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Home My WebLink About20091042.tiffRESOLUTION RE: GRANT PERMIT FOR TEMPORARY ASSEMBLY TO FRANK'S RIDE FOR CHILDREN, CIO GREG RISEDORF - MAY 17, 2009 WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, Frank's Ride for Children, c/o Greg Risedorf, P.O. Box 327, Mead, Colorado 80542, has presented the Board of County Commissioners with an application for a Permit for Temporary Assembly on land within the unincorporated portion of the County of Weld, State of Colorado, to be held from 6:00 a.m., until 10:00 p.m., on May 17, 2009, on property described as follows: Anderson Farms, 6728 County Road 3.25, Erie, Colorado 80516; being further described as part of Section 32, Township 2 North, Range 68 West of the 6th P.M., Weld County, Colorado WHEREAS, said applicant has paid to the Weld County the sum of ONE -HUNDRED DOLLARS ($100.00) for said Weld County Permit for Temporary Assembly, and WHEREAS, a hearing was held on April 20, 2009, at which time the Board deemed it appropriate to continue the matter to May 4, 2009, in order to allow the property owner time to obtain the necessary permits for the buildings to be utilized for the event, and WHEREAS, on May 4, 2009, after having examined said application and hearing testimony provided by staff, the Board deems it appropriate to grant a Weld County Permit for Temporary Assembly to Frank's Ride for Children, c/o Greg Risedorf, and WHEREAS, said permit shall be issued subject to compliance with the terms and conditions as set forth in the application materials and upon the express condition and agreement that the temporary assemblage will be conducted in strict conformity to all laws of the State of Colorado, and WHEREAS, any violation to said terms and conditions shall be cause for revocation of said permit and forfeiture of bond. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that said Weld County Permit for Temporary Assembly on May 17, 2009, be, and hereby is, granted to Frank's Ride for Children, do Greg Risedorf, to conduct a temporary assemblage at the hereinabove described location. 2009-1042 LC0022 OS 9/07 PERMIT FOR TEMPORARY ASSEMBLY - FRANK'S RIDE FOR CHILDREN, CIO GREG RISEDORF PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 4th day of May, A.D., 2009. ATTEST: Weld County Clerk to the BY. AP Deputy Clerk o the Board BOARD OF COUNTY COMMISSIONERS WELD COU4N11OLORADO 2 William F. Garcia, Chair Douglasdtademachbr, Pro -Tern P. Conway e/L— arbara Kirkmey torney EXCUSED David E. Long Date of signature. WiSee' 2009-1042 LC0022 WELD COUNTY PERMIT FOR TEMPORARY ASSEMBLY By action of the Board of County Commissioners of the County of Weld, State of Colorado, taken this 20th day of April, 2009, IT IS HEREBY GRANTED a permit for a temporary assemblage on land within the unincorporated portion of the County of Weld, State of Colorado, to be held from 6:00 a.m., until 10:00 p.m., on the 17th day of May, 2009, on property described as: Anderson Farms, 6728 County Road 3.25, Erie, Colorado 80516; being further described as part of Section 32, Township 2 North, Range 68 West of the 6th P.M., Weld County, Colorado This permit authorizes Frank's Ride for Children, c/o Greq Risedorf to hold such an assemblage so long as it is in accordance with Chapter 12 of the Weld County Code and all other applicable State and County statutes and regulations. This permit is subject to compliance with the terms and conditions as set forth in the application materials and to additional conditions set forth by the Board and attached hereto. PERMIT (APPROVED) this 4th day of May, 2009. ATTEST: Weld County Clerk to BY: Deputy Cler BOARD OF C UN MMISSIONERS WELDKOXORADO William F. Garcia, Chair C lYM>cc1 Douglas/Rademac er, Pro-Tem rm Sean P. Conway APPR/L- ounty Attorney arbara Kirkmeyer EXCUSED David E. Long NOTE: THIS PERMIT MAY BE REVOKED AND THE BOND FORFEITED FOR FAILING TO MEET THE CONDITIONS SET FORTH HEREIN. 2009-1042 LC0022 APPLICATION FOR TEMPORARY ASSEMBLY INSTRUCTIONS TO APPLICANT: Complete each section and mark "N/A" where not applicable. Additional sheets may be attached and maps, sketches or drawings may be substituted for the verbal description of plans for the assembly site. All required information must be furnished before the application will be processed. NAME: RESIDENCE: Q b 5r r k St re p F Wlect G/ co $osk/a MAILING ADDRESS: 0.o. Boy 3 a n J ft4eacr co fi o S tia Frank's Ric1e For c k. I4re_n AGE NAME: AGE: RESIDENCE: MAILING ADDRESS: NAME: AGE: RESIDENCE: MAILING ADDRESS: NAME: AGE: RESIDENCE: MAILING ADDRESS: (This must list all partners in a partnership, officers of an unincorporated association, society or group, or, if there are no officers, by all members of such association, society or group. IF A CORPORATION, ATTACH A CERTIFIED COPY OF THE ARTICLES OF INCORPORATION.) 