HomeMy WebLinkAbout20092862.tiffRESOLUTION
RE: APPROVE TWO PURCHASE OF SERVICES AGREEMENTS WITH VARIOUS
PROVIDERS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with two Purchase of Services Agreements
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and the following
providers, commencing October 1, 2009, and ending September 30, 2010, with further terms and
conditions being as stated in said agreements, and
1. Community Mediation Project, Inc.
2. United Way of Weld County
WHEREAS, after review, the Board deems it advisable to approve said agreements, copies
of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the two Purchase of Services Agreements between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Department of Human Services, and the above listed providers be, and hereby are,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreements.
2009-2862
!ISO0 61)
/l //4707
HR0080
RE: TWO PURCHASE OF SERVICES AGREEMENTS WITH VARIOUS PROVIDERS
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 28th day of October, A.D., 2009, nunc pro tunc October 1, 2009.
ATTEST:
Weld County Clerk to th
BY
Deputy Clerk to the Bo
APPrED
y
Tney
Date of signature
BOARD OF COUNTY COMMISSIONERS
WELD 9OUNt$ COLORADO
William F. Garcia, Chair
( \, Vvic \�
Douglas Rademached Pro-Tem
Sean P. Conway
Barba Kirkmeyer
David E. Long
.ry
2009-2862
HR0080
MEMORANDUM
DATE: October 26, 2009
TO:
C FROM
COLORADO RE:
William F. Garcia, Chair, Board of County Commissioners
Judy A. Griego, Director, Human Services Depa finent 1, '� r
Purchase of Services Agreements between the Weld County
Department of Human Services' Building Healthy Marriages
and Various Providers
Enclosed for Board approval are Purchase of Services Agreements between the Department's
Building Healthy Marriages and Various Providers. These Agreements were presented at the
Board's October 26, 2009, Work Session.
Building Health Marriages is entering into its fourth year and wishes to continue the following
contracts:
a. Community Mediation Project: Implementing marriage education curriculum with
related services that comply with the Federal Healthy Marriage Demonstration Grant to
include the Federal Guidance to Faith -Based and Community Organizations on
Partnering with the Federal Government and the Faith -based protocol set by the Weld
County Building Healthy Marriage Program to allow 1,340 individuals interested in
marriage, non -married expectant couples, engaged couples, couples in a committed
relationship, and married couples that meet the requirements of the grant specified
allowable activities #3,4,5,7 prior to September 30, 2010. For these professional and
educational services pursuant to this Agreement BHM will compensate CMP a sum of
$353,305. The term of this Agreement is October 1, 2009 through September 30, 2010.
b. United Way of Weld County: Defining and implementing the substantive content of a
public marketing campaign on the values of healthy relationships and the skills needed to
increase relationship stability and health that will target individuals interested in
marriage, non -married expectant couples, engaged couples, couples in a committed
relationship, and married couples in which to bring a community saturation type model
of service delivery of marriage education. DHS agrees to pay United Way for
professional and related services pursuant to this Agreement a sum of $ 285,000. The
term of this Agreement is October 1, 2009 through September 30, 2010.
If you have any questions, give me a call at extension 6510.
2009-2862
PURCHASE OF SERVICES AGREEMENT
Li
THIS AGREEMENT is made and entered into thisc9 day of (9theillu 2009, by
and between the Weld County Department of Human Services' recipients of the Healthy
Marriages Demonstration Grant, hereinafter referred to as "DHS", and Craig Conrad on
behalf of Community Mediation Project, Inc., hereinafter referred to as "CMP."
