HomeMy WebLinkAbout20092339.tiffCOLORADO
Date: 8/26/09
To: Barb Connolly
PUBLIC WORKS DEPARTMENT
1111 H STREET
P.O. BOX 758
GREELEY, COLORADO 80632
WEBSITE: www.co.weld.co.us
PHONE: (970)-304-6496
FAX: (970)-304-6497
LETTER OF TRANSMITTAL
Subject: Work Order #8 (SEH)
Enclosed Please Find: Barb, attached are two originals
Submitted to you:
❑ For your review and approval
❑ For your use
❑ As requested
5/For your signature/signatures
0
❑ Approved as submitted
❑ Approved, subject to notes
❑ Returned for corrections
❑ For your information
Remarks: Barb, the BOCC approved these recently at a Work Session, you may have been
their but my back was to the crowd. I would like to move forward and do not want to wait until
Don gets back into town. The budget is coming from Engineering's 6379 which was approved
at $95,000 in 2009 budget. Could you sign these and send to the chair for execution? Thanks!
Wayne Howard, P.E., County Engineer/CIP
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2009-2339
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
WELD COUNTY AND
SHORT ELLIOTT HENDRICKSON INC.
DATED: 8-19-09
Work Order Number: SEH-8
Project Title: Design & Construction Standards Development
Commencement Date: August 31, 2009
Completion Date: March 31, 2010
Limitations on compensation: Total Contract Not to Exceed $48,150.00 as shown in the attached Fee
Schedule.
Project Description: Assisting the Department of Public Works with the development of engineering
Design and Construction Standards.
Scope of Services: See attached
Professional agrees to perform the services
identified above and on the attached forms in The attached forms are hereby accepted and
accordance with the terms and conditions incorporated herein, by this reference, and
contained herein and in the Professional Notice to Proceed is hereby given.
Services Agreement between the parties. In the
event of a conflict between or ambiguity in the
terms of the Professional Services Agreement Weld County
and this work order (including the attached
forms) the Professional Services Agreement By: Wayne Howard, P.E. — County
shall control. Engineer/CIP � �O 4
Date:
By:
Department Head
Date: 7 "Z.G -
Professional
Short Elliott Hendrickson Inc.
2000 South Colorado Blvd., 6000
Colorado Center Tower One
Denver, CO ,12 2-793
By:
Title:
Date:
P01 /AD wi /Ante ,PAL
8'.09, 09
By
Director of Fina e a d Administration
Date: 737
Chairman
Date:
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Scope of Work
Phase I. Project Initiation and Continuing Requirements
1. Weld County Public Works Department (PW) and SEH will hold a Project Kickoff
meeting to further establish project parameters, gather information etc. We will establish a draft
Table of Contents (TOC)/Preliminary Outline identifying the elements that should be addressed
in the Design and Construction Criteria. It is understood that this will be a preliminary document
that is subject to change as the project develops. It is also understood that the magnitude of the
changes may have an impact on the project schedule and the project cost. The overall intent of
this Scope of Work is for PW staff to be the technical advisory for the project and for SEH's
staff to provide the packaging of the materials and general guidance on development of the
Criteria.
1.1 PW and SEH will develop a draft Table of Contents, Project Schedule based on
the agreed upon scope of work.
2. PW will secure and review Design and Construction Criteria from each of the following
entities for consideration as a starting point for this project: Pueblo County, Larimer County, El
Paso County, Douglas County and Adams County.
2.1 SEH will make recommendations to PW for possible inclusion of particularly
pertinent and appropriate elements in the Criteria.
3. SEH will review the documents from 2 above based upon the TOC established in 1
above.
3.1 SEH will make recommendations to PW for revision of the TOC if SEH believes,
based upon the review of the documents and discussion with PW, that the County's
interests will be better served by the revisions. PW will direct SEH as to the manner in
which to proceed at this point.
4. SEH will propose a schedule of 7 meetings with the groups identified below upon PW
direction, concurrently with items 2 and 3 above. The meeting schedule will be consistent with
the Project Schedule developed in 1.1 above. The purpose of these meetings will be to establish
effective, positive communications with the parties who will in one way or another, be affected
by these Criteria, and to attempt to identify issues of importance to the various constituencies.
The further intent of these meetings is to generate support for the Criteria by way of participation
in the process.
