HomeMy WebLinkAbout20092911.tiffRESOLUTION
RE: ACCEPT 2009-2010 COLORADO INTERNET CRIMES AGAINST CHILDREN TASK
FORCE GRANT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a request to accept the 2009-2010 Colorado
Internet Crimes Against Children Task Force Grant between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Weld County
Sheriff's Office, and the United States Office of Juvenile Justice Delinquency Prevention,
administered by the City of Colorado Springs Police Department, commencing upon full execution,
with further terms and conditions being as stated in said request, and
WHEREAS, after review, the Board deems it advisable to approve said request, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the 2009-2010 Colorado Internet Crimes Against Children Task Force Grant
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, and the United
States Office of Juvenile Justice Delinquency Prevention be, and hereby is, accepted.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign the grant signature card authorizing Matthew Jorgenson to submit requests for payment under
the terms of said grant.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 4th day of November, A.D., 2009.
BOARD OF COUNTY COMMISSIONERS
WELD COU", COLORADO
ATTEST:
Weld County Clerk to the : o
BY: —7a3 -4
Deputy G'' erk to the Board
APPROVED AS TO FORM:
i >G(Lt,e_1(
pCot.intyAtto ey
Date of signature. //77CZ"
F. Garcia, Chair
USED
can P. Q nway
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Barbara Kirkmeyer
David E. Long
2009-2911
SO0030
POLICE DEPARTMENT
Richard W. Myers
Chief of Police
CITY OF COLORADO SPRINGS
November 1, 2009
Sheriff John Cooke
Weld County Sheriff's Office
1950 O Street
Greeley, CO 80631
Dear Sheriff Cooke:
It is my pleasure to inform you that the Weld County Sheriffs Office has been approved for $29,101 in
funding under the FY 09 Internet Crimes Against Children Task Force Program grant administered by
the City of Colorado Springs. The federal award number for this grant is 2009-MC-CX-K011.
You are approved to start spending in accordance with your approved budget as of the date of this
letter. A copy of your approved budget is enclosed. Spending must be completed by May 31, 2010.
Final reimbursement requests and submission of invoices/supporting documentation must be received
by the Colorado Springs Police Department by Friday, June 18, 2010.
This award is subject to all administrative and financial requirements detailed in the enclosed Award
Conditions and the Colorado ICAC Grant Guide. Should you not adhere to these requirements,
reimbursement may be withheld or denied. The City of Colorado Springs has the authority to reallocate
grant funds at its discretion.
Your County's authorizing official must sign the Signature Card which designates authorized
signatories for the Request for Payment form. Please return original hard copies of the completed
Signature Card along with the Award Conditions Acknowledgment to the ICAC Program
Coordinator by Nov 20, 2009. (Carole Moreno, 705 S. Nevada Z venue, Colorado Springs, CO 80903)
Should you have any questions regarding the grant award, please ntact Carole Moreno, Colorado
ICAC Task Force Program Coordinator, at 719-444-7560 or via (mail at morenoca@springsgov.com.
Congratulations on your award!
Sincerely,
cid
Lieutenant Robert Driscoll
Project Director
"Safeguarding our Community as our fFamity"
705 South Nevada Avenue
21aifingAddress: Post OfficeBox2169 • Colorado Springs, CO 80901-2169
AWARD CONDITIONS
2009-2010 COLORADO ICAC TASK FORCE GRANT
Federal Award No: 2009-MC-CX-K011
1. The recipient agrees to comply with the financial and administrative requirements set forth in the
current edition of the Office of Justice Programs (OJP) Financial Guide and the Colorado ICAC Task
Force (CO ICAC TF) Grant Guide.
2. The recipient agrees to comply with the OJJDP-approved ICAC Task Force Operational and
Investigative Standards and with new CO ICAC TF standards when they are developed.
3. The recipient agrees to submit monthly stats/performance measures to the person/site designated by
the CO ICAC TF Commander by the 10`h of each month. Recipient will comply with format and
content requirements.
4. Grant funds may be used only for the purposes stated in the recipient's approved budget. Recipients
will not be reimbursed for any expenditures that deviate from the approved budget unless written
approval is received from the CO ICAC TF Program Coordinator prior to expenditure.
5. The recipient is responsible for replacing or repairing property purchased with these funds which is
willfully or negligently lost, stolen, damaged or destroyed.