WITNESSETH:
WHEREAS, Building Healthy Marriages, hereinafter referred to as "BHM" supports the
DHS' goal to intervene successfully with families in the least intrusive manner while maximizing
safety before they enter the judicial system; and upon their entry into the child welfare and
juvenile justice systems, to expedite the positive resolution of their treatment or case plans;
and
WHEREAS, BHM supports the DHS' desire to develop balanced systems of care in Weld
County under a community based services integration process, emphasizing family strengths
through interagency and community collaboration; and
WHEREAS, BHM supports the development of balanced systems of care with
evidenced -based and promising practices that are outcome based; and
WHEREAS, under the Personal Responsibility and Work Opportunity Reconciliation Act,
the Temporary Assistance for Needy Families (TANF), which is the Colorado Works Program,
BHM supports the DHS' desire to encourage the formation and maintenance of two -parent
families; and
WHEREAS, BHM is to provide marriage/relationship education, marriage skills, and
relationship skills programs that may include, financial management, and conflict resolution for
non -married pregnant women and non -married expectant fathers; pre -marital education and
relationship/marriage skills training for engaged couples and for couples or persons interested
in bettering current and future relationships, marriage skills training programs for married
couples, and marriage mentoring programs, which use married couples as role models and
mentors in at -risk communities.
WHEREAS, CMP, as the successful bidder, has the expertise and knowledge to provide a
marriage education program under the Federal Marriage Education Demonstration Grant, and
WHEREAS, CMP will focus on the expectations of marriage related services under the
Federal Marriage Education Demonstration Grant and promote a balanced system of care to
families in Weld County,
WHEREAS, CMP has the expertise and knowledge to develop and organize a county -
Page 1 of 11
wide Healthy Marriage effort,
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree as follows:
1. TERM: The term of this Agreement shall be from October 1, 2009
through September 30, 2010.
2. SERVICES PROVIDED BY COMMUNITY MEDIATION PROJECT; CMP agrees
to assist and directly report to DHS in developing and providing marriage
education programs and services under the DHS' Federal Marriage
Education Demonstration Grant structure for 2009-2010 Project related to:
A. Providing marriage education services by trained and certified marriage
educators, including Relationship Seminars, Conflict Resolution Training,
Premarital/Relationship Inventories and Financial Management Workshops;
a. Reviewing the current literature and resources that support marriage
education, culturally relevant curriculums and related services to
develop a marriage education component with the retention of
marriage education skills.
b. Identifying the best process to support individuals within the target
populations as described by the grant which will bring a community
saturation type model of service delivery of marriage education.
c. Identifying and acquiring all marriage education curricula being utilized
by BHM.
i. Ensuring that any new curriculum be sent to the Federal Project
Officer via the Program Manager (DHS) to be reviewed and
given approval for its use.
d. Hiring and training the necessary number of instructor(s) needed to
conduct the required number of classes to meet goals who meet
qualifications as required by the project design; and
i. Ensuring instructor's knowledge of marriage related information
and trends remains current; and
e. The scheduling of marriage education classes that will meet the
scheduling demands of the couples participating in the project; and
f. The reporting of outcomes of classes and participation of couples; and
Page 2 of 11
B. Actively participating as a Partner of Building Healthy Marriages in the ongoing
design of the Federal Marriage Education Demonstration Grant Project with
DHS, and United Way of Weld County with special emphasis on the marriage
education and community saturation component; and
a. Actively participate in the planning and implementation of the Federal
Marriage Education Demonstration Grant project revisions as identified
by the Federal Project Officer (FPO) and/or Technical Assistance (TA)
with representatives of Human Services and United Way of Weld
County: and
b. Integrating the definitions, practices, and broad values agreed upon by
the partners and approved by the FPO systematically into preliminary
evaluative criteria to be utilized by the University of Northern Colorado
evaluators of the Federal Marriage Education Demonstration Grant.
