HomeMy WebLinkAbout20092353.tiffRESOLUTION
RE: APPROVE ANNUAL PROGRAM PLAN FOR CHAFEE FOSTER CARE INDEPENDENCE
PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Annual Program Plan for the Chafee
Foster Care Independence Program from the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, to the Colorado Department of Human Services, Division of Child Welfare Services,
commencing October 1, 2009, and ending September 30, 2010, with terms and conditions being
as stated in said plan, and
WHEREAS, after review, the Board deems it advisable to approve said plan, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex -officio Board of Social Services, that the Annual Program Plan for the Chafee
Foster Care Independence Program from the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, to the Colorado Department of Human Services, Division of Child Welfare Services, be,
and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said plan.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 2nd day of September, A.D., 2009.
ATTEST:
Weld County Clerk to th
BY:
Deputy Clerk to the Boar
APPROVED�S TO
unty Att6Fney
Date of signature 9/02/49
David . Long
BOARD OF COUNTY COMMISSIONERS
WELD COUN TY COLORADO
/141
William F. Garcia, Chair
1
ougla$ Radema
Sean P. Conway
her, Pro-Tem
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2009-2353
H R0080
MEMORANDUM
Att
VII TO: William F. Garcia, Chair, Board of Co ty/Com 'ss' ers
`� C FROM Judy Griego, Director, Human SOvOf ski �8�p
DATE: August 31, 2009
COLORADO RE:
Chafee Foster Care Independence Annual Program Plan for
FY 2009-2010 between the Weld County Department of
Human Services and the Colorado Department of Human
Services' Division of Child Welfare Services
Enclosed for Board Approval is the Chafee Foster Care Independence Annual Plan for FY
2009-2010 between the Department and the Colorado Department of Human Services'
Division of Child Welfare Services. This was presented at the Board's August 31, 2009,
Work Session.
The Chaffee Independent Living Program is a federally funded program managed by the
State but supervised by the local County Departments. It provides voluntary independent
living skills training and supervision to youth in placement and transitioning to
independence.
Chafee workers are assigned to youth on their 16th birthday who reside in out of home
placement with a permanency goal of Other Planned Permanent Living Arrangement.
Youth who have emancipated from the Department of Human Services care on or after
their eighteenth birthday are eligible to choose to continue working with Chafee until their
21st birthday.
Chafee services include a curriculum that teaches appropriate independent living skills,
money management skills, employment skills, and supports and encourages youth efforts
to attend secondary education. Chafee also offers temporary emergency economic and/or
room and board assistance when all other resources have been exhausted or are
unavailable. Chafee interfaces with the Weld County Pillars of Success program and is
supervised by the Youth Services Manager II.
The Plan is effective from October 1, 2009 through September 30, 2010.
If you have any questions, give me a call at extension 6510.
2009-2353
CHAFEE FOSTER CARE INDEPENDENCE
ANNUAL PROGRAM PLAN
FY 2009-2010
FOR
WELD
COUNTY(IES)
REQUEST FOR STATE APPROVAL OF PLAN
Please complete all portions of the plan for the Chafee Foster Care Independence Program (CFCIP).
This CFCIP plan is hereby submitted for Weld
[Indicate county name(s) and Lead County if this is a multi -county plan], for the period October 1, 2009
through September 30, 2010.
The Plan includes the following:
O Completed "Request for State Approval" form
O Completed "State of Assurances" form
❑ Completed "Chafee Foster Care Independence Program Narrative
Summary" form
O Completed "Regional MOU" if applicable
❑ Completed "Direct Service Delivery" and/or "Purchased Service Delivery"
form
❑ Completed "Youth Direct" form
❑ Completed "Population to be Served" form
❑ Completed "Room and Board Reimbursement" form
O Completed "Final Budget page"
This Chafee Foster Care Independence Program Plan has been developed in accordance with State
Department of Human Services rules and is hereby submitted to the Colorado Department of Human
Services, Division of Child Welfare Services for approval. If the enclosed proposed Chafee Foster Care
Independence Program Plan is approved, the plan will be administered in conformity with its provisions and
the provisions of State Department rules.