➢ 1 Kickoff Meeting
➢ 1 Meeting — Public Open House including Development community, homebuilders
association, and utility providers
➢ 5 Meetings - Project Progress Meetings with PW Staff
4.1 SEH will attend and participate in all of these meetings.
4.2 SEH will facilitate most of these meetings, take notes for the meetings and
maintain these notes as part of the project record.
4.3 Expenses and mailings associated with these meetings will be the responsibility of
PW.
4.4 Most meetings will be held at the Southwest Weld County Services Complex or
PW conference room in Greeley.
5. SEH will provide a written Progress Report as an attachment to each monthly invoice.
The Progress Report will be in the standard SEH format unless otherwise agreed to by SEH and
PW. SEH will also submit the document electronically.
6. In addition to hard -copy submittals specified elsewhere in this document, all documents
will also be submitted electronically.
7. All electronic submittals will include color as appropriate and will be submitted in
AutoCAD, Word and/or PDF.
8. Existing drawings from Pueblo County or another of the reviewed entities will be
acceptable starting templates for the drawings to be incorporated into these Criteria. Color will
be used in the drawings as appropriate and practical.
9. Work that is not specifically included in this Scope of Work is specifically excluded.
SEH will immediately notify PW when out of scope work is requested. SEH will prepare and
submit a Scope and cost estimate to PW for all out of scope work. PW must approve an
amendment to the Agreement before SEH will undertake the additional work.
Phase II. Preliminary Design
1. SEH will use the data gathered by PW Staff in Phase Ito prepare a DRAFT set of Criteria
for consideration by PW. No detailed drawings will be generated during this Phase of the
project.
2. SEH will revise the DRAFT based upon PW comments and will develop drawings
pursuant to the discussion in Phase I, Paragraph 8, consistent with the text in the document.
3. SEH will submit the drawings to PW for review.
4. SEH will make the requested revisions to the drawings and generate up to 10 Review
Sets to be submitted to PW who will distribute them to a select list of interested parties who will
be determined based upon the meetings held in Phase 1.
5. SEH will compile comments. SEH and PW will review comments provided by interested
parties and SEH will suggest appropriate Criteria revisions to the County.
6. PW will review the Weld County Code, specifically, Chapters 8, 20, 22, 23, 24, 26 and
27 in an attempt to identify existing language that:
a. should be considered for removal from the Code;
b. should be considered for inclusion in the Criteria; and,
c. that may be contradictory to or incongruent with language proposed for the
Criteria.
6.1 PW will provide a written recommendation to SEH based upon the findings in 6
above.
6.2 PW will prepare suggested technical content for inclusion in a Draft ordinance to
amend the Weld County Code to address issues identified in 6 above. Said ordinance is
to be developed by PW.
Phase III. Final Design
1. SEH will make requested revisions and produce Presentation Sets of Criteria (10 sets) for
use in the required adoption process.
2. Upon adoption, SEH will produce and deliver 10 sets of the Criteria in 3 -ring binders for
PW's use as well as an electronic file in MS Word or other software compatible with PW's.
3. Upon adoption, SEH will schedule informational meetings pursuant to Phase 1,
Paragraph 4, assist with invitations, attend the meetings, assist in presenting the Criteria and take
notes for these meetings and include these notes in the project record.
Deliverables
1. Meeting agendas
2. Meeting presentation materials
3. Decision Record
4. Progress Reports
5. Preliminary Criteria
6. Comment compilation
7. Final Criteria
Weld County Public Works
Design Standards
SEH Proposed Tasks and Fee
July 31, 2009
I. PROJECT INITIATION AND CONTINUING REQUIREMENTS
- Meetings (7) as described in Scope of Work w/ Agendas, Meeting Notes
3,000
- Admin, Electronic Documents, Scheduling, Project Record
3.650
Subtotal Phase I
6,650
II. PRELIMINARY DESIGN
- Draft Standards
10,000
- Drawings and Drawing Revisions
14,000
-(10) Review Sets of DRAFT Standards, Drawings
1,000
- Draft Technical Language for Proposed Code Revision Ordinance
500
Subtotal Phase II
25,500
III. FINAL DESIGN
- Document Revisions
4,000
- Drawing Revisions
4,500
- Produce (10) Sets Final Standards
1,500
Subtotal Phase III
10,000
TOTAL SEH BASE CONTRACT AMOUNT
S42,150
Other Professional Services (Not in Original Scope — written authorization
required from Weld County Public Works) — 15% of Base Contract
6.000
TOTAL CONTRACT BUDGET WITH CONTINGENCY
'48,150
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