HomeMy WebLinkAbout20091575.tiffRESOLUTION
RE: APPROVE COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR
INTRADO/TIBURON ZOLL (EMERGENCY SERVICES SOFTWARE) PROJECT AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Community Development Block Grant
Application for the Intrado/Tiburon Zoll (Emergency Services Software) Project from the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Department of Administrative Services, to the Colorado Department of Local Affairs,
commencing upon full execution of said application, with further terms and conditions being as
stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Community Development Block Grant Application for the Intrado/Tiburon
Zoll (Emergency Services Software) Project from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Administrative Services, to the Colorado Department of Local Affairs, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 13th day of July, A.D., 2009.
ATTEST:
Weld County Clerk to the Bo
BY:
APP
De
ountyAttorney
Date of signature: 7/x3 /fit
BOARD OF COVNTY COMMISSIONERS
ELD COU T$ COLORADO
liam F. Garcia, Chair
r'1
ugla$ Radema her, Pro-Tem
Sean P. Conway
a Kirkmeyer
David E. Long
2009-1575
-
FI0049
D') Act joq
Revised 7/2007
STATE OF COLORADO
Department of Local Affairs
Community Development Block Grants Program
APPLICATION
For Public Facilities & Community Development Projects
(For Use by State)
A. GENERAL AND SUMMARY INFORMATION
1. Name/Title of Proposed Project: Weld County —Intrado/Tiburon Zoll (Emergency Services Software) project
2. Applicant: Weld County, Colorado
(In the case of a multi- jurisdictional application, list the name of the "lead" municipality or county).
In the case of a multi -jurisdictional application, names of other directly participating municipalities and counties:
If applying on behalf of another entity, name of that entity:
3. Chief Elected Official (In the case of a multi -jurisdictional application, chief elected official of the "lead" municipality or
county):
Name: William Garcia Title: Chairman
Mailing Address: 915 10`" Street Phone: 970-356-4000 ext 4210
City/Zip: Greeley, CO 80631 Fax: 970-352-0242
E-mail Address: mmika@co.weld.co.us
4. Designated Contact Person (will receive all mailings) for the Application:
Name:
Monica Mika Title: Director of Adm Services
Mailing Address:
City/Zip:
918 10th Street Phone: 970-356-4000 ext. 4210
Greeley, CO 80631 Fax: 970-352-0242
E-mail Address: mmika@co.weld.co.us
5. Amount of CDBG Funds Requested: $282,000
6. Brief Description of Proposed Project
This project is for the purchase of critical software infrastructure to ensure the on -going maintenance service
deliverability of our emergency communications software. The two programs being sought with these funds - Intrado
and Tiburon/Zoll software allow for continued and expanded Reverse E911 communications, while the Tiburon/Zoll
upgrade maintains the connection between the field ambulance units and the Communication Center itself.
(100 words or less):
Page 1 of 9
7. If more than one application, Local Priority*: Priority 1 of 1.
*Relative to other applications (e.g. 1 of 2, 2 of 4, etc.)
Page 2 of 9
B. BUDGET & INFORMATION
1. Project Budget & Funding Sources
Project Funding
Total
Cost
State
CDBG
Other Funds Requested or
Committed
Amount
Source
Status*
Software:
Intrado
Tiburon/Zoll
PROJECT ACTIVITIES (list)
*(e.g., committed, in application stage, etc.)
$
132,000
150,000
132,000
150,000
General
Fund
Committed
TOTAL
$ 282,000
$ 282,000
Weld
County
2009
Budget
2. Financial Information
(Provide for all municipalities and counties directly participating in the application and for any entity on whose behalf
the application is being submitted: Attach additional sheets if necessary.)
a. Assessed Valuation (Year 2008)
(Entity Name)
Weld County
b: Mill Levy 16.804
c. Overlapping Mill Levy* - (R&B Mill Levy) 1.613/$12,674,162
d. Sales Tax Rate (%) / Annual Revenue 0/0
e. Long -Term Debt, by Type/Amount 0/0
f. Annual Budget** ( General Fund)
Total (Year 2009 )
Carry Forward (as of 1/1/ 2009 )
$207,545,973
$45,802,631
(Entity Name) (Entity Name)
*Sum of mill levies of overlapping jurisdictions (e.g., sum of levies of municipality, school district, etc.).
**For fund most relevant to application (e.g., General Fund for housing applications, Sewer Fund for sewer applications, etc.).
Page 3 of 9
g.
Water***
Tap Fee
Avg. Monthly User Charges****
Number of Taps Served by Applicant
Fund Carry Forward (as of 1/1/_)
h. Sewer***
Tap Fee
Avg. Monthly User Charge****
Number of Taps Served by Applicant
Fund Carry Forward (as of 1/1/_)
***Not required if not relevant to application (e.g., not required for housing rehabilitation applications).
****Divide sum of monthly residential revenues by number of residential taps served.
C. PROJECT JUSTIFICATION - NATIONAL OBJECTIVES AND BENEFIT TO LOW/MODERATE INCOME PERSONS
1. Complete the following table relating to "national objectives and benefit to low/moderate income persons".
Descriptive Title of Proposed
Project Activity
NA
National Objectives Choose
One for Each Activity
L/M
Income
Benefit
Slum
Blight
Urgent
Need
Persons That Activity Will Serve Directly
Total
Number
of
Persons
Number of
Low/Mod
Income
Persons
Percent
Low/Mod
Income
Persons
*If a proposed project activity is being undertaken to address the "prevention or elimination of slums or blight," rigorous requirements described in
Appendix E of the "Program Guidelines" must be met.
**If a proposed project activity is being undertaken to address an "urgent need" rather than to benefit low and moderate income families or to
prevent or eliminate slums or blight, the applicant must attach a certification stating that the proposed activity is designed to meet other community
development needs that have arisen during the preceding 12 -month period and have a particular urgency because existing conditions pose a serious
and immediate threat to the health or welfare of the community, and that other financial resources are not available to meet such needs.