i. Assisting in the identification of the necessary data to be
provided to support the evaluation; and
ii. Utilizing tracking forms that assist in the collection of accurate
data that are used in evaluating the success and practices of the
Federal Marriage Education Demonstration Grant with the
University of Northern Colorado; and
c. Reviewing ongoing reports and outcomes of the Federal Marriage
Education Demonstration Grant Project with DHS, and United Way of
Weld County with special emphasis on the marriage/relationship
education component; and
d. The coordination and collaboration of support services and related
activities to include Intake Support and Marketing as required by the
project design and in accordance with the requirements of Weld County
DHS and the Federal Grant; and
C. Assisting with and ensuring those grant requirements that pertain to the
marriage/relationship educational component by:
a. Maintain service agreement documents that include providing oversight
with consequences and training for the educators, facilitators, and
coaches to ensure compliance with the Federal Guidance to Faith -Based
and Community Organizations on Partnering with the Federal
Government and the Faith -based protocol set by the Weld County
Building Healthy Marriage Program; and
b. Implementing marriage/relationship education curriculum with related
services that comply with the Federal Healthy Marriage Demonstration
Page 3 of II
Grant to include the Federal Guidance to Faith -Based and Community
Organizations on Partnering with the Federal Government and the
Faith -based protocol set by the Weld County Building Healthy Marriage
Program to allow 1,340 individuals that meet the requirements of the
grant specified allowable activities #3, 4, 5, and 7 to participate in the
marriage/relationships skills training prior to September 30, 2010; and
D. Actively participating in the resolution of problems and issues with DHS during
the planning and implementation of the Federal Marriage Education
Demonstration Grant Project; Building Healthy Marriages Program as identified
by the Partners DHS, Community Mediation Project and United Way of Weld
County.
a. Meet a minimum of once a month with the Project Manager in addition
to the Partners meetings which will also be held at a minimum of once
a month; and
b. Committing 2.25 FTE to the planning, development and delivery of the
BHM per the guidelines of the Federal Marriage Education
Demonstration Grant; and
c. Providing monthly activity reports and other reports as required to DHS
monthly for review.
3.COMPENSATION: DHS agrees to pay CMP for professional and educational
services pursuant to this Agreement a sum of $353,305, which includes $
117,705 for staff and overhead costs and $ 235,600 for services provided
according to attached budget. CMP shall submit invoices in accordance to the
following criteria:
• Itemization of all monthly bills shall be in accordance to the CMP
budget attached to this contract. (Exhibit A)
• Any requests for reimbursement for expenses not included on the
CMP budget must have pre -approval from DHS prior to the
expenditure.
• CMP shall submit an itemized monthly bill, according to proper
invoices to the Program Manager, for all costs incurred and services
provided pursuant to this Agreement in accordance with criteria
established by DHS. Monthly invoices should reflect 1/12 of the
costs for Healthy Marriage Education Administration (HMEA) and
Page 4 of 11
actual costs identified with marriage education services, including
marriage seminars, conflict resolution education, relationship
inventories, and marriage mentoring seminars, marriage educator
certification, and financial management education. CMP shall submit
all itemized monthly billings to DHS no later than the twenty-fifth
(25) day of the month following the month the cost was incurred.
• CMP agrees to comply with Federal administrative requirements, cost
principles outlined in OMB Circular A-87 and other requirements set
forth in Title 45 of the Code of Federal Regulation, "Uniform
Administrative Requirements for Grants and Cooperative State and
Local Governments."
• CMP agrees to comply with and upon request from DHS provide
accounting records demonstration compliance (general ledger) to the
single audit requirements set forth in OMB Circular A-133 and the
OMB Circular A-133 Compliance Supplement.
• Payments of costs incurred pursuant to this Agreement are expressly
contingent upon the availability of the Colorado Works or Temporary
Assistance for Needy Families (TANF) funds and/or Federal Marriage
Education Demonstration Grant.
• DHS shall not be billed for and reimbursement shall not be made for
time involved in activities outside of those defined in this Agreement.
Work performed prior to the execution of this Contract shall not be
reimbursed or considered part of this Agreement.
• DHS may withhold any payment if CMP has failed to comply with the
Financial Management Requirements, program objectives,
contractual terms, or reporting requirements. In the event of a
forfeiture of reimbursements, CMP may appeal such circumstance to
the DHS Director. The decision of the DHS Director shall be final.
• All computer equipment will be owned by CMP and will be
maintained by CMP.
• The parties agree that the service rate as contemplated herein shall
constitute the entire amount of compensation due to CMP for any
work performed hereunder.