6. Failure to comply with these award conditions may result in termination of funding.
AWARD CONDITIONS ACKNOWLEDGEMENT
The individuals listed below acknowledge that they understand and their organization agrees to adhere to the
award conditions for the 2009-2010 Colorado ICAC Task Force grant (2009-MC-CX-K011).
Police Chief/Sheriff:
Name: Jo�,.. Cook
Title: S\Nel v
Signature:
ICAC Supervisor:
Name: Kern+
Jc¢lr<NSc.,
Title: LASS -4 '-j r-27:__
Signature:
ICAC Detective:
Name: A✓ c (—c)
Title:
Signature:
Date: Wel
Date:
449
COLORADO ICAC TASK FORCE SIGNATURE CARD
(Authorized Signatories Designation Form)
Agency:
&Ratei /66z-5 �ir 2 skid
Address to which payment should be sent:
/ q SO C7 E 3 TU F T
60•4r y (I pa4 3 I
The individuals listed below are designated as authorized signatories for submitting requests for
payment/financial status reports under the 2009-2010 ICAC grant. (At least two (2) signatories
required.)
Authorized signatories acknowledge below that they have read and understand the administrative and
financial requirements listed in the Award Conditions.
Name: AMT14E J L . J 0 St t
Title: LA-&9-41Zj A+k'-.R-c-Tt`—
Phone: X77 c S`ic. 1 I9 o
E-mail: ,nnjoTia..-s :v(L Ca. •.-; 2-kck -Ls
Name: iv ame:
Title: Title:
Phone:
E-mail: -mail:
Signature: Signature:
Name:
Title:
Phone:
I CERTIFY THAT THE SIGNATORIES LISTED ABOVE ARE THE INDIVIDUALS
AUTHORIZED O SUBMIT REQUESTS FOR PAYMENT UNDER THE 2009-2010 ICAC
GRANT
(Signature of City/County Authorizing Official)
William F. Garcia, Chair, Board of Weld
NOV - 4 2009
(Printed Name, Title) County Commissioners (Date)
Received by CSPD on:
By:
pcc9- c29//
COLORADO ICAC TASK FORCE
2009-2010 GRANT (2009-MC-CX-K011)
APPROVED BUDGET
WELD COUNTY SHERIFF'S OFFICE
APPROVED AWARD
AMOUNT
Budget Line Items
1 Travel - ICAC Training/Conference
-
Airfare ($500/person x 1 trip)
$500
Hotel ($150/night x 4 nights x 1 person)
$600
Per Diem ($40/day x 5 days x 1 trip)
$200
Tuition (FTK Training) ($2495 x 1 person)
$2,495
2 Server Storage for Existing Server
$14,300
3 Forensic Workstation
$7,200
4 Forensic Software
$3,806
TOTAL
$29,101
Notes on Budget Line Items
1. Funds for Access Data FTK Course
2. N/A
3. N/A
4. FTK forensic software
COLORADO INTERNET CRIMES AGAINST CHILDREN TASK
FORCE GRANT 2009 - 2010
The Colorado Internet Crimes Against Children (ICAC) Task Force was created in 1998
by the Colorado Springs Police Department and Pueblo County Sheriffs Office. The
Colorado ICAC Task Force was one of only 10 Task Force units in existence, in the
entire United States, at the time of its creation.
The ICAC Task Force has grown to 46 Task Forces nationwide, consisting of hundreds
of law enforcement agencies, federal, state, and local, dedicated to preventing the
sexual exploitation of children. All 50 states are now covered by regionalized Task
Forces across the country.
The United States Office of Juvenile Justice Delinquency Prevention (OJJDP) funds the
46 Regional ICAC Task Forces across the country. The purpose of the ICAC program is
to help federal, state, and local law enforcement agencies enhance their investigative
response to offenders who use the Internet, online communication systems, or other
computer technology to sexually exploit children.
The Colorado ICAC Task Force currently has 36 member agencies, and over 30 other
participating agencies within the state of Colorado. The Colorado ICAC Task Force has
participated in the arrests of suspects from throughout the United States, Australia,
Canada, Spain, and the United Kingdom.
The Colorado ICAC Task Force provides agencies with the ability to conduct proactive
investigations of internet crimes involving children. Sometimes perpetrators are
arrested before they have victimized a real child. The Task Force also provides
valuable training and resources to conduct thorough investigations of reported crimes
involving children. The Colorado ICAC Task Force investigates persons using the
internet to attempt to engage in sexual contact with underage children, persons who
send children web camera feeds or files displaying sexual acts, and persons who
download or distribute child pornography files using email, instant messages, or file -
sharing networks.
