HomeMy WebLinkAbout20090129.tiffDEPARTMENT OF HEALTH & HUMAN SERVICES
^. U'
November 17, 2008
Mr. William H. Jerke
Board Chairperson
Family Education Network of Weld County
1551 North 17th Avenue
P.O. Box 1805
Greeley, Colorado 80632
Ref: Head Start Grant No. 90CM0136
Dear: Mr. Jerke:
ADMINISTRATION FOR CHILDREN AND FAMILIES
Office of Head Start
8th Floor Portal Building
1250 Maryland Avenue, SW
Washington, DC 20024
I am pleased to inform you that your Migrant Head Start program's Training and
Technical Assistance Plan (T/TA Plan) for budget period January 1, 2009 to December
31, 2010 has been approved. Approval indicates that the Plan shows reasonable promise
as an instrument for addressing your Migrant Head Start program's T&TA needs.
We appreciate your cooperation in this effort and anticipate that each succeeding T/TA
plan will result in further refinements, changes and/or modifications as needed. You are
also encouraged to contact your Local T/TA well in advance of the next submission to
make use of the resources and expertise available to you from your local T/TA provider
and to ensure that subsequent T/TA plans continue to meet the goals and objectives of
your program.
Should you have anv Questions or concerns, please contact your Head Start Program
Specialist, Pamela Brinson at 202-401-2888.
Sincerely,
Sandra Carton, Regional Program Manager
Migrant and Seasonal Program Branch
cc: Judy Griego, Executive Director
Janet Flaugher, Head Start Director
Maria Ruiz, Policy Council Chairperson
Pamela Brinson, Program Specialist
.1111U YLd�-i) / C.Li..tiW
2009-0129
DIA'ARTMENT OF HEAurii< & HUMAN SF:RVIcF:S
ADMINISTRATION FOR CHILDREN AND FAMILIES
S JO I 'I Watt; Promenade_ S W
C 21)441
Distribution of Financial Assistance Award (FAA)
Please make copies of the financial Assistance Award prior In distribution to the
following in your organization.
- ORIGINAL to Authorized Official (Chairperson, Executive Director. Presider!
• COPY to Accounting / Finance department.
• COPY to Head Start Director.
• COPY to Policy Council Chairperson
1.RECIPIENT
Department of Health and Human Services
Administration for Children and Families
Financial Assistance Award (FAA)
SAI NUMBER:
PMS DOCUMENT NUMBER:
9OCMO13624
1. AWARDING OFFICE:
Office of Head Start
2. ASSISTANCE TYPE:
Discretionary Grant
3. AWARD NO.:
9OCMO136/24
4. AMEND. NO.:
5. TYPE OF AWARD:
SERVICE
6. TYPE OF ACTION:
Non -competing Continuation
7. AWARD AUTHORITY:
42 USC 9801 ET SEQ.
8. BUDGET PERIOD:
01/01/2009 THRU 12/31/2009
9. PROJECT PERIOD:
INDEFINITE
10. CAT NO.:
93600...
11. RECIPIENT ORGANIZATION:
WELD COUNTY RESOURCES DEPARTMENT
HEAD START PROGRAM
1551 N. 17TH AVE, PO BOX 1805
GREELEY CO 80632
David Long, Chair, Weld County Board of Commissioners
12. PROJECT I PROGRAM TITLE:
HEAD START- FULL YEAR/ FULL DAY - T&TA
13. COUNTY:
WELD
14. CONGR. DIST:
04
15. PRINCIPAL INVESTIGATOR OR PROGRAM DIRECTOR:
Janet Flaugher , Director
16. APPROVED BUDGET:
Personnel $ 689,036
Fringe Benefits $ 252,352
Travel S 2,920
Equipment $ 0
Supplies $ 146,600
Contractual $ 70,000
Facilities/Construction $ 019.