4. ASSURANCES: CMP shall abide by the following Assurances.
5. TERMINATION: Either party may terminate this Agreement at any time by
providing the other party with a 30 -day written notice thereof.
Furthermore, this Agreement may be terminated at any time without notice
upon a material breach of the terms of the Agreement.
Page 5 of 11
6. TIME OF THE ESSENCE: Time is of the essence in each and all of the
provisions of this Agreement.
7. ENTIRE AGREEMENT/MODIFICATIONS: This Agreement including Exhibit A
constitutes the entire understanding between the parties with respect to the
promises and covenants made therein. No modification of the terms of this
Agreement shall be valid unless made in writing and agreed to by both
parties.
8. NON -APPROPRIATION: No portion of this Agreement shall be deemed to
create an obligation on the part of DHS to expend funds not otherwise
appropriated in each succeeding year.
9. WAIVER OF IMMUNITIES/THIRD PARTY LIABILITY: No portion of this
Agreement shall be deemed to constitute a waiver of any immunities of
DHS or its officers or employees may possess, nor shall any portion of this
Agreement be deemed to have created a duty of care with respect to any
persons other than DHS and not a party to this Agreement.
IN WITNESS WHEREOF, the parties hereto have signed the date and year set forth
above.
BOARD OF COUNTY COMMISSIONERS
OF WELD COUNTY,S,OLORADO
BY:
William Garcia, Cfiair
ATTEST:
CLERK TO THE BOARD
COUNTY COMMISSION
OCT 2 C 2009
COMMUNITY MEDIATION PROJECT
BY:
raig Co :., President
WELD COUNTY DIVISION OF
HUMAN SERVICES
BY: // „ / /.�'��k'.ija/ii":ti-� �_I BY:
Deputy Cler
Page 6 of 11
Judy A. Gri>°Cjo, Exe4iitive Director
la2c-O9- as', 4
EXHIBI E A.
tion Project c1 2009 ~ 201U
dear dy
FEDERAL
tT
+C( STS
Marriage Education Seminars (IVIES)
8 -hour, 4 -session PREP Seminars, 300 couples @ $380/couple =
$114,000
Facility, $50/couple = $15,000
Couple's Material, $50/couple = $15,000
Seminar Materials, $10/seminar = $3,000
Educators, $100/couple = $30,000
Coaches, $50/couple = $15,000
Meals/Snacks, $120/couple = $36,000
8 -hour, 2 -session PREP Seminars, 20 couples @ $290/couple =
$5,800
Facility, $50/couple = $1,000
Couple's Material, $50/couple = $1,000
Seminar Materials, $10/seminar = $200
Educators, $100/couple = $2,000
Coaches, $50/couple = $1,000
Meals/Snacks, $30/couple = $600
8 -hour, 1 -session PREP Seminars, 70 couples @ $320/couple =
$22,400
Facility, $50/couple = $3,500
Couple's Material, $50/couple = $3,500
Seminar Materials, $10/seminar = $700
Educators, $100/couple = $7,000
Coaches, $50/couple = $3,500
Meals/Snacks, $60/couple = $4,200
8 -hour, 4 -session PREP Seminars less facility, 120 couples @
$330/couple = $39,600
Couple's Material, $50/couple = $6,000
Seminar Materials, $10/seminar = $1,200
Educators, $100/couple = $12,000
Coaches, $50/couple = $6,000
Meals/Snacks, $120/couple = $14,400
$ 219,600
Page 7 of 11
8 -hour, 1 -session PREP Seminars less facility, 140 couples @
$270/couple = $37,800
Couple's Material, $50/couple = $7,000
Seminar Materials, $10/seminar = $1,400
Educators, $100/couple = $14,000
Coaches, $50/couple = $7,000
Meals/Snacks, $60/couple = $8,400
Conflict Resolution Coaching (CRC)
Coaching sessions, 10 couples @ $200/couple
4 hours of coaching @ $50/hour/couple = $200/couple.