The primary contact person for CFCIP is Mark Lindquist and can be reached at telephone
number 970-352-1551 ext. 6245 .
The primary accounting contact person for the CFCIP is Lennie L. Bottorff
and can be reached at telephone number 970 352-1551 ext. 6537
If two or more counties propose this plan, the required signatures below are to be completed by each
county, as appropriate. Please attach an additional signature page as needed.
SignapG]fe, DIIC�CTOR, gOUN4'Y DEPARTMENT OF HUMAN SERVICES DATE
4
Signature, CHAIR, BOARD OF COUNTY COMMISSIONERS
SEP P 1) 2nnq
DATE
Page 2 of 16
CHAFEE FOSTER CARE INDEPENDENCE PROGRAM PLAN
STATEMENT OF ASSURANCES
WELD County(ies) assures that, upon approval
of the Chafee Foster Care Independence Program Plan the following will be adhered to in the
implementation of the Plan:
Chafee Foster Care Independence Program statement of assurances:
• Funds shall be used exclusively for the purposes specified in the plan;
• Funds shall not be used to supplant, duplicate or replace existing child welfare funds and;
• Funds shall not be used for county budget shortfalls;
• Assistance and services will be provided to Chafee eligible youth [PL 106-109, Section 477(b)(3)(A)]
and [PL 110-351];
• Not more than 30 percent of the amounts allocated for CFCIP for a fiscal year
will be expended for room and board for youth who have left foster care because they have attained
18 years of age, and have not attained 21 years of age [PL 106-109, Section 477(b)(3)(B)];
• None of the amounts paid to the County Department from its allocation will be expended for
room and board for any child who has not attained 18 years of age [PL 106-109, Section
477(b)(3)(C)];
• The County Department will make every effort to coordinate the CFCIP program receiving
funds with other Federal and State programs for youth (especially transitional living youth projects
funded under part B of title III of the Juvenile Justice and Delinquency Prevention Act of 1974);
abstinence education programs, local housing programs, programs for disabled youth (especially
sheltered workshops), and school -to -work programs offered by high schools or local workforce
agencies [PL 106-109, Section 477(b)(3)(F)];
• Adolescents participating in the program under this section will participate directly in designing their
own program activities that prepare them for independent living and the adolescents will be required
to accept personal responsibility for living up to their part of the program [PL 106-109, Section
477(b)(3)(H)];
• The County Department will enter services in the State automated reporting system; and
• THE COUNTY DEPARTMENT AGREES TO COMPLY WITH STANDARDS AND PROCEDURES N
IN COMPLIANCE WITH THE COLORADO DEPARTMENT OF HUMAN SERVICES RULE
MANUAL 5, FINANCE AND ACCOUNTING RULES (11 CCR 2508-1).
Page 3 of 16
CHAFEE FOSTER CARE INDEPENDENCE PROGRAM
NARRATIVE SUMMARY
County(ies) Name(s): Weld County
The County's Chafee Foster Care Independence Program (CFCIP) services are approved annually.
Given that services are not standardized across counties, it is important to provide detailed information
as outlined below. This portion of the plan must be submitted and approved for funds for FY 2009-2010.
Please provide detailed narrative to questions 1-8.
1. If this is a regional plan, list the counties involved and identify the fiscal agent.
This is not a regional plan.
2. Identify the populations to be served using the table on page 10 of this plan.
3. Describe processes for identification of and outreach to eligible CFCIP participants. Be
specific for each population listed above.
For youth ages less than 16-21 in foster care or emancipated from foster care.
• Youth matching these criteria previously in care with Human Services can be identified through TRAILS.
• Information will be sent out to foster parents and shared through the Weld County Foster Parent Association.
• Flyers will be sent out to Human Services staff and Division of Youth Services staff. They will be asked to supply
the referral form to the Chafee Workers.
• Youth who are presently residing out of Weld County, their names and information will be sent to the Chafee
Worker of the county they are now residing.
