld County. EHS will improve these statistics.
Within Outcome #2, the improvement in numbers of children with current immu-
nizations and well child checks will result in healthier children and reduced use of emer-
gency health services, which has a positive economic impact on the county.
Outcome #3 addresses family stability. Many county agencies are currently work-
ing on improved familial and marital relationships as Colorado ranks 40 in states on
Child Well Being. The results accomplished by EHS will enhance these efforts.
Within Outcome #4, an overarching goal of early childhood programs is to pre-
pare children for school success. In Weld County, the high drop -out rate, and higher
15
Results or Benefits Expected
drop -out rate for Hispanic children exceeds the state average and continues to climb.
HS and Colorado Preschool programs endeavor to help reverse this trend. For many
children and families, the intervention that can be provided by EHS will provide addi-
tional support and resources to increase the percentage of children that are successful
and stay in school.
Assessment
Caregivers focus on six areas of development for infants and toddlers based on
the Ounce scale:
1. Personal Connections
2. Feelings About Self
3. Relationships With Other Children
4. Understanding and Communicating
5. Exploration and Problem Solving
6. Movement and Coordination
By focusing on these six areas of development, we expect growth in four do-
mains: (1) Social and Emotional, (2) Communication and Language, (3) Cognitive De-
velopment, and (4) Physical Development.
The Creative Curriculum for Infants and Toddlers supports the Ounce Scale
framework by developing caregivers/staffs skills in:
• Building Relationships With Children and Families
• Building a Community Network of Support
• Individualizing for Children and Families
• Creating a Welcoming Environment
16
Results or Benefits Expected
• Creating and Maintaining Routines for Children
• Developing Developmentally Appropriate Activities
Both parent and caregiver/staff observations are then used to complete a Devel-
opmental Profile on each child. At the end of an "assessment" period, the parent and
the caregiver/staff complete a Summary Report of the child's growth and development
and then complete a Setting Goals page to guide future interactions.
Each parent also completes an ASQ Social -Emotional screening form on their
child. In addition, both the parent and the caregiver/staff collaborate and complete an
ASQ developmental screening for each child. The information gathered from these two
initial collaborative screenings is used to identify potential concerns early and to estab-
lish beginning goals for each child as they first enter the program.
Information gathered from the annual Family Educational Network of Weld Coun-
ty (FENWC) Community Assessment (Full) for Regional Head Start (RHS) and Migrant
and Seasonal Head Start (MSHS) provides further insight for assessing the appropri-
ateness of the geographic areas served, types of services to be furnished, and the
types and nature of needs existing within the community.
17
Approach
The structure of FENWC's EHS program will reflect the successful model the
agency has developed with its long-standing RHS and MSHS programs.
Service Delivery Area
The program will serve Weld County, including the communities of Ault, Eaton,
Greeley, Gilcrest, Kersey, Windsor, Platteville, Milliken, Johnstown, Ft. Lupton, Freder-
ick, Firestone and Hudson.
Program Details
The program will serve a total of 104 recipients, 80 children and 24 pregnant
women, in a full-day/full-year center-based/home-based structure. In Greeley and north
Weld County, six classrooms of eight children each, as well as 10 pregnant women will
be served by a center -based model, while 10 children and five pregnant women will be
served by a home -based model in northern rural areas. In south Weld County, two
classroom and five pregnant women will be served by a center -based model, while six
children and four pregnant women will be served by a home -based model.
Full-Day/Full-Year Care for Infants and Toddlers
Because FENWC has an MSHS program, policies and procedures that deal with
infants and toddlers are already in place.
All centers will operate 7 hours per day, Monday through Friday. Children will re-
ceive services in centers from 8:30 am until 3:30 pm. The program will run year round.
Care facilities will feature rooms in which mothers can breastfeed their infants,
outdoor play space, and adequate parking.
18
Approach
Services to Pregnant Women
Services to pregnant women will include comprehensive prenatal and postnatal
care, and prenatal and breastfeeding education. Health care and education will address
a wide array of issues, including dental care; substance abuse; labor and delivery; fetal
development; and potential pregnancy and postpartum hazards.
Each pregnant woman will develop an FPA that spells out a plan to address the
needs of that woman and her family. The plan will help women and their families to de-
termine and achieve measurable goals such as milestones in infant development, and
progress in caregiver education and self-sufficiency.
Assistance will be given in locating appropriate medical care and healthcare cov-
erage, securing transportation, and implementing nutritional guidance. The program will
use both home visits and clinic/center visits to serve participants. Home visits will allow
staff to keep track of medical appointments, offer opportunities for discussion regarding
health visits and follow-up care, and generally promote healthy behaviors and activities.
Topics for discussion will be raised according to the progress of each pregnancy. A
number of multimedia materials will be available to supplement information delivered by
staff.
Based on research showing that infants carried in a sling during the first six
months cry less from six to 12 months, new mothers will receive a sling and will be
shown how to use it to increase contact and promote bonding and attachment.
FENWC has established a number of community partnerships to support the
needs of pregnant women, as follows:
19
Approach
Agency
Type(s) of Assistance
University of Northern Colorado
• Translation services
Realizing Our Community
• Translation services and cultural train-
ing for staff
• Support for families
Young Women's Resource Center
• Car seats and support services
care.
Perinatologist
Weld County Health Department
Sunrise Clinic
Salud Clinic
• Parenting training
• Consultation
• Free testing
• Perinatal care
• Translation
• Assistance with Department of Human
Services paperwork for Latina women
• Training and pre- and post -natal edu-
cation
Family Connects
First Steps
• Support and consultation for new par-
ents; support for pregnant women
North Range Behavioral Health
Lutheran and Catholic Services
• Counseling
Aims Community College
• Coursework
• Staff development opportunities
Child Advocacy Resource and Education
• Parenting classes
20
Approach
Early Childhood Education Services
All classrooms will be staffed at a maximum 1:4 ratio, with one teacher, two as-
sistants in infant classrooms and a maximum of eight children in each classroom and
one teacher and one assistant in each toddler classroom. While these ratios signifi-
cantly impact the program's budget, they meet Performance Standards as well as the
primary caregiver model.
The teaching staff prepares an IDP for each child. This working document stimu-
lates social, emotional, motor, and intellectual learning experiences; and self-reliance,
self-esteem, and self-confidence are encouraged; thus, each child builds the underpin-
nings of future educational success. For children with identified disabilities, the program
also utilizes the IEP to provide optimal individualized services.
In addition to regular classroom literacy education and activities for children, the
program plans to develop and initiate a Read-A-Thon month for children and families,
Literacy Bags, and a Literacy Fair. Plans are in the works to solicit new and gently used
books in Spanish and English for the Read-A-Thon, which will be a month -long activity
designed to get the entire family reading. In collaboration with Aims Community College,
the program will check out Literacy Bags to children on a weekly basis. The bags con-
tain books and activities for children and the entire family to enjoy. When bags are re-
turned, new bags can be checked out. The program will also collaborate with Promises
for Children to apply for grant monies to double the number of Literacy Bags in the pro-
gram. In addition, in a community -wide initiative, the program provides a Literacy Fair, a
family event that will encourage literacy, enhance parenting skills, and promote school
readiness, as well as a Health and Safety Literacy Fair and Child Screening fairs that
21
Approach
encourage healthy lifestyles, family safety, preventative and well child exams, and child
immunizations.