$ 2,000
Financial Management Education (FME)
Coaching or Workshops, 10 couples @ $200/couple,
4 hours of coaching/workshop@ $50/hour/couple = $200/couple.
$ 2.000
Relationship Inventories
Prepare/Enrich Inventories, 20 couples @ $200/couple.
Couple's materials, $20/couple = $400,
Scoring Fees, $30/couple = $600.
Leader Fees, $150/completion = $3,000
$ 4,000
Marriage Education Staff Training (MET) .'..:.....
Staff Training and updates in various marriage curricula,
Marriage Education Updates in PREP, WOR, and Prepare/Enrich
curricula, 10 @ $500/each = $5,000,
Smart Marriage Conference, 2 g $1,500 = $3,000
$ 8,000
Healthy Marriage Education Administration (LIMA)
Costs to do educational administration in Weld County,
Marriage Education Manager, 1 FTE _ $38,160
Name: Craig Conrad
Duties/Responsibilities: Oversees the Healthy Marriage
Educational program. Recruits, trains, qualify, employs, evaluates
and supervises contracted BHM staff, marriage educators, coaches
and vendors. Stays informed of current marriage education research
and training, maintains marriage education and training credentials.
Oversees information management, establishes and maintains the
database to track educators, coaches, mentors and program
participants. Establishes the CMP BHM budget, expenditures and
provides financial reports. Plans, strategizes, coordinates and
attends all required meetings with partner agencies. Ensures the
updating of and compliance with BHM policies, procedures and
protocols. Responsible for building the faith -based Healthy
Marriage Educational Partnership, representing BHM to diverse
groups and agencies, and recruiting participant couples throughout
$ 117,705
Page 8 of 11
Weld County. Serves as a volunteer educator and coach as needed.
Hispanic Marriage Education Manager, .5 FTE = $14,000
Name: Juvenal Cervantes
Duties/Responsibilities: Recruits, trains, qualifies, employs,
evaluates and supervises contracted Hispanic BHM staff, marriage
educators, and coaches. Stays informed of current marriage
education research and training, maintains marriage education and
training credentials. Coordinates and attends all required meetings
with partner agencies. Responsible for building the faith -based
Healthy Marriage Educational Partnership, representing BHM to
diverse groups and agencies, and recruiting participant couples in
the Hispanic community throughout Weld County. Serves as an
educator and coach as needed. Facilitates all monolingual Spanish
speaking seminars, workshops and events.
Marriage Education Coordinator, .75 FTE = $27,720
Name: Alison Conrad
Duties/Responsibilities: Schedules and coordinates all marriage
education, coaching and training events, establishes and maintains
the infrastructure for effective marriage education programs
throughout Weld County. Responsible for office operations;
answers phones, greets the public, orders supplies, makes copies,
manages office equipment, mailings, manages vendor relationships.
Maintains marriage education and training credentials. Coordinates
and attends all required meetings with partner agencies. Serves as an
educator and coach as needed.
Mileage, $500/ month = $ 6,000
Administrative Overhead, $1,500/month = $18,000,
Office Occupancy, $850/month = $10,200,
Office Supplies, $75/month /FTE = $2,025,
Quarterly Educational Partnership Meeting Handouts and Materials,
$100/ meeting = $400,
Quarterly Educational Partnership Meeting Lunches, $10/each for
30/meeting = $1,200
Page 9 of 11
PURCHASE OF SERVICES AGREEMENT
THIS AGREEMENT is made and entered into thisor
6 day ofQ009 by and between the
Weld County Department of Human Services, on behalf of the Weld County Healthy Marriages Initiative,
hereinafter referred to as "DHS", and United Way of Weld County, hereinafter referred to as "United
Way."
