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Home My WebLink About20091346.tiffRESOLUTION RE: APPROVE CONTRACT FOR VICTIM SERVICES FUNDING AND AUTHORIZE CHAIR TO SIGN - VICTIM'S ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Contract for Victim Services Funding between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and the Victim's Assistance and Law Enforcement (VALE) Board, commencing July 1, 2009, and ending June 30, 2010, with further terms and conditions being as stated in said contract, and WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Contract for Victim Services Funding between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and the Victim's Assistance and Law Enforcement (VALE) Board be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said contract. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 15th day of June, A.D., 2009. ATTEST: Weld County Clerk to the B BY AP Deputy Clerc'to the Board unty Attorney II Date of signature. �'I da1 BOARD OF COUNTY COMMISSIONERS WELD COl><NTD, COLORADO Sean %Conway Barb Kirkmeyer David E. Long Jr (c_2 5-) 2009-1346 SO0030 tr/ 43-e/oq • VICTIM'S ASSISTANCE & LAW ENFORCEMENT BOARD Nineteenth Judicial District 19TH JUDICIAL DISTRICT 2009 JUN 17 PPI 2 13 VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD CONTRACT Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act, Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial District has made the following award: Grantee: Weld County Sheriff's Office Weld County law Enforcement Victim Services Unit PO Box 330 Ft. Lupton, CO 80621 Grant Number: Project Title: Grant Period: 2009-10 Victim Services Funding July 1, 2009 through June 30, 2010 Amount of Grant Award: $68,461.00 IT IS HEREBY AGREED: 1. All award disbursements are contingent upon the availability of local VALE funds. 2. The contents of the grant application will become contractual obligations of the grant recipient and are incorporated into this contract as if fully set forth herein. 3. The grant recipient is required to submit four quarterly Financial Reports by October 31, 2008, January 31, 2009, and April 30, 2009 and July 31, 2009. The final report must be cumulative and reflect the activities of the entire contract period. Financial Reporting Forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 4. The grant recipient is required to submit four quarterly Narrative Program Reports by October 30, 2009, January 29, 2010, and April 30, 2010, and July 30, 2010. These reports must address any special conditions that are listed in this contract. The final report must be cumulative and reflect the activity of the entire contract period. Narrative Program Report forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 5. The Board will pay out in 4 quarterly installments of $17,115.25 on or about the following dates: July 31, 2009, October 31, 2009, January 31, 2010, and April 30, 2010 and after receipt and acceptance of the required Financial Report and Narrative Program Report. Post Office Box 1167 — 915 Tenth Street — Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 3" °"" 2009-1346 a PAGE 2 OF 3 6. Failure to comply with the reporting requirements may result in the Board's termination of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply with reporting requirements may also jeopardize future funding to this grantee. 7. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board and the grant recipient are as follows: 8. 1 - updates to G & 0 and budget recap as applicable due to reduced funding 2 - update G & 0: Goal 3 updated identify number of victims served on scene Goal 4 indicate number of volunteer to recruit and maintain 4 - update budget page 15 whenever receive funding from a municipality that the program serves 5 - VRA Training 8. Any equipment purchased with local VALE funds must remain with the grant recipient. Equipment must be used for the purpose designated in the grant application. At the option of the Board, ownership maybe transferred to the funded agency with no further conditions. If the grantee has no further use for the equipment, this information shall be given to the local VALE Board in writing, and the Board shall determine what to do with the equipment. 9. Any proposed change in the use of grant funds must be submitted in writing and approved by the local VALE Board prior to any such change. 