The education component will utilize Creative Curriculum in all classrooms, and
will supplement it with the Ounce Scale for infants, as a curricular framework to meet
the diverse needs of the children served. Children's primary language will be spoken
and written in the classroom as a springboard to learning English. Parents will be en-
couraged to help with curriculum planning to ensure that the program is meeting the in-
dividual and cultural needs of children. Regular outcomes assessment of children's pro-
gress toward individual goals will help to maintain classroom focus, and monitor and ad-
just the curriculum to ensure success for all children.
Health Services
The program's health component will work in collaboration with the Colorado De-
partment of Health, local health clinics, and private providers to furnish a broad range of
medical, nutritional, dental, and mental health activities.
Family Services
FENWC will assess the needs of each family and adopt an individualized pro-
gram designed to meet its particular needs. Specifically, a Family Needs Assessment
and Partnership Agreement will be completed with each family by a Center Director to
decide how the EHS program may best support the family. Once the assessment and
agreement are complete, a plan, incorporating goals and objectives, will be developed
with the family's participation. Regular follow-up will be provided to ensure progress is
being made toward the stated goals. All families will receive the service coordination
and support necessary to reach identified goals.
22
Approach
The program will work directly with a variety of social service agencies to provide
social services, educational and employment training, and health and nutrition educa-
tion to parents.
Employment and literacy are a great need of EHS families. For adult participants,
literacy enrichment, ESL, and the attainment of a GED will be encouraged. The adult
educational level goal will be a minimum high school graduation or GED, or equivalent
grade level at the end of the program.
The FENWC/Employment Services Literacy in Technology Program will provide
adult educational services. FENWC and Employment Services of Weld County have
implemented a Wide Area Network (WAN), which includes adult literacy programs and
GED programs. The project uses the highly successful INVEST -Destinations Curricu-
lum/Program, which has a high rate of educational gain. Studies indicate a full grade -
level gain for eight hours of study, using the Destinations approach.
Many will move on to vocational or higher education. With an increased literacy
level, it will be possible for parents to continue their education and/or receive vocational
or other training leading to gainful employment, and leave the welfare and public assis-
tance rolls.
Monolingual non-English speaking families will be provided with ESL classes ei-
ther through the Literacy in Technology Program's Rosetta Stone Curriculum or refer-
rals to appropriate agencies in the community.
Support will be provided for basic employment skills. Upon mastery in the English
language, the families will proceed into remedial and vocational education to promote
self-sufficiency and employability retention, if the need is indicated on the FPA.
23
Approach
If the programs through Employment Services do not meet the needs of the fami-
lies, there are numerous resources in the community that families can be referred to,
including Right to Read, Aims Community College and Catholic Charities Northern.
FENWC has an excellent working relationship with these community agencies.
Parent Involvement
The program believes that to ensure success, we must work with entire families
for children to develop self-esteem and be successful in future life endeavors. It is criti-
cal that the program work with parents so they understand the important role they have
in their child's life, as the primary educator. FENWC works with parents so they may
gain confidence to work with their children at home and learn how to advocate for their
children in the school setting.
FENWC will encourage active parent involvement through the following opportu-
nities: Policy Council; Parent Committee; in the classroom as paid volunteers or ob-
servers; volunteers in the service areas; working with the children at home; and, taking
the lead as the primary educator/caretaker of the child. When eligible families enroll,
they will receive an informational packet with details about the program and specific
component areas and responsibilities. The packet includes educational, nutritional,
mental health, and disabilities educational materials. Parents receive educational infor-
mation via the Parent Involvement Van, Home Visits, Parent Committee Meetings, and
through information sent home with their children. Parents can check out books and
videos from the Parent Involvement Van and through the mobile lending libraries that
visit the centers. Area agencies also coordinate visits to migrant families with case
managers or participate at Parent Committee Meetings.
24
Approach
A major emphasis continues to be parent education, again with the objective of
increasing the social competence of families by building parenting skills and teaching
skills for becoming vocal advocates for their children's education. For children to de-
velop high self-esteem and be successful in school, it is important that our program
work with the parents so that they understand the important role they have as their chil-
dren's primary educators. A further objective is to assist parents in their efforts to gain
the confidence to work with their children at home, feel comfortable in a school setting
to support their children, feel empowered to further their own educational and skill lev-
els, find employment, and be able to access needed support services.
Father Involvement
FENWC actively promotes father involvement by providing trainings and work-
shops to program fathers and mothers. Program staff establishes and sustains a father -
friendly environment at centers that encourages father participation and father involve-
ment in the program through volunteer opportunities.
At monthly Parent Committee Meetings, father involvement activities and train-
ings will be carried at each of the five EHS centers. Throughout the year, father/child,
and father/mother/child special activities will be provided. EHS fathers will have the op-
portunity to enhance their understanding of the role they play in their child's life and
successful future, by successfully completing Strong Fathers -Strong Families, a pro-
gram designed to increase self-awareness, parenting and care -giving skills, and rela-
tionship -building skills, and develop plans to strengthen fathers throughout the program.
EHS fathers and mothers will also benefit through participation in CARES For Parents,
a program designed to increase self-awareness, parenting and care -giving skills, and
25
Approach
relationship -building skills, and appropriate behavior management skills. In addition, fa-
thers will be encouraged to participate in prenatal and postnatal, child development, and
mental health training opportunities with their wives.
The EHS program will work in cooperation with the BAM! Fatherhood Program in
Greeley and the Got Fatherhood? program in south Weld County, as well as the local
domestic violence and child abuse prevention agencies (A Woman's Place and c.a.r.e)
to continue to strengthen Weld County EHS fathers in their roles and responsibilities as
parents and heads of households. EHS fathers will have the opportunity to participate in
three Strong Fathers -Strong Families workshops, and participate in CARES for Parents,
which provides appropriate behavior management skills training, the 12 -week 24-7
Dads classes, and programs designed to increase self-awareness, and parenting, care -
giving, and relationship -building skills.
Home Visits
EHS program participants will develop an FPA and participate to set family goals.
The Center Director will complete a home visit with the family every two months and fol-
low up as needed. If a family has developed an FPA with another program, staff will
continue to support the goals set by parents and others to avoid duplication of efforts.
The program staff will ensure that each family with a child enrolled in the EHS re-
ceives the following:
• Weekly home visits
• Development screenings
• Developmental play groups to facilitate and promote physical, cognitive, so-
cial, and emotional growth
26
Approach
• Nutritional snacks offered as a promotion of dental and personal hygiene
• Parent support and education to help the mother and father in their roles as
primary caregivers and educators of their very young children
• Groups for expectant mothers and expectant teen mothers
• Groups and activities to promote and include the role of fathers
• Nutrition services provided by a registered dietician
• Assistance with breast-feeding for new moms
• Assistance for the family in meeting personal goals and achieving self-
sufficiency across a wide variety of domains
• Transition services to help the child and family prepare for the child's next
educational setting
• Activities to promote early literacy
• Services available in the evening and offered in the parents' primary home
language
A prenatal home visitation component will be included to provide value and im-
proved outcomes for families. Family Connects, First Steps and United Way of Weld
County will assist the EHS program with this effort.
Special Needs
FENWC recruits children throughout the county, including children with disabili-
ties. The program has an extensive recruitment that includes posters and flyers in local
venues, media advertising, and strong partnerships with agencies and organizations
that work with families whose children have special needs and who refer families to
FENWC for services. Envision of Weld County provides Part C screening and assess -
27
Approach
ment of children, family support, IFSP development, and services for identified children
with disabilities, and refers families to FENWC for early childhood services. Referrals
also come from local school districts, the Department of Health, the Department of So-
cial Services, and the Promises for Children Early Childhood Council.