• The WCDHS will continue to utilize quarterly supervisor reviews and foster reviews to maintain awareness
regarding permanency of youth 16 years of age or younger in order to assure that they are referred to the
Independent Living Program when appropriate. The county continues to promote the search for permanence for
all youth in placement regardless of age. This is demonstrated through the Department's policy requiring the
attachment of the 3A addendum to all court reports when the youth's permanency goal is anything other than
remain home. The assigned caseworker completes the 3A Addendum and two supervisors sign off on it. Question
7 on the 3A Addendum refers to the efforts to obtain permanence for those youth who are not able to utilize any
of the other ASFA approved permanence goals. Planning for transitional services, which includes the
participation of the Chafee workers, begins with the completion of the 4D. However, barriers to permanence for
youth with any permanency goal other than remain home will continue to be evaluated at a minimum of every six
months in court.
4. Program Narrative - Describe in detail how your program will design and deliver services to
achieve the purposes of:
A. Successful transition into adult self-sufficiency;
Independent Living Education and Aftercare Support Groups are offered for the youth ages 16-21. These groups offer
skills training for self-sufficiency and support. Funding is designated for these groups to provide snacks and incentives
to promote participation.
Individualized training will be provided as needed.
Emancipation Economic Assistance allows youth emancipating from foster care to receive a stipend to assist with the
financial costs of moving such as deposits, acquiring furniture etc. The total amount allotted to each youth is based on
individual need but the maximum amount is $800. This will allow Weld to service 15+ youth. This expenditure will
be approved by the Chafee Worker and the Youth Services Supervisors.
Page 4 of 16
Weld has been utilizing the CORE Services Special Economic Assistance for this, but that fund is frequently
overspent. With the approval of this money, we can increase the amount provided to each youth and decrease the
stress on the CORE Services Budget.
B. Completion of secondary education;
The Chafee Workers will refer youth to appropriate educational services offered in the community such as public
school, special education assessment, Transitional Education Program, tutoring through AIMS, UNC, Rodarte Center
or private programs, alternative schools, GED Programs offered in a variety of settings, Job Corps, vocational training
offered by AIMS, TANF Programs (if the youth is eligible), etc.
The Chafee Workers will refer youth to appropriate employment services to assess for appropriate employment
interests, obtain skills and become employed. These may include services offered by Employment Services,
Vocational Rehabilitation and AIMS.
C. Completion of enter post -secondary training and education;
The Chafee Workers will promote the necessity of post -secondary training and education by helping youth research
employment opportunities and the requirements for them. They may take youth to visit post -secondary training and
education alternatives, assist with completing forms and or financial aid. Chafee workers are very involved in
disseminating information throughout the Department regarding the importance of Educational Training Vouchers for
youth who are preparing for post secondary educational opportunities. They help the youth apply for financial aid. The
workers also refer youth to AIMS, Front Range and the Educational Opportunity Center.
D. Lifelong connections with family and community through mentors and interactions
with dedicated adults other than the department staff;
The Chafee Workers will offer Independent Living Groups. These groups will provide the youth support, ongoing
training in self-sufficiency and an opportunity to meet different people or groups within the community. Group topics
will include maintaining relationships, techniques for reaching out to others and developing their own social
traditions.
During the period of initial involvement Chafee Workers will begin speaking to and educating the foster and adoptive
parents, the placement staff and the caseworkers regarding the importance of their continuing involvement after youth
leave their home or placement and emancipate.
Weld continues to seek mentors for the mentoring program involving adult volunteers mentoring the youth living on
their own.
The Department in conjunction with ASFA regulations will encourage caseworkers to explore with the youth, the
family, the placement and research the case for these life-long connections and documenting these for the youth. The
Department has assigned personnel that review all case files conducting a diligent search for any reference to kinship
relationships and other adults that youth can be reconnected to for long term relationships and support.
E. Financial stability through knowledge of financial responsibilities including personal
household financial management;
Chafee continues to provide programming related to teaching youth about money management, budgeting, financial
institutions, savings, and financial aid. This information is provided individually and at youth groups. This year Weld
County provided training and materials in order to provide youth with Ramsey's teens and money training. All youth
involved in Chafee must develop and maintain a budget. That budget is reviewed monthly by the Chafee worker and
any assigned caseworker. Each year a tax time, a professional tax attorney meets with youth to discuss tax issues and
savings vehicles.