The Colorado ICAC Task Force provides ongoing training opportunities for
investigators, forensic examiners, corrections and placement personnel, and
prosecutors involved with ICAC investigations.
The Colorado ICAC Task Force is working in partnership with Colorado Attorney
General John Suthers to institute Internet Safety education into all Colorado schools
and make legislative changes that will better protect children in Colorado and around
the nation. The Colorado ICAC Task Force provided input for the new Internet Luring of
Children statute and revisions to existing Sexual Exploitation of Children statute; the
2009-2911
House Bills that resulted, House Bills 1011 and 1092, were signed in to law by Colorado
Governor Owens on June 7th, 2006, becoming effective July 1st, 2006. Task force
members testified before the Colorado House Judiciary Committee about the problem of
internet luring of children and the growing problem of the production and distribution of
child pornography. The testimony was well received and contributed to approval of the
new legislation.
The Colorado ICAC Task Force has provided technological equipment and inter -agency
assistance to its member agencies throughout its existence. The Colorado ICAC Task
Force offers many other resources to enhance law enforcement's responses to internet
related crimes committed against children to include deconfliction databases, contact
lists, and email updates about cases, legislative updates and issues, and future training
sessions.
The Colorado ICAC Task Force receives grant funding from the Office of Juvenile
Justice and Delinquency Prevention. The goal is to obtain funding for each of the
member agencies of the Task Force.
In August 2009, the Weld County Sheriff's Office was awarded $29,101 based on a
grant that was completed earlier in the year. The Grant awarded the following:
AccessData UTK course
Tuition, airfare, lodging, and per diem $3,795
Forensic Software
Forensic Workstation
Server Storage for existing server
$3,836
$7,200
$14,300
Total $29,101
Explanation of Granted Items
AccessData FTK Course —
AccessData FTK is a premier software suite used by the Weld County Sheriff's Office
(Northern Colorado Regional Forensic Lab) which assists in forensic examinations of
Digital Media. This course provides training for the software which is required before it
is utilized. The Grant provides for tuition, airfare to and from the course location, lodging
and per diem for one person. The person attending this course has yet to be
determined but may be a member of the Northern Colorado Regional Forensic Lab.
Forensic Software —
The forensic software listed in the grant is for the purchase of AccessData's FTK.
AccessData FTK is one of two software suites that are used daily when working cases
involving computer forensics. This software suite is considered one of the building
blocks used to work digital evidence cases as it allows for speedy examinations of large
amounts of digital data. The grant allows for the purchase of 1 license. This software
may be used by the Weld County Sheriff's Office or by a member of the Northern
Colorado Regional Forensic Lab as it would best benefit. This software can only be
used in cases involving the sexually exploitation of children.
Forensic Work Station —
This computer system (FRED) is built by Digital Intelligence and is specifically
developed for forensic examinations. This system has been optimized to process large
amounts of data utilizing software suites like AccessData's FTK. The system comes
complete with 12 GBs of ram. This system is compatible with the other FRED systems
currently is use in the Lab and will be utilized by Detective Daren Ford to process cases
involving Internet Crimes Against Children. The system comes with a one year
warranty and does not require additional costs beyond the warranty period. As per the
terms of the grant, this system can only be used to process/ examine cases that involve
the sexually exploitation of children.
Server Storage for existing server —
In 2008, the lab (Weld County/ Greeley PD) purchased a FREDc Server from Digital
Intelligence. This server is a standalone system maintained in the Digital Evidence
Section of the Regional Lab and is used by Weld County, Greeley PD, Larimer County
and Fort Collins PD as needed. The server is the backbone for the entire operation in
relation to computer forensic as it stores the data from the computers that are
forensically examined. When this server was purchased it came with 8 terabytes of
storage, which based on the amount of data examined by the lab, quickly filled the
server. The grant allows for an additional 14 terabytes to be added to the server which
will be installed by Digital Intelligence. As per the terms of the grant, this portion of the
server can only be used to store data/ process data that is directly related to cases
involving the sexually exploitation of children.