The program will utilize the ASQ screening tool to identify possible delays or dis-
abilities. If the screening pinpoints a possible developmental problem, professionals will
complete a further assessment, by which the most suitable means to serve a child will
be determined. After the process is complete, and after securing a professional deter-
mination, an IEP or IFSP will be written by an interdisciplinary team including the par-
ents. Team development of the plan ensures that the child receives the benefit of sup-
port in the classroom as well as in the home. Follow-up and support for the family are
done via home visits, parent/teacher conferences, and telephone contacts (when possi-
ble). This process supports the unique needs of each child and family.
Limited English Proficient Children
FENWC serves a very culturally and linguistically diverse group of children and
families. We provide bilingual staff members and annual diversity training to facilitate
service delivery, and contract with local agencies for language assistance when bilin-
gual staff is not available.
The education component will utilize Creative Curriculum in all classrooms, and
will supplement it with the Ounce Scale for infants, as a curricular framework to meet
the diverse needs of children served. Children's primary language will be spoken and
written in the classroom as a springboard to learning English. Parents will be encour-
aged to help with curriculum planning to ensure that the program is meeting the individ-
28
Approach
ual and cultural needs of their children. Regular outcomes assessment of children's
progress toward individual goals will help to maintain classroom focus, and monitor and
adjust the curriculum to ensure success for all children.
Homeless Children
The program provides children experiencing homelessness opportunities to have
positive encounters with peers and nurturing adults, and to receive referrals to agencies
offering needed services. Individualized services will be emphasized to address devel-
opmental issues.
Children in Foster Care
The program will address the developmental delays often seen in children in fos-
ter care through individualized services.
Immigrant Children
The program will contribute to school readiness and language acquisition for
children born to immigrant parents. In addition, support services for special needs and
other issues will be provided on an individualized basis.
Transportation
Because of a lack of transportation providers in the area, families will be provided
with weekly gas vouchers to assist them with the cost of gasoline to transport children to
centers and to socialization activities. This method has been used successfully by the
MSHS program with its migrant and seasonal families in the past.
Staff Training and Professional Development
As well as offering support to the families, FENWC has developed a system that
provides services to staff in the areas of training, personal development and needed di -
29
Approach
rect services. Staff support services include professional development opportunities,
support from school districts regarding special needs issues, mental health services,
opportunities to enroll in college level courses, and enhanced technical support from
component specialists. In support of the federal mandate, the staff development pro-
gram encourages and promotes staff pursuit of advanced educational opportunities.
Accomplishments
Staffing for EHS will be in place within 30 days of notification of a funding award.
Sufficient classrooms are currently available to initiate the program at that time as well.
Equipment lists have been developed to be ordered and placed within the thirty day
window. Because FENWC operates a MSHS program from June through September,
ample infant and toddler equipment is available to be borrowed should delays occur.
The three classrooms that will need to be retrofitted to accommodate infants and tod-
dlers will be up and running by January, 2010. At that time the program will be fully op-
erational. The program will be able to serve its maximum capacity of children and preg-
nant women in the first year, beginning with 60% the first month, 75% in month two,
90% in month three, and 100% enrollment in months four through twelve.
Administration
FENWC reorganized in 2004, moving from a two to a single Director system.
Three Education Coordinators were added to assist the Education Specialist in better
supervising and providing support to teaching staff. In addition, the program supports
two Policy Councils, a Regional Policy Council, and a Migrant and Seasonal Policy
Council, which meet monthly, as do the Center Committees. The Executive Director
meets weekly with the program's Commissioner Liaison and the Director presents guar -
30
Approach
terly reports to the Governing Body, the Board of Weld County Commissioners. A yearly
orientation is provided for the Governing Body and the Policy Council and an Annual
Governing Body/Policy Council Meeting is held. Center, Center Director, Staff, and
Management Team meetings are additional ongoing opportunities to communicate
across the program. FENWC conducts monthly internal monitoring and annual self and
community assessments.
Partner Organizations
Agency
Services
ABC Child Development
Centers
Early Childhood Education for Toddlers
• Classrooms for up to 12 toddlers
• Materials and supplies
• Monthly physicals from a contracted nurse provider
Aims Community College
Early Childhood Education for Infants and Toddlers
• One infant classroom
• One toddler classroom
WIC Services
Prenatal and Parenting Services
Coursework
Staff Development Opportunities
First Steps
Pregnancy Support Services
Child Advocacy Resource
and Education (c.a.r.e.)
Parenting Education services
Family Connects
Mental Health and Counseling Services
31
Approach
Agency
Services
High Plains Library District
GED and ESL Materials for Families
Reading Buddies in the Classrooms
Literacy Training at Parent Meetings
Bookmobile Services to Centers
Lutheran and Catholic
Services
Counseling
Monfort Early Learning
Center
Early Childhood Education
My Friends and Me
Early Childhood Education
North Range Behavioral
Health
Mental Health and Counseling
Perinatologist
Pregnancy Services
Platte Valley School District
Early Childhood Education Services
Realizing Our community
Translation Services and Cultural Training for Staff
Support for Families
Sunrise Clinic
Pregnancy Services
Health and Dental Services
University of Northern
Colorado
Translation Services
Weld County Health
Department
Health Care Services
Pregnancy Services
Weld Promises for Children
Early Childhood Council
Family Literacy Fair
Referrals for Families
32
Approach
Agency
Services
Young Women's Resource
Center
Car Seats
Support Services
Transitional Activities
Effective transitions from one program to another help children grow and adapt.
Key components of the work we do with children and families are setting goals, finding
resources, supporting healthy growth and development, and encouraging children and
families to keep reaching for what comes next, not only during the rapidly changing first
three years, but also into the future.
Developmental characteristics of infants and toddlers intensify the stress of
change in their lives. They have fewer resources to deal with stress than older children
or adults have. Thus, consistency and continuity are particularly important in helping
children successfully manage transitions.
Three types of transitions will be considered:
1. The transition into EHS
2. The transition from EHS into HS or another community -based program
3. Transitions within the EHS program, which might include a child moving from
one program option to another, adjusting to staff turnover, or moving from one
classroom to another
Parents educated on the emotional aspects of transition and support techniques
to use with their infants and toddlers will be a part of parent education goals and objec-
tives in the work plans.
Other considerations may include:
33
Approach
1. EHS participants are prioritized on the waiting list for HS
2. Outreach and coordination with the schools or other agencies
3. Transition planning starting at least six months prior to third birthday to ad-
dress family circumstances, program options, and individualization for each
family and child
In order for the child to move from EHS to the RHS program, Transition Strate-
gies: Continuity and Change in the Lives of Infants and Toddlers —Early Head Start
Program Strategies recommends: "An agency which operates both an Early Head Start
program and a Head Start program must ensure, whenever possible, that children and
families receive services until the child reaches the age of mandatory school atten-
dance" [Head Start Act, Section 645 A(b)(7)]. "To be eligible for Head Start services, a
child must be at least three years old by the date used to determine eligibility for public
school in the community in with the Head Start program is located, except in cases
where the Head Start program's approved grant provides specific authority to serve
younger children" [45 CFR 1305.4(a)]. "Specific authority to serve younger children is
written into the grantee's approved grant from the Regional Office, as required by the
Head Start Program Performance Standard 45 CFR 1305.4(a)."
