HomeMy WebLinkAbout20090184RESOLUTION
RE: APPROVE TWO MEMORANDUMS OF UNDERSTANDING FOR HEAD START AND
MIGRANT AND SEASONAL HEAD START PROGRAMS WITH VARIOUS PROVIDERS
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with two Memorandums of Understanding for
the Head Start and the Migrant and Seasonal Head Start Programs between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Department of Human Services, Family Educational Network of Weld County, and the
providers listed below, commencing December 1, 2008, and ending December 31, 2009, with
further terms and conditions being as stated in said memorandum, and
1. Weld County School District RE -2 (Eaton)
2. Weld County School District RE -8 (Fort Lupton)
WHEREAS, after review, the Board deems it advisable to approve said memorandums,
copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the two Memorandums of Understanding for the Head Start and the Migrant
and Seasonal Head Start Programs between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Family Educational Network of Weld County, and the providers listed above, be,
and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said memorandums.
2009-0184
HR0080
CC +. i-Es(cc o od10179
MEMORANDUMS OF UNDERSTANDING FOR HEAD START AND MIGRANT AND SEASONAL
HEAD START
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 21st day of January, A.D., 2009, nunc pro tunc December 1, 2008.
ATTEST:, 9+
Weld County Clerk to th
BY. ,11,d an
Depu Cler -to the Board
�OVED A2S TG ORM:
CountyAttorney
Date of signature. I I aal
BOARD OF COUNTY COMMISSIONERS
WELD UN Y, DORADO
am F. Garcia, Chair
Dougla Radema: er, Pro-Tem
Sea P. Conway
avdtaAt
ar ara Kirkmeyer
feni„
David E. Long
2009-0184
HR0080
MEMORANDUM
DATE: January 19, 2009
TO: William F. Garcia, Chair, Board of County Commissioners
WADe FROM: Judy A Griego, Director, Human t es ep�rimenl
COLORADO RE:
Memorandums of Understanding between the Weld County
Department of Human Services and Various Providers
Enclosed for Board approval are Memorandums of Understanding between the Weld County
Department of Human Services and Various Providers. These Memorandums of Understanding
were presented at the Board's January 19, 2009, Work Session.
The major provisions of these Memorandums of Understanding are as follows:
No.
Provider of Service
and Term
Service Provided
1
School District RE -2 (Eaton)
12/01/08 —12/31/09
Provide services to preschool age children and
their families within the Head Start service area,
per the requirements of the Head Start Act.
2
School District RE -8 (Fort Lupton)
12/01/08 — 12/31/09
Provide Services to preschool age children and
their families within the Head Start service area,
per the requirements of the Head Start Act.
If you have any questions, give me a call at extension 6510.
2009-0184
MEMORANDUM OF UNDERSTANDING BETWEEN
WELD COUNTY SCHOOL DISTRICT Re -8 AND
FENWC HEAD START AND MIGRANT AND SEASONAL HEAD START
This Agreement is between Weld County School District Re -8 (hereinafter referred to as LEA)
and the Weld County Department of Human Services' Family Educational Network ( FENWC )
Head Start and Migrant and Seasonal Head Start (hereinafter referred to as FENWC), for the
period of December 2008 through December 2009.
Purpose
The purpose of this Agreement is to establish, foster and facilitate collaboration and
provide working procedures between the LEA and FENWC in the delivery of services
related to Colorado Preschool Program and Head Start eligible children.
II. Partnership Requirement
Head Start programs are mandated to have formal partnership agreements with local
education agencies in regard to identifying and serving pre -kindergarten children. Local
level agreements should define relationships and specify areas of collaboration which are
most appropriate to local situations.
III. The intent of this Agreement is to:
• Define potential services and activities provided by each Agency.
• Ensure that each Agency cooperatively maintains communication and shares
leadership responsibilities at the local level to ensure that available resources are
utilized in the most effective manner.
• Ensure that cooperative arrangements between the LEA and FENWC are developed,
implemented and preserved.
IV. Responsibilities of FENWC
1. Provide public information dissemination and access to programs for families
contacting Head Start or the preschool program.
2. Recruit, enroll, and serve, to the extent possible and feasible, eligible Regional Head
Start children ages 3 — 5 and Migrant and Seasonal Head Start children ages 6 weeks
through 5 years whose families wish to place them in FENWC Head Start centers,
including working parents.
