HomeMy WebLinkAbout20093059.tiffRESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT FOR THE BUILDING HEALTHY
MARRIAGES PROGRAM AND AUTHORIZE CHAIR TO SIGN - UNIVERSITY OF
NORTHERN COLORADO
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Services Agreement for the
Building Healthy Marriages Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and the University of Northern Colorado, commencing October 1, 2009, and
ending September 30, 2010, with further terms and conditions being as stated in said agreement,
and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Purchase of Services Agreement for the Building Healthy Marriages
Program between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and the
University of Northern Colorado be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 23rd day of November, A.D., 2009, nunc pro tunc October 1, 2009.
BOARD OF COUNTY COMMISSIONERS
WELD COQ COLORADO
ATTEST: /441/4/10
Weld County Clerk to the B
BY'A. ELi1.' 't L
Depdty Clerk to the Board
APPRQV D ' - % R'' M:
County Attorney
Date of signature. 1(v((
glas ' ademache` Pro-Tem
EXCUSED
Sea P. Conway
ra Kirkmeyer
David E. Long
2009-3059
HR0080
/,?-41 /09
00 ' /15L-2 O 0_( 6).
MEMORANDUM
f & \\
IITO:
FROM
COLORADO RE:
DATE: November 19, 2009
William F. Garcia, Chair, Board of County
/C�ommiisssi ers
Judy A. Griego, Director, Human Sk)E L I3epa.rf v� l
} J
Purchase of Services Agreement between the Department's
Building Healthy Marriages and the University of Northern
Colorado
Enclosed for Board approval is a Purchase of Services Agreement between the Department's
Building Healthy Marriages (BHM) and the University of Northern Colorado (UNC). This
Agreement was presented at the Board's November 16, 2009, Work Session.
This Agreement is for the purposes of evaluation. UNC has conducted the evaluation of this
program since its inception using a quantitative approach and would like to expand the
research to include a qualitative approach to interpreting the data.
The Department's Building Healthy Marriages agrees to pay UNC the contracted total of
$73,300.00 to be paid from the Federal Healthy Marriage Demonstration Grant monies. The
term of this Agreement is October 1, 2009 through September 30, 2010.
If you have questions, please give me a call at extension 6510.
2009-3059
•
PURCHASE OF SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this. f $aay of (, eMpr-- , 2009, by
and between the Board of County Commissioners of the County of Weld, State of Colorado,
sitting on behalf of the Weld County Department of Human Services, hereinafter referred to as
"DHS", and the State of Colorado acting by and on behalf of the Board of Trustees of the
University of Northern Colorado for the use and benefit of the Sponsored Programs and
Academic Research Center, hereinafter referred to as 'UNC".
WITNESSETH:
WHEREAS, Building Healthy Marriages, hereinafter referred to as "BHM" supports the
DHS' goal to intervene successfully with families in the least intrusive manner while maximizing
safety before they enter the judicial system; and upon their entry into the child welfare and
juvenile justice systems, to expedite the positive resolution of their treatment or case plans;
and
WHEREAS, BHM supports the DHS' desire to develop balanced system of care in Weld
County under a community based services integration process, emphasizing family strengths
through interagency and community collaboration; and
WHEREAS, BHM supports the development of balanced systems of care with evidenced -
based and promising practices that are outcome based; and
WHEREAS, under the Personal Responsibility and Work Opportunity Reconciliation Act,
the Temporary Assistance for Needy Families (TANF), which is the Colorado Works Program,
BHM supports the DHS' desire to encourage the formation and maintenance of two -parent
families; and
WHEREAS, DHS, through a competitive bid process for the Weld County Building Healthy
Marriage Demonstration Grant, awarded three contracts to form a collaborative partnership;
and
WEREAS, the collaborative partnership required certain functional responsibilities be
developed, further defined, functionally complementary, and successfully transitioned under the
Federal Marriage Education Demonstration Grant; and
WEREAS, the collaborative partnership tested the overall management and functional
design of the Weld County Building Healthy Marriages Demonstration Grant with specific major
responsibilities as follows:
• UNC with the responsibility of evaluating impact of the program; and
• DHS with the responsibility of intake, enrollment, and a family support program; and
• United Way of Weld County with the responsibility of a recruitment and marketing
campaign, supportive services development; and
• Community Mediation Project, Inc., with the responsibility of identifying and
Page I of 7
s?cc2- Sts,
developing marriage education providers, education, and related services; and
• DHS, United Way of Weld County, and Community Mediation Project, Inc., to assess
the overall management and design of the project.