Children with disabilities are similarly eligible for preschool HS programs as of
their third birthday under the Individuals with Disabilities Education Act (IDEA) of 1990.
Under IDEA, the child with a disability who requires special education services is enti-
tled to a free and appropriate public education no later than that child's third birthday.
For these children, their eligibility for public school education begins by their third birth-
day, regardless of the date set for compulsory school attendance. The child's enrollment
34
Approach
in HS would also have to meet the program's selection and enrollment criteria and there
must be an IEP indicating that HS, with such supports as necessary from the local edu-
cation agency special education and related service providers, would be an appropriate
placement.
Some EHS programs have met the challenge of providing developmentally ap-
propriate services to three -year -olds by creating "transition classrooms." HS grantees
that offer services to children from birth to five can have EHS and HS children in the
same classroom if they:
1. Obtain regional office approval on a grantee by grantee basis. This must be
done through the program's Federal Project Officer.
2. Follow the appropriate regulations for group size, child -and -teacher ratio, and
teacher qualifications: When three -year -olds who are enrolled in EHS are in a
class with HS children, the ratio of children to teachers must be 4:1, with a
maximum group size of eight children and two qualified teachers as required
by the Head Start Program Performance Standards 45 CFR 1304.52(g)(4).
3. Maintain separate funding accounts, when applicable.
Expansion
The EHS Specialist will create an expansion team to facilitate expansion plan-
ning and implementation, focusing specifically on all new center operations and on train-
ing for new staff. The team will consist of the EHS Specialist, the Directors of the early
childhood centers to be providing services, and representatives from the Department of
Social Services, Aims Community College, Family Connects, c.a.r.e, Catholic Charities,
35
Approach
and the Health Department, to assist in providing fully operational and high quality EHS
services.
36
Staff and Position Data
The current FENWC teaching staff have preschool as well as infant/toddler cre-
dentials; and the selected early childhood contractors also have infant/toddler creden-
tialed staff. To ensure that all staff is current in credentials and trained in best practices,
Aims Community College will assist with their training, coaching, and early childhood
education program. With the assistance of Aims, FENWC has successfully offered in-
house infant/toddler classes to current HS staff.
As well as offering support to the families, FENWC has developed a system that
provides services to staff in the areas of training, personal development and needed di-
rect services. Staff support services include professional development opportunities,
support from school districts regarding special needs issues, mental health services,
opportunities to enroll in college level courses, and enhanced technical support from
component specialists. In support of the federal mandate, the staff development pro-
gram encourages and promotes staff pursuit of advanced educational opportunities.
Hiring Process
Position openings and locations are posted on the Weld County website and in
local newspapers. Applicants are screened by a screening panel to ensure candidates
meet qualifications. An interviewing panel is convened, consisting of program staff, and
community and Policy Council members. Following interviews, reference and back-
ground checks are conducted.
Policy Council approval is secured on the recommended candidate(s). Positions
are offered to Policy Council -approved candidates receiving the highest recommenda-
tions and who pass reference and background checks.
37
Staff and Position Data
All appointments to positions within the Weld County Department of Human Ser-
vices are made on the basis of merit and fitness as determined by job -related, competi-
tive selection procedures that are equally applied to all qualified applicants.
The Department of Human Services' staff is protected against coercion for parti-
san political purposes and are prohibited from using their official authority for the pur-
pose of interfering with or affecting the results of an election or nomination for office.
Key Position Descriptions
An overview of duties and qualifications for key positions is provided below.
Please see Appendix B for resumes and Appendix L for complete job descriptions.
Director
Dr. Janet Flaugher is currently the Director for the FENWC HS and MSHS pro-
grams. She has over fourteen years of experience in working with both RHS and MSHS
programs in the capacity of Co -director and Director as well as TA provider. Her contri-
bution to the Early Childhood Education community includes the development of cultural
and linguistic approaches to serving HS families and children across a wide variety of
content area specific T/TA, educational, and family involvement processes.
Dr. Flaugher's formal education includes a B.A. in Modern Languages, with an
emphasis in Spanish and teacher licensure from Colorado State University; an M.A. in
Cultural Anthropology from the University of Northern Colorado; an M.A. in Curriculum
and Development from the University of Northern Colorado; and —after finishing a doc-
toral residence in Public School Administration and Policy Studies, with an emphasis on
anthropology in education, at the University of Utah —she completed her Ed.D. at the
38
Staff and Position Data
University of Northern Colorado in 1990. She also holds a Type D Professional Adminis-
trator's license.
Dr. Flaugher has been a teacher of Spanish, ESL, and English; a District Coordi-
nator of Migrant, ESL, and Chapter 1 Reading; a K-12 principal; an international school
superintendent; Director of an Educational Talent Search program; and Executive Direc-
tor of a domestic violence safe house. She developed the Multicultural Studies curricu-
lum for School District 60 and has authored several publications about cultural diversity.
She has helped to plan and has presented at national and state and local conferences.
Dr. Flaugher brings a resolve for the need of accountability and personalization in
today's society, and endeavors to model integrity and leadership through positive ex-
ample, openness to change, and a genuine investment in providing quality services to
all HS and EHS families, children, and staff.
Dr. Flaugher will spend eight hours per week providing support, guidance, and
supervision of the EHS Specialist.
REQUIREMENTS
1. BS in Public Administration Management, Human Service Program Manage-
ment, Educational Administration, or closely related field.
2. Four years experience in administrative duties in Social Programs, with prov-
en success in personnel management, budget preparation, coordination of
policy boards and grant writing, ability to administer an effective comprehen-
sive program, and knowledge of HS and/or early childhood programs.
39
Staff and Position Data
JOB DUTIES (INCLUDE BUT ARE NOT LIMITED TO):
1. Overall supervision of 70+ employees, operational systems and activities
within FENWC.
2. Work closely with Weld County Department of Human Services' Administra-
tive Unit to ensure that procedures concerning personnel, finances, contracts,
and grants are carried out.
3. Ensure that all centers are in compliance with applicable rules and regula-
tions.
4. Direct the implementation and evaluation of component plans, policies and
procedures, and curriculum to meet changing program needs.
5. Monitor the implementation of center improvement plans in coordination with
program specialists.
6. Develop and coordinate program -wide new employee orientation, pre -service
and in-service training and staff development.
7. Compile information and submit the yearly grant applications 90 days before
the end of the year. Ensure the supplementary grants and grants revisions
are submitted on time.
8. Organize, train, and assist Policy Council to carry out its designated functions.
9. Orient and assist the Governing Body to carry out its designated functions.
10. Submit regular Federal updates and program reports to the Policy Council
and Governing Body.
11. Coordinate delivery of services, oversee contracts with the community agen-
cies and organizations such as local education agencies, health/dental, men -
40
Staff and Position Data
tal health and disabilities, and direct the overall planning process, including
personnel actions, facility maintenance, and facility replacement.
12. Develop and maintain necessary program records. Submit required reports,
including the PIR.
13. Implement a continuous process of internal assessments, monitoring, and
planning to ensure program continuity and improvement, including the Self
Assessment, Community Assessment, Content Area Service Plans, and Stra-
tegic Plan.
EHS Specialist
REQUIREMENTS
1. MA in Early Childhood Education with emphasis in birth through five years of
age, with a minimum two years (3,640 hours) verifiable classroom experi-
ence in Early Childhood Education Program and training experience; or
equivalent education and experience.