F. Health and healthy life choices, and;
Page 5 of 16
The Weld County Chafee workers utilize the services offered by Public Health. Chafee workers connect youth to
services provided by Public Health and include programming provided by Public Health in independent living groups
and monthly workshops. Chafee also works with caseworkers and foster parents to encourage education regarding
personal hygiene, regular health care checkups, how to make appointments, and creating a portfolio of the documents
needed to access services successfully.
G. Safe and stable housing (Room and board is defined as rent, rent deposits, furniture,
household start-up items and household food; and, can only be used for eligible youth,
ages 18-21, who emancipated from foster care after their 18th birthday).
Through the grant, for a total of $7200.00, Social Services will offer temporary Emergency Economic Assistance
when all other resources have been exhausted or are unavailable. The goal of the use of these funds is to continue to
encourage the youth to be self-sufficient, provide a temporary safety net for unexpected needs and help youth avoid
homelessness. These funds cannot be used for purposes of room and board but for items such as new work boots,
employment license fee, assist temporarily with emergency medical co -pay fees, tuition for training or a class for
employment. The amount will not exceed $600.00 per year per youth and are only available, as the funds are
available. Payment will be made through a voucher. This expenditure will be approved by the Chafee Worker and the
Youth Services Supervisor.
Through the grant, for a total of $8784.00, Social Services will offer temporary Emergency Room and Board
Assistance when all other resources have been exhausted or are unavailable. The goal of the use of these funds is to
continue to encourage the youth to be self-sufficient, provide a temporary safety net for unexpected needs and help
youth avoid homelessness. These funds can be used for purposes of temporary housing, rental deposit, and food. The
amount will not exceed $600.00 per year per youth and are only available, as the funds are available. Payment will be
made through a voucher. This expenditure will be approved by the Chafee Worker and the Youth Services Supervisor.
5. Describe your plans for networking and partnering with foster and adoptive parents, group
home workers and caseworkers regarding the needs of youth preparing for independent
living.
During the period of initial involvement, Chafee Workers will begin speaking to and educating the foster and adoptive parents,
the placement staff and the caseworkers regarding the importance of their continuing involvement after youth leave their home
or placement and emancipate.
Caseworkers will receive progress reports twice a year and a discharge report when the program has been completed or
terminated.
6. Describe your efforts at involving the public and private sectors, such as the faith community,
health department and county extension office, in your CFCIP planning process and direct
service provision.
Chafee Workers will be referring youth to both public and private agencies as resources. By referring youth to these programs
already in the community and not directly providing the service, youth will learn how to seek out such services in the future on
their own.
These services may include: University of Northern Colorado, AIMS Community College, area school districts, Educational
Opportunity Center, the local Community Center Board- Centennial Developmental Services, Colorado Vocational
Rehabilitation Services, Weld Human Resources/Employment Services, Job Corps, Department of Social Security, Weld
Health Department, Sunrise Community Health Center, Plan de Salude Clinics, Planned Parenthood, Colorado Child Health
Plan, Medicaid, North Range Behavioral Health, UNC Counseling Center, North Colorado Medical Center, North Colorado
Psychcare, Alcoholics Anonymous, Narcotics Anonymous, AL -ANON, Right to Read, Local Military Recruiters, Youth Link,
Greeley Recreation Center, Rodarte Center, Boy's and Girl's Club, Partners, Support Groups, Women, Infants and Children
Food Program, Weld Food Bank, Child Advocacy Resource and Education, First Steps, Bright Beginnings, Salvation Army,
Transitional House, Guadelupe Center, A Woman's Place, etc.
Individuals and groups from both the public and private sector will be invited as speakers to the groups or may be visited by
the group.
Page 6 of 16
7. Describe how youth are involved in the CFCIP planning process.
Weld's Independent Living Program:
The Independent Living Aftercare Program is a voluntary program offered to youth, ages 16-18 previously in foster care after
the age of sixteen through either Social Services or Division of Youth Services. Youth receive an assessment. Considering the
strengths and weaknesses identified in the assessment, the worker and the youth will develop a plan in which their needs may
be met.