Colorado ICAC Task Force
Grant Guide
October, 2009
This is a living document and the most current version will be posted on the Colorado ICAC
Task Force "SkyDrive" (via Windows Live)
Table of Contents
1. Terms & Definitions 3
2. Contacts 4
3. Grant Application Process 5
4. Grant Acceptance Process 6
5. Grant Administration 7
Programmatic Administration 7
Operational Guidance 7
Performance Tracking 7
Reporting 9
Financial Administration 9
Expenditure Guidelines 9
Reimbursement Request Process 11
Budget Revisions 12
Management of Items Purchased
with Grant Funds 12
EXHIBIT A Authorized Signatories Designation Form/
Signature Card
EXHIBIT B Monthly ICAC Stat Report
EXHIBIT C Request for Payment/Financial Status Report
EXHIBIT D Budget Revision Form
Colorado ICAC Grant Guide, October 2009 2
1. Terms & Definitions
AFFILIATE/AFFILIATE AGENCY is a law enforcement agency that has signed an
Intergovernmental Agreement (IGA) with the City of Colorado Springs to formally join the
Colorado ICAC Task Force
CO ICAC TF: Colorado Internet Crimes Against Children Task Force
CSPD: Colorado Springs Police Department
CVIP is the Child Victim Identification Program operated by the National Center for Missing &
Exploited Children
EQUIPMENT is tangible, nonexpendable personal property having a useful life of more than one
year and an acquisition cost of $500 or more per unit. (This is a more stringent definition of
equipment than the federal definition, which is $5,000 or more.)
GRANT RECIPIENT/RECIPIENT is a CO ICAC affiliate agency that receives financial
assistance from the federal ICAC grant through the lead agency (Colorado Springs Police
Depai lucent)
ICAC: Internet Crimes Against Children
LEAD AGENCY is the organization that receives federal financial assistance directly from the
federal agency; in this case, the Colorado Springs Police Department
OJJDP: Office of Juvenile Justice and Delinquency Prevention
PROJECT PERIOD is the period for which implementation of a project is authorized. The
project period may be equal to or longer than the budget period for an award but cannot be
shorter than the budget period.
Colorado ICAC Grant Guide, October 2009 3
2. Contacts
COLORADO ICAC TASK FORCE COMMANDER
Sergeant Bill Dehart
(719) 444-7808
dehartbispringsgov.com
LEAD AGENCY INVESTIGATORS
Detective Clay Blackwell
(719) 444-7532
blackwcl@springsaov.com
Detective Adam Romine
(719) 444-7609
rominead@springsgov.com
COLORADO ICAC TASK FORCE PROGRAM COORDINATOR
Carole Moreno
(719) 444-7560
morenoca4springsgov.com
MAILING ADDRESS FOR CONTACTS LISTED ABOVE:
(Name) — ICAC Unit
705 S. Nevada Ave.
Colorado Springs, CO 80903
Colorado ICAC Grant Guide, October 2009 4
3. Grant Application Process
Upon notification from CSPD, affiliate agencies will submit budget requests to the
Program Coordinator for inclusion into Colorado Springs' ICAC grant application
to the Office of Juvenile Justice & Delinquency Prevention (OJJDP).
The budget request forms will be sent to affiliate agencies along with the
solicitation letter. The forms must be filled out correctly and completely and
submitted by the deadline communicated by CSPD.
Approved budget items that may be requested will be listed in each year's
solicitation letter. These items may vary from year to year. The solicitation letter
will also note any budget items that are not allowed to be requested.
Submission of a budget request does not guarantee receipt of funds or that the
affiliate's approved budget will match the requested amount.
CSPD personnel will evaluate all requests and make final decisions on which
budget items will be requested in the federal grant application. Affiliate agencies
who submitted a request will be notified in writing as to what amount the City of
Colorado Springs submitted to the federal agency on their behalf.
Colorado ICAC Grant Guide, October 2009 5
4. Grant Acceptance Process
Once the City of Colorado Springs receives its grant award from OJJDP, the City
Council must approve and appropriate the funds.
The ICAC Program Coordinator will notify the affiliate agencies who will be
receiving funds of the amount that was approved and of the approved timeframe to
begin spending. Recipients may not obligate or expend any funds until written
approval is received from the lead agency (CSPD). Failure to comply with this
requirement may result in reimbursement being denied.
CSPD will send an award letter to each agency that will be receiving funds. The
award letter will contain the approved budget, award conditions, guidelines for
administering the funds and requesting reimbursement, and an Authorized
Signatories Designation Foun/Signature Card (see Exhibit A). Recipients must
complete and return the Award Conditions Acknowledgment and Signature Card
to CSPD, as well as follow any other instructions contained in the award letter.