2. Describe how the estimates of low and moderate -income persons were arrived at? Attach supporting
documentation. (Whenever possible, census data should be used in "area -wide benefit" projects to document
benefits to low/moderate income persons. Income surveys should only be used in rare circumstances and only with
prior approval from the Department. If you are considering conducting an income survey, please contact Becky Picaso
at (303) 866-2156 for information on the HUD -required methodology.)
NA
3. If the proposed project includes a local selection process of beneficiaries (e.g., housing rehabilitation), what local
procedures will be used to ensure that: a) benefits projected to be provided to low- and moderate -income persons will
actually be realized by such persons? b) beneficiaries will be selected through an open and equitable process? and c)
greatest needs are addressed?
N/A
Page 4 of 9
D. OTHER PROJECT INFORMATION
1. Why is the project needed? What are the specific goals of the project?
We have utilized an Intrado based product since 2003. In the past, Intrado was strictly hard-line telephones. With
the new software, we have Voice over Internet Protocol (VoIP) and Wireless telephone numbers capability. This
gives us the ability to interface with cell phones and PDA's, and no longer limits us to hard-line communications.
Included in this proposal is a multi -year contract for 5 years.
Accurate dispatch information is critical for the delivery of emergency medical services throughout Weld County.
Whether it is the appropriate utilization of resources, the timely and safe response of first responders on through
to the arrival of transport agencies, timely and accurate information drives the public safety and emergency
medical delivery system in Weld County close to 15,000 times per year. The interface of dispatch information via
Tiburon/toll into the field data management system assists the emergency responder in knowing the location, as
well as the diagnosis of the condition and the delivery of the person(s) who access the 911 System over 14,000
times this year, to the appropriate transport destination for care. Often overlooked in the process is the impact
on the reimbursement of the responding and transport agencies for their costs in providing this service.
The Intrado System has been the reliable central component of the Weld County Regional Communications
Center since 2003. With the advent of new and advancing technologies such as VOIP, Wireless Smart Phone /
PDA, SMS and PIN messaging it becomes apparent the critical role of enhanced and redundant communication
systems for dispatch and mass notification of the citizens of Weld County. The tornado in Weld County,
Colorado demonstrated what the impact can be when these systems are compromised or totally disrupted during
a potential mass casualty / disaster occurring throughout a large geographic area. With the necessary back up
systems in place being sought by this grant and working in tandem with existing 911 communications
infrastructure, the identification of challenges evolving in real time during the event can be managed by the first
responders.
These technologies when deployed and integrated with the current communication infrastructure in place can
work effectively during an event where there is potential loss or overload of the existing communication system.
Without the acquisition and enhancements of the Intrado System the challenges can become overwhelming for
the first responders during the event. Accurate identification, appropriate response and mitigation of the event
are delayed and the public at large suffers through the challenges at hand until communications is restored. The
ability of the Intrado System to work with the GIS Systems in Weld County along with the current 911 Dispatch
Center to pre -plan areas of mass notification as well as potential evacuation of areas including the special needs
population can be critical during the initial and subsequent recovery phase for these types of events. The whole
while providing the backbone necessary for the rest of the system to function as designed for all the public safety
disciplines.
2. How were the cost estimates arrived at? Have preliminary architectural/engineering studies been completed? What
additional design work must still be completed? Bids were received for this product. There are no architectural studies to
complete. No additional work is anticipated.
While there has been no commitment of funds, we have developed proposals for software solutions of this need
and worked with our current single source providers to provide bids for services. We did look at additional
product solutions but found our current software to be the most economical.
INTRADO:
The annual cost is $26,400.00, with the five year cost at $132,000. The contract provides 440,000 usage
units; each unit is approximately 30 seconds. The system can be set up with individual launch and remote launch
authorities.
The #2 contender was 3N at a cost of $398,000. This is the system that had problems in Larimer County. The
problem with all of these systems is they all have the ability to overload local Qwest switching capability.
Page 5 of 9
TIBURON/ZOLL:
We have received a quote of $150,000 for this upgrade. This is a sole source provider as the upgrade must
maintain compatibility with the current E-911 infrastructure.
Have you included Davis -Bacon wage rates in preparation of your cost estimates? Yes _ No X
If no, why not?
Due to the nature of this small project, cost estimates were prepared with standard wage rates. The intent is to help
stimulate the economy by using local contractors who provide these services.
3. Describe any in -kind contributions by type and value in support of this project.
In -kind contributions to manage this project will be extended through grant administration from Weld County. The
project management will be handled through the computer support agency for E-911 board via an agreement with the
City of Greely IT department.
Was the cash value of the in -kind contributions calculated into the Project Budget (B.1.)? Yes _ No X
4. Why cannot the project be funded locally?
Weld County recognizes the importance of providing safe and accurate emergency services to county residents, and
is never so critical as in our ability to ensure our citizens can rely upon E-911 services for support and help.
However, due to magnitude of current county needs versus funds availability, Weld County (E-911 Board) cannot
solely implement this project in a timely manner. These additional grant funds allow Weld County and the Weld
County E-911 Board to continue to provide this service element with expanded capability to residents of the region in
an accelerated fashion.
a. What other funding alternatives have been explored?
The E-911 board is comprised of seven (7) members representing 42 public safety agencies and a handful of
nonpublic safety agencies. Municipalities in Weld County pay a modified propionate share for call services while
Weld County pays the majority of the funding. The E-911 board via the telephone surcharge has a funding source,
however the majority of these funds are allocated for on -going service delivery and any additional funds are
earmarked to supplement E-911 emergency telephone operations and to maintain the integrity of the system
infrastructure.
b. Did the applicant jurisdiction take the full property tax revenue increase in the current
budget year?
Yes No X
5. In the space provided, describe local commitment to the project, including local fees or regulations altered to ensure project
success, local taxing efforts to address continuing development and maintenance needs, and local citizen support.
