HomeMy WebLinkAbout20090284.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
FEBRUARY 2, 2009
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, February 2, 2009, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Garcia, Chair
Commissioner Douglas Rademacher, Pro-Tem
Commissioner Sean P. Conway
Commissioner Barbara Kirkmeyer
Commissioner David E. Long - EXCUSED
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Administrative Services, Monica Mika
MINUTES: Commissioner Rademacher moved to approve the minutes of the Board of County
Commissioners meeting of January 28, 2009, as printed. Commissioner Conway seconded the motion,
and it carried unanimously.
READ ORDINANCE BY TAPE: Commissioner Rademacher moved to read Code Ordinance #2009-02
by tape. Commissioner Kirkmeyer seconded the motion, which carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner Kirkmeyer moved to approve the Certification of
Hearings conducted on January 28, 2009, as follows: 1) USR #1675 - Ruscoe Land and Cattle; and 2)
USR #1679 - JLW Investment, LLC. Commissioner Conway seconded the motion, which carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as printed.
Commissioner Conway seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
BIDS:
ACTION OF THE BOARD CONCERNING BID #0900066, FILL SAND - DEPARTMENT OF PUBLIC
WORKS: Monica Mika, Director of Administrative Services, stated the matter is being presented to the
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Board because the County elected to conduct a bid process; however, Article IV, Section 5-4-40, of the
Weld County Code, regarding the formal bid process, grants staff the authority to accept bids under the
amount of $10,000.00, without presenting the bid to the Board for approval, and staff is in favor of the
acceptance of the low bid from Richardson Consolidated, in the amount of $2.45, per ton, and for a total
amount of $7,350.00. Ms. Mika clarified if the bid amounts from all of the vendors had exceeded
$10,000.00, staff would be required to present the bid to the Board for approval. In response to Chair
Garcia, Bruce Barker, County Attorney, stated the Commissioners should specify the bid will not be
considered by the Board for approval when making a motion. In response to Commissioner Rademacher,
Ms. Mika stated the contract is for purchasing sand, and it is the protocol of the County to enter into a
contract of this type as a precautionary measure each year, to ensure the County has access to enough
sand in the event that more sand than is expected is required for snow removal. Commissioner
Rademacher moved to refer the matter back to Purchasing staff to complete the bid process and that the
bid does not need to be considered for Board approval on February 18, 2008. Seconded by Commissioner
Kirkmeyer, the motion carried unanimously.
NEW BUSINESS:
CONSIDER CONTRACT AMENDMENT #1 FOR FAMILY PLANNING PROGRAM AND AUTHORIZE
CHAIR TO SIGN: Dr. Mark Wallace, Director, Department of Public Health and Environment, stated the
Board is being presented with an amendment to a Task Order Contract, which was previously approved
by the Board, for the Family Planning Program. Dr. Wallace stated the amendment is to purchase
additional supplies and allow staff hours to be expanded, and it is made possible due to a private,
anonymous donor submitting a significant financial donation to expand the Program. He stated Weld
County will be reimbursed an amount not to exceed $33,277.00, for a period of February 1, 2009, through
June 30, 2009, and it is the Department's intent to increase its staff hours for as long as the funds are
available. Dr. Wallace stated this is a good opportunity to provide additional services to those who are
already seeking services. Commissioner Kirkmeyer moved to approve said contract amendment and
authorize the Chair to sign. In response to Chair Garcia, Dr. Wallace stated the funds for the amendment
will not be used to purchase contraceptives, and clarified the funds will be used for communication and
education activities, and to provide additional staff time. Dr. Wallace stated the Board previously approved
the funds, in the amount of approximately $100,000.00, to purchase contraceptive supplies; however, this
amendment will educate clients about available options and provide clients time with a nurse practitioner.
In response to Commissioner Conway, Dr. Wallace stated the funds will be used to purchase educational
and office supplies. Commissioner Kirkmeyer reiterated the Board approved the Contract previously, and
the amendment being considered today is primarily regarding educational materials. In response to
Commissioner Rademacher, Dr. Wallace reiterated the staff hours will be increased as a result of the
amendment. Commissioner Rademacher inquired if the clients must be 18 years of age or older to receive
birth control. Dr. Wallace stated the services are available to anyone who is considered to be fertile,
including clients under the age of 18, without parental consent. Chair Garcia stated he would like to have
more time to review the amendment and to understand the Program. Commissioner Kirkmeyer reiterated
the contract has already been approved by the Board, what is being considered today is only an
amendment, and she did not feel a work session was warranted at the time Dr. Wallace briefed her
regarding the amendment. Commissioner Rademacher seconded the motion, which carried unanimously.
CONSIDER INTERGOVERNMENTAL AGREEMENT FOR CAMPUS POLICE OFFICER PROGRAM AND
AUTHORIZE CHAIR TO SIGN - AIMS COMMUNITY COLLEGE: Alan Caldwell, Sheriffs Office, stated
this is the updated agreement between Aims Community College and the Sheriff's Office, and the it
requires the Sheriffs Office to provide an officer Monday through Friday, between 7:00 a.m. and
10:00 p.m., on days the college is open. Mr. Caldwell stated due to previous confusion, since the college
is open, yet may not be in session on certain days, an addendum was added to clarify which days the
Sheriff's Office will not be required to provide coverage. He stated the contract is for the amount of
$204,413.44, and it will commence January 6, 2009, through January 6, 2010. Responding to
Minutes, February 2, 2009 2009-0284
Page 2 BC0016
Commissioner Rademacher, Mr. Caldwell stated the contract is for all of the Aims Community College
campuses, including the City of Loveland's campus. He explained the Weld County Sheriff's Office has
made an arrangement with the Larimer County Sheriff's Office and the Loveland Police Department that
the Weld County Sheriff's Office will provide security for the inside of the facility; however, any events
which occur outside of the building will fall under either the Larimer County Sheriff's Office or the Loveland
Police Department's jurisdiction. In response to Commissioner Kirkmeyer, Mr. Caldwell stated the
Department did not increase the service rates for any of its contracts this year. Commissioner
Rademacher moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Conway, the motion carried unanimously.