WHEREAS, DHS was awarded the Federal Marriage Education Demonstration Grant through
a national competitive process under the U.S. Department of Health and Human Services,
Administration for Children and Families, Office of Family Assistance for Federal Fiscal Year
October 1, 2009 through September 30, 2010; and
WHEREAS, DHS with its collaborative partners prepared for the implementation of the
Federal Marriage Education Demonstration Grant by:
• phasing in proven outcomes and collaborative processes developed under the Weld
County Marriage Education Project; and
• identifying a local delivery system that promotes a successful project under the
Federal Marriage Education Demonstration Grant; and
• developing a viable work plan and budget to address the requirements of the
Federal Marriage Demonstration Grant; and
• identifying a program name of "Building Healthy Marriages Program" that best
conveys the values of the Weld County Community and lends to a positive
recruitment and marketing campaign; and
WHEREAS, UNC has the expertise and knowledge to develop and organize a qualitative
and quantitative program evaluation which meets the federal requirements under the Federal
Demonstration Marriage Education Grant; and
WHEREAS, DHS, as the Weld County grant administration of the Federal Marriage
Demonstration Grant, wishes to contract with UNC to be the evaluator of the Building Healthy
Marriages Program, as required by Federal Marriage Education Demonstration Grant; and
WHEREAS, DHS and UNC agree that an evaluation of the Building Healthy Marriages
Program is vital to quantify and qualify the outcomes of the project.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree as follows:
1) TERM: The term of this Agreement shall be from October 1, 2009 through September 30,
2010.
2) SERVICES PROVIDE BY UNC: UNC agrees to assist and report directly to DHS in its
preparations of evaluation for the Building Healthy Marriages Program for 2009 — 2010,
related to
a) UNC agrees to evaluate the Building Healthy Marriages Program, under the grant
management of DHS, through certain functions of recruitment numbers and project
outcomes required under the Federal Marriage Education Demonstration Grant.
Page 2 of 7
i) UNC, as the evaluator of the Building Healthy Marriages Program, agrees to govern its
research evaluation with the highest standards of scientific research regarding the
selection of instruments, data collection, methods, and statistical analyses.
b) Actively participating as a Partner of Building Healthy Marriages by reviewing and
participating in the ongoing development of the design of the Federal Marriage Education
Demonstration Grant Project with DHS, and United Way of Weld County with special
emphasis on the marriage education and community saturation component; and
i) Actively participate in the planning and implementation of the Federal Marriage
Education Demonstration Grant project revisions as identified by the Federal Project
Officer (FPO) and/or Technical Assistance (TA) with representatives of Human
Services, Community Mediation Project, and United Way of Weld County: and
ii) Assist in identifying the expectations (target goals) of the BHM Partners and
anticipated expectations of other contractors under the Federal Marriage Education
Demonstration Grant; and
Hi) UNC agrees to continue with DHS to identify outcomes that will be used in evaluating
the success and promising practices of the Building Healthy Marriages Program with
DHS, by:
(a) developing the definition of services to be provided including how these
services will be quality -driven, cost-effective, community- and faith -based, and
culturally inclusive; and
(b) UNC will follow and implement state & local compliance of Federal Guidance to
Faith -Based and Community Organizations on Partnering with the Federal
Government; and
(c) charged with the development of the evaluation of activities; and
(d) assisting in the identification of the necessary data to be provided to support
the evaluation.