Monthly contact with the Chafee Worker is required or the case will be closed. This contact may include attendance in a group,
a scribbled note, a telephone call or message on voice mail.
Weld's Independent Living Aftercare Program:
The Independent Living Aftercare Program is a voluntary program offered to youth, ages 18-21 previously in foster care after
the age of sixteen through either Social Services or Division of Youth Services. Some financial programs are designated for
only those youth, ages 18-21, who emancipated from care on or after their 18`h birthday. These youth may choose to stop
involvement and refer themselves again at a later date.
Youth that were not involved previously in Colorado's Independent Living Program after it is verified they have previously
been in foster care after the age of sixteen will receive an assessment. Youth previously open in an Independent Living
Program in another county, will authorize their information be forwarded to Weld County.
The youth will work with the Chafee Worker in establishing a time -limited, goal oriented plan. A youth may establish and
complete several plans between 18-21 years of age. One criterion that will be required in all plans is the youth will maintain
monthly contact with the Chafee Worker or the case will be closed. This contact may include attendance in a group, a scribbled
note, a telephone call or message on voice mail.
Weld's Pillars of Successful Independence Program:
Weld County Department of Human Services and Employment Services of Weld County have developed a collaborative
program, Pillars of Successful Independence Program (PSI), which will service youth 14-15 years of age who reside in foster
care. The PSI program was developed in 2006 and implemented in 2007. The program prepares youth for participation in the
Chafee program but does not utilize Chafee finding.
Youth served through the PSI benefit from the four major aspects of the program, which include Education, Life Skills, Social
Skills, and Employment referred to as "Pillars of Successful Independence" By providing a portfolio of their accomplishments
and beginning their independence/emancipation process, and by involving foster parents and other appropriate support systems,
it is anticipated that the youth will make a smoother transition into the Chafee Program and will be better prepared overall for
self sufficiency.
At weekly groups, Youth participating in the program acquire general and career oriented goal setting skills, basic personal
finance skills including, but not limited to creating a budget, opening a checking and or savings account. Participants learn the
appropriate dress for an interview and employment, versus their typical attire for school or social gatherings. Youth are also
provided information in a variety of areas related to the health field such as how to find a doctor, schedule an appointment,
exercise to maintain good health, understand the dangers of prescription and non-prescription drugs, as well as how to maintain
good hygiene. Projects focused on food and nutrition include educational experiences related to shopping for healthy foods on
a budget, preparing healthy meals to include following recipes and using proper measurements. Youth participate in activities
that will aid them in gaining strength to inhibit negative peer pressure. Through the utilization of a variety of existing
programs, such as WAIT Training, SMART, Pride, and Project STAR, youth acquire skills to help build their character and
refusal skills to avoid gang involvement, tobacco, and drug & alcohol use. They also receive information regarding dropout
prevention and teen pregnancy, and incentives which encourage positive behaviors such as conflict resolution, controlling
anger, and appropriate social skills. Youth are supported in finding appropriate work experiences, especially during the
summer months. All youth had employment this past summer.
8. Describe how your county will verify a youth's citizenship in order to access CFCIP services.
At the time of their referral to the program, each applicant must verify lawful presence in the United States by the following:
1) produce either:
Page 7 of 16
a. a valid Colorado Driver's license or a Colorado Identification Card issued pursuant to Article 2 of Title 42,
C.R.S.; OR
b. a United State Military Card or Military Dependent's Identification Card; OR
c. a United States Merchant Mariner Card; OR
d. a Native American Tribal Document; OR
e. any other document authorized by rules adopted by the Department of Revenue; AND
2) execute an Affidavit stating that:
a. he or she is a United States citizen or legal permanent resident; OR
b. he or she is otherwise lawfully present in the United States pursuant to federal law.
Page 8 of 16
Chafee Foster Care Independence Program
Regional County Memorandum of Understanding
Date: July 30, 2009
Not A Regional Program
This Memorandum of Understanding (MOU) is between (Host County) and
County) regarding the provision of Chafee program services.
