HomeMy WebLinkAbout20093177.tiffRESOLUTION
RE: APPROVE TASK ORDER AMENDMENT #2 FOR CORE SERVICE IMMUNIZATION
PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Task Order Amendment #2 for the Core
Service Immunization Program between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Public
Health and Environment, and the Colorado Department of Public Health and Environment,
commencing January 1, 2010, and ending December 31, 2010, with further terms and conditions
being as stated in said task order amendment, and
WHEREAS, after review, the Board deems it advisable to approve said task order
amendment, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Task Order Amendment #2 for the Core Service Immunization Program
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and Environment,
and the Colorado Department of Public Health and Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said task order amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 7th day of December, A.D., 2009.
ATTEST:
Weld County Clerk to the Boa
BY:
Dep
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ty Cler to the Board
APPyROV�D A Of
/Dounty Attorney
Date of signature: I3by/UAA
BOARD OF COUNTY COMMISSIONERS
LD COUNTY „COLORADO
u;Williarr?F. Garcia;-Chei�
ougla Radem. er, Pro-Tem
Sean P. Conway /
r4LaAn _ li l JA —
a Kirkmeyer,
David E. Long
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2009-3177
tiattmvi
COLORADO
Memorandum
TO: William F. Garcia, Chair
Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH, Director
Department of Public Health and
Environment
DATE: December 4, 2009
SUBJECT: Amendment #2 to the Immunization
Core Service Task Order Contract
Enclosed for Board review and approval is Amendment #2 to the Immunization Core Service
Task Order Contract between the Colorado Department of Public Health and Environment
(CDPHE) and Weld County Board of Commissioners for the benefit and use of the Weld
Department of Public Health and Environment (WCDPHE) for the Immunization Program.
With the approval of this amendment, Weld County will be reimbursed an amount not to exceed
$78,550.00 ($64,350 Federal funding and $14,200 State of Colorado funding) for activities
performed during the time period of January 1, 2010 through December 31, 2010.
These funds will be used to create higher immunization rates in Weld County children to reduce
morbidity and mortality of infectious diseases. This will be done by providing community
education regarding the rules of the Colorado Board of I Iealth pertaining to the immunization of
students attending school and rules pertaining to the infant immunization program. WCDPHE
will also conduct reminder/recall activities, support the Weld County Immunization Coalition,
provide technical support to community physician practices, and provide immunizations for
Weld County children. I recommend your approval of this amendment.
Enclosure
2009-3177
WORK STATUS CONFIRMATION E-MAIL
Vendor Name: Weld County Health Department Contract Routing Number: 10 FHA9030
Thank you for returning the above referenced Amendment. CRS §24-30-202 requires the State Controller to approve all
State Contracts. Even though this Amendment has a proposed effective date of January 1, 2010 it is not valid until signed
and dated by the State Controller or delegate.
This message is to notify you that your agency is not authorized to begin performance until you are notified that this
Amendment has been signed by the State Controller or delegate. If your agency begins performing Contract tasks prior to
the State Controller or delegate signing and dating it the State of Colorado is not obligated to pay your agency for such
performance or for any goods and/or services performed prior to the date signed.
Please respond to this e-mail confirming that
a) No work has been performed under this contract
b) No work will begin under this contract until the contract is signed by the State Controller or on the effective
date, whichever is later.
As soon as your response is received this Amendment will be routed for the State Controller or delegate signature.
Please contact me should you have any questions.