Other $ 328,952
Direct Costs $ 1,489,860
17. AWARD COMPUTATION:
A. NON-FEDERAL SHARE $ 372,465 20.00 %
B. FEDERAL SHARE S 1,489,860 80.00 %
18. FEDERAL SHARE COMPUTATION:
A. TOTAL FEDERAL SHARE S 1,489,860
B. UNOBLIGATED BALANCE FEDERAL SHARE S
C. FED. SHARE AWARDED THIS BUDGET PERIOD$ 1,489,860
AMOUNT AWARDED THIS ACTION:
S 1,489,860
20. FEDERAL $ AWARDED THIS PROJECT
PERIOD:
$
21. AUTHORIZED TREATMENT OF PROGRAM INCOME:
ADDITIONAL COSTS
Indirect Costs $ 0
At % of $
In Kind Contributions $ 0
22. APPLICANT EIN:
1-846000813-A1
23. PAYEE EIN:
1-846000813-A1
24. OBJECT CLASS:
41.51
Total Approved Budget(**
$ 1,489,860
25. FINANCIAL INFORMATION:
ORGN DOCUMENT NO. APPROPRIATION CAN NO.
OHS 9OCMO13624 75-9-1536 2009 G984120
OHS 9OCMO13624 75-9-1536 2009 G984122
DUNS: 139136811
NEW AMT. UNOBLIG. NONFED %
$22,423
S1,467,437
26. REMARKS: (Continued on separate sheets)
Client Population: 180.
Number of Delegates: 0.
Paid by DHHS Payment Management System (PMS), see attached for payment information.
This award is subject to the requirements of the HHS Grants Policy Statement INNS GPS) that are applicable to you based
on your recipient type and the purpose of this award.
This includes requirements in Parts I and II (available at http://www.hhs.gov/grantsnet/adminis/gpd/index.htm) of the HHS
GPS.
Although consistent with the HHS GPS, any applicable statutory or regulatory requirements, including 45 CFR Part 74
or 92, directly apply to this award apart from any coverage in the HHS GPS.
27.(SIGNATURENNCF GRANTS OFFICER
d T. Kadan
29. SIGNAJU1E AND TITLE- PROGR,AM OFFICIALIS)
Patricia E. Brown, Acting Director, Office of Head Start
DEC 22NUU
28. SIGH TUf�E1S�1'fIFIG FUND AVAILABILITY
i 211(V..70-)
DGCM-3-785 (Rev. 86)
(CM)
1.RECIPIENT
DEPARTMENT OF HEALTH AND HUMAN SERVICES
ADMINISTRATION FOR CHILDREN AND FAMILIES
FINANCIAL ASSISTANCE AWARD
SAI NUMBER:
PMS DOCUMENT NUMBER:
90CM013624
1. AWARDING OFFICE:
Office of Head Start
2. ASSISTANCE TYPE:
Discretionary Grant
3. AWARD NO.:
9OCMO136/24
4. AMEND. NO.
5. TYPE OF AWARD:
SERVICE
6. TYPE OF ACTION:
Non -competing Continuation
7. AWARD AUTHORITY:
42 USC 9801 ET SEQ.
8. BUDGET PERIOD:
01/01/2009 THRU 12/31/2009
9. PROJECT PERIOD:
THRU
10. CAT NO.:
93600
11. RECIPIENT ORGANIZATION:
WELD COUNTY RESOURCES DEPARTMENT, HEAD START PROGRAM
26. REMARKS: (Continued from previous page)
This award is subject to the requirements of Section 106 (g) of the Trafficking Victims Protection Act of 2000, as
amended (22 U.S.C. 7104).
For the full text of the award term, go to http://www.acf.hhs.gov/grants/award_term.html.
This grant is subject to the requirements as set forth in 45 CFR Part 87.
Attached are terms and conditions, reporting requirements, and payment instructions.
Initial expenditure of funds by the grantee constitutes acceptance of this award.
This award is subject to HHS regulations codified at 45 CFR 1301, 1302, 1303, 1304, 1305, 1306, 1308, 1309 and 1310.
(*I Reflects only federal share of approved budget.
This action awards full funding in the amount of S1,467,437 for Head Start base services. This
award also includes full funding in the amount of S22,423 for Training and Technical Assistance.
Funds in the amount of 85,000 budgeted for training under 'Contractual', funds in the amount of
$1,000 budgeted for utilities under 'Travel', and funds in the amount of $7,500 budgeted for
copier lease and maintenance under 'Contractual' have been moved to the 'Other' category.