WITNESSETH:
WHEREAS, DHS' goal to intervene successfully with families in the least intrusive manner while
maximizing safety before they enter the judicial system; and upon their entry into the child welfare and
juvenile justice systems, to expedite the positive resolution of their treatment or case plans; and
WHEREAS, DHS' desire to develop a balanced system of care in Weld County under a
community based services integration process, emphasizing family strengths through interagency and
community collaboration; and
WHEREAS, OHS' desire to development of balanced systems of care with evidenced -based and
promising practices that are outcome based; and
WHEREAS, under the Personal Responsibility and Work Opportunity Reconciliation Act, the
Temporary Assistance for Needy Families (TANF), which is the Colorado Works Program, encourages the
formation and maintenance of two -parent families; and
WHEREAS, DHS supports the Families First Programs, which are designed to maintain two -
parent families and to intervene with families under a balanced system of care; and
WHEREAS, DHS' included the Weld County Healthy Marriages Initiative, which will promote
marriage education with related supportive services, and collaborative processes among, United Way of
Weld County, the Community Mediation Project, and DHS; and
WHEREAS, United Way, as the successful bidder for the Weld County Building Healthy
Marriages Program, has the expertise and knowledge to assist DHS and its collaborative partners in its
efforts to recruit participants through a recruitment and marketing campaign, to further define
expectations of a recruitment and marketing campaign that will complement the components of intake,
enrollment, and the family mentoring program and the public marriage education program and is
designed to recruit those populations specified under the Federal Marriage Education Demonstration
Grant allowable activity areas; and
Page I. of 8
WHEREAS, United Way will focus on DHS' expectations of recruitment and marketing under the
Weld County Building Healthy Marriages Project to promote a balanced system of care as specified in
the Federal Marriage Education Demonstration Grant received by DHS.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,
the parties hereto agree as follows:
1. TERM: The term of this Agreement shall be from October 1, 2009 through September 30, 2010.
2. SERVICES PROVIDED BY UNITED WAY; United Way agrees to assist and report directly to
DHS in its preparation of recruiting and marketing for the Building Healthy Marriages Program for 2009-
2010, related to:
A. Create public advertising campaigns on the value of marriage and relationships and the skills
needed to increase family stability and health.
a. Defining and implementing the substantive content of a recruitment and marketing
campaign in conjunction with marriage education services and the intake team that will
target individuals interested in marriage, non -married expectant couples, engaged
couples, in committed relationships and married couples; and
b. The development of a recruitment and marketing strategy that will incorporate needs of
the intake and enrollment; and focus on the populations specified in the Federal
Demonstration Grant for allowable activity areas 3,4,5, and 7; and
c. The hiring of appropriate contract staff, who meet qualifications as required by the
project design; and
B. Reviewing and participating in the ongoing design of the Building Healthy Marriages Program
with DHS and Community Mediation, Inc. with special emphasis on the recruitment and
marketing.
a. Actively participate in the planning and implementation of the Federal Marriage
Education Demonstration Grant project revisions as identified by the Federal Project
Officer and Technical Assistance with representatives of Human Services and
Community Mediation Project, and
b. Assisting in developing the definition of services to be provided including how these
services will be quality -driven, cost-effective, community- and faith -based, and culturally
inclusive; and
c. Assisting in identifying and tracking outcomes that will be used in evaluating the success
and promising practices of the Building Healthy Marriages Program.
d. Reviewing ongoing reports and outcomes of the program evaluation with DHS and the
Community Mediation, Inc. with special emphasis on recruitment and marketing
campaign.
Page 2 of 8
C. Assisting in integrating standardized definitions, practices, and broad values systematically into
preliminary evaluative criteria to be utilized by the University of Northern Colorado, evaluators
of the Federal Marriage Education Demonstration Grant and Building Healthy Marriages
Program, respectively.
a. Reviewing the literature and resources that suggest specific recruitment and marketing
strategies that will initially and continually enhance participation in a marriage /
relationship education program.