Spending is authorized by the award letter and may commence upon receipt of the
letter. All spending must conform with the guidelines contained in this Grant
Guide and other guidance specified in the Award Conditions.
Colorado ICAC Grant Guide, October 2009 6
5. Grant Administration
PROGRAMMATIC ADMINISTRATION
Operational Guidance
Affiliate agencies are required to follow OJJDP ICAC Operational and
Investigative Standards. These standards were given to each agency upon joining
the Task Force, and electronic copies may be requested by emailing the Task Force
Commander or Program Coordinator.
Affiliate agencies receiving grant funds are also required to follow Colorado -
specific ICAC Standard Operating Procedures (SOPs). At this point in time these
have not been developed.
Questions pertaining to operational guidance for ICAC investigations and related
activities may be directed to the CO ICAC TF Commander and lead investigators.
Contact information for these individuals is located in Section 2 of this Grant
Guide.
Performance Tracking
Affiliates must track the following statistics and performance measures each
calendar month:
• Documented complaints for:
o Travelers (# of Proactive and Reactive Complaints)
o Enticement (# of Proactive and Reactive Complaints)
o Obscenity directed to minors (# of Proactive and Reactive
Complaints)
o Child Prostitution (# of Proactive and Reactive Complaints)
o Manufacture of child pornography (# of Proactive and Reactive
Complaints)
o Distribution of child pornography (# of Proactive and Reactive
Complaints)
o Possession of child pornography (# of Proactive and Reactive
Complaints)
• Case information, number of:
o Arrests
o Case disposition statistics for the following categories:
• Unfounded
• Suspended
Colorado ICAC Grant Guide, October 2009 7
• Plea
• Trial
o Cases referred to federal agencies
o Cases referred to state agencies
o Cases referred to local agencies
o Cases submitted for federal prosecution
o Cases accepted for federal prosecution
• Measures related to Task Force goals, number of:
o Cybertips received
o CVIP submissions
o Child victims identified through
• CVIP
• Cases
• Court actions, number of:
o Federal subpoenas or court orders
o State/local subpoenas or court orders
o Federal search warrants
o State/local search warrants
• Technical assists, number of:
o Technical support assists
o Forensic exams
• Training, number of
o Training sessions provided
o Law enforcement trained
o Prosecutors trained
o Other professionals trained
o Number sent to ICAC Training & Technical Assistance (T&TA)
training
o Number sent to other training
• Community outreach, number of
o Presentations
o Attendees at presentations
o Public events
o Attendees at public events
o Public awareness
Colorado ICAC Grant Guide, October 2009 8
Reporting
The statistics and performance measures listed above must be entered into the
spreadsheet shown in Exhibit B. The updated spreadsheet is due by the 10th of
each month and should be e -mailed to the Program Coordinator at
morenoca(a,springsgov. com.
Affiliates must also send a brief synopsis of all ICAC-related arrests to both lead
agency investigators (Clay Blackwell at blackwcl(aispringsgov.com and Adam
Romine at rominead@springsgov.com). This synopsis should include the date
when the investigation started, the suspect's name, a description of what the
investigation was concerning and when the suspected incidents occurred, along
with a picture of the suspect. The arrest information should be sent as soon as
possible after the arrest takes place.
Affiliates are required to report on other infoiination as needed/requested by the
Task Force Commander or his designee.
FINANCIAL ADMINISTRATION
Grant recipients are required to follow all guidelines contained in the Award
Conditions, OJP Financial Guide, and the Colorado ICAC Grant Guide.
Expenditure Guidelines
1. Any expenditures that occur outside of the guidelines in this section will not
be reimbursed.
2. Grant recipients do not have spending authority until they receive an award
letter from the lead agency granting spending authority.
3. Expenditures must occur within the project period stated in the award letter.
4. All spending must be in accordance with the agency's approved budget
(including "Notes on Budget Line Items"). Deviations are not allowed unless
written approval from the CO ICAC TF Program Coordinator is received
PRIOR to expenditure.
5. Expenditures must be in accordance with the affiliate agency's established
policies for personnel, travel and procurement, and/or the federal guidelines
outlined in the OJP Financial Guide. Recipient is required to follow the more
restrictive procurement process whether it is the local agency's or the federal
government's.