BOARD OF COUNTY COMMISSIONERS
WELD COUNPiS COLORADO
DEC 0 7 2009
Weld County Clerk to th
BY:
Deputy Cle
?c'2-.3/72
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
DCEED-1MN
DEPARTMENT OR AGENCY NUMBER
FHA
CONTRACT ROUTING NUMBER
10- 9030
AMENDMENT FOR TASK ORDERS #2
This Amendment is made this 23rd day of November, 2009 by and between the State of Colorado, acting by and
through the DEPARTMENT OF' PUBLIC HEALTH AND ENVIRONMENT whose address or principal place
of business is 4300 Cherry Creek Drive South, Denver, Colorado 80246 hereinafter referred to as the "State";
and, BOARD OF COUNTY COMMISIONERS OF WELD COUNTY (a political subdivision of the State of
Colorado) for the use and benefit of Weld County, Department of Public Health and Environment, whose
address or principal place of business is 1555 North 17`" Avenue, Greeley, Colorado 80631 hereinafter referred to
as the "Contractor".
FACTUAL RECITALS
The parties entered into a Master Contract, dated January 23, 2007 with contract routing number 08 FHA 00052..
Pursuant to the terms and conditions of the Master Contract, the parties entered into a Task Order Contract, dated
January 4, 2008 with contract encumbrance number PO FHA IMM0800227 and contract routing number08 FHA
00227, as amended by Limited Amendment #1, Routing number 09-00143, and Limited Amendment #2,
Routing number 09-00225 collectively and Contract Amendment #1, Routing number 10-7461 collectively
referred to herein as the "Original Task Order Contract, whereby the Contractor was to provide to the State the
following:
To promote activities to increase and enhance availability of age appropriate immunizations for vaccine
preventable diseases, provide educational offerings about immunizations and support the Colorado
Supplemental Nutrition Program- Women, Infants and Children (WIC).
The State promises to pay the Contractor the sum of Seventy -Eight Thousand, Five Hundred Fifty
Dollars ($78,550.001 in exchange for the promise of the Contractor to continue to perform the work
identified in the Original Task Order Contract for the renewal term of one year, ending on December 31,
2010.
NOW THEREFORE, in consideration of their mutual promises to each other, stated below, the parties hereto agree
as follows:
I. Consideration for this Amendment to the Original Task Order Contract consists of the payments and
services that shall be made pursuant to this Amendment, and promises and agreements herein set forth.
2. It is expressly agreed to by the parties that this Amendment is supplemental to the original task order
contract, contract routing number 08 FHA 00227 as amended by Limited Amendment #1, Routing
number 09-00143, and Limited Amendment #2, Routing number 09-00225, and Contract
Amendment #1, Routing number 10-7461 collectively referred to herein as the Original Task Order
Contract, which is by this reference incorporated herein. All terms, conditions, and provisions thereof,
Page I of 3
Rev 6/25/09
unless specifically modified herein, are to apply to this Amendment as though they were expressly
rewritten, incorporated, and included herein.
3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified,
altered, and changed in the following respects only:
A This Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract identified
by contract routing number 08 FHA 00227. This Amendment is for the renewal term of
January 1, 2010 through and including December 31, 2010. The maximum amount payable by
the State for the work to be performed by the Contractor during this renewal term is Seventy -
Eight Thousand, Five Hundred Fifty Dollars 1$78,550.001 for an amended total financial
obligation of the State of Two Hundred Thirty Thousand, One Hundred Forty -Nine Dollars,
($230,149.04. Of the increased funds referenced above Fourteen Thousand, Two Hundred
Dollars ($14,200.00) are attributable to a funding source of the State of Colorado and Sixty -Four
Thousand, Three Hundred Fifty Dollars ($64,350.00) are attributable to a fund source of the
United States Government. The Budget for this renewal term is incorporated herein by this
reference and identified as "Exhibit F." The Original Task Order Contract is modified
accordingly. All other terms and conditions of the Original Task Order Contract are reaffirmed.
The effective date of this Amendment is January 1, 2010 or upon approval of the State Controller, or an
authorized delegate thereof, whichever is later.