D. Ensuring that public statements, promotion and marketing in print, and internet are inclusive of
the recognition of Social Services, United Way of Weld County, and Community Mediation
Project, Inc.
a. Ensuring that public statements, promotion and marketing in print, and internet is in
compliance with the Federal Guidelines to Faith -based and Community Organization on
Partnering with Federal Government and have been presented to the Program Manager
for approval by the Federal Project Officer assigned to this grant, prior to its public
appearance.
b. Ensuring that public statements, promotion and marketing in print, and internet
intended for mass marketing also include the following federally approved disclaimer:
Funding for this project was provided by the United States Department of Health and
Human Services, Administration for Children and Families, Grant: 90FE0134. Any
opinions, findings, and conclusions or recommendations expressed in this material are
those of the author(s) and do not necessarily reflect the views of the United States
Department of Health and Human Services, Administration for Children and Families.
E. Actively participating in the resolution of problems and issues during the implementation of the
Building Healthy Marriages Program as identified by the planning team of Community Mediation
Project, Human Services, University of Northern Colorado and United Way of Weld County.
a. Meet a minimum of monthly with the Project Manager in addition to the Partners
meeting which will be at a minimum of once a month; and
b. Providing monthly activity reports and timelines for recruitment and marketing activities
and other reports as required to DHS.
c. Committing appropriate and approved FTE to the planning, development, and
implementation of the Building Healthy Marriage Program.
3. COMPENSATION: DHS agrees to pay United Way for professional and related services pursuant
to this Agreement a sum of $285,000, including $214,485 for services and $70,515 for staff and
overhead costs according to the attached budget.
o Itemization of all monthly bills shall be in accordance to the United Way budget
attached to this contract. (Exhibit A)
Page 3 of 8
o Any requests for reimbursement for expenses not included on the United Way budget
must have pre -approval from DHS prior to the expenditure.
o United Way shall submit an itemized monthly bill, according to proper invoices to the
Program Manager, for all costs incurred and services provided pursuant to this
Agreement in accordance with criteria established by DHS.
o United Way agrees to comply with Federal administrative requirements, cost principles
outlined in OMB Circular A-87 and other requirements set forth in Title 45 of the Code
of Federal Regulation, "Uniform Administrative Requirements for Grants and
Cooperative State and Local Governments."
o United Way agrees to comply with and upon request from DHS provide accounting
records demonstration compliance (general ledger) to the single audit requirements set
forth in OMB Circular A-133 and the OMB Circular A-133 Compliance Supplement.
o Payments of costs incurred pursuant to this Agreement are expressly contingent upon
the availability of the Colorado Works or Temporary Assistance for Needy Families
(TANF) funds and/or Federal Marriage Education Demonstration Grant.
o DHS shall not be billed for, and reimbursement shall not be made for time involved in
activities outside of those defined in this Agreement.
o DHS may withhold any payment if United Way has failed to comply with the Financial
Management Requirements, program objectives, contractual terms, or reporting
requirements. In the event of a forfeiture of reimbursements, United Way may appeal
such circumstance to the Director of DHS. The decision of the Director of DHS shall be
final.
o All equipment purchased will be owned by United Way and will be maintained by United
Way.
4. ASSURANCES: United Way shall abide by the following Assurances.
5. TERMINATION: Either party may terminate this Agreement at any time by providing the other
party with a 30 -day written notice thereof. Furthermore, this Agreement may be terminated at any
time without notice upon a material breach of the terms of the Agreement.
6. TIME OF THE ESSENCE: Time is of the essence in each and all of the provisions of this
Agreement.
7. ENTIRE AGREEMENT/MODIFICATIONS: This Agreement including Exhibit A constitutes the
entire understanding between the parties with respect to the promises and covenants made therein.
No modification of the terms of this Agreement shall be valid unless made in writing and agreed to by
both parties.
Page 4 of 8
8. NON -APPROPRIATION: No portion of this Agreement shall be deemed to create an obligation
on the part of DHS to expend funds not otherwise appropriated in each succeeding year.
9. WAIVER OF IMMUNITIES/THIRD PARTY LIABILITY: No portion of this Agreement shall be
deemed to constitute a waiver of any immunities of DHS or its officers or employees may possess, nor
shall any portion of this Agreement be deemed to have created a duty of care with respect to any
persons other than DHS and not a party to this Agreement.