c) UNC agrees to provide evaluation progress reports required of the Building Healthy
Marriages Program including general outcomes and specific outcomes of intake,
enrollment, family support, and marriage education, supportive services for couples. UNC
agrees to submit, semi-annual reports regarding the project by April 15, 2010, and
October 15, 2010. Additional information to the report may be requested by DHS
throughout the year in order to make informed decisions on best practices. UNC agrees to
provide status reports to the Board of County Commissioners, as requested by DHS. These
reports will serve as the building blocks for the comprehensive bound evaluation report
due at the conclusion of this grant.
i) UNC will specifically provide:
(a) evaluation of outcomes through pre- and post -program evaluation data
received from the Marital Satisfaction Inventory ( MSI-R) and the program
satisfaction surveys administered at the end of each program for change in
marital /couple relationship; impact on family relationship; and
(b) increased knowledge in relationship skills, financial competencies, conflict
resolution, and communication skills.
Page 3 of 7
ii) Longitudinal data after the completion of the program including
(a) tracking couples for six months to identify which couples were successful and
why; and
(b) the impact of program in meeting all goals and objectives set out by the
demonstration grant allowable activity areas; and
(c) the number of participants.
iii) Qualitative Research to be implemented as follows:
(a) Each qualitative interview lasting 1 hour will take about 9 hours of further work
to accomplish all tasks. 1 hour interview takes approximately 6 hours to listen
to and transcribe, 2 hours to review the data, develop into themes and
analyze, an hour to conduct a member check and an hour to make revisions,
and incorporate into the final report.
(b) Participants will be Marriage Educators and Couples who have participated in
Marriage Education workshops. Initially we plan to interview 8-10 couples ('/z
English speaking and 1/2 Spanish speaking) and 5-8 Marriage educators (similar
cultural composition). However we may conduct several focus groups with
participants if there is sufficient interest and if the results of the personal
interviews indicate a need for further data collection. All participants are adults
over the age of 18 years and the only vulnerable population that may be
represented is pregnant women. All participants will have been thoroughly
informed of the right to withdraw from the study at any time and the measures
taken to protect confidentiality.
(c) Up to 18 individuals will be interviewed and perhaps conduct one of two focus
groups
d) UNC will assist the Partners in ensuring that public statements, promotion and marketing
in print, broadcast, and internet incorporates:
i) Building Healthy Marriages is a project of the Weld County Department of Human
Services. Partners for the project are DHS as the grantee, Community Mediation
Project and United Way of Weld County. Logos and recognition of DHS, UNC, United
Way of Weld County and Community Mediation Project.
ii) Federal grant requirements containing the wording as follows: "Funding for this
project was provided by the United States Department of Health and Human Services,
Administration for Children and Families, Grant: 90FEO134, Any opinions, findings, and
conclusions or recommendations expressed in this material are those of the authors
and do not necessarily reflect the views of the United States Department of Health and
Human Services, Administration for Children and Families."
e) Actively participating in the resolution of problems and issues with DHS during the
planning and implementation of the Federal Marriage Education Demonstration Grant
Project; Building Healthy Marriages Program as identified by the Partners DHS ,
Community Mediation Project and United Way of Weld County.
Page 4 of 7
i) Meet a minimum of once a month with the Project Manager in addition to the Partners
meetings which will also be held at a minimum of once a month; and
ii) Committing 2.75 FTE to the planning, development and delivery of the BHM per the
guidelines of the Federal Marriage Education Demonstration Grant; and
3) COMPENSATION: DHS agrees to pay UNC for professional evaluation pursuant to this
Agreement a total sum of $73,300, according to the budget as follows:
Personnel
Lead
20%
Researcher
- Dr. Sean O'Halloran
$19,337
FTE
Research
20
hrs/wk
Associate - Dr. Sonja Rizzolo
FY
$21,000
Graduate
4-8
Assistant
hrs/week/semester
$9,051
Interview/Research
up
to 20
hrs/ wk
Assistant
$3,725
Fringe
Benefits
0' Halloran
@ 22.5%
$4,351
Rizzolo
@ 14%
$2,940
Total Personnel
$60,404
Qualitative Research
To
groups:
1
6
2
1
research),
report.