5. Except for the Special Provisions and other terms and conditions of the Master Contract and the General
Provisions of the Original Task Order Contract, in the event of any conflict, inconsistency, variance, or
contradiction between the terms and provisions of this Amendment and any of the terms and provisions of
the Original Task Order Contract, the terms and provisions of this Amendment shall in all respects
supersede, govern, and control. The Special Provisions and other terms and conditions of the Master
Contract shall always control over other provisions of the Original Task Order Contract or any subsequent
amendments thereto. The representations in the Special Provisions to the Master Contract conceming the
absence of personal interest of state of Colorado employees and the certifications in the Special Provisions
relating to illegal aliens are presently reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR
ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED,
AND OTHERWISE MADE AVAILABLE.
Page 2 of 3 Rev 6/25/09
IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the day first above written.
* Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's
behalf and acknowledge that the State is relying on their representations to that effect.
CONTRACTOR:
Board of County Commissioners of Weld County
(a political subdivision of the State of Colorado)
for the use and bewfit of Weld County, Department
Public lth and N;itvironment
Signature of Authorized Officer
William F. Garcia
Print Name of Authorized Officer
Chair
Print Title of Authorized Officer
12/07/2009
STATE:
STATE OF COLORADO
Bill Ritter, Jr. Governor
By:
For the Executive Director
DEPARTMENT OF PUBLIC HEALTH
AND ENVIRONMENT
PROGRAM APPROV
By:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until
signed and dated below by the State Controller or delegate. Contractor is not authorized to begin
performance until such time. If Contractor begins performing prior thereto, the State of Colorado is not
obligated to pay Contractor for such performance or for any goods and/or services provided hereunder.
By:
Date:
STATE CONTROLLER
avid J. McDermott, CPA
Page 3 of 3 Rev 6/25/09
EXHIBIT F
BUDGET
CONTRACTOR: Welc County Health Health Department
PROJECT: Immunization Program
FOR THE PERIOD: January 1, 2010 through December 31, 2010
FORMAL TITLE: Contract Amendment # 2
INFORMAL TITLE: Immunization Core Services Delivery Contract
CONTRACT ROUTING #: 10 FHA 9030
Funded
by
CDPHE
Budget for January 1, 2010 thru December 31, 2010(Federal Funds)
$64,350
Budget for January 1, 2010 thru June 30, 2010 (State Funds)
$14,200
TOTAL AMOUNT
$78,550
Page 1 of 1
Esther Gesick
From:
Sent:
To:
Subject:
Barbara Kirkmeyer
Friday, December 04, 2009 12:14 PM
Mark Wallace; Vicky Sprague; Esther Gesick; Bruce Barker
Re: Two urgent contracts
Doug and Dave responded -okay to put on agenda. So with me that makes three.
Mark:
Please work with Esther to get on agenda for Monday.
Also please come in the office monday at 8:45 so you can talk to any of the commissioners who may have some
questions
Thanks
Barb
From: Mark Wallace
To: Barbara Kirkmeyer; Vicky Sprague
Sent: Fri Dec 04 11:08:37 2009
Subject: Two urgent contracts
Commissioner Kirkmeyer:
I have two urgent contract amendments that I'd like to see how to best get to the board.
1.) Limited Amendment #1 to core immunization task order. Provides additional funding in the amount of
$34,926.00 beginning November 15, 2009 to December 31, 2009. This additional funding supports our core
immunization activities to increase childhood vaccination rates. The funding supports expanded education and
recall reminders as well as technical support to physician offices on the complex immunization schedules. I
recommend approval of this funding (we receive this type of supplemental funding each year — it helps offset
our costs).
2.) Amendment #2 to core immunization task order. This is our funding for the 2010 calendar year. Our core
funding amount is $78,550.00 (of this amount $64,350 is federal funds and $14,200 is state funds). Again, this
supports our core immunization services designed to increase childhood immunization rates. I recommend
approval of this funding.
Just as Weld County is doing, the state is asking that we conclude these agreements quickly to avoid end -of -year issues.
How can I best get these routine funding support requests through our process?