1. Address and legal description of all property upon which the assembly is to be held: w �� e c eel A. Name, residence and mailing address of the record owners of such property (Attach a notarized statement by the record owners of such property consenting to the assembly if application is not made by all of the record owners.) NAME S z e (( c- k d RESIDENCE: MAILING ADDRESS: NAME: RESIDENCE: MAILING ADDRESS: M:\CTB` 2009-1042 2. Nature or purposes of the assembly: 5e_ e a++Acke4 3. Dates and hours during which the assembly is to be held: 5-e `Q A T 4-4 In e_ei 4. Maximum number of persons to be allowed at assembly at any one time: a+ -IA c4 ec/ 5t� 5. The maximum number of tickets to be sold, if any: se -e q -f-4o c 6. Identify plans to limit number of persons to the maximum identified above: S e e a 1- JAc I\ -cc/ 7. Identify plans for supplying potable (drinking) water, including the source, number, and location of facilities, and type and means of disposing of waste deposited: s- -e A+-}ac-heci 8. Identify the plans for holding, collecting, and disposing of solid waste materials: 9. Identify the plans for providing separate toilet facilities for males and females, including the source, number, and location, type and the means of disposing of wastes deposited: e_ e A + /led M:\CTB\CTBFORMS\Foasmbly.wpd 10. Identify the plans to provide for medical facilities, including the location and construction of any structures, the names, addresses, and hours of availability of emergency medical technicians and nurses and provisions for emergency ambulance service: ce,e gfj-4ched 11. Identify the plans, if any, to illuminate the location of the assembly, including the source and amount of power, and the location of lamps: S -e -e cif- i-ec,heci 12. Identify the plans for parking vehicles, including size and location of lots, points of highway access and interior roads, including routes between highway access and parking lots: •c -e m4 -}ached 13. Identify the plans for communications with hospital, police, and fire services, including the source, amount, and location of communication equipment: cc -e al-- 4-A7 r k P 4 14. Identify the plans for camping facilities, if any: 4,- 40 q y- ea/ M:\CTB\CTB FORMS\Foasmbly.wpd 15. Identify the plans for fire protection: ^� C € 4-9GhP c/ 16. Identify the plans for security, including the number of guards, their deployment, their names, addresses, credentials and hours of availability and description of peer group control, if any: S-c—Rae 17. Identify the plans for sound control and sound amplification, if any, including number, location, and power of amplifiers and speakers: St,e 18. If applicable, identify plans for meeting County health standards for food concessions and concessionaires who will be allowed to operate on the grounds, including the names and addresses of all concessionaires and their license permit numbers: Se Q+4-mc-h 19. Identify the plans, if any, for an electrical system: sLe F4 —a r I`1 -Pp' M:\CTB\CTBFORMS\Foasmbly.wpd 20. Identify the plans to ensure that trees, underbrush, large rocks, and other natural features shall be left intact and undisturbed, and natural vegetative cover retained, protected and maintained so as to facilitate drainage, prevent erosion, and preserve the scenic attributes; and the plans to abate dust on the site: s � -9 -- -4r ti.o 4 x Attach a statement by a bonding company licensed to do business in the State of Colorado indicating its intent to furnish a bond required in Section 12-1-30.B.13 of the Weld County Code to ensure performance by the applicant of each of the terms and conditions of the temporary assemblage permit. Attach a statement by an insurance company licensed to do business in the State of Colorado stating its intent to provide liability insurance, as required by Section 12-1-30.6.14 of the Weld County Code, to protect against injury to persons or property occurring as a result of such an assembly. Submit $100.00 fee for each event where three -hundred fifty (350) or more people assemble or can reasonably by anticipated to assemble at any one (1) location, unless the location is properly zoned for such assembly, in which case one permit shall be required for the total number of events scheduled for that location for the reminder of the calendar year, not to exceed ten (10) events per year. As used herein, the term event means an assembly or anticipated assembly which is scheduled to last for three (3) consecutive days or less. BY THIS APPLICATION, APPLICANT(S) AGREES TO INDEMNIFY AND HOLD HARMLESS WELD COUNTY OR ANY OF ITS AGENTS, OFFICERS, SERVANTS, AND EMPLOYEES FROM ANY LIABILITY OR CAUSES OF ACTION WHICH MIGHT ARISE BY REASON OF GRANTING OF A TEMPORARY ASSEMBLAGE PERMIT, AND FROM ANY COSTS INCURRED IN DEFENDING AGAINST