County (Partnering
This MOU is entered into in order to clarify and define the roles and responsibilities for each County
(listed above) in order to meet the requirements of the Chafee Foster Care Independence Program
(CFCIP) regarding Regional County agreements for service delivery to CFCIP participants.
It is the intent that by entering into this agreement that County (Host County) and County
(Partnering County) mutually agree to adhere to State rules and Federal statues and policies that apply to
CFCIP.
General Provisions:
1. It is expected that the Directors (or Director's designee), Administrators, Supervisors, and Chafee
Counselors from both the Host County and the Partnering County sign this MOU.
2. It is expected that both Counties entering this agreement shall be responsible to communicate
and coordinate with each other regarding case referral and to provide each other with pertinent
information regarding the child and any other issues deemed necessary for effective and
constructive service delivery.
3. The Host County shall be responsible for Trails documentation.
4. The Host County is responsible for providing funds for a Chafee participant being served by Host
County.
5. The Host County shall be responsible for documenting and tracking the Chafee funds disbursed
and such funds shall be reflected in the Host County's annual reporting.
6. The Host County shall be responsible for expending funds per CFCIP and Federal guidelines,
documentation of expenditures and reporting the annual expenditures in annual reports.
7. The Host County shall be responsible for including the Chafee participant in their monthly
caseload status reports and will submit them to the CFCIP Program Specialist by the 1st of each
month.
8. The Host County shall be responsible for compiling the annual individual data reports and submit
them to the CFCIP Program Specialist.
9. The writing and revision of Youth Transition Plans shall include the Chafee participant; care
providers, and both the Host County and the Partnering County.
10. The Host County will agree to update the partnering County by use of either Trails updates,
progress reports or ROC notes at least every six months every six months per CFCIP
requirements. The Host County will provide any Chafee services determined as necessary by the
initial assessment in accordance with CFCIP regulations.
11. The Host County is responsible for initial follow up reports.
12. The Host County will inform that Partnering County of case closure through written
documentation.
13. The Host County is responsible for providing a copy of the Annual Chafee plan to the Partnering
County upon plan approval.
Page 9 of 16
Specific Provisions:
1. Please list specific services to be provided by the Host County:
2. Financial agreements:
The Host County receives a total regional allocation of $ *.
as per the approved Chafee plan submitted by the Host and Partnering Counties to the
Division of Child Welfare. This allocation includes an amount of $ available for Chafee
services to be provided to Chafee eligible youth from the Partnering County and for which
referral is made to the Host County by the Partnering County requesting services. Any funds
not expended by August 30th shall be expended at the discretion of the Host County.
Chafee funds shall be used in accordance with Federal guidelines in Public Law 106-169 and per federal
statute Title IV -E of the Social Security Act at Section 477.
Signatures:
County, Host County
Director (or Director's designee)
Administrator
Chafee Supervisor
Chafee Caseworker
County, Partnering County
Director (or Director's designee)
Administrator
Chafee Supervisor
Chafee Caseworker
Page 10 of 16
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Total Cost
Per Provider
$3915.36
$6750.24
$8550.00
$1500.00
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Cost Per Month
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$326.28
$562.52
$712.50
$125.00
$1250.00
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PROVIDER NAME
Independent Living Groups
Independent Living Support
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Emergency Economic Assistance
Mentoring Program
Emancipation Economic
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1) Youth in out -of -home care, under the age of 16, who have a current permanency goal of other
planned permanent living arrangement/lonq term foster care.
2) Youth in out -of -home care, aqe 16-21, with permanency goal of other planned permanent living
arrangement/emancipation.
3) Youth in out -of -home care, aqe 16-21, permanency goal of other planned permanent living
arrangement/long term foster care.
4) Young adults, age 18- 21, who emancipated from foster care on or after their 18th birthday.
5) Youth, age 16-21, who meet community placement requirements for the Division of Youth
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Total Cost
Per Provider
$8784.00
5
Cost Per Month
(4 x 5)
$732.00
4
Payment Rate
per Unit of
Service
$488.00
3
Number of
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PROVIDER NAME
WCDHS
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Service Name
Weld County Government
CFMS Function Code
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