Colorado ICAC Grant Guide, October 2009 9
6. Appropriate documentation must be collected for each expenditure and
maintained for three years following the federal agency's close out of the
grant.
a. Itemized receipts are required for reimbursement
i. A credit card summary receipt is not acceptable
ii. Local forms designed to document a missing itemized receipt
are not acceptable
b. Receipt must show:
i. Vendor name
ii. Date of service or purchase
iii. Items purchased, quantity, and amount per item
iv. Total amount
c. Taxes not reimbursed: sales tax for supplies/equipment, lodging in
Colorado, and state/local taxes on services such as phone lines
d. Required supporting documentation and notes for common line items
are listed in Table 5.1
Table 5.1
Budget Line
Required Supporting Documentation and Notes
Overtime
Payroll supporting documentation. (The hourly rate
reflected in your approved budget is the maximum hourly
rate allowable.)
Travel
A conference announcement or conference agenda that
reflects the dates, name and location of conference.
Approved travel is for ICAC-related training.
Airfare
A printout of fare confirmation or a booking receipt that
identifies the airline and dates of travel, the name of the
traveler, destination, and the airfare and potential fees,
etc. If you build a vacation day into your travel, you must
be able to demonstrate that the airfare for the extended
time was cheaper than without the additional day.
Per Diem
Amount reimbursed may not exceed the IRS per diem rate
for the city nearest the travel destination.
If local policy is to reimburse actual expenses: Copies of
itemized food receipts that include vendor name, date of
purchase, description, quantity and amount of each item.
If local policy is to reimburse per diem rate r gardless of
Colorado ICAC Grant Guide, October 2009
10
actual expenses: Copies of approved travel request and
per diem request forms. Per diem request should list rate
that is paid per day.
Lodging
A copy of the checkout receipt that itemizes the room
charges and includes the total expense. Receipt must
include name of the hotel, its address and the dates of
stay. Valet parking is NOT an allowable expense. If you
have a friend or family member accompanying you, you
must be able to demonstrate that your room rate was not
increased due to the additional occupant.
Room rate may not exceed the IRS lodging rate for the
city nearest the travel destination.
Taxi/Shuttle
An itemized receipt that includes the service date, taxi
company name, and fare amount. These funds are for taxi
and shuttle services only and cannot be utilized for airport
parking or a rental car.
Parking
An itemized receipt that includes the date of service with
cost per day, number of days the vehicle was parked and a
total cost.
Rental Car
A copy of the rental car contract that lists the company,
dates of rental, cost, pick-up and return location, and total
amount.
Conference Costs
A copy of the conference attendee's receipt or email
confirmation that lists the name of the conference,
conference dates and location, and attendee's name.
Computer Equipment/
Upgrades, Computer
Supplies, Software and
Licensing, Products/
Services/Software, etc.
A receipt for each item that includes vendor name, date of
purchase, items purchased, quantity, amount per item, and
total amount. Items purchased must be approved items as
per the budget.
Services
(Phone/Internet lines,
Mailbox rentals, etc.)
A complete copy of the vendor service statement that
reflects the service period, itemized charges, and total
monthly cost. Services must be billed monthly.
Reimbursement Request Process
Reimbursement requests must be submitted quarterly on the Request for
Payment/Financial Status Report form (see Exhibit C). The form must be typed,
Colorado ICAC Grant Guide, October 2009
11
filled out correctly and completely, and signed by an authorized signatory
designated on the Signature Card on file at CSPD. Correct supporting
documentation (as described in the above section) must be attached to the request
form.
A hard copy of both the request form and supporting documentation must be
received by CSPD no later than the 20`h of the month following the end of each
calendar quarter (January 20, April 20, July 20, October 20). If an expenditure is
incurred in a particular quarter, reimbursement for that expenditure MUST be
requested by the 20th of the month following the end of that particular quarter.
If the 20th of the month falls on a weekend or holiday, the reimbursement request
must be received by the workday prior to that weekend/holiday.
Failure to submit a hard copy of the complete reimbursement request by the
appropriate deadline may result in reimbursement being denied.
Reimbursement Checklist
✓ Information is typed, not handwritten
✓ Each field in the Request for Payment/Financial Status Report form is filled
out (including page 2 of form — "Description of each item in this
reimbursement request")
✓ All expenditures follow approved budget, or written approval (prior to
expenditure) from 1CAC Program Coordinator is attached for any deviations
✓ Proper documentation for each expenditure is included
✓ Form is signed by a person listed on the current Signature Card on file at
CSPD
Budget Revisions
During the grant period, CSPD may elect to request a budget revision from the
funder which may or may not affect the budgets of affiliate agencies. Affiliate
agencies who are recipients of grant funding may receive a request from CSPD to
submit a proposed revision to their budget. The Budget Revision Form located in
Exhibit D will be used to submit this information.