10. In the event all of the monies paid to the grant recipient are not expended within the contractual period, the local VALE Board, in its discretion, may enlarge the time period of the contract or request that monies not used be repaid to the Board. The grant recipient shall submit written notification to the VALE Board by June 1, 2009 if the grant recipient will have any remaining funds at the end of the grant period. All unused funds shall be returned to the local VALE Board unless the grant recipient makes a request in writing for use of the funds beyond the grant period and such request has been approved, in writing, by the local VALE Board. Such requests shall include the following information: • The amount of remaining funds; • How the funds will be used; • When the funds will be expenses; and • Why the funds were not expended during the grant period. The local VALE Board will make a decision as to the extension of the grant period by June 30, 2010. 11. The grant recipient agrees that all funds received under this contract shall be expended solely for the purposed stated in the grant and approved by the local VALE Board. Any funds not so expended including funds lost or diverted to other purposes, shall be repaid to the local VALE fund. 12. The grant recipient agrees to comply with all applicable non-discrimination legal mandates. 13. Non-compliance with any portion of the contract may result in termination of the grant, withholding of funds, returning money to the local VALE fund, and/or other action as deemed necessary by the members of the local VALE Board. 14. All grant recipients shall make available to the Board or its authorized designee, upon request, all current records and other information, including audit/financial statements, relative to the implementation of the grant. a PAGE 3 OF 3 15. Amendments of any terms of this contract shall have prior approval of the local VALE Board. Requests to amend this contract shall be in writing. 16. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq. The grant recipient, through the following signatories, understands and agrees that any VALE monies received as a result of the awarding of the grant application shall be subject to the terms of this contract. Project Director: Signature: %vv,Sstu1 G iaricA r v Date: (p•9 Oq Printed Name and Title: SU 191') L'vr r'A-JG 4/rM , p12EcTae- Financial Officer: Signature:e.a Date: JUN 1 5 2009 Printed Name and Title: Barbara Connolly, Controller Authorized Official: Signature: �( Date: JUN 1 5 2009 Printed Name and Title: William F. Garcia, Chair, Board of County Commissioners VALE Board / - i Signature: , i / I - / Date: Printed N e and Title: Kenneth Wood, Chair of VALE Board Project Director: The Project Director is the individual who will oversee the day-to-day management of the VOCA project. The project director must be a person other than the authorized official or the financial officer. Financial Officer: The Financial Officer is the person who will be responsible for fiscal matters relating to the project and is ultimately in charge of accounting, management of funds, verification of expenditures and grand financial reports. This must be an individual other than the project director or authorized official. Authorized Official: This is the individual authorized to enter into legal contracts on behalf of the applicant agency. The authorized official must be a person other than the project director or the financial officer. In local units of government, the Authorized official is usually the city council president or city manager, district attorney, mayor and/or chair of county commissioners. At the state level, the Authorized Official is the Chair of the Board of Directors. For private non-profit agencies, the Authorized Official is the Chair of the Board of Directors. NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to enter into contractual agreements such as this grant, you must provide official documentation of delegation (such as bylaws or resolutions) immediately following the signature page. 3 (9009-/3 VALE PROJECT BUDGET INFORMATION PROJECT FUNDS REQUESTED BUDGET: Continuation Applicants fill out Columns I, 2, and 3. New Applicants fill out Column 2 only. ROUND TO THE NEAREST DOLLAR Continuation Applicants ALL APPLICANTS + Continuation (Column 1) Applicants (Column 2) (Column 3) Current Grant Award Requested Budget Increase or Decrease PERSONNEL PERSONNEL (+ / -) Job Position Job Position/NAME Director/Suzi