SUCH ACTIONS OR IN CLEANING UP ANY WASTE MATERIAL PRODUCED OR LEFT BY THE ASSEMBLY. M:\CTB\CTBFORMS\Foasmbly.wpd The applicant, and each of them, swears, (affirms) that, to the best of his knowledge, the statements contained in the application are true and correct. SUBSCRIBED AND SWOR 20 . Witness my hand and off Applicant' signature 2UC�U CVloi1k C.1 Applicant's position C11'e i2ysedbrP Applic nt's printed name e this 3 Sk day of p l (tic k-- My commission expires: My Commission Ezoires May 19 2009 M:\CTB\CTBFORMS\Foasmbly.wpd Frank's Ride for Children Temporary Assembly Application May 17, 2009 Question 1. Q 6728 County Road 3.25; Erie, Colorado 80516 being further described as part of Section 32, Township 2 North Range 68 West of 6th P.M. Weld County, Colorado Question 1/A: James Anderson, 3528 County Road 28, Longmont, Colorado 80504 Question 2: The mission of Frank's Ride is to help Colorado Children who are fighting life -threatening illnesses and who want to have a wish granted. The children we sponsor participate in our run- riding in our sidecars. They and their families have a great time and really enjoy seeing all the motorcycles and vehicles supporting their wishes. Question 3: Sunday, May 17, 2009 8am to 9pm Question 4: The total number we expect 1,000 to 1,500 to attend the 2009 event Question 5: Not Applicable. Participants pay their donation fee on the day of the event at Sign-up/Registration. These proceeds are then donated directly to the Make -A -Wish Foundation of Colorado Question 6: See above -Not Applicable Question 7: The location has a potable water system on site throughout the location, including drinking fountains and bottled water available in coolers on ice in various shaded areas of the event premises. (Drinking fountains are located in the Kitchen Facility and Event Building/bottled water will be available in coolers placed throughout location) Question 8: Benson & Benson Roll Off Service will be providing a roll off dumpster. They will be disposing of the waste the clay after the event. Question 9: Permanent public facilities are available in the even building. Portable facilities will be provided by Waste Management (including 3 Men's, 3 Women's, and 1 Handicap Stall) Question 10: Longmont Emergency Unit located in Longmont, Colorado will be providing emergency ambulance/medical services at this year's event. The ambulance and medical technicians will be located on the property for the entire duration of the event. Question 11: Question 12: Question 13: Question 14: Question 15: Question 16: Question 17: Question 18: Question 19: Question 20: The facility has permanent lighting, including interior and exterior yard lighting throughout the facility. Facility is equipped with a permanent parking area. See attached map. Points of highway access are Highway 52 to Road 3 ''A to Parking lot at facility. Through phones and radios Longmont Emergency Unit Personnel, Fire Service and Police Staff will be working on volunteer staff and will be present throughout the duration of the event. Not Applicable Mountain View Fire Protection located in Erie, Colorado The entire volunteer staff of Frank's Ride will provide security for the event. The staff members are identified by wearing black "Frank's Ride Poker Run Staff' shirts. Additionally, there will be twenty staff members designated specifically as "Frank's Ride Security. All speakers will be directed away from neighboring establishments. Sound system will be provided by a professional sound company. All food will be provided by commercial donations. Frank's Ride Staff will be preparing and serving the food. A full service kitchen is located on the facility, including a industrial dishwasher, sinks with hot/cold water, commercial refrigerators, etc. NO outside concessions will be provided. Permanent (Panel Breaker System) electrical systems are provided throughout the permanent building on the site. Anderson Farms is an event site. No natural environment will be disturbed. LETTER OF CONSENT I Jim Anderson, do hereby authorize the use of my property for the sole purpose of hosting the event known as Frank's Ride for Children. This event benefits Make -A -Wish foundation of Colorado and is scheduled for Sunday May 17th 2009. I do understand that there will be approximately 1,000 - 1,500 people attending, as well as, staff members from Frank's Ride and Make -A -Wish Foundation of Colorado. It is also my understanding that there will be a pig roast (served with all the trimmings), alcoholic/non alcoholic beverages, as well as, live entertainment on the event premises. My property is completely fenced with one main gate serving as the main entrance to the event premises. Respectfully, Jim Anderson 6728 W.C.R 3-1/4 Erie, Colorado 80516 PIONEER GENERAL INSURANCE CO 9841 AIRPORT BLVD., NINTH FLOOR, LOS ANGELES, CA Bond Number P59913 R2009 Bond Description Bond Amount Effective Date Expiration Date LICENSE - CONTRACTORS $3,000.00 02/25/2009 02/25/2010 Obligee: WELD COUNTY WELD COUNTY BOARD OF COMMISSIONERS GREELEY, CO THIS BOND CONTINUES IN FORCE TO THE ABOVE EXPIRATION DATE CONDITIONED AND PROVIDED THAT THE LOSSES OR RECOVERIES ON IT AND ALL ENDORSEMENTS SHALL NEVER EXCEED THE PENALTY SET FORTH IN THE BOND AND WHETHER THE LOSSES OR RECOVERIES ARE WITHIN THE FIRST AND/OR SUBSEQUENT OR WITHIN ANY EXTENSION OR RENEWAL PERIOD, PRESENT, PAST OR FUTURE. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED. • Principal: Agent: (11784) FIRST MAINSTREET INSURANCE, LLC P.O. BOX 847 LONGMONT, CO 80502 FRANKS RIDE FOR CHILDREN 2003 DBA: 209 SHERMAN STREET LONGMONT, CO 80501 *You and/or your company is responsible for supplying this certificate to the Obligee prior to bond expiration, where required. ACORD CERTIFICATE OF LIABILITY INSURANCE OPID 5S MAKER -1 DATE (MMDDmYY 03/19/09 PRODUCER Brown & Brown Insurance of AZ 2800 N. Central Ave., #1600 P.O. Box 2800 Phoenix AZ 85002-2800 Phone: 602-277-6672 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIL # INSURED Make -A -Wish Foundation of Colorado 7951 E. Maplewood Avenue #126 Greenwood Village CO 80111 INSURER A: Philadelphia Indemnity Ins Co. 18058 INSURER B: INSURER C: INSURER D: INSURER E: VERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1NSH LTR ADD'L NSRD TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY) LIMITS A X GENERAL X LIABILITY COMMERCIAL GENERAL LIABILITY PHPK343381 09/01/08 09/01/09 EACH OCCURRENCE $ 1000000 PREMISES (Ea occutence) $ 100000 CLAIMS MADE X OCCUR MED EXP(Any one person) $5000 PERSONAL&ADV INJURY $ 1000000 GENERAL AGGREGATE $ 2000000 GEN'L AGGREGATE LIMIT APPLIES PER: CT LOC POLICY JEO PRODUCTS - COMP/OP AGG $ 2000000 A AUTOMOBILE X X X LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS PHPK343381 09/01/08 09/01/09 COMBINED SINGLE LIMIT (Ea accident) $ 1000000 BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ EA ACC OTHER THAN $ AUTO ONLY: AGG $ A EXCESS/UMBRELLA LIABILITY I OCCUR CLAIMSMADE DEDUCTIBLE RETENTION $10000 PHUB249759 09/01/08 09/01/09 EACH OCCURRENCE $ 10000000 X AGGREGATE $ 10000000 $ $ X $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? If yes, describe under SPECIAL PROVISIONS below WCSIIU- ClH- TORY LIMITS ER E.L. EACH ACCIDENT $ E.L. DISEASE- EA EMPLOYEE $ E.L. DISEASE- POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS *Except ten days notice of cancellation for non-payment of premium. RE: Frank's Ride for Children to be held on May 17, 2009 from 7am to 5pm. Weld County Government is Additional Insured with respects to General Liability per form PI -SE -001 (12/05). ***MAWF of COLORADO*** CERTIFICATE HOLDER CANCELLATION Weld County Government 1762 Weld County Road 20 Longmont CO 80504 1/2 WELDCO1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30* DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, RS AGENTS OR REPRESENTATIVES. AU ,I P EN9roY k I �"�' ACORD 25 (2001/08) © ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001/08) C 0 yS w m L C r A C 2 u C: C £ c o a E d W N N n nri Make -A -Wish Foundation° of Colorado, Inc. 7951 E. Maplewood Avenue, Suite 126 Greenwood Village, Colorado 80111 303 750-9474 800 366 -WISH (in -state) 303 755-3108 fax colorado@colorado.wish.org www.wishcolorado.org December 15, 2008 Dear Friend of Make -A -Wish, MADE. 25 YEARS IN COLORADO As you are aware, the Make -A -Wish Foundation® is a non-profit organization which grants wishes to children with life -threatening medical conditions to enrich the human experience with hope, strength and joy. To help raise funds to grant wishes for these special children, Doug Keim and Greg Risedorf will be organizing the 23rd Annual Frank's Ride for Children to be held May 17, 2009. Proceeds from this event will benefit the Colorado Chapter of the Make -A -Wish Foundation. Please be advised that Doug and Greg, along with their awesome committee, will be soliciting support for this event in the way of corporate sponsorships, donations, licenses and donated goods and services. Any help you can give them and the foundation will be greatly appreciated. If you have any questions, please feel free to call our office at 303-750-9474 for further information. Thanks for your support! Best Wishes, Patti Murphy Director of Events/Promotions Make -A -Wish Foundation° of Colorado, Inc. 7951 E. Maplewood Avenue, Suite 126 Greenwood Village, Colorado 80111 303 750-9474 800 366 -WISH (in -state) 303 755-3108 fax colorado@colorado.wish.org www.wishcolorado.org December 15, 2008 MADE 25 YEARS IN COLORADO For twenty-two years, Frank's Ride for Children has raised money for children in Colorado. Since 1995, $400,000 has been raised for the