2. Must have experience in development of Early Childhood Curriculum activi-
ties and knowledge of Developmentally Appropriate Practices (as established
by NAEYC) birth through five years of age, be able to work with and relate to
low socio-economic and minority populations, and possess good communica-
tion skills.
JOB DUTIES (INCLUDE BUT ARE NOT LIMITED TO):
1. Responsible for the implementation of the FENWC Education policies and
procedures in the classroom as they relate to the Head Start Performance
Standards (45 CFR-1304 & 1308), and Colorado Department of Human Ser-
41
Staff and Position Data
vices licensing standards for child care centers and other pertinent regula-
tions for monitoring and evaluating teaching staff.
2. Responsible for the development and yearly revision of the EHS policies and
procedures and work service plans, in the formulation and review of program
goals, and in the implementation of the Strategic Plan, specifically related to
EHS.
3. Responsible for curriculum development and training to ensure the delivery of
educational information to staff; ensure all teaching staff understands imple-
mented policies, procedures, and plans, and best early childhood practices
for teaching phonological awareness, letter knowledge, number concepts,
and English language learning, to include each indicator found in the eight
domains of the Head Start Outcomes Framework.
4. Oversee the monitoring of and monitor all teachers' working notebooks to as-
sure that all children's and program paperwork is complete and that they are
current and accurate.
5. Train, supervise, and evaluate the Education Coordinator.
6. Oversee and monitor the maintenance of qualifications of teaching staff and
center compliance with Federal and State regulations.
7. Oversee and monitor the collection of Outcomes data.
8. Oversee and articulate the selection of appropriate classroom equipment with
centers as it relates to the Head Start Performance Standards (45 CFR 1304
& 1308), and Colorado Department of Human Services licensing standards
for child care centers and other pertinent regulations.
42
Staff and Position Data
EHS Education Coordinator
REQUIREMENTS
1. Must have a BA in Early Childhood Education with emphasis in birth through
five years of age, with a minimum one year (1,820 hours) verifiable classroom
experience in Early Childhood Education Program and training experience; or
equivalent education and experience.
2. Must possess good communication skills and be able to work with and relate
to low socio-economic and minority populations.
JOB DUTIES (INCLUDE BUT ARE NOT LIMITED TO):
1. Provide regular and consistent training, support, and technical assistance to
classroom staff as identified and as requested.
2. Train teaching staff on the implementation of the FENWC Education policies
and procedures in the classroom as they relate to the Head Start Perform-
ance Standards (45 CFR-1304 & 1308), and Colorado Department of Human
Services licensing standards for child care centers and other pertinent regula-
tions.
3. Complete performance evaluations and professional development plans on
assigned teaching staff including written individual goals for each teacher
evaluated; document observations over time and submit written information to
the Education Specialist.
4. Must be familiar with and capable of supporting the implementation of best
early childhood practices for teaching phonological awareness, letter knowl-
edge, number concepts, etc. in all classrooms, including the implementation
43
Staff and Position Data
of best early childhood teaching practices for English Language Learners in
all classrooms and each indicator found in the eight domains of the HS Out-
comes Framework.
5. Monitor all teachers' working notebooks to assure that all children's and pro-
gram paperwork is complete and that they are current and accurate.
6. Monitor the overall planning process, implementation, and coordination of
educational activities at each site.
Community Service Worker & Recruiter
REQUIREMENTS
1. Must have a High School Diploma or GED with one year of experience work-
ing with low-income people in a Human Services related field or equivalent
experience.
2. Knowledge of community resources.
3. Bilingual (English/Spanish) REQUIRED.
JOB DUTIES (INCLUDE BUT ARE NOT LIMITED TO):
1. Responsible for the recruitment, determination, and placement of eligible chil-
dren for centers assigned.
2. Establish and maintain good working relationships with center staff and agen-
cies who work with program families.
3. Perform data entry of intake forms into the computer program (Child Plus).
4. Be knowledgeable of community resources and refer families to these ser-
vices as warranted.
5. Work with the assigned center in placement of children into the classrooms.
44
Staff and Position Data
Home Visitor
REQUIREMENTS
1. AA in Early Childhood Development or a minimum of a Child Development
Associate (CDA) Preschool certificate with one year verifiable experience with
preschool age children (1,820 hours).
2. Knowledge of community resources.
3. Knowledge of case management principles and the ability to manage a di-
verse caseload.
JOB DUTIES (INCLUDE BUT ARE NOT LIMITED TO):
1. Implement Head Start Performance Standards, Colorado State Rules and
Regulations, and FENWC Policies and Procedures; implement best early
childhood practices for teaching phonological awareness, letter knowledge,
and number concepts, including each indicator found in the eight domains of
the Head Start Outcomes Framework; and implement best early childhood
teaching practices for English Language Learners. Responsible for ensuring
that developmentally appropriate practices are implemented at all times for
children.
2. Continue professional growth by maintaining knowledge of current early
childhood practices and required professional credentials.
3. Be able to construct and individualize a developmental plan for each child.
Document children's individual goals (both IDP and IEP goals) on weekly les-
son plans.
4. Conduct home visits, parent orientation, and parent/teacher conferences and
45
Staff and Position Data
provide parents with information and training on child development and de-
velopmentally appropriate practices through parent contacts including but not
limited to home visits, parent/teacher conferences, letters, meetings, and tel-
ephone calls. Provide parent involvement activities at monthly parent meet-
ings as outlined in the Performance Standards.
5. Maintain confidentiality of all information/issues as outlined in policies and
procedures.
6. Maintain timely, complete, and accurate documentation of lesson plans, as-
sessments, observations, special education paperwork, child's classroom file,
referrals, meal counts, attendance, and other required paperwork.
7. Promote nutrition and health activities.
8. Read, understand, and comply with the Child Abuse Policy. The following me-
thods will not be permitted in any center with any child: corporal punishment,
total isolation, time-out, inappropriate forms of communication (ver-
bal/non-verbal), inappropriate physical touch or any form of child abuse or
neglect.
Service Coordinator
REQUIREMENTS
1. Must be Director Certified by the State Department of Social Services and
have one year supervisory experience with a HS Program, or other Early
Childhood Program.
2. Must be knowledgeable of the Head Start Program and Performance Stan-
dards and be able to relate to and work with low-income and minority people.
46
Staff and Position Data
JOB DUTIES (INCLUDE BUT ARE NOT LIMITED TO):
1. Supervise and oversee assigned centers to include oversight of the daily op-
eration of the center to include overall proper use and maintenance of build-
ings, security, playgrounds, toys, and equipment. Ensure that all areas are in
compliance according to safety standards, Colorado rules and regulations,
Policies and Procedures, and Head Start Performance Standards. Meet regu-
larly with the Director and Program Specialists and report on the status of
center operations.
2. Assist centers with the establishment of and attend Parent Committee Meet-
ings, and ensure that Representatives and Alternates are elected for Policy
Council.
3. Assist in the coordination of parent and child activities with the HS program or
preschool program, establishing rapport with the elementary school staff, and
assisting in the facilitation of transition activities.
4. Maintain an inventory record of materials and equipment at centers.
5. Assist with recruitment, determination, and placement of eligible children for
the center in coordination with the EHS Specialist and the Family and Com-
munity Partnerships Specialist.
6. Conduct the review of children's files, and the case management of the fami-
lies of the center, including goals, referrals, and Parent Partnership Agree-
ments.