Employee Compensation CAP-ACYF-PI-HS-05-01- Issuance Date: 3/2/2005: Head Start funds shall not be
used to pay the compensation to an individual, either as a direct cost or any proration as an
indirect cost, at a rate in excess of Executive Level II compensation which is $172,200 effective
January 2008. Every Head Start grantee and delegate is responsible for assuring its compliance
with this provision.
Total Client Population = 180 Head Start Children.
DGCM-3-785 (Rev. 86)
(CM) Page 2 of 2
DEPARTMENT OF HEALTH AND HUMAN SERVICES
ADMINISTRATION FOR CHILDREN AND FAMILIES
Discretionary Programs
Financial Reporting Requirements
Standard Form 269 - Financial Status Report
Financial Status Reports (SF -269's) are due 30 days after the end of the second and fourth quarters of
the budget period (every six months) -
A final SF -269 is due 90 days after the end of each budget period. This financial status report and the
Payment Management System (PMS) expenditures report for the reporting period must reconcile. For
the report to be considered final, all unliquidated obligations must have been paid and $-0- entered on
line 10(k) of the final Financial Status Report.
All financial status reports must be signed by the recipient organization's financial officer, or by a
designated individual in the organization for which notification of such designation by an authorized
official of the organization has been submitted to the Administration firr Children and Families.
The Federal grant award number should he indicated on all reports.
Submit the original and two copies of the Financial Status Reports to:
Mailing Address:
hI.S. Department of 1-lealth and I human Services
Administration for Children and Families
Office of Grants Management
Division of Discretionary Grants
Attention_ David Kadan — GMO
370 L'Enfant Promenade, S.W.. 6th Floor Fast
Washington. D.C. 20447
Delivery Address: (commercial/private courier)
U.S. Department of I iealth and I -human Services
Administration for Children and Families
Office of Grants Management
Division of Discretionary (;rants
Attention: David Kadan - GMO
901 1) Street. S.W.. 6th Floor East
Washington- I).('. 20024
Failure to submit reports 4+•hen clue will be indicative of non-compliance with the award terms and
conditions.
FINANCIAL STATUS REPORT
(Lorry Form)
(Follow instructions on the back)
I I Merril Agency and Organizational Element 7. Federal Grant or Other Identifying Number Assigned
to Much Report rs Si brmtled By FederalAgency
3 Recipient Organization (Name and complete address mctu)m9 ZIP code)
OMB Approval
No
0348-0039
Page of
1 Page
P_preer 4cceent Nt bo o, lnenr_�.,n N.v.rhi t In Frnat Report -17 Basis
11s n Yes O No ( O Cash CI Accrual
B Funding/Grant Period (See instructions) 9 Period Covered by the Report
Fran (Month. Day_ Year) To (Month, Day. Year) From (Month Day_ Year) To (Month. Day Year)
ID Transactions
a total outlays
b Refumts rebates etc
c Program,ncane used in accordance with the deduction alternative
d Net outlays (erne a less the sum or lines band q
Recipienrs share of net outlays, consisting of.
e Third party Iina,nd) contribution
I Other Federal awards authorize) to be used to match N5 award
g Program incrust, used in accordance Alb the matching or cost
sharing alternative
h Alt other recipient Outlays not shown on lines e tor g
Total recipient share of net outlays (Sum of rnes e. r. g and h)
) F oral
of net out
total 'mirNrda1ed obligations
ale ore i)
Recpreeas share of unlguaated obligations
m FederalShare of untquidated obligations
t olal F ederar sham (sum M trues, and e)
o total I edemt hinds engorged for this funning penal
p unoblig.-ded balance off ederal lands (I one o minus linen)
Program income, consisting nF
g Disbursed program mmnn shoes on lines c and/or g above
r Disbursed program scone using the addrtron altenstrvc
thrd¢burser) MCPant mcanc
total piogramrocnrne realized (Sum ofbne5g rands)
Indirect
1 ripenoi
a 1pa M Rats (Place- X' rnapproprrctc hey?
Q Prov
isional
sipnal
_.s.