Colorado chapter of the Make -A -Wish Foundation®, which grants wishes to children with life -threatening medical conditions. As one of the foundation's largest annual fundraisers, Frank's Ride for Children is responsible for granting over 83 wishes and bringing smiles to thousands of faces! You see, the power of a wish affects more than just a wish child. There is nothing like the power of a wish. A wish is so much more than the dream of one child. It's a child learning that life is more than pain and disappointments - and that strangers don't always come with needles. It is business and community people working together cohesively. It's the opportunity for a family to build lasting memories and refocus their attention from the illness to the wish. "It gets the whole family out of the hospital" as one wish father told me. For me .... It's the hair on my arms standing up in amazement for what strangers can accomplish when their sights are set on the same goal. It's the magic that happens when people unselfishly move heaven and earth to bring a moment of joy to a child struggling with an illness. A single wish can touch hundreds of peoples' hearts and spirits. There is nothing like the power of a wish! I've seen this power take over everyone involved in Frank's Ride for Children! From wish children and their families, to community leaders and businesses, to hundreds of volunteers and ride participants each year. The foundation is very proud to be associated with Frank's Ride for Children and is truly grateful for their annual support! Sincerely, Patti Murphy v' Director of Events/Promotions NOTICE OF APPLICATION FOR TEMPORARY ASSEMBLY Pursuant to the Weld County Code, a public hearing will be held in the Chambers of the Board of County Commissioners of Weld County, Colorado, Weld County Centennial Center, 915 10th Street, First Floor, Greeley, Colorado 80631, at the time specified. If a court reporter is desired, please advise the Clerk to the Board, in writing, at least five days prior of the hearing. The cost of engaging a court reporter shall be borne by the requesting party. In accordance with the Americans with Disabilities Act, if special accommodations are required in order for you to participate in this hearing, please contact the Clerk to the Board's Office at (970) 336-7215, Extension 4226, prior to the day of the hearing. The complete case file may be examined in the office of the Clerk to the Board of County Commissioners, Weld County Centennial Center, 915 10th Street, Third Floor, Greeley, Colorado 80631. E -Mail messages sent to an individual Commissioner may not be included in the case file. To ensure inclusion of your E -Mail correspondence into the case file, please send a copy to egesick@co.weld.co.us DOCKET #: 2009-28 DATE: April 20, 2009 TIME: 9:00 a.m. APPLICANT: Frank's Ride for Children c/o Greg Risedorf P.O. Box 327 Mead, Colorado 80542 REQUEST: Application for a temporary assembly of more than 350 persons on May 17, 2009 LEGAL DESCRIPTION: Part of Section 32, Township 2 North, Range 66 West of the 6th P.M., Weld County, Colorado LOCATION: Anderson Farms, 6728 County Road 3.25, Erie, Colorado, 80516 (See Legal Description for precise location.) BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DATED: April 3, 2009 PUBLISHED: April 10, 2009, in the Greeley Tribune Affidavit of Publication STATE OF COLORADO 55. County of Weld, Jennifer Usher of said County of Weld, being duly sworn, say that I am an advertising clerk of THE TRIBUNE NOTICE OF APPLICATION FOR .TEMPORARY. ASSEMBLY' Pursuant to the We10Eounty Cab, taxable heaeng wfl beheld in the Chambers of the Board of County Commissioners of Weld County, Colorado, Weld County Centennial Center, 915 10th Street, First Floor, Greeley, Colorado 80631, at the time speci- fied. If a court reporter is desired, please advise the Clerk to the Board, in writing, at least five days prior of the hearing. The costof . party.Inrt accordance with the Amer shall ricannss borne Disabilities the liAct, if special accommodations are required in order for you to partici- pate in this hearing, please contact the Clerk to the Board's Of- fice at (970) 336-7216, Extension 4226, prior to the day of the hearing. The complete case file may be examined in the office of the Clerk to the Board of County Commissioners, Weld County Centennial Center, 915 10th Street, Third Floor, Greeley, Colorado 80631. E -Mail messages sent to en individual Com- missioner may not be included in the case file, To ensure inclu- sion of your E -Mail correspondence into the case file, please send a copy to egesick@co.weld.cn.us DOCKET #: 2009-28 DATE: April 20, 2009 • TIME: 9:00 a.m. APPLICANT: Frank's Ride for Children do Greg Risedod P.O. Box 327 Mead, Colorado 80542 REQUEST: Application for a temporary assembly of more than 350 persons on May 17, 2009 LEGAL DESCRIPTION: Part of Section 32, Township 2 North, Range 66 West of the 6th P.M., Weld County, Colorado LOCATION: Anderson Farms, 6728 County Road 3.25, Erie, Colorado, 80516 (See Legal Description for precise location.) BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DATED: April 3. 