In accordance with Section 29-11-102 CRS, the Weld County E911 Emergency Telephone Service Authority Board was
created by Intergovernmental on November 4, 1987. At this time, the Authority was granted the ability to collect an
emergency telephone charge in accordance with the above cited statutes. The fee remained unchanged until January
2009, when with expanded statutorily approval, the rate changed from fifty to seventy cents. This is the highest
maximum allowable fee possible.
Page 6 of 9
6. If the project is funded, what on -going operational obligations will be incurred?
None needed
a. What is the applicants plan for addressing these additional costs?
None proposed
b. When do you expect the project to start? Spring 2010 When will it be completed? Spring 2010
7. If the proposed project is a day care project, senior center or similar development project which requires operating
revenues, attach a detailed budget showing operating revenues and expenses.
8. Identify any capital improvements, service, facility, or other plan in which this project has been identified, as a
community need.
a. Does the applicant have a capital improvements program? Yes X No _
b. What is the total amount of program income currently on hand? $ 1,965,000 dollars . What is the amount subject to
CDBG requirements? $ 0 . For what purpose will it be used?
The Capital Improvement Plan is dedicated to new building construction and expansion. It does not include sidewalk
projects for areas in unincorporated Weld County.
9. Will the proposed project involve the acquisition of any land or buildings? Yes _ No X
a. If the project involves the acquisition of a structure, what is its age and address?
b. Has the Fair Market Value of the property been established? Yes _ No N/A
(If yes, how has it been established?)
c. Has the seller/owner been notified of the Fair Market Value?
d. If negotiations fail, do you intend to acquire by the use of eminent domain?
10. Will the proposed project directly result in permanent, involuntary displacement?
If yes:
a) Are the displacees considered Low Income families or individuals?
b) What steps have been taken to minimize displacement? N/A
c) What assistance/benefits will be provided to displacees? N/A
Yes No N/A
Yes No X
Yes No X
Yes No X
Page 7 of 9
11. Will the proposed project result in the demolition of or change the use of any existing
Low Income housing units? Yes No X
If yes, what plans have been developed to replace the units and ensure that they stay at or below "Fair Market Rent"
for 10 years?
N/A
12. Have you completed the inventory for the Colorado State Emergency Resource Mobilization Plan (CSERMP), located
on the Division of Fire Safety website?
Fire
Law Enforcement
Emergency Medical
❑ Yes
❑ Yes
❑ Yes
13. Indicate below whether any of the proposed project activities:
X No
X No
X No
a. Will be undertaken in flood hazard areas? List flood plain maps/studies reviewed
in reaching this conclusion?
The project lies outside FEMA-mapped floodplains FIRM #80266-1541E, 1542E.
b. Will be undertaken in geological hazard areas, or affect historical, archeological
or cultural resources?
c. Involve housing or noise -sensitive facilities (e.g.,senior center) located within 1,000
feet of a major highway, 3,000 feet of a railroad, 15 miles of a commercial airport or
near some other major noise source?
d. Will be undertaken within one -mile of above -ground storage tanks, transmission
pipelines or loading facilities for explosive or fire -prone substances?
e. Will be undertaken near commercial airports or military airfields?
Yes No X
Yes No X
Yes X No
Yes No X
Yes No X
If yes to any of the above, what alternatives have been considered? How do you plan to mitigate the effect?
To the best of my knowledge and belief, statements and date in this application, including the required Applicant
Statement of Assurances and Certifications and the attached tables and other documentation, are true and correct
and its submission has been duly authorized by the governing body of the applicant/lead jurisdiction and other
participatin91urisdictions.
Signature, Chief Elected Official
William Garcia
Name (typed or printed)
Chair
Title
07/13/2009
Date
Signature, Chief Elected Official* Signature, Chief Elected Official*
Name (typed or printed) Name (typed or printed)
Title Title
Date Date
* Additional signatures are required only in the case of "multi -jurisdictional" applications. If this is a multi -jurisdictional application, the Chief Elected
Page 8 of 9
�LC�7 - / 5'75
Official of each municipality and county participating in the application must sign.
Page 9 of 9
PHYSICAL IMPROVEMENTS COST ESTIMATE WORKSHEET
(Required for projects involving structures and facilities other
than single-family housing units)
SOURCE OF ESTIMATE: Weld County Public Works DATE OF ESTIMATE: June 10, 2009
Act.
No.
Description
No. of Units
or Size
Unit
Price
Total
Cost
1.
2.
3.
4.
E. 20th Street Sidewalk Construction Costs
(Phase 1)
4" Concrete Sidewalk (5' wide):
Grading/Dirt Work:
Environmental:
Remove/Replace Fencing/mailboxes:
Signage
Thermal Plastic Pavement Markers
Cherry Street Sidewalk Construction Costs
(Phase 2)
4" Concrete Sidewalk (5' wide):
Grading/Dirt Work:
Environmental:
Remove/Replace Fencing:
Signage
Thermal Plastic Pavement Markers
E. 24th Street Sidewalk Construction Costs
(Phase 3)
4" Concrete Sidewalk (5' wide):
Grading/Dirt Work:
Environmental:
Remove/Replace Fencing:
Signage
Thermal Plastic Pavement Markers
Engineering Design/Administration Costs
9,170 Sq/Ft
1,834
1,834
994/LF
4
2
11,570 Sq/Ft
2,314
2,314
620/LF
4
1
2,480 Sq/Ft
496
496
496/LF
2
1
$2.50/Sq/Ft $68,775
$4.00/LF $7,336
$2.00/LF $3,668
$18.00/LF $17,910
$200 $800
$2,000 $4,000
$102,489
$2.50/ Sq/Ft
$4.00/LF
$2.00/LF
$18.00/L F
$200
$2,000
$2.50/ Sq/Ft
$4.00/LF
$2.00/LF
$18.00/LF
$200
$2,000
Total Cost:
$86,775
$9,256
$4,628
$11,160
$800
$2,000
$114,619
$18,600
$1,984
$992
$8,928
$400
$2,000
$32,904
In -Kind
$250,012
Page 10 of 9
EXAMPLE
Account No.