IN WITNESS WHEREOF, the parties hereto have signed the date and year set forth above.
BOARD OF COUNTY COMMISSIONERS
OF WELD COUNTY, COLORADO
BY:
7 BY:
UNITED WAY OF WELD COUNTY
William Garcia, Chair
ATTEST:
CLERK TO THE BOAR
COUNTY COMMISS
BY:
OCT 2 9 20139 Jea
ine Truswell, Executive Director
WELD COUNTY DIVISION OF
HUMAN SERVICES
BY: a. •
u A. Grie,
JgoDirect r
Deputy Clerk to the Board
Page 5 of 8
02049- acft'c
EXHIBIT A
PARTNER — UNITED WAY OF WELD COUNTY;.
Federal Fund
Weld County
Cash Match
PUBLIC EDUCATION/MARKETING
Staff:
Marriage Project Coordinator, 1 FTE, salary = $34,640 benefits =
$9,465.
Name: Tara Alexander
Duties/Responsibilities: Work with Department of
Human Services and United Way of Weld County to
assist in coordinating support services to clients
participating in the Building Healthy Marriage Project of
Weld County. The Marriage Project Coordinator also
provides assistance with developing and distributing
marketing materials as well as collaborating with project
partners to facilitate Building Healthy Marriage special
events and outreach activities.
Prorata share of Finance Office Costs, $4,491.
Prorata share of Resource Investment Director, = $7,740.
Name: Susan Van Deren
Duties/Responsibilities: responsible for supervising
the Marriage Project Coordinator and working
collaboratively with all of the project partners to
over see the overall program components. This
entails attending various Building Healthy
Marriage meetings and events as well working with
the Marriage Project Coordinator to develop and
review budgets, and review materials and event
plans.
$56,567
Office Costs & Mileage:
Supplies $2,500
Replace equipment $1,300
Insurance $705
Occupancy/ communication/ Equipment maintenance $8,043
Mileage: United Way of Weld County $1,400
$13,948
Technology:
Text Website Hosting $250
Website Administrative $1,250
Cost of Information Services technical support $2,500
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$ 8,500
Kiosk Project — work with developer on changes $4,500
Business and Organizational Outreach:
$ 2,050
Major events for promotion, media awareness, and public
education for the Building Healthy Marriages Program in the
County including:
Mailings to civic orgs to present program $50
Presentation materials $2,000
County Wide February Event:
$ 12,300
Love Vouchers $6,000
Promotion
Newspaper $1,500
Radio $2,000
Meeting Supplies $300
Project Supplies $2,000
BHM Fun Run Event:
$ 15,700
Location rental $1,200
Planning meetings $500
Promotions $1,800
-Ads in Sports Publications
-Newspaper
-Radio
Event Supplies $3,800
Shirts and give a ways $2,500
Public Media Campaign:
$ 161,050
Newspaper
Longmont $2,500
Metro West $2,500
Greeley Tribune $15,200
UNC Mirror $1,000
Total Newspaper $21,200
Radio
KFKA (90 spots a mo. @ $12) $13,150
KGRE (90 spots a mo. @ $50) $40,500
Regent $50,400
Total Radio $104,050
Cable Television
18 Weeks Greeley Only $20,800
(ave. about $16 per spot total of 306 spots from June to Sept.)
Total Television $20,800
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Billboards $5,000
Prep for advertisement $4,000
Give away items $3,000
Update Video $3,000
Total Miscellaneous $15,000
Community Events:
$ 1,500
An informational booth set up in strategic locations during
community events that will advertise the program and the
benefits of marriage and the skills needed to increase
marriage and relationship stability and health.
Events
Children's Fair $300
Cinco de Mayo $400
FENWC Event $100
DHS Lobby $50
County Celebration $400
Event Supplies $250
Recruitment Materials:
$ 13,385
Brochures and printed material $12,000
Brochure Holders $1,385
TOTAL— UNITED WAY OF WELD COUNTY
$ 285,000
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