Recipients must continue with their original approved budget until they receive
official notification that a budget revision has been approved.
Colorado ICAC Grant Guide, October 2009 12
Management of Items Purchased with Grant Funds
Items purchased with grant funds must be carefully maintained. The grant recipient
is responsible for replacing or repairing property purchased with grant funds that is
willfully or negligently lost, stolen, damaged or destroyed.
Any item purchased for over $500 with ICAC grant funds must be tracked by the
recipient. The tracking system must include the following information:
• Name/description of item
• Serial number or other identification number
• Physical location of item
• Purchase price
• Federal award number for the grant funds used to purchase it
• Disposition date, method and reason
A physical inventory of the items included in the tracking system must be taken
and the results reconciled with the property records at least once every two years.
Notification that inventory was completed should be sent to the ICAC Program
Coordinator within two weeks of the inventory date.
Any one item purchased for over $5,000 falls into the federal definition of
"equipment" and records/management of this item must be in accordance with the
guidelines stated in the OJP Financial Guide.
Items purchased with ICAC grant funds must be used for ICAC activities.
Disposition of items purchased with ICAC grant funds should occur only when
items are no longer needed for the program or the items are unusable. Date,
method, and reason for disposition should be recorded for items with a purchase
price greater than $500. A memorandum recording this information must be sent to
the ICAC Program Coordinator within two weeks following the disposition. For
items purchased at $5,000 or above, disposition procedures should follow the
guidelines in the OJP Financial Guide and a memorandum documenting the
disposition sent to the ICAC Program Coordinator within two weeks.
Colorado ICAC Grant Guide, October 2009 13
EXHIBIT A
COLORADO ICAC TASK FORCE SIGNATURE CARD
(Authorized Signatories Designation Form)
Agency:
Address to which payment should be sent:
The individuals listed below are designated as authorized signatories for submitting requests for
payment/financial status reports under the 2009-2010 ICAC grant. (At least two (2) signatories
required.)
Authorized signatories acknowledge below that they have read and understand the administrative and
financial requirements listed in the Award Conditions.
Name: Name:
Title: Title:
Phone: Phone:
E-mail: E-mail:
Signature: Signature:
Name:
Title:
Phone:
E-mail:
Signature:
Name:
Title:
Phone:
E-mail:
Signature:
I CERTIFY THAT THE SIGNATORIES LISTED ABOVE ARE THE INDIVIDUALS
AUTHORIZED TO SUBMIT REQUESTS FOR PAYMENT UNDER THE 2009-2010 ICAC
GRANT.
(Signature of City/County Authorizing Official)
(Printed Name, Title) (Date)
Received by CSPD on: By:
EXHIBIT B
Month (List Month) Year
2009 Agency Name:
Monthly'=Measures
"Colorado ICAC Task Force Monthly Statistics Reporting Sheet", '''
Documented Complaints
Traveler
Enticement
Obscenity
Directed to
Minors
Child
Prostitution
Proactive
An investigation which involves the transport of at least one individual for the purpose
Reactive
of sexual conduct of a minor (count one per suspect)
Proactive
The unlawful solicitation of a minor by any means for unlawful sexual conduct (count
Reactive
one per suspect)
Proactive
Any lewd or lascivious act directed towards a minor in violation of State or Federal
Reactive
statute, not meeting the criteria of enticement or traveler (count one per suspect)
Proactive
Any minor who is persuaded, encouraged, enticed or compelled into sexual conduct
Reactive
for a fee in violation of State or Federal statute (count one per suspect)
Child Pornography
sy
Jke'
Sao
Proactive
The creation of any visual depiction of a child in violation of State or Federal statute.
Reactive
(count one per suspect)
„so•
�.