CONSIDER CANCELLATION OF TAX LIEN SALE CERTIFICATE (TS CERT 2439/07) FOR
PARCEL #080535001001: Mr. Barker stated these matters concern tax numbers for property, commonly
mobile homes, which are no longer placed at the locations on record, and State statute permits the Board
to make cancellation determinations regarding tax liens. In response to Commissioner Conway, John
Lefebvre, Treasurer, stated the County Assessor's Office verifies whether a structure is present on a
particular property, and mobile homes tend to be a recurring problem, and occasionally, there is a problem
with real property. Mr. Lefebvre explained individuals purchase a tax lien certificate at a sale and do not
endorse it; therefore, the tax lien certificate may be sold to a different individual at a subsequent sale, and
at that time the individual who purchased the tax lien certificate at the second sale may request a
Treasurer's deed. He stated as a result of the Treasurer's deed request, the individual who initially
purchased the tax lien certificate is notified and given the opportunity to pay off the tax lien certificate and
if they refuse to do so, the Treasurer's Office requests the cancellation of the original tax lien certificate.
Mr. Barker stated two of the cancellation requests being presented today are regarding mobile homes, and
the other two requests are due to the situation explained by Mr. Lefebvre. Commissioner Conway moved
to approve said cancellation. Commissioner Kirkmeyer seconded the motion. In response to Chair Garcia,
Mr. Lefebvre stated Weld County residents will be able to pay their property taxes online within a couple
of days, if they choose to do so. There being no further discussion, the motion carried unanimously.
CONSIDER CANCELLATION OF TAX LIEN SALE CERTIFICATE (TS CERT 1939/05) FOR
PARCEL #080301000079: Based on previous discussion, Commissioner Rademacher moved to approve
said cancellation. Seconded by Commissioner Conway, the motion carried unanimously.
CONSIDER CANCELLATION OF TAX LIEN SALE CERTIFICATE (TS CERT 0186/1999) FOR
PARCEL #053933113007: Based on previous discussion, Commissioner Conway moved to approve said
cancellation. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
CONSIDER CANCELLATION OF TAX LIEN SALE CERTIFICATE (TS CERT 0233/2000) FOR
PARCEL #053933113007: Based on previous discussion, Commissioner Rademacher moved to approve
said cancellation. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
CONSIDER LOBBYING CONTRACT AND AUTHORIZE CHAIR TO SIGN - COLORADO LEGISLATIVE
SERVICES, LLC: Mr. Barker stated the amount of the Lobbying Contract has increased by approximately
$1,000.00 compared to last year, to a total amount of $51,500.00. Commissioner Conway moved to
approve said contract and authorize the Chair to sign. Seconded by Commissioner Rademacher, the
motion carried unanimously.
CONSIDER APPOINTMENTS TO JUVENILE COMMUNITY REVIEW BOARD: Commissioner Kirkmeyer
moved to appoint Gregory Kittilson, Charles Archibeque, Ginger Geissinger, and Trevor McQuain to the
Juvenile Community Review Board, all with terms to expire November 1, 2011. Seconded by
Commissioner Rademacher, the motion carried unanimously. (Clerk's Note: Following the meeting, the
Resolution was modified to reflect that Ms. Geissinger's term was effective on December 15, 2008.)
Minutes, February 2, 2009 2009-0284
Page 3 BC0016
CONSIDER APPOINTMENT TO UNIFORM BUILDING CODE BOARD OF APPEALS: Commissioner
Kirkmeyer moved to appoint Tim Swanson to the Uniform Building Code Board of Appeals, with a term to
expire December 31, 2011. Seconded by Commissioner Conway, the motion carried unanimously.
FIRST READING OF WELD COUNTY CODE ORDINANCE #2009-2, IN THE MATTER OF REPEALING
AND REENACTING, WITH AMENDMENTS, CHAPTER 2 ADMINISTRATION, OF THE WELD COUNTY
CODE: Mr. Barker stated the amount has been raised from $10.00, per net mineral acre, to $25.00, per
net mineral acre, for County mineral leases. There was no public testimony. Commissioner Conway
moved to approve Ordinance #2009-2 on first reading. Seconded by Commissioner Kirkmeyer, the motion
carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. Ordinance #2009-2 was approved on first reading.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:35a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST:
Weld County Clerk to the Boar
BY.
( Ec,
Depl\ty Clerb to the Board
WELD UI9TY(COLORADO
illiam F. Garcia, Chair
ademach= r, Pro- em
Sean P Conway
a..(Ly a KA-ie./1c
rbara Kirkmeyer /
EXCUSED
David E. Long
Minutes, February 2, 2009 2009-0284
Page 4 BC0016
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