Description
No. of Units
or Size
Unit Price
Total Cost
I
Gravity Sewer Collection System
Installed
1. 8" Sanitary Sewer Main
10,000 If
$9.50
$95,500
2. 4' Manholes
35
1,300
45,500
3. Remove & Replace Asphalt
350 sq. yds.
15.00
2,150
Construction Subtotal
142,650
Engineering Design
15,000
Engineering/Admin. Services
10,000
Non Construction
Subtotal
25,000
II
Downtown Street Improvements
1. Street Furniture
16
250 ea.
4,400
2.Trash Receptacles
16
150 ea
2,400
3. Flower/Shrub Planters
12
200 ea
2,400
4. Sidewalk Replacement &
Repair (1,760 linear feet)
108 cu/yds
60 cu yd
6,480
5. Replacement Street Lighting
12
700 ea
8,400
Construction Subtotal
24,080
6.Architectural /Engineering
Design
2,000
7. Administrative Services
In -kind
Non Construction
Subtotal
2,000
PROJECT TOTAL
$193,730
* Includes all labor, materials, tools, supplies, equipment, transportation services, removal, overhead, profit,
insurance, etc. necessary for the completion of the specified work.
**City will provide all administrative services and use city crews for all labor.
Page 11 of 9
TECHNICAL ASSISTANCE
Applicants for CDBG for public facilities funds are encouraged to work with State staff in the preparation of their
applications. These are some of the staff that may be able to assist, listed by primary area of expertise.
GENERAL PROGRAM INFORMATION
Teri Davis or Eric Bergman, Financial Assistance Services, Denver 866-2771, TDD # 866-5300
MAILING ADDRESS
Mail THREE (3) copies of the application to: Teri Davis, Division of Local Government, Department of Local Affairs, 1313
Sherman St., Rm 521, Denver 80203
PUBLIC FACILITIES/COMMUNITY DEVELOPMENT DOLA FIELD STAFF
Central - Clay Brown - Golden (303) 273-1787
Southeastern - Lee Merkel - Pueblo (719) 544-6577
North Central - Don Sandoval - Loveland (970) 679-4501
Northwestern — Jack Kirtland - Grand Junction (970) 248-7333
Southwestern - Ken Charles - Durango (970) 247-7311
Northeast — Greg Etl, Fort Morgan (970) 867-4961
Northern Mountains — Greg Winkler, Frisco (970) 668-6160
South Central - Debra Downs, Monte Vista (719) 852-9429
CENSUS DATA ON LOW/MODERATE INCOME PERSONS IN MUNICIPALITIES AND COUNTIES
Teri Davis, & Field Services staff
CENSUS DATA ON LOW/MODERATE INCOME PERSONS IN CENSUS TRACTS, ENUMERATION DISTRICTS,
BLOCK GROUPS, SPECIAL POPULATION GROUPS & OTHER DEMOGRAPHIC INFORMATION
Becky Picaso, Division of Local Government, Denver 866-2156
Local/regional Data Center affiliates (List available on request from Becky Picaso)
INCOME SURVEYS TO DETERMINE LOW/MODERATE INCOME PERSONS
Becky Picaso, Division of Local Government, Denver 866-2156
FLOODPLAIN AND FLOOD/DRAINAGE CONTROL (TECHNICAL/ENGINEERING REVIEWS)
Larry Lang, Colorado Water Conservation Board, Denver 866-3441
HISTORIC/CULTURAL RESOURCES
State Historic Preservation Office, Denver 866-3392
SEWAGE (TECHNICAL/ENGINEERING REVIEWS)
Donna Davis, Water Quality Control Division, Denver 692-3554
WATER TREATMENT (TECHNICAL/ENGINEERING REVIEWS)
Donna Davis, Water Quality Control Division, Denver 692-3554
ENVIRONMENTAL REVIEWS & LABOR STANDARDS (INCLUDING DAVIS-BACON)
Eric Bergman, Financial Assistance Services, Denver 866-4552
CIVIL RIGHTS & RELOCATION AND REAL PROPERTY ACQUISITION
Teri Davis, Financial Assistance Services, Denver 866-4462
Page 12 of 9
STATE OF COLORADO
Department of Local Affairs
CDBG Program Application Attachments
for Public Facilities & Community Development Projects
GENERAL INSTRUCTIONS & TECHNICAL ASSISTANCE
Address completed applications and attachments to:
Teri Davis/Lucia Smead
Department of Local Affairs
Financial Assistance Services
1313 Sherman St., Rm 521
Denver, CO 80203
You must complete the following Attachments:
a. Applicant Statement of Assurances and Certifications. One (1) copy, including the original signature of the
chief elected official. In the case of a multi -jurisdictional application, the application forms must be signed by all
directly participating jurisdictions. Be sure to provide the necessary information on the required public
hearing(s).
b. Citizen Participation Plan. One copy of the signed plan. In the case of a multi -jurisdictional application, all
directly participating jurisdictions are required to have a CP Plan and to submit it with the applications. Be sure
to include proof of publication.
c. Residential Antidisplacement and Relocation Assistance Plan. One copy of the signed plan. In the case of
a multi -jurisdictional application, all directly participating jurisdictions are required to have a Antidisplacement
and Relocation Assistance Plan and to submit it with the applications.
d. Intergovernmental Agreement. Required only in the case of a multi -jurisdictional application. One copy of a
fully executed, legally binding cooperation agreement between the designated lead jurisdiction and all other
directly participating municipalities and counties. This agreement must authorize the lead jurisdiction to act in a
representative capacity for all of the participants and specify that the lead jurisdiction is assuming the overall
responsibility for ensuring that the entire project is carried out in accordance with all program requirements.
e. Architectural/Engineering Documents. One copy of architectural documents (preliminary plans, outline
specifications and preliminary cost estimates) and engineering documents.