7. Ensure that all home visits are made and parent/teacher conferences are
conducted.
47
Staff and Position Data
Additional Staff
The following FENWC staff will also contribute a portion of their time to support
the EHS program. Please see the Appendix B for resumes and Appendix L for complete
job descriptions:
Education Specialist (Kayla Farmer)
The Education Specialist provides support to the Education Coordinator and
Home Visitors to assure quality early childhood education services for families.
Family & Community Partnership Specialist (Leticia Galindo)
The Family & Community Partnership Specialist supports consultants on paren-
tal, prenatal, and postnatal training coordination, and parent committees and policy
groups.
Mental Health/Disability Specialist (Sharon Benson)
The Mental Health/Disability Specialist provides support to Home Visitors and
Teachers for children with disabilities and mental health needs, and to participate in Part
C assessments.
Health Specialist (Amber Arens)
The Health Specialist coordinates health services for the EHS program.
Office and Supplies Technician
Responsible for data input, filing, word processing and copying for EHS Commu-
nity Centers.
Contracted Staff
Additional staff will be contracted for this program, as follows. Please see Ap-
pendix L for complete job descriptions:
48
Staff and Position Data
• Teachers — responsible for providing early childhood education
• Office Manager/HR Specialist — responsible for administrative and HR assis-
tance
• Janitor — responsible for facility maintenance
• Teacher Assistant II — responsible for assisting Teachers
• Teacher Assistant I — responsible for assisting Teachers and Teacher Assis-
tant Its
• Parent Support/Materials Tech — responsible for providing information and
support for parents interested in GED and ESL programs, as well as referrals
to employment resources. Oversees the warehouse, and purchasing and de-
livery of program supplies.
49
Organizational Profiles
FENWC provides early, continuous, and comprehensive services for children in
the areas of early childhood education, health, mental health, and family and community
partnerships. The RHS program serves a federally funded enrollment of approximately
600 children annually. During the summer, the MSHS program serves infants, toddlers,
and preschool age children. This program has a federally funded enrollment of ap-
proximately 300 children. Both programs encourage the enrollment of children with dis-
abilities and provide special services for them.
In 2007-2008, FENWC served 693 low-income children from 658 families and
maintained a waiting list of more than 30. These children and families would not have
found services in other venues, as there were no other available Colorado Preschool
Program or affordable child care slots open. Of the families served, 112 were referred
for food, clothing or shelter assistance. Housing assistance referrals for subsidies, utili-
ties, and repairs were provided to 118. Mental health services were provided to 230
families. ESL training referrals were provided to 263, and 245 were assisted in taking
adult education (GED, college) classes. Job training referrals were provided to 148, and
87 were referred to substance abuse prevention or treatment. 151 were referred for
child abuse and neglect services, and 123 to domestic violence services. Child support
assistance referrals were provided for 80 families and 372 families were provided with
health education, including prenatal education. The program provided assistance to 29
families of incarcerated individuals and provided parenting education services to 335
families. Marriage education services referrals were provided to 254 families. The pro -
50
Organizational Profiles
gram assisted five homeless families (three children) with referrals and assisted two
families in acquiring housing.
FENWC's ability to serve program participants has been greatly enhanced by
community partnerships. Please refer to the Approach section for a listing of community
partners. FENWC works in conjunction with these partners to ensure timely and efficient
implementation of all program components and services, including planning, transporta-
tion, and ability to recruit participants.
FENWC is widely participatory in and recognized by the community. The pro-
gram is backed by the local Early Childhood Council — Promises for Children. The Di-
rector of FENWC, Dr. Janet Flaugher, sits on the Board of Directors of the Colorado
Head Start Association. The program works closely with other area agencies to provide
comprehensive services to clients.
FENWC's proposed EHS program will be modeled on our successful RHS and
MSHS programs. To initiate the EHS program, building retrofitting will be completed by
January 1, 2010. At that time, the program will become fully operational. While prepara-
tions are going on, FENWC will place participants in available center slots or serve
through the home -based model beginning October 1, 2009.
The EHS program will operate according the organizational structure shown in
the diagram below:
51
Organizational Profiles
FAMILY EDUCATIONAL NETWORK OF WELD COUNTY
ORGANIZATIONAL CHART Wf EHS
REGIONAL/EARLY HEAD START
POLICY COUNCIL
WELD COUNTY BOARD OF COUNTY
COMMISSIONERS
MIGRANT/SEASONAL HEAD START
POLICY COUNCIL
DEPARTMENT Of HUMAN SERVICES
DIRECTOR
FENWC
DIRECTOR
CENTER
DIRECTORS
EDUCATION
SPECIALIST
EHS
SPECIALIST
ED COOROS
CNTR DIR ADVISOR
PARENT JANITOR
COMMITTEES
TEACHERS
EHS
TEACHERS
EH CD's
TEACHER
ASSISTANT II
MENTAL
HEALTH/
D SADILITES
SPECIALIST
CONTRACT
TEACHER
ASSISTANT
FAMILY AND
COMMUNITY
PARTNERSHIPS
SPECIALIST
RECRUITERS
HOME
VISITORS
PARENT
SUPPORT/
MATERIALS
TECH
HEALTH
SPECIALIST
C
TRACTS
SAFICE
MANAGER
(HR
SPECIALST)
FILE
TECHS
In addition to strong programs, FENWC maintains solid administration proce-
dures. FENWC reorganized in 2004, moving from a two to a single Director system.
Three Education Coordinators were added to assist the Education Specialist in better
supervising and providing support to teaching staff. In addition, the program supports
two Policy Councils, a Regional Policy Council, and a Migrant and Seasonal Policy
Council, which meet monthly, as do the Center Committees. The Executive Director
meets weekly with the program's Commissioner Liaison and the Director presents quar-
terly reports to the Governing Body, the Board of Weld County Commissioners. A yearly
orientation is provided for the Governing Body and the Policy Council, and an Annual
Governing Body/Policy Council Meeting is held. Center, Center Director, Staff, and
52
Organizational Profiles
Management Team meetings are additional ongoing opportunities to communicate
across the program. FENWC conducts monthly internal monitoring and annual self and
community assessments.
Fiscal oversight of the FENWC programs is a function of the Weld County Fiscal
Offices; FENWC is included in the annual county audit process. Annual audits are per-
formed by Bondi and Company, LLC, 44 Inverness Drive East, Englewood, Colorado,
80112, 1-800-250-9083, www.bondico.com. See Appendix E for the 2007 audit letter
(the most recent available).
The FENWC HS and MSHS programs, within the Weld County Government, are
supported by grants 90CM0136 and 08CH0019. The EIN number is 84-6000813, and
the DUNS number is 139136811. Weld County is the grantee and the Board of Weld
County Commissioners is the Governing Body. The program has operated in Weld
County since 1965. FENWC centers are NAEYC accredited and are in the process of
securing Qualister ratings. Four centers have already successfully completed the Qual-
istar process, and four additional centers will complete it in the fall of 2009. All centers
are licensed by and follow the State of Colorado licensing requirements of the Colorado
Department of Social Services, license numbers 81828-81834, 66816, 85077, 85079,
85080, and 05994.