2009 The Tribune Apti110,2009 ' • that the same is a daily newspaper of general circulation and printed and published in the City of Greeley, in said county and state; that the notice or advertisement, of which the annexed is a true copy, (days): that the notice was published in the regular and entire issue of every number of said newspaper during the period and time of publication of said notice, and in the newspaper proper and not in a supplement thereof; that the first publication of said notice was contained in the, issue of the said newspaper - bearing date the Tenth day of April AD. 2009 and the last publication thereof: in the issue of said newspaper bearing date the Tenth day of April AD. 2009. that said The Tribune has been published continuously and uninterruptedly during the period of at least six months next prior to the first issue there of contained said notice or advertisement above referred to; that said newspaper has been admitted to the United States mails as second-class matter under the provisions of the Act of March 3, 1879, or any amendments thereof; and that said newspaper is a daily newspaper duly qualified for publishing legal notices and advertisements within the meaning of the laws of the State of Colorado. April 10, 2009 Total Charges: $ 11.12 0 yik Advertising Clerk I oth day of April 2009 My Commission Expires 06/14/2009 Notary Public tcrilvil COLORADO Memorandum TO: CLERK TO THE BOARD From: Dan Joseph, Environmental Health Specialist DATE: 04/11/09 SUBJECT: Temporary Assembly Permit and Special Events Liquor License for LC0022 In response to your request, Environmental Health Services has reviewed the Special Events Permit and Temporary Assembly Permit, LC0022, for Frank's Ride for Children 2009, located at 6728 County Road 3.25, Erie, Colorado. The following are the recommendations made by this Department: 1) Question 18 states all food will be from commercial donations, but the letter of consent states that there will be a pig roast. If the pig roast occurs on site, ensure that all portions of the pig reach at least 145 degrees prior to serving. 2) Temporary hand washing stations be located outside the portable toilets and at animal areas where customers may touch or pet the animals. Should you have any questions regarding this matter, please contact me at extension 2206 or via e-mail at diosephco.weld.co.us. Thank you. CC: Cindy Salazar, Sara Evans 4Ket: !Mk COLORADO MEMORANDUM To: Jenny VanEgdom, Deputy Clerk to the Board April 15, 2009 From: Bethany Salzman, Zoning Compliance Officer, Dept. of Planning Services Subject: LC0022 Review of the following Temporary Assembly Permit by the Department of Planning Services shows the following: Applicant: Frank's Ride for Children c/o Greg Risedorf PO Box 327 Mead, CO 80542 Location of Event: Anderson Farms 6728 CR 3.25 Erie, CO 80516 Zone District: A (Agricultural) This property is currently permitted through USR-1232 as a "Guest Farm". No existing violations were noted. Staff Concerns: Several structures have been identified which have not obtained the necessary building permits. 4 (four) metal covered structures and a "classroom facility" consisting of 5 cargo containers with a large A -Frame roof have been added to this site without first obtaining the required building and electrical permits through the Weld County Building Code, Chapter 29. All of these structures are situated within the delineated area of use called out in this application. Staff has discussed the required building & electrical permits with Mr. Anderson on numerous occasions. However, in a meeting with Mr. Anderson, he indicated his intent to utilize at least the 4 (four) metal covered structures for this event. Staff is unsure of his intentions regarding the "classroom facility" during this event. Staff recommends the following: 1.) Either the applicant shall submit a building permit application along with an engineered letter and obtain a Certificate of Occupancy through the Weld County Building Inspections Department prior to this event or 2.) A temporary barrier wall, such as the orange mesh plastic, shall be installed around these structures to ensure the public can not gain access. Staff requests the Board add the above items as Conditions of Approval for this Temporary Assemblage Permit. SERVICE, TEAMWORK, INTEGRITY, QUALITY Oft:r Wilk COLORADO MEMORANDUM TO: Jenny VanEgdom, Deputy Clerk to the Board DATE: 04/9/09 FROM: Janet Carter E.I., Public Works SUBJECT: Temporary Assembly Frank's Ride for Children The Weld County Public Works Department has reviewed this proposal. Our requirements are as follows: REQUIREMENTS: 1. No parking will be allowed on Weld County Roadways. 