• co
Proactive
The transfer of any visual depiction of a child in violation of State or Federal statute
Reactive
(count one per suspect)
0
• eyc`o
Roe,
Proactive
The care, custody, control of a visual depiction of a child in violation of State or
Federal statute (one count per suspect)
Reactive
Case Information
Arrests
Physical detention of an individual (count one per suspect)
Case
Dispositions
Unfounded
Any investigation closed due to lack of elements of a crime
Suspended
Inactive case closed due to lack of investigative leads
Plea
Suspect accepts arranged deal prior to trial(count one per suspect)
Trial
Case prosecuted in a court of law (count one per suspect)
Case
Referrals
Federal
Number of cases referred to a Federal agency for investigation
State
Number of cases referred to State agency for investigation
Local
Number of cases referred to local agencies for investigation
Submitted for Federal
Prosecution
Number of cases submitted to the United States Attorney for Federal prosecution
Accepted for Federal Prosecutio
Number of cases accepted by the United States Attorney for Federal prosecution
W
R
O
O
Cybertips Received
Number of CyberTipline Reports received from NCMEC
CVIP Submissions (Cases)
Number of cases submitted to CVIP for analysis
Child Victims
Identified
CVIP
Number of children identified as victims of abuse with images
Number of children identified as victims of abuse with no known images
Cases
Court Actions
Subpoenas
or Court
Orders
Federal
Number of subpoenas or court orders, requesting information issued by Federal grand
ury or administrative subpoena.
State/Local
Number of subpoenas or court orders requesting information issued by state or local
grand jury or thourgh an administrative subpoena
Search
Warrants
Federal
Number of search warrants issued by a federal court
State/Local
Number of search warrants issued by a state or local court
EXHIBIT B
Technical
Assists
Technical Support
Investigative Support: Assistance to another task force or agency in furtherance of an
ICAC related case. Use this category as a miscellaneous catch all (count one for each
case assist)
Forensic Exams
Forensic Exams: One exam will be credited for each hard drive examined. All other
media regardless of size or type (per case) will count as one additional exam
c
`
I—
Training Sessions
The number of training sessions sponsored by the ICAC Regional or Affiliate Task
Force
Law Enforcement
ICAC related training given to law enforcement officers (count one for each
presentation)
Prosecutors
ICAC related training given to prosecutors (count one for each presentation
Other Professions
Other Professionals to include, but not limited to the following; probation/parole,
victim witness advocates, CPS workers (count one for each presentation)
# sent to ICAC T&TA Training
The number of individuals sent to training sponsored by the ICAC Training &
Technical Assistance Program
# sent to Other Training
The number of regional task force or affiliate personnel sent to training sponsored
other organizations (Search, EnCase, Etc)
Community Outreach
Presentations
Task force member speaking to groups such as PTO's, school, libraries, scouts, service
clubs, etc. (list organization type)
Number of Attendees
Number of people in attendance
Public Events
Non -speaking events such as fairs/expos where information booth is used to
disseminate information (list type of event)
Number of Attendees
Number of people in attendance
Public Awareness
Advertisements: Any public service announcement, billboard, placards or media
interviews (count one per media campaign)
Miscellaneous Information
Fill in anything you wish to describe in further detail e.g. arrests, investigations, etc.
EXHIBIT C
Name, Phone, Email of Contact Person for Request:
Report Period En
REMAINING BUDGET
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Authorized signatory must be listed on the signature card on file at CSPD
(CSPD Use Only)
(See page 2 for basis of amount approved)
TOTAL REIMBURSEMENT APPROVED:
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ICAC Task Force Commander
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ICAC Program Coordinator
•
EXHIBIT C
COLORADO ICAC TASK FORCE
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NEW BALANCE
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ICAC Task Force Commander
ICAC Program Coordinator
Elizabeth Strong
From: Bruce Barker
Sent: Monday, November 02, 2009 8:19 AM
To: CTB
Cc: Kim Fliethman; Daren Ford
Subject: FW: Grant Proposal for Commissioners
Attachments: 2009 ICAC Grant.doc
Please put on agenda for the Board to accept the grant.
Thanks!
Original Message
From: Kim Fliethman
Sent: Monday, November 02, 2009 8:11 AM
To: Bruce Barker
Subject: Grant Proposal for Commissioners
Bruce,
Attached is the documentation to go before the Commissioners for approval to except this one
time funding for $29,101. This was the grant I spoke to you about earlier that was made
available to us through Colorado Springs P.D. If you have any specific questions or need
somebody to attend a meeting, please work directly through Daren Ford (Info below) and cc me.
Thanks
K
Detective Daren Ford, CFCE
Weld County Sheriff's Office
Northern Colorado Regional Forensic Lab
(W) 970-356-4015 x 3631
(F) 970-304-6447
1950 "0" street
Greeley, CO 80631
1
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