G Hat c Base
Prevents), Reported
lens Petted
Cumulative
000 000
000
000
0.00
000
000
000
0.00
000
0 00
0.00
0.00 0 00
000 0D0
D Predetermined - --
a total Amount
2 HenrorbsA/lid, anycrplanahsn der'medneeessary nr rplorrnatron regune
gnterr rip leg sotan
N
D Final
000
0 00
0.00
O Fired
e F ederat Share
ral ‘pOllar rimy agency n ci mptrance with
r t eapt cation t certify to the best of my knowledge and betel that the report is correct and complete and that all outlays and
unligoid tee obloiatrons are for the purposes set forth in the are documents.
lylwriniipnrist Name and Trlre telepho (Area cede_ number and eilens,or9
lr itayrat oltmral
przvnms Fddmn usable
Wahl /54001 OD 4205
bale Report Suborned
Decertdtel I. 2006
269 tart Standard form 75,9 Rev a5))
Prescribed by OMB Cal sitars A 102 and A Ito
AID 4911 P 0 139 Pi ace,
FINANCIAL STATUS REPORT
(fungi. arm)
Pubhc reporting burden ton this col edee of rrkrm aino rs estmaNed to average 10 minutes per response. torluring line to retnewog nouns
searchnq existing data wrens. gathering and maottauwry the data rxrxted. and cartipdebrs; cord renewing the collection d titorinatxxt Send comments
regarding the hoiden esbntatt, or any other a:.pnrt of this txrderirn r# ritomi irso rxr.rlvig vggeslrns for rrdlrcri!y Iftn burden, to the (Ace of
Lranrayhi lot `lit and Budget, Parervroik Rechr.uon Project III -1a8 -1x119)- WaeslwrlNun. IX: ?0503
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND
BUDGET.
Please type or print legibly the folkrwing gerterai instructions explain how to use the form itself You may need additional
information to complete ysutain items correctly. or to decide whether a specific item is applicable to this award. Usually.
such information will be found ii the Federal agency's grant regulations or it the terms and conditions of the award (e 9 .
how to calculate the Federal share. the permissible uses of program income, the value of el -kind contnbutioris, etc.). You
may also contact the Federal agency directly
Item ___
1, 2 and J Satexplanatory
4 Enter the Employer Identdrealion Number fF.tN)
assigned by the U S Internal Revenue Service
5 Space. reserved la an account nrlrnlx7 cx other
identifying number assigned by Use recipient
6 Chedlc yes only if this is the last report for the
period shown on item ft
7 ;elf explanatory
8 Unless you have received other instructions from
the awarding agency, enter the beginning and
ending dates of the current funding period N the; is
a multiyear program, the Federal agency nmato
require cumulative reporting trough consecutive
funding penods h that case. enter the beginning
and ending dates of the grant period. and In the rest
of these instructions, substitute the term 'giant
period for "funding period."
9 Self•explanafory
10 the purpose of columns. t It. and I is to show the
effect of this reporting periods transactions on
cumulative financial l status The am aunt', entered in
column I writ normally be the sans' as those un
column ■ of the pievxws report in the sore
funding period N this is the lust or only report of
the funding period. leave colours f anti I blank It
you need to adjust amounts entered on previous
reports. footnote the column t entry on this report
and attach an explanation
1Oa f nter total gross piogr:lnl outlays kit trek•
ulisbursellr`IIts o'rash 'cabled as program rr.u.nw'
it that nano' will also be shown to bra.-, Mr or
1013 Do not include program IIN7stir.. that will he
shown on lures for or 10s
FIN reports prepared on a cash basis, outlays are
the sum of achral cash disbursements lea dire.l
costs lot goods and services, the amount ot indirect
expense charged, the value of in kind corilnholien1
applied. and the aneuurd of cash advances arid
payments made In subrer:gorenis I of reports
prepared on am arcruat h.rs's. outlays are the ',iNTl
nt actual cash disbursements Ito and d charge., too
goods and 'a'rvx.es• the amount of usurer t expr'ye•
mt.ureed• the value of Hi kind rontrtbldionis applied
and the net increase urn decrease in the around':
owed by the recipient fix goods and ruttier propriety
received, fat sMveces p eifurrned by eeutipinyer s.