Cvancara 34,619.00 Director/Suzi Cvancara 31,216.00 -3,403.00 Specialist/Mary Kniceley 31,149.00 Specialist/Mary Kniceley 31,655.00 506.00 Fringe Benefits Fringe Benefits Subtotal 65,768.00 Subtotal 62,871.00 - -2,897.00 SUPPLIES AND OPERATING EXPENSES SUPPLIES & OPERATING EXPENSES (copying, rent, phone, tuition, registration fees & other items under $5,000) (+ / -) Cell Phones 1,650.00 Cell Phones 1,650.00 0.00 Paper and postage 1,000.00 Paper and postage 1,000.00 0.00 Training Budget 1,000.00 Training Budget 1,000.00 0.00 0.00 Subtotal 3,650.00 Subtotal 3,650.00 IN -STATE TRAVEL IN -STATE TRAVEL (itemize transportation/per etc) diem, (+ / -) Mileage costs 10000 x .485 4,850.00 Mileage costs 4000 x .485 1,940.00 -2,910.00 Subtotal 4,850.00 Subtotal 1,940.00 - 2,910.00 EQUIPMENT EQUIPMENT (+ / -) Subtotal F Subtotal PROFESSIONAL SERVICES PROFESSIONAL SERVICES (+/-) Subtotal Subtotal TOTAL FUNDS: $74,268.00 TOTAL FUNDS REQUESTED: $68,461.00 -5,807.00 16 r 12. PROJECT -SPECIFIC GOALS AND OBJECTIVES: Add no more than four additional goals with objectives. Use format provided below. Goals should be clear, concise, general statements that highlight what the project intends to achieve. They should relate to the Project Description and Budget pages of the Application. Objectives (no more than three per goal) should be quantifiable (i.e. a number can be attached) in order to measure changes brought about by the project toward achieving each goal. Objectives state specifically what will be done, by whom, and by when. A timetable of projected achievement should be indicated in the Goals and Objectives. Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports. Efficiency: Were the projects proposed activities accomplished as projected? Effectiveness: How will you determine that your project is effective or has made a difference to the victims served? GOAL 2: Provide continuing advocacy and support services to all victims of crime within our nine police departments and the sheriff's office, which includes Lochbuie, Ft. Lupton, Dacono, Frederick, Firestone, Erie, Platteville, Gilcrest and Nunn. Objective 1: Maintain an ongoing relationship with each of the agency quarterly. Objective 2: Offer yearly trainings with each agency on the VRA and Victims' Compensation. Objective 3: Maintain supply of brochures for each agency quarterly or per their request. Objective 4: July 1, 2009 through June 30, 2010, the Victim Services Program will provide on -scene, immediate support and referral information to 100 people who have been victimized by crimes. GOAL 3: To recruit, train and maintain volunteers for our program. Objective 1: Offer 40 hour basic training once a year to recruit additional volunteers. Objective 2: Continuing mileage for the volunteers for their on call time during the year. Objective 3: Continue providing cell phones for volunteers during the year. Objective 4: Maintain 7 volunteers per quarter. 8 SECTION H - BUDGETARY INFORMATION: 23. All Budget pages MUST be completed. BUDGET INFORMATION TOTAL AGENCY VICTIM SERVICES Please indicate the sources for ALL funding your agency receives for victim services. FUNDING START DATE AMOUNT Month/Day/Year Month/Day/Year END DATE VALE Grant (if applicable) $74,268.00 07 / 01 / 08 06 / 30 / 09 VAWA Grant (if applicable) 04 / 01 / 09 12 / 31 / 09 VOCA Grant (if applicable) 01 / 01 /09 12 / 31 /09 Other — Erie Police Dept. $ 500.00 01 / 01 /09 12 / 31 /09 Other — Weld County Sheriff's Office $75,391.00 01 / 01 /09 12 / 31 / 09 Other / / / / TOTAL $150,159.00 / / / / Please specify the source of "Other" funds (other grants, government funds, city funds, donations, fund-raising, etc.) "Other" funds should reflect hard dollars and NOT in -kind contributions (office space, phones, etc) HOW WILL FUTURE FUNDING NEEDS BE MET? Future funding will be met by funds received by the municipalities that we service, including the Sheriffs Office who currently provides the bulk of additional funds to support us. The Sheriffs Office will continue to provide office space, telephones, cell phones, office supplies (copier and basic supplies) annual memberships, benefits, trainings and cars for paid personnel and volunteers use. Their cost is indicated above. We currently only have verbal commitments from other agencies that we provide services to and assume that they will pay the amount we had spoken about in previous meetings. 15 po e,.> , - c\obi c.-234) Hello