Qag1,4_ 8-/Z-..009
02009-/575
F/001/4
WF�YG
COLORADO
OFFICE OF BOARD OF COMMISSIONERS
PHONE: 970-336-7204
FAX: 970-352-0242
915 101H STREET
P.O. BOX 758
GREELEY, COLORADO 80632
Intrado\Tiburon Zoll Emergency Services Software Project
CITIZEN PARTICIPATION PLAN
for the Community Development Block Grant (CDBG) Program
Pursuant to Section 104(a)(3) of the Housing and Community Development Act of 1974, as amended, this Citizen
Participation Plan is hereby adopted to ensure that the citizens of Weld County , particularly persons of low and
moderate income residing in slum and blight areas and in areas in which CDBG funds are proposed to be used, are
provided the opportunity and encouraged to participate in the planning and implementation of CDBG-funded activities.
PUBLIC HEARING
Public hearings will be the primary means of obtaining citizen views and responding to proposals and questions related
to community development and housing needs, proposed CDBG activities and past CDBG performance.
Prior to submitting a CDBG application to the State, the county will conduct at least one public hearing to identify
community development and housing needs, including the needs of low and moderate income persons, as well as
other needs in the community that might be addressed through the CDBG program, and to review proposed CDBG
activities and the past performance of the county in carrying out its CDBG responsibilities. In the event CDBG
funds are granted by the State, Weld County will conduct at least one additional public hearing to allow citizens to
review and comment on its performance in carrying out its CDBG program.
A formal public notice will be published in a newspaper of general circulation in the area at least five (5) days prior to
such public hearings. A public notice will also be posted in the Office of the Clerk to the Board and in other places
frequented by the public, especially low and moderate income persons and persons benefiting from or affected by
proposed CDBG activities. As circumstances warrant and as the county determines necessary or
appropriate, participation may additionally be specifically solicited from persons of low and moderate income, those
benefiting from or affected by CDBG activities and/or representatives of such persons. Hearings will be held at times
and locations convenient to potential and actual beneficiaries, and with accommodation for the handicapped. In the
case of public hearings where a significant number of non-English speaking residents can be reasonably expected to
participate, arrangements will be made to have an interpreter present.
PUBLIC INFORMATION AND RECORDS
Information and records regarding the proposed and past use of CDBG funds will be available at the Office of the Clerk
to Board during regular office hours. The public will be so informed by public notice. Special communication aids can
be made available to persons upon request.
TECHNICAL ASSISTANCE
The county will provide technical assistance to groups representative of persons of low and moderate income
that request assistance in developing CDBG proposals. The level and type of assistance appropriate will be determine
by the county based on its ability to provide or arrange for such assistance, the cost of providing such assistance
and other relevant factors.
WRITTEN COMMENTS AND RESPONSES
The county will respond to written complaints and grievances in writing in a timely manner. When practicable,
sucAttrsponses shall be made within fifteen (15) working days.
i
Signature of Chief Elected Official
AUG 1! 6 2009
Date (gAz/z060
NOTE 1: EACH MUNICIPALITY AND COUNTY DIRECTLY PARTICIPATING IN A MULTI -JURISDICTIONAL APPLICATION IS REQUIRED TO
HAVE A CITIZEN PARTICIPATION (CP) PLAN.
NOTE 2: CITIZEN ADVISORY COMMITTEES ARE NOT REQUIRED. IF ONE IS PROPOSED, HOWEVER. ITS ROLE AND COMPOSITION
SHOULD BE INCLUDED IN THIS CP PLAN.
OFFICE OF BOARD OF COMMISSIONERS
PHONE: 970-336-7204
FAX: 970-352-0242
915 10TH STREET
P.O. BOX 758
GREELEY, COLORADO 80632
COLORADO
2/98
(for pre -application public hearing)
PUBLIC NOTICE AND NOTICE OF PUBLIC HEARING
The county plans to submit a Community Development Block Grant (CDBG) application to the State of
Colorado, Department of Local Affairs. CDBG funds are intended to provide decent housing, suitable living
environments and economic opportunities, principally for low and moderate -income persons through rehabilitation and
preservation, economic/job development and public facilities improvements. It is estimated that $8,265,000 will be
available statewide for the "Small Cities" CDBG program projects.
The application being considered would request $ $282,000.00 for Intrado\Tiburon Zoll Emergency Services
Software Project .. Permanent involuntary displacement of neighborhood persons or businesses is not
anticipated. Should it later become necessary to consider such displacement, alternatives will be examined to
minimize the displacement. If no feasible alternatives exist, required/reasonable benefits will be provided to those
displaced to mitigate adverse effects and hardships. Any low and moderate income housing which is demolished or
converted will be replaced.
A public hearing will be held at 9:00am on Monday August 10, 2009 at the Weld County Centennial
Center, First Floor Hearing Room, 915 10th Street, Greeley, Colorado to obtain citizen views and to respond to
proposals and questions related to:
the proposed CDBG application for the Intrado\Zoll Tiburon Emergency Service Software
Project
community development and housing needs, including the needs or low and moderate
income persons, as well as other needs in the community that might be addressed through
the CDBG program.
the performance of the county in carrying out its community development
responsibilities.
Written comments are also welcome and must be received by 5:00am on August 7,2009 at 915 10th Street
Greeley, Colorado 80631 . Oral and written comments will be considered in deciding whether to submit an
application for the proposed project. Written summary information will be available at the Office of the Clerk to the
Board, Third Floor, 915 10`" Street, Greeley, Colorado on July 13th, 2009 until August 10, 2009
on any CDBG application(s) the county intends to submit to the state. A copy of the application(s) as submitted
to the state will be available for public review at
the Office of the Clerk to the Board, Third Floor, 915 10th Street, Greeley, Colorado after July 13, 2009 .