53
Budget and Budget Justification
Personnel
Personnel
Salary
Benefits
Extended
Total
FENWC Director
60,757
16,030
20%
15,357
Health Specialist
41,579
12,652
15%
8,135
Mental Health/
Disabilities Specialist
41,579
12,652
12.5%
6,779
Education Specialist
41,579
12,652
12.5%
6,779
Family & Community
Partnerships
Specialist
41,579
12,652
12.5%
6,779
EHS Specialist
$41,579
$12,652
$54,231
EHS Ed. Coord
37,315
11,901
49,216
Service Coordinator
36,233
11,819
2 - 1.0 FTE
96,106
Home Visitors
25,584
9,911
2 - 1.0 FTE
70,990
Comm. Serv. Worker
25,043
9,739
34,782
Office/Supply Tech
26,644
10,021
36,666
Total Personnel
385,820
The line -item budget outlines the on -going cost necessary to carry out the EHS
program. The ongoing budget contains all staff and contractual expenses. Data for the
budget come from the FENWC salary and benefit schedules, agreements with collabo-
rating agencies, materials, and prices from current supply catalogs.
The EHS program is based on a cooperative, collaborative staffing model be-
tween FENWC and community agencies and providers.
FENWC Director
Overall responsibility for the EHS grant. Eight hours per week to provide support,
guidance, and supervision of the EHS Specialist.
Health Specialist
Six hours per week to coordinate health services for the EHS program.
54
Budget and Budget Justification
Mental Health/Disabilities Specialist
Five hours per week to provide support to Home Visitors and classroom Teach-
ers for children with disabilities and for mental health needs and to participate in Part C
assessments.
Education Specialist
Five hours per week to provide support to the Education Coordinator and Home
Visitors to assure quality early childhood education services for families.
Family and Community Partnerships Specialist
Five hours per week to support consultants on parental and prenatal and postna-
tal training coordination and parent committees and policy groups.
EMS Specialist
Responsible for oversight of the EHS program and for the supervision and sup-
port of the EHS Education Coordinator and Center Director Advisors. Assists with
budget and grant writing, and updating policies, procedures, and component service
plans.
EHS Education Coordinator
Responsible for the support of teachers in the Community EHS classrooms to
assure quality early childhood education services for infants and toddlers. Will coordi-
nate training and professional development activities with community childcare partners
and the FENWC Director.
55
Budget and Budget Justification
Service Coordinator
Serves as the liaisons between the Community Center Directors and FENWC to
assure compliance with Federal Performance Standards. Responsible for the day-to-
day management of the Centers.
Home Visitor
Responsible for planning and carrying out weekly home visits for 25 home -based
participants and for monthly socialization meetings.
Community Service Worker
Responsible for recruiting and enrolling eligible EHS families for the program.
Office and Supplies Technician
Responsible for data input, filing, word processing, and copying for EHS Com-
munity Centers.
Fringe Benefits
Staff members who are employed over 20 hours per week are eligible for full
benefits, which include health, dental, and life insurance, and retirement benefits
through Weld County.
Supplies
Supplies
Copying
Postage
Component
Materials
Children's
Materials and
Curriculum
Office
5,000
3,000
5,300
13,300
Center
Supplies
86,400
Home Visitor
Supplies
21,200
Adaptive
Materials
5,000
56
Budget and Budget Justification
Supplies
Copying
Postage
Component
Materials
Children's
Materials and
Curriculum
Child snack
(supplement to
USDA) @ .95
per day per
child
12,160
Total Supplies
138,060
Office supplies include copying, postage, paper, and desk materials. Child and
Family Services supplies include (1) curriculum materials to add to existing curricula as
needed, (2) consumable and non -consumable materials for Home Visitors to use on
home visits, (3) consumable and non -consumable materials for socialization and parent
committee events, (4) family materials, including books, videos, and journals on topics
of interest to parents, (5) adaptive materials used to support home visits for children
with disabilities, (6) USDA snacks for infants and toddlers at Centers and for nutritious
snacks at socialization events, and (7) supplies and materials for eight infant and tod-
dler classrooms throughout Weld County.
Contractual Services
Contractual Services
Charge for
Services
In -kind Match
Sunrise Clinic Nursing Services
34,000
10,000
North Colorado Medical Center Dietician services
31,000
7,000
My Friends and Me Early Childhood Center
197,587
76,852
Platte Valley RE -7 Early Childhood Center, staffing,
classroom lease, utilities, internet
99,046
58,852
ABC Early Childhood Center
81,046
76,852
Monfort Early learning Center
197,587
76,852
Frederick Early Childhood Center, staffing, class-
room lease, utilities, internet
215,587
48,852
Porter Industries Janitorial Services
36,000
Family Connects Mental Health consulting and
wellness services, and social -emotional coaching.
Social -Emotional coaching for families
30,000
10,000
57
Budget and Budget Justification
Contractual Services
Charge for
Services
In -kind Match
Aims Community College
10,465
12,500
High Plains Library
58,000
Massage Therapy for pregnant women and infants
10,000
North Range Behavioral Health
105,000
27,000
c.a.r.e
29,899
14,919
Employment Services of Weld County Volunteer
classroom interns (8 interns/$7.57 per hour/32
hours per week/46 weeks
89,144
First Steps pregnancy services
30,000
10,000
Total Contractual
1,107,217
576,823
Health/Mental Health/Disabilities:
• Sunrise Clinic will provide nursing services, funding to be used as payer of
last resort, to assist families in accessing health and dental services.
• North Colorado Medical Center will provide the services of a registered dieti-
tian to provide training and support for pregnant women, as well as training
and support for families.
• Family Connects will provide mental health consulting and wellness services
to pregnant mothers and families, including social -emotional coaching for
families.
• First Steps will provide pre/post natal screening, assessment, referrals, and
case management sessions for pregnant women.
• North Range Behavioral Health will provide on -site and home visiting screen-
ing and child evaluation, including behavioral management strategies, family
issues, and parent -child interactions. Incredible Years parent group training
and teacher training, Emotional Availability Scales, and Parent -Child Interac-
tional Therapy training for staff.
58
Budget and Budget Justification
• Envision will provide Part C screening and assessment of children, family
support, IFSP development, and services for identified children with disabili-
ties.
• Regular American Pregnancy Association -supported massage for women will
be provided in all three terms of their pregnancy, and training of new mothers
on infant massage for relaxation, bonding, and stimulation.
• Porter Industries will provide annual janitorial services for five early childhood
centers.
Education
• My Friends and Me: Salaries for two teachers (infant/toddler) and three
teacher assistants. MF&M will provide Center Director services, classroom
facilities, and administrative oversight as an in -kind match to EHS.
• Platte Valley RE -7: Salaries for one teacher (toddler) and one teacher assis-
tant and leasing of toddler classroom space. RE -7 will provide Center Director
services and administrative oversight as an in -kind match to EHS.
• ABC Early Childhood Center: Salaries for one teacher (toddler) and one
teacher assistant. ABC will provide Center Director services, classroom facili-
ties and administrative oversight as an in -kind match to EHS.
• Monfort Early Learning Center: Salaries for two teachers (infant/toddler) and
three teacher assistants. Monfort will provide Center Director services, class-
room facilities and administrative oversight as an in -kind match to EHS.
• Frederick Early Childhood Center: Salaries for two teachers (infant/toddler)
and three teacher assistants and leasing of infant and toddler classroom
59
Budget and Budget Justification
space. Frederick will provide Center Director services as an in -kind match to
EHS.
• High Plains Library District: ESL and GED materials for parents provided to
centers; parent literacy training; Reading Buddies program for children; travel-
ing Library services to centers and home -based families. Support from the Li-
brary is an in -kind match.