I nntradors stubgrante es and other payees, aril
other am ousts bet:ornit) owed under p rouyailn. hr
which no current services or performtncxt cue
rerµured, such as annuities, uitllralr r' r kiwis .eiil
other benefit paynt•nls
Item --- Entry
bob Enter any receipts related to outlays reported on the
form that are being treated as a reduction of expenditure
rather than income. and were not already netted out of
the amount shown as outlays online 103
10c Tinter the amount of program income that was used in
accordance with the deduction alternative
Note Iircxyam income used in accordance with other
alternatives is entered on hires q, r, and s. Recipients
reporting on a cash basis should enter the amount of
cash income received, on an accrual basis, enter the
program income earned Program income may or may
not have been included in an application budget and/or
a budget on the award document I actual income is
horn a different source or is signrlie:antly different in
amount. attach an explanation nx use the remarks
section
I0d. e, t, g. h, r and! Self-explanatory
Mk Enter the total amount of tnhguudated obbgations,
including untiqur dated cxutgations to subgrantees and
contractors
t hdguxdaled obligations on a cash basis are obligations
incurred but not yet paid On an accrual basis, they are
obligations incurred. but for wadi an outlay has not yet
been recorded
11u not include any anwurtts cn Mt! 10k that have been
I:relateed on lines I0a and tOj
I.hn the final report, brie 1(1k rest be hero.
10I ! rIl explanatory
llhn o hu the boat mood, hine lOcn ntr.t al'..e be :er0
I0ri, o p g. n, s anti r Sell explanatory
!la ';ell explanatory
i lb Inter the indirect cost rate in effect during tire reporting
period
d
1 is I rite, the amount of the base against wadi the rale
was applied
I Id t titer the total amount of indirect costs charged during
its: recut period
1 le I ruler the. I erkaal share cl the amount ui t Id
Nub' N Foxe than one rage was in effect during the period
shwvn nt dem 8. attach .a schedule showing the bases
against which the different rates were applied, the
respective rates, the calerrlar periods they were in
effect. aunxuls 01 ncirt'r.t expense charged 1n the
poled, and the 1 txferal share of indirect expense
draftier] to the proled to date
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4 DEPARTMENT OF HEALTH & HUMAN SERVICES
ii -L , r2 2008
Mr. David Long, Chair, Weld County Board of Commissioners
Weld County Resources Department
Head Start Program
1551 North 17' Avenue
P.O. Box 1805
Greeley, CO 80632
Re: Grant Number 90CM0136/24
Dear Chair Long:
ADMINISTRATION FOR CHILDREN AND FAMILIES
370 L'Enfant Promenade, S.W.
Washington, D.C. 20447
C
cn
The enclosed Financial Assistance Award (FAA) provides full funding of your agency's approved Fiscal
Year 2009 on -going base operation funding level for Head Start in the amount of $1,467,437 and full
funding for Training and Technical Assistance in the amount of $22,423.
Please note that you are in the first year of your refunding cycle. Please read the award document
carefully, as it delineates the terms and conditions of the award.
The staffs assisting with this project and their respective locations are:
Pamela Brinson
Program Specialist
Migrant & Seasonal Program Branch
Office of Head Start
1250 Maryland Avenue, S.W.
8th Floor
Washington, D.C. 20024
202/401-2888 pbrinson@acf.hhs.gov
Lynda Keita
Grants Management Specialist
Division of Discretionary Grants
Office of Grants Management
Mail Stop: Aerospace Building - 6th Floor East
370 L'Enfant Promenade, S.W.
Washington, D.C. 20447
202/401-5031 Ikeita@acf.hhs.gov
Reports and other correspondence related to programmatic aspects of your grant should be directed to the
Program Specialist dentified above. Financial reports and other business related correspondence should
be directed to the Grants Specialist. All documentation must include the grant number referenced above.
1 wish you continued success with your project activities.
Sincerely,
41 0
„7(
Patricia E. Brown
Acting Director
Office of Head Start
Enclosures
C'. l�
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