Information and records regarding the county proposed and past use of CDBG funds are available at the Office
of the Clerk to the Board during regular office hours. Advance notice is requested. If special
accommodations are needed, please notify so that appropriate aids can be made available.
NOTE 1:
THIS NOTICE MUST BE PUBLISHED IN A NEWSPAPER OF GENERAL CIRCULATION IN THE
AREA AT LEAST FIVE (5) DAYS PRIOR TO THE PUBLIC HEARING. It should also be posted in the
city/town hall or county courthouse and in other places frequented by the public, ESPECIALLY LOW
AND MODERATE INCOME PERSONS BENEFITING FROM OR AFFECTED BY PROPOSED CDBG
ACTIVITIES.
NOTE 2:
EACH MUNICIPALITY AND COUNTY PARTICIPATING DIRECTLY IN A MULTI -JURISDICTIONAL
PROJECT IS REQUIRED TO CONDUCT A PRE -APPLICATION PUBLIC HEARING AND TO
PROVIDE PUBLIC NOTICE. AS APPROPRIATE, THE NOTICES MAY BE COMBINED AND THE
HEARINGS MAY BE HELD JOINTLY.
For projects with more than one activity, provide estimated amount for each activity and estimated
percentages by which each activity will benefit low and moderate income persons.
For multi -jurisdictional applications, written summary information and a copy of the application must be
available for public review in each participating jurisdiction, as required by HUD.
OFFICE OF BOARD OF COMMISSIONERS
PHONE: 970-336-7204
FAX: 970-352-0242
915 10114 STREET
P.O. BOX 758
GREELEY, COLORADO 80632
COLORADO
2/98
Intrado\Tiburon Zoll Emergency Services Software Project
RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE PLAN
for the Community Development Block Grant (CDBG) Program
Weld County will replace all occupied and vacant occupiable low/moderate income dwelling units demolished or
converted to a use other than as low/moderate income housing as a direct result of activities assisted with CDBG
funds, as required by Section 104(d) of the Housing and Community Development Act of 1974, as amended (the Act),
and implementing regulations at 24 CFR 570.496a.
All replacement housing will be provided within three years of the commencement of the demolition or rehabilitation
relating to conversion. Before obligating or expending funds that will directly result in such demolition or conversion,
Weld County will make public and submit to the State the following information in writing:
1. Description of the proposed assisted activity; To better communicate to the public in an emergency
event through the increased use of the E-911 emergency system.
2. The general location on a map and approximate number of dwelling units by size (number of
bedrooms) that will be demolished or converted to a use other than as low/moderate dwelling units as
a direct result of the assisted activity; n/a
3. A time schedule for the commencement and completion of the demolition or conversion; n/a
4. The general location on a map and approximate number of dwelling units by size (number of
bedrooms) that will be provided as replacement dwelling units; n/a
5. The source of funding and a time schedule for the provision of replacement dwelling units; and, n/a
6. The basis for concluding that each replacement dwelling unit will remain in a low/moderate income
dwelling unit for at least 10 years from the date of initial occupancy. n/a
Weld County_ will provide relocation assistance, as described in 570.496a(b)(2), to each low/moderate income
household displaced by the demolition of housing or by the conversion of a low/moderate income dwelling to another
use as a direct result of assisted activities.
Consistent with the goals and objectives of activities assisted under the Act, the county will take the steps
indicated below to minimize the displacement of persons from their homes:*
The following are examples of steps to minimize displacement. The first two are required. The others are optional. Only check
those which are appropriate for the project and local circumstances. Add other steps as necessary or appropriate.
Consider all practical alternatives to any proposed project that may result in residential displacement.
Alternatives to be considered include other sites for the proposed facilities/project. Also to be considered are
the costs and benefits, both financial and nonfinancial, of each alternative.
Provide counseling and referral services to assist displacees find alternative housing in the community.
Work with area landlords and real estate brokers to locate vacancies for households facing displacement.
Stage rehabilitation of assisted housing to allow tenants to remain during and after rehabilitation, working with
empty buildings or groups of empty units first so they can be rehabilitated first and tenants moved in before
rehab on occupied units or buildings is begun.
Establish temporary relocation facilities in order to house families whose displacement will be of short duration,
so they can move back to their neighborhoods after rehabilitation or new construction.
Evaluate housing codes and rehabilitation standards in reinvestment areas to prevent their placing undue
financial burden on long-established owners or on tenants of multi -family buildings.
Develop displacement watch systems in cooperation with neighborhood organizations to continuously review
neighborhood development trends, identify displacement problems, and identify individuals facing displacement
who need assistance.
X The Intrado\Tiburon Zoll software does not impact residential anitdisplacement or the need for relocation
assistance.
AUG 10 6 2000
Signature of Chief Elected Official Date
NOTE: EACH MUNICIPALITY AND COUNTY DIRECTLY PARTICIPATING IN A MULTI -JURISDICTIONAL
APPLICATION IS REQUIRED TO HAVE A RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION
ASSISTANCE PLAN.
1111111c.
a'4:4
COLORADO
OFFICE OF BOARD OF COMMISSIONERS
PHONE: 970-336-7204
FAX: 970-352-0242
915 10TH STREET
P.O. BOX 758
GREELEY, COLORADO 80632
FLOODPLAIN EIGHT -STEP DECISION MAKING PROCESS for Weld County Intrado1Tiburon Zoll Project
EXECUTIVE ORDER #11988
STEP 1 Determine if proposed project is in or affects a floodplain.
The proposed project is not located in a floodplain.
STEP 2 Involve the public in the decision making.
By way of the publication of the "Early Public Notice", the public was invited to participate in a public
hearing and submit written comment. No comments were received. The "Early Public Notice" was
published in the Windsor Beacon on July 30, 2009.
STEP 3 Determine if there are any practical alternatives.
No flood impacts.
STEP 4 Identify the project's impacts.
No adverse affects were identified. Developer's improvements to drainage channel will minimize flood
risks to this development and other existing adjacent developments. Drainage channel improvements
will effectively contain the 100 Year Flood Plain.