• Child Advocacy Resource and Education, Inc., (c.a.r.e): Will provide Nurturing
Parenting classes, Strengthening Latino Families workshops for participating
families. c.a.r.e will provide an in -kind match to support the EHS program
• Aims Community College: Will provide training and professional development
services to all EHS staff and community staff. Aims will provide the services
of a part time project coordinator/counselor to staff, assistance in registering
for early childhood coursework, tracking of progress and quarterly reporting to
the EHS Specialist. Tuition and books will be paid through financial aid,
through the Weld County tuition reimbursement program or through EHS
Training and Technical Assistance funds. Aims will provide administrative
oversight as an in -kind match to EHS.
• FENWC enjoys the support of classroom volunteers through its Volunteer in-
tern program. The in -kind value of volunteers for classroom and other activi-
ties is based on $10.25 per hour of volunteer time. This will amount to a total
of 100 hours of volunteer time per month for 11 months.
60
Budget and Budget Justification
Transportation
Gas Vouchers
Extended
Total Grant Funds
$25 per 64 Center -based
families/wk/46 weeks
1,600/wk
73,600
$25 per 16 Home -based
families/month/12 months
for socialization meetings
4,800
4,800
Total
78,400
Weld County has discontinued most of its transportation services to residents.
Over the past two years, efforts have been made to initiate a regional transportation dis-
trict with the City of Greeley and Weld County as cooperating partners, but that enter-
prise has not yet reached a successful conclusion. Local school districts and other early
care agencies are not equipped or trained to transport infants and toddlers. There is
currently no interest from these organizations to increase services to these populations.
Because these services will not be available to EHS families, FENWC will provide them
with weekly gas vouchers to assist with the cost of gasoline to transport children to and
from centers. This strategy has worked for the HS program's migrant and seasonal
population, which also enrolls infants and toddlers.
Training and Technical Assistance
Activity
Grant Funds
In -kind
match
Total
Grant
Funds
Total In -
kind
Birth to Three Institute for
5 staff members
$900 x 5 for
lodging, registra-
tion, per diem
4,500
Colorado Head Start As-
sociation Conference
$700 x 5 staff for
lodging, registra-
tion, per diem
$100 CHSA
Scholarships
for each
person
3,500
500
CAEYC Early Childhood
Conference (Fall and
Spring)
$225 x 5 staff for
lodging, registra-
tion, per diem
1,125
61
Budget and Budget Justification
Activity
Grant Funds
In -kind
match
Total
Grant
Funds
Total In -
kind
Love to Learn Conference
$50 for 10 staff
for registration
$25 L2L
Scholarships
for each
person
500
250
Tuition
48,300
24,000
(Weld Coun-
ty)
FAFSA (va-
riable)
48,300
24,000
Books
6,000
6,000
Total
63,925
24,750
EHS staff will participate in new staff orientation, pre -service orientation and
monthly training based on FENWC's annual Training and Technical Assistance Plan.
The Training and Technical Assistance Plan is developed each year from the results of
the annual Self -Assessment, the Community Assessment, ongoing monitoring efforts,
Federal priorities and initiatives, triennial reviews and staff training needs surveys. Staff
will also attend the Weld County Love to Learn Conference.
Travel
Activity
Grant Funds
Total
Birth to Three Institute for 5
staff members
$500 x 5 staff for travel expenses
2,500
Colorado Head Start Associa-
tion Conference
$100 x 5 staff for travel expenses
500
CAEYC Early Childhood Con-
ference (Fall and Spring)
$200 x 5 staff for travel expensed
1,000
Total
4,000
ACF and FENWC provide numerous training and professional opportunities for
EHS grantees. The Zero to Three Policy Center provides an annual Birth to Three Insti-
tute as well as ongoing technical assistance to EHS programs. The FENWC EHS pro -
62
Budget and Budget Justification
gram intends to send two staff members and three community providers to this institute
annually to bring back strategies and techniques for the rest of the staff. In addition,
staff will attend the Colorado Head Start Association Staff Training Conference, and the
CAEYC Early Childhood conference.
Administrative Overhead
See GABI detail for an explanation of administrative costs. Total amount for this area
is $19,291.
Startup Budget
Equipment
Individual Cost
Expanded
Total
Toddler classroom retrofitting
38,000
2 classrooms
76,000
Infant classroom retrofitting
31,000
1 classroom
31,000
Toddler furniture for 5 class-
rooms
14,648
5 classrooms
73,240
Infant furniture for 3 class-
rooms
12,312
3 classrooms
36,936
Computers, monitors, print-
ers
1,100
16 units
17,600
Laptops
1,200
5 units
6,000
Air cards
50/mo
5 units/600
3,000
CCNet slots
10.95/child
80 children
876
Expanded Child Plus license
624/yr
634
Networking
1,500
1,500
Surveillance equipment
5,455
8 classrooms
43,640
Total
290,426
In order to begin the ENS program in Weld County, consideration has been
made for preparation. The program can be operational within 30 days of receiving notifi-
cation of grant funding. Local contracts have bid to retrofit three classrooms, one in RE -
7 in the northern part of the county, and two in Frederick in the southern part of the
county. The Frederick Early Childhood Center has one additional classroom that is
63
Budget and Budget Justification
equipped to serve infants and toddlers and will be available as of June of 2010, allowing
the program to recruit and place infants while the other classrooms are being prepared.
Recruited toddlers and their families in Frederick will be served with the home -based
population until the toddler classroom is completed.
Retrofitting of classrooms includes installation of age -appropriate bathroom,
kitchen, and laundry facilities; carpet and tile; security access doors; play area equip-
ment; and refrigerators, washers, dryers, and dishwashers.
The five additional classrooms are physically equipped to serve the infant and
toddler population, and will serve as the startup points as recruitment begins. Class-
room equipment and materials lists have been developed for each classroom and will
be ordered upon notification of grant funding to be available within 30 days. Because
FENWC operates a MSHS program from June to September, adequate infant and tod-
dler equipment and materials are available to be borrowed in the event of any delays.
Equipment and materials lists are based on Creative Curriculum checklists and Hatch
Classroom Product Lists, available for viewing at www.HatchEarlyChildhood.com.
Some play area equipment and fencing will be purchased for the RE -7 site and
for the Frederick site to accommodate the needs of infants and toddlers.
Creative Curriculum and the Ounce Scale curriculum materials are currently
available in the program for short-term use. Additional materials and CCNet slots will be
purchased with EHS grant funding.
Each classroom will be equipped with an appropriate children's computer, and
each center will have a computer, monitor, and printer for teacher use. Eight computers,
monitors, and printers will be purchased for support and management staff. In addition,
64
Budget and Budget Justification
five laptop computers with air cards will be purchased for the Home Visitors, Community
Service Worker, and Service Coordinators. All computers will be networked into the
FENWC and Child Plus Citrix systems. Surveillance cameras and monitors will be in-
stalled in each classroom/office suite. This system will serve as an aide to child protec-
tion and will also be used as a training tool. Teachers, supervisors, and coaches will
have the opportunity to video tape and debrief lessons and activities as a part of pro-
gram improvement efforts.
Budget Totals
Item
Grant
Start Up
In Kind
Total
Basic Grant
1,796,713
Startup
290,426
Non Federal Share — In -Kind
Contribution
540,241
72,607
Subtotal
612,848
Total
1,796,713
290,426
2,699,987
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