22
hour
interview
hour interview
hours
hours
hour to
hours
to listen
to
conduct
18
review
and
of interviewing
individuals
to
1
the
a
hour
and
data,
member
to
transcribe,
and
develop
make
check
=
perhaps
revisions,
220
conduct
into themes
(a type
total
of
and
hours
one
and
validity
incorporate
of
of two
analyze,
for
work
focus
qualitative
into the
@ $15
final
per
$3,300
Total Qualitative
Research
$3,300
Supplies
__ _
_.
Project
Printing/copying
Postage
& interviewing supplies
$1,000
$2,639
$772
$4,411
Total
Supplies
$4,411
Total Direct Costs
$64,815
Total
Indirect
Costs (8% total
direct
costs)
$5,185
Total
Costs
$73,300
'Personnel costs are above academic year salary.
2Percent authorized by the DHS.
Page 5 of 7
a) UNC shall submit an itemized quarterly bill according to the above mentioned budget line
items to the Program Manager for all costs incurred and services provided pursuant to this
Agreement in accordance with criteria established by DHS. UNC shall submit all itemized
quarterly billings to DHS no later than the 15th (fifteenth) day of the month following the
quarter the cost was incurred (January, April, July and October).
b) Payments of costs incurred pursuant to this Agreement are expressly contingent upon the
availability of the Federal Marriage Education Demonstration Grant.
c) DHS may withhold any payment if UNC has failed to comply with the Financial
Management Requirements, Project objectives, contractual terms, or reporting
requirements. In the event of a forfeiture of reimbursements, the parties agree to mediate
such dispute. If meditation does not resolve the dispute, the dispute will be submitted to
the Colorado State Controller whose decision shall be final.
d) The parties agree that the service rate as contemplated herein shall constitute the entire
amount of compensation due to UNC for any work performed hereunder.
4) ASSURANCES: UNC shall abide by the following Assurances.
5) TERMINATION: Either party may terminate this Agreement at any time by providing the
other party with a 30 -day written notice thereof. Furthermore, this Agreement may be
terminated at any time without notice upon a material breach of the terms of the Agreement.
6) TIME OF THE ESSENCE: Time is of the essence in each and all of the provisions of this
Agreement.
7) ENTIRE AGREEMENT/MODIFICATIONS: This Agreement constitutes the entire
understanding between the parties with respect to the promises and covenants made therein.
No modification of the terms of this Agreement shall be valid unless made in writing and
agreed to by both parties.
8) NON -APPROPRIATION: No portion of this Agreement shall be deemed to create an
obligation on the part of DHS to expend funds not otherwise appropriated in each succeeding
year.
9) WAIVER OF IMMUNITIES/THIRD PARTY LIABILITY: No portion of this Agreement
shall be deemed to constitute a waiver of any immunities of DHS or its officers or employees
may possess, nor shall any portion of this Agreement be deemed to have created a duty of
care with respect to any persons other than DHS and not a party to this Agreement.
Page 6 of 7
IN WITNESS WHEREOF, the .arties hereto have signed the date and year set forth above.
ATTEST:
CLERK TO THE
COUNTY COMMISSIO
BY:
Deputy erk to the -Boa
APPROVED BY:
WELD COUNTY DIVISION OF HUMAN
SERVICES
Judy A, Grieca, Executctor
BOARD OF COUNTY COMMISSIONERS
OF WELD COUNTY, COLORADO
BY:
William Garcia, Chair
Nay 2rG.
The State of Colorado by and on behalf of the
Board of Trustees of the
UNIVERSITY OF NORTHERN COLORADO
ho-cY
Ela • Quam Date
Executive Assistant to the President
clad )1(4
Page 7 of 7
Michele Schweitz ate
Director, Office of Spon d Programs
i
Ronald J. Lamb en Date
General Counsel/Special
Assistant 'Attorney General
ate %_ 3O5
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