2. Approximately 1,000 vehicles will require parking on the property 3. This area is not in a Special Flood Hazard Area (SFHA) as determined by the Federal Emergency Management Agency (FEMA). Page - I - of I M:WANET\Dev Review\Temp Assembly Frank's Ride. DOC April 9, 2009 TEMPORARY ASSEMBLY REVIEW FORM Date: April 2, 2009 TO: {DEPUTY} FROM: CTB SUBJECT: Temporary Assembly/Special Event Liquor License Check Please review all records on the following property for any associated reports during the last year and return your report to the Weld County Clerk to the Board's Office within seven days. Your report will be used by the Board of County Commissioners in considering issuance of a Temporary Assembly Permit. A copy of the file will be sent through interoffice mail for your review. PLEASE RESPOND NO LATER THAN: April 10, 2009 EVENT INFORMATION: FRANK'S RIDE FOR CHILDREN C/O GREG RISEDORF 6728 COUNTY ROAD 3.25 ERIE, COLORADO 80516 EVENT DATE: MAY 17, 2009, FROM 6:00 A.M. - 10:00 PM ******************************************************************************************************** No concerns ylit Dep y's Initials The Sheriffs Office had a concern and the deputy has mutually worked with the property owner/event manager to correct the concern. (Complete Attached Worksheet) Unresolved concerns exist requiring a Probable Cause Hearing scheduled by the Board of County Commissioners. (Complete Attached Worksheet) ******************************************************************************************************** Please notify at Extension Board of Commissioner's Temporary Assembly hearing. of the date and time of the MEMORANDUM VII Vt COLORADO TO: Bruce Barker, County Attorney April 2, 2009 FROM: Jenny VanEgdom, Deputy Clerk to the Board SUBJECT: Temporary Assembly Permit/Special Events License Please find an attached copy of the Temporary Assembly Permit Application and Special Events Permit Application for the following applicant: Frank's Ride for Children c/o Greg Risedorf P.O. Box 327 Mead, Colorado 80542 Event Location: Anderson Farms 6728 County Road 3.25 Erie, Colorado 80516 Greg Risedorf has provided the liability insurance from Make -A -Wish Foundation, the Performance Bond, and Certificate of Good Standing. We have tentatively scheduled a hearing before the Board for both the Temporary Assembly Permit and the Special Events Permit on April 20, 2009, at 9:00 a.m. Please review with comments and return. Thank you. Jennifer VanEgdom From: Sent: To: Subject: Bruce Barker Friday, April 03, 2009 9:43 AM Jennifer VanEgdom; Esther Gesick Frank's Ride Only 2 things I noted as being missing were the following: 1) Need updated Certificate of Insurance with the WC BOCC as additional insured. 2) Need to have some explanation on the map as to where the alcohol service and consumption area will be located. Need to have that area outlined in red on the map. Otherwise looks good. 1 Esther Gesick From: Sent: To: Subject: Bruce Barker Friday, May 01, 2009 3:33 PM Esther Gesick; Jennifer VanEgdom FW: Anderson Farms - Frank's Ride for Children For Frank's Ride TA Permit. Original Message From: Frank Piacentino Sent: Friday, May 01, 2009 3:29 PM To: Bruce Barker; Bethany Salzman Cc: Kim Ogle; Thomas Honn; Michelle Martin; Dennis Renley Subject: RE: Anderson Farms - Frank's Ride for Children Bruce, Dennis Renley, Building Inspector, has approved setbacks, structural framing and footing /caissons for Anderson Farms shade shelters. The only thing left is final approval. I talked to Mr. Anderson about 2pm; he planned on pouring the concrete later today and will e-mail pictures of the pour. If he does this I can final the permits from the office. Mr. Anderson decided to remove all electrical from the shelters, and will permit the electrical work at a later date. There have no permit applications submitted for the kitchen hood or the education structure. Frank Piacentino Plans Examiner Original Message From: Bruce Barker Sent: Thursday, April 30, 2009 3:12 PM To: Bethany Salzman Cc: Kim Ogle; Frank Piacentino Subject: RE: Anderson Farms - Frank's Ride for Children Excellent! Good work!! Original Message From: Bethany Salzman Sent: Thursday, April 30, 2009 3:09 PM To: Bruce Barker Cc: Kim Ogle; Frank Piacentino Subject: RE: Anderson Farms - Frank's Ride for Children Mr. Anderson just called for an inspection for tomorrow — He is scheduled for tomorrow. I or Frank will provide an update as soon as possible. Thank -you Original Message From: Bethany Salzman Sent: Thursday, April 30, 2009 2:19 PM To: Bruce Barker Cc: Kim Ogle; Frank Piacentino Subject: RE: Anderson Farms - Frank's Ride for Children Frank is down south at a meeting until late this afternoon. I was told by front staff that Frank asked them this morning if any inspections had been scheduled and when they told him "no" - he said he was going to call Jim Anderson, but since Frank is not here I can't verify if he indeed called or not. They did submit the engineered letter with the application. EXHIBIT Is 1 Original Message From: Bruce Barker Sent: Thursday, April 30, 2009 2:15 PM To: Bethany Salzman Cc: Kim Ogle; Frank Piacentino Subject: RE: Anderson Farms - Frank's Ride for Children How about we call Anderson or his daughter and just let them know that because we are wanting to do this for Frank's Ride before the Board hearing, we just let them know we will be out on Friday at a particular time? I assume we got the engineered drawings? Original Message From: Bethany Salzman Sent: Thursday, April 30, 2009 2:10 PM To: Bruce Barker Cc: Kim Ogle; Frank Piacentino Subject: Anderson Farms - Frank's Ride for Children Anderson submitted his building permit application on Monday (04/27/09). We had the permit ready to be issued by Tuesday morning (04/28/09). Mr. Anderson picked up the building permit on Tuesday (04/28/09). Greg Reisdorf (with Frank's ride) called me Tuesday late afternoon to see what was going on regarding the building permits. I explained that Jim had picked it up earlier that day. I advised him that if Jim called in for an inspection before 3 pm — the inspection would be scheduled for the next available working day. He said he would call Jim's daughter and have them call in right away. Greg Reisdorf called me today (04/30/09) to see what was going on regarding the building permits. I explained we still have not received a phone call requesting an inspection. I again explained that in order to have an inspection for the next day we needed to receive a phone call before 3 pm. He said he was going to call Jim's daughter again. I explained to Greg that most likely at Monday's hearing I would be asking the Board to either require Mr. Anderson to have the inspections completed before the event on the 17th or that orange style mesh barricade material installed around the shade shelters so they are not utilized. If they use the structures without a completed building permit — Maybe the Sheriff's Office can shut them down as a Condition of Approval. I have his phone number if there is a better suggestion. Bethany Salzman Zoning Compliance Officer II 918 10th St Greeley, CO 80631 (970)353-6100 Ext. 3555 (office) (970)304-6498 (fax) bsalzman@co.weld.co.us Please tell us how we're doing: http://www.co.weld.co.us/departments/planning/comp_improve_comments.cfm 2 Esther Gesick From: Sent: To: Subject: Bruce Barker Friday, May 01, 2009 4:23 PM Esther Gesick; Jennifer VanEgdom FW: Anderson Farms Concrete Pour Attachments: DSCN0754.JPG; DSCN0753.JPG .J J DSCN0754.JPG DSCN0753.JPG (907 KB) (861 KB) Original Message From: Frank Piacentino Sent: Friday, May 01, 2009 4:21 PM To: Bruce Barker; Bethany Salzman; Michelle Martin; Kim Ogle Cc: Thomas Honn Subject: FW: Anderson Farms Concrete Pour Original Message From: Rachelle Wegele[mailto:rachelle@andersonfarms.com] Sent: Friday, May 01, 2009 4:13 PM To: Frank Piacentino Subject: Anderson Farms Concrete Pour Hi Frank, I have attached pictures into several emails for you to see that we have completed pouring the concrete. Please let me know if you need any more pictures. Also, can you verify that you received my call for an inspection request? Thanks, Rachelle Wegele Anderson Farms 303 828-5210 Rachelle@andersonfarms.com www.andersonfarms.com EXHIBIT 1O Page 1 01 Jennifer VanEgdom From: Bethany Salzman Sent: Monday, May 04, 2009 8:20 AM To: Bruce Barker Cc: Kim Ogle; Jennifer VanEgdom Subject: LC0022 - Franks Ride for Children Attachments: LC0022.2009.02.doc As the building permit has since been finaled, please see the amended referral. Thanks gaiamt Zoning Compliance Officer II 918 10th St Greeley, CO 80631 (970)353-6100 Ext. 3555 (office) (970)304-6498 (fax) bsalzmon@co.weld.co.us Please tell us how we're doing: http://www.co.weld.co.us/departments/planning/comp_improve_comments.cfm EXHIBIT I b 5/4/2009 ‘tictt; COLORADO MEMORANDUM To: Jenny VanEgdom, Deputy Clerk to the Board May 4, 2009 From: Bethany Salzman, Zoning Compliance Officer, Dept. of Planning Services Subject: LC0022 Review of the following Temporary Assembly Permit by the Department of Planning Services shows the following: Applicant: Frank's Ride for Children do Greg Risedorf PO Box 327 Mead, CO 80542 Location of Event: Anderson Farms 6728 CR 3.25 Erie, CO 80516 Zone District: A (Agricultural) This property is currently permitted through USR-1232 as a "Guest Farm". No existing violations were noted. 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