STEP 5 Identify how the adverse affects will be minimized.
No adverse project impacts were identified.
STEP 6 Reevaluate alternatives identified.
No impacts have been identified.
STEP 7 Announce and explain the decisions of the review to the public.
A Notice of Intent to Participate was published in the on Windsor Beacon on July 30, 2009 and
comment was again invited. No comments were received.
STEP 8 Implement the project with the appropriate mitigation.
No impacts identified.
1111k.
COLORADO
2/98
OFFICE OF BOARD OF COMMISSIONERS
PHONE: 970-336-7204
FAX: 970-352-0242
915 101" STREET
P.O. BOX 758
GREELEY, COLORADO 80632
i pr1,.
Intrado\Tiburon Zoll Emergency Services Software Project
HUD DISCLOSURE REQUIREMENTS
On March 14, 1991, HUD published in the Federal Register a final rule entitled, "Accountability in the Provision of HUD
Assistance." This final rule implements Section 102 of the HUD Reform Act of 1989. Section 102 contains provisions
to ensure greater accountability and integrity in the way in which HUD assistance is made available and applies to
local government CDBG applications that are submitted after March 16, 1992.
Subpart C requires certain applicants for CDBG assistance to make a number of disclosures if they meet a dollar
threshold for the receipt of certain covered assistance. Attached is a list of programs that are considered covered
assistance. Please review this material and the attached Disclosure Form and Instructions carefully. If you have any
questions, contact Bill Verbeten or Teri Davis at (303) 866-2771. All applicants should make several copies of the
Disclosure Report Form since they must be used to provide updates.
1. Who Must Make the Disclosures?
Any applicant applying for more than $200,000 of CDBG funds.
Any applicant applying for less than $200,000 of CDBG funds but has received or could receive
covered assistance from any programs on the attached list.
An applicant that is applying for CDBG funds amounting to $200,000 or less, and that will not be receiving other
covered assistance, is not required to make full disclosures, but must complete and submit Parts I and II of the
Disclosure Report with its application.
2. Guidance Regarding Disclosures
Applicants must submit an initial Disclosure Report with their CDBG applications. An original and one copy is
required. DOLA is not able to contract any CDBG funds until it receives this Disclosure Report. Those applicants
required to submit full initial reports must also submit updated reports as required by "B" below.
A. Initial Reports
Applicants required to submit full initial reports must disclose:
1. Other government assistance (Federal, State and/or Local) that is to be used in
conjunction with the CDBG project.
2. The pecuniary interest of any developer, contractor or consultant involved in the
application for CDBG assistance or in the planning, development or implementation of the CDBG
project.
3. The pecuniary interest of any other person in the project which exceeds $50,000 or 10
percent, whichever is lower, of the CDBG assistance applied for.
4. The sources of all funds to be used in the project (including those sources identified
for (1.) above and the uses to which these funds are to be put.
B. Update Reports
Subsequent to the submission of CDBG applications, those applicants/grantees that were required to
submit full initial reports are required to submit updated Disclosure Reports at the time any of the following
occurs:
1. Applicant/grantee discovers that information was omitted from its initial report or last
update report.
2. Additional persons or entities can be identified as interested parties. These are
persons or entities that did not have a pecuniary interest when the initial or last update was
submitted, but who can now be identified as having a pecuniary interest that is required to be
reported.
3. There is an increase in the amount of pecuniary interest of a person or entity identified
in the last report, if this increased pecuniary interest is more than $50,000 or 10% (whichever is
lower) of the pecuniary interest for that person or entity listed in the initial or last update report.
4. There is a change in other government assistance from that which was provided in the
last report. An updated report must be submitted if the total amount of other assistance reported in
the initial or last update report has increased by $250,000 or 10%, whichever is lower.
5. There is a change in the source and/or use of funds from that which was provided in
the initial or last update report, that exceeds the amount of all previously disclosed sources and/or
uses of funds by $250,000 or 10%, whichever is lower.
Grantees must constantly monitor their projects to ensure that an update Disclosure Report is submitted within 30 days
of any change that meets one of the five criteria discussed above. Update reports are required until the project is
closed out.
DOLA is prohibited from contracting CDBG funds to a local government applicant until that applicant has submitted a
Disclosure Report. DOLA must make all initial and update Disclosure Reports available to the public for five years.
DOLA is responsible for notifying the public that it retains applicant/grantee Disclosure Reports for the State
administered CDBG Program, and provide information on how the public may obtain access to this material.
‘&1t:
Wilk
COLORADO
OFFICE OF BOARD OF COMMISSIONERS
PHONE: 970-336-7204
FAX: 970-352-0242
915 10TH STREET
P.O. BOX 758
GREELEY, COLORADO 80632
Intrado\Tiburon Zoll Emergency Services Software Project
HUD PROGRAMS SUBJECT TO DISCLOSURE REQUIREMENTS
All applicants for CDBG assistance must review this list to determine if they are receiving, or expect to receive,
assistance from other covered programs besides CDBG. Applicants must consider HUD funds that are received either
directly from HUD or through the State. The State administered CDBG Program is listed at item 3(v).
It is the total amount of funds received from all the below sources that the applicant uses to answer the
second question of Part II of the Disclosure Report.
1. Section 312 Rehabilitation Loans under 24 CFR part 510, except loans for single family properties.
2. Applications for grant amounts for a specific project or activity under the Rental Rehabilitation Grant program
under 24 CFR part 511 made to:
(i) A State grantee under Subpart F;
(ii) A unit of general local government or a consortium of units of general local government or a
consortium of units of general local government receiving funds from a State or directly from HUD whether
or not by formula under Subparts D, F, and G; and
(iii)HUD, for technical assistance under §511.3
(Excludes formula distributions to States, units of general local government, or consortia of units of general local
government under Subparts D and G, within -year reallocations under Subpart D, and the HUD -administered Small
Cities program under Subpart F.)