Mark
Mark E. Wallace, MD, MPH
Executive Director, Department of Public Health & Environment
1555 N. 17th Avenue - Greeley, Colorado - 80631
Tele: 970.304.6410 - Fax: 970.304.6412
Web: http://www.co.weld.co.us/redesign/health/
Please consider the environment before printing this email
This e-mail message, and any included attachments, from the Weld County Department of Public Health & Environment
are confidential and intended solely for the use of the individual or entity to which it is addressed. The information
contained herein may include protected health information or otherwise privileged information. Unauthorized review,
forwarding, printing, copying, distributing, or using such information is strictly prohibited and may be unlawful. If you
Esther Gesick
From: Talya DeAngelis
Sent: Friday, December 04, 2009 2:39 PM
To: Esther Gesick
Subject: FW: 2010 IMMUNIZATION AMENDMENT #2 TO CORE SERVICE TASK ORDER
CONTRACT
Attachments: 11-23-09 Weld renew Amendment#2.doc; 11-23-09 EXHIBIT F Weld.xls; 12-02-09 Weld
Work Status Confirmation E-Mail.doc
Hi Esther,
Here is the contract for the Amendment #2 to the Immunization Core Service Task Order
Contract.
Thanks for your help!
Talya
Original Message
From: Judy Nero
Sent: Thursday, December 03, 2009 8:32 AM
To: Talya DeAngelis
Subject: FW: 2010 IMMUNIZATION AMENDMENT #2 TO CORE SERVICE TASK ORDER CONTRACT
Talya,
This is the 2010 Immunization Grant. Please start routing it and the attachments through the
process to get it approved. Thank you.
Judy
Original Message
From: Beth HOFFMAN[mailto:bmhoffma@smtpgate.dphe.state.co.us]
Sent: Wednesday, December 02, 2009 4:01 PM
To: Judy Nero; Kimberly Koeltzow; Wendy Paris
Cc: Rosemary Spence
Subject: 2010 IMMUNIZATION AMENDMENT #2 TO CORE SERVICE TASK ORDER CONTRACT
Importance: High
** High Priority
**
Dear Grantee:
RE: AMENDMENT #2 TO CORE SERVICE TASK ORDER CONTRACT FOR 2010
I hope this correspondence finds you well. I am pleased to send to you
the attached Task Order Contract Amendment #2, Budget and Work Status
Confirmation E -Mail, which address the 2010 Immunization Core Service
Delivery Agreement between the State of Colorado, Department of Public
Health and Environment's Immunization Program and your organization. Per
the budget, funding for your 2010 Immunization Core Service activities
will include Federal and State money.
The Federal portion of this agreement is based on a population and
poverty formula and represents your target funding level. The State
funded portion incorporates the funds that were formerly called
"Preventive Block Grant"; and cover the period from January 1,
2010 thru June 30, 2010. The Federal Funds cover the contracting period
i
of January 1, 2009 thru December 31, 2009.
Due to the short turn around time, our Contracts Department requires
that you are sent the attached Work Status Confirmation E -Mail, and that
you send an E-mail back agreeing to the term.
Since this amendment is supplemental funding to work you are already
doing, you do not have to stop any work you are currently doing. This
merely states you will not pay for any work with these funds until they
are approved.
Please print four (4) copies of the attached, have the appropriate
person review and sign all four, and return all of them to Beth. When
fully approved, one original signed copy will be returned to you.
Please return these documents before 12/21/2009 to the following:
Beth Hoffman, Fiscal Manager
Colorado Department of Public Health and Environment, Immunization
Program
4300 Cherry Creek Drive, DCEED-IMM-A3
Denver, Co 80246.
Should you have questions or need additional information, please
contact me at 303-692-2363 or via e-mail at ioni.revnolds(state.co.us or
Beth Hoffman at 303-692-2314, or via e-mail at beth.hoffmanPstate.co.us.
As always, thank you for your ongoing efforts to raise immunization
rates in Colorado!
Regards,
Joni Reynolds, Director
Colorado Immunization Program
Colorado Department of Public Health & Environment
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