3. Applications for grant amounts for a specific project or activity under title I of the Housing and Community
Development Act of 1974 made to:
(i) HUD, for a Special Purpose Grant under Section 105 of the Department of Housing and
Urban Development Reform Act of 1989 for technical assistance, the Work Study program or Historically
Black colleges;
(ii) HUD, for a loan guarantee under 24 CFR part 470, Subpart M;
(Hi) HUD, for a grant to an Indian tribe under Title I of the Housing and Community Development
Act of 1974; and
(iv) HUD, for a grant under the HUD -administered Small Cities program under CFR part 570,
Subpart F; and
(v) A State or unit of general local government under 24 CFR part 570.
4. Applications for grant amounts for a specific project or activity under the Emergency Shelter Grants program.
lURe
COLORADO
PART VI - CERTIFICATION
OFFICE OF BOARD OF COMMISSIONERS
PHONE: 970-336-7204
FAX: 970-352-0242
915 10TH STREET
P.O. BOX 758
GREELEY, COLORADO 80632
I hereby certify that the information provided in this disclosure is true and correct and I am aware that any false
information provided or lack of information knowingly made or omitted may subject me to civil or criminal penalties
under Section 1001 of Title 18 of the United States Code. In addition, I am aware that if I knowingly and materially
violate any required disclosure of information, including intentional nondisclosure, I am subject to a civil money penalty
not to exceed $10,000 for each violation.
AUG 0 6 2009
William F. Garcia, Chair
Board of County Commissioners
August 6, 2009
ga:rg
COLORADO
OFFICE OF BOARD OF COMMISSIONERS
PHONE: 970-336-7204
FAX: 970-352-0242
915 10T" STREET
P.O. BOX 758
GREELEY, COLORADO 80632
CDBG DISCLOSURE REPORT FOR INTRADO\ZOLL SOFTWARE PROJECT
PART I - APPLICANT/GRANTEE INFORMATION
Applicant/grantee name, address and phone number.
Weld County Government
915 10th Street
Greeley, CO 80632
Federal employer identification number: 846000813
2. Indicate whether this report is: Initial X Update
3. Project Assisted/to be Assisted.
a. Fiscal year: 2009
b. Entitlement Grant(s) $282,000
Competitive grant
c. Amount requested/received: $282,000
d. Program income to be used with (c) above: 00
e. Total of (c) and (d): $282,000
PART II - THRESHOLD DETERMINATIONS
1. Is the amount listed at 3(e) above more than $200,000? Yes X No
2. Have you received or applied for other HUD assistance (through programs listed in Instructions) which, when
added to 3(e) above amounts to more than $200,000? Yes No
If the answer to either 1 or 2 of this Part is "Yes", then you must complete the remainder of this report.
If the answer to both 1 and 2 of this Part is "No", then you are only required to sign the following certification
and need not complete the remainder of this report.
I hereby certify that this information is true.
illiam F. Garcia, it August 6, 2009
Board of County Commissioners
AUG 0 6 2009
5. Transitional Housing under 24 CFR Part 577.
6. Permanent Housing for Handicapped Homeless Persons under 24 CFR part 578.
7. Section 8 Housing Assistance Payments (only project -based housing under the Existing Housing and Moderate
Rehabilitation programs under 24 CFR part 882, including the Moderate Rehabilitation program for Single Room
Occupancy Dwellings for the Homeless under Subpart H).
8. Section 8 Housing Assistance Payment for Housing for the Elderly or Handicapped under 24 CFR part 885.
9. Loans for Housing for the Elderly or Handicapped under Section 202 of the Housing Act of 1959 (including
operating assistance for Housing for the Handicapped under Section 162 of the Housing and Community
Development Act of 1987 and Seed Money Loans under Section 106(b) of the Housing and Urban Development
Act of 1968).
10. Section 8 Housing Assistance Payments - Special Allocations, under 24 CFR part 886.
11. Flexible Subsidy under 24 CFR part 219, both Operating Assistance under Subpart B and Capital Improvement
Loans under Subpart C.
12. Low -Rent Housing Opportunities under 24 CFR part 904.
13. Indian Housing under 24 CFR part 905.
14. Public Housing Development under 24 CFR part 941.
15. Comprehensive Improvement Assistance under 24 CFR part 968.
16. Resident Management under 24 CFR part 964, Subpart C.
17. Neighborhood Development Demonstration under Section 123 of the Housing and Urban -Rural Recovery Act
of 1983,
18. Nehemiah Grants under 24 CFR part 280.
19. Research and Technology Grants under Title V of the Housing and Urban Development Act of 1970.
20. Congregate Services under the Congregate Housing Services Act of 1978.
21. Counseling under Section 106 of the Housing and Urban Development Act of 1968.
22. Fair Housing Initiatives under 24 CFR part 125.
23. Public Housing Drug Elimination Grants under Section 5129 of the Anti -Drug Abuse Act of 1988.
24. Fair Housing Assistance under 24 CFR part 111.
25. Public Housing Early Childhood Development Grants under Section 222 of the Housing and Urban -Rural
Recovery Act of 1983.
26. Mortgage Insurance under 24 CFR Subtitle B, Chapter II (only multifamily and non-residential).
27. Supplemental Assistance for Facilities to Assist the Homeless under 24 CFR part 579.
28. Shelter Plus Care Assistance under Section 837 of the Cranston -Gonzalez National Affordable Housing Act.
29. Planning and Implementation Grants for HOPE for Public and Indian Housing Homeownership under Title
IV, Subtitle A, of the Cranston -Gonzalez National Affordable Housing Act,.
30. Planning and Implementation Grants for HOPE for Homeownership of Multifamily Units under Title IV,
Subtitle B, of the Cranston -Gonzalez National Affordable Housing Act.
31. HOPE for Elderly Independence Demonstration under Section 803 of the Cranston -Gonzalez National
Affordable Housing Act.
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