3. Screen all Head Start enrolled children within 45 days for Regional Head Start and
within two weeks for Migrant and Seasonal Head Start of enrollment for potential
health problems and /or developmental delays. FENWC will invite LEA staff to
participate in screenings. FENWC will participate in Child Find Activities under
Page 1 of 4
Part B, of IDEIA, including but not limited to, participation in staffing/ IEP
development meetings, annual reviews and transition planning, and refer children to
Weld County School District Re -8 Child Find Coordinator to obtain appropriate
determination of eligibility for children with disabilities and/or significant
developmental delays. At the completion of the Weld County School District Re -8
Child Find process, children who are eligible for special education services will be
referred to the district preschool director for enrollment in Weld Re -8.
4. Assist in seeking out resources in the community for Colorado Preschool Program
and Head Start eligible children and their families as needed, including services to
meet the needs of working parents.
5. Work collaboratively with the LEA to develop and implement cooperative staff
training opportunities including educational activities, curricular objectives and/or
instruction to increase knowledge and ability to provide quality services to Colorado
Preschool Program and Head Start eligible children. This may include such topics as
academic content standards, instructional methods, curricula, and social and
emotional development, provided by FENWC and/or the technical assistance center,
and sharing the use of facilities and other program elements.
6. Assist the LEA with communication and parent outreach for smooth transitions to
kindergarten.
V. Responsibilities of LEA
1. Locate, identify and evaluate children within their jurisdiction who may be eligible for
early childhood education and related services, including highly mobile children,
private school children and homeless children.
2. Refer identified Head Start eligible children to FENWC for possible services.
3. Provide comprehensive evaluations of children within the Weld County School
District Re -8 jurisdiction with suspected disabilities or significant developmental
delays by appropriate personnel using appropriate instruments, and provide
comprehensive evaluations on children who may require special evaluations.
Weld County School District Re -8, Fort Lupton has universal preschool for all
students; if a student chooses to attend the Head Start program in Frederick or any
other location outside the district, the district would not be responsible for the special
education services. Parents have the opportunity to attend preschool and receive the
needed services (FAPE Free and Appropriate Public Education) provided through
special education in the district. Weld County School District Re -8 is responsible for
child find for any children who are residents of our district, but SPED services would
be through our preschool.
Page 2 of 4
If a child participating in the Head Start or Migrant and Seasonal Head Start Program,
who is a resident of Weld County School District Re -8, is identified as a student with
a disability, Head Start will notify Weld County School District Re -8 and will inform
parents of their option to attend and receive appropriate services in the Weld County
School District Re -8 district preschool. If parents do not want this placement, then
they are giving up their right to FAPE in Weld County School District Re -8, and
appropriate services will be provided through Head Start.
4. The IFSP/IEP interdisciplinary team that includes, LEA interdisciplinary staff, Head
Start staff (when Head Start -enrolled children are involved) and the parents/guardians
of the child will complete IFSP/IEP development. IFSP/IEP meetings will be held
within the Weld County School District Re -8 at a time convenient for all the
interdisciplinary team members. Copies of the IEP will be made available to LEA
and the parents in English and the preferred language of the family if requested.
Based on the IFSP/IEP interdisciplinary team determination, children will be placed
in the least restrictive environment within Weld County School District Re -8, or if
they choose to give up their right to FAPE in Weld County School District re -8, in the
least restrictive environment within the Head Start programs.
5. Work collaboratively with Head Start to develop and implement cooperative staff
training opportunities to increase knowledge and ability to provide quality services to
Colorado Preschool Program and Head Start eligible children.
VI. COUNTING AND REPORTING
LEA and FENWC will have systems and timelines for counting and reporting children.
VII. TRANSITION PLANNING
In an effort to provide for a smooth transition from the preschool setting to a public school
setting the following will occur:
1. For Head Start enrolled children, prior to the child entering the public school setting,
the pre-school staff and the child's elementary teacher will meet to share strategies.
Transition plans will be developed jointly, and in the case of children with
disabilities, at an IEP meeting or Annual Review, which takes place prior to the
transition meeting when the student exits from the FENWC to the public school
setting.
2. Information to parents regarding the differences in service delivery will be provided
jointly during the Transition Staffing of the child from FENWC to the public school
setting.
Page 3 of 4
VIII. CONFIDENTIALITY
Consent for Release of Information Forms that will assist FENWC and LEA in
providing optimal services will be generated and signed as each child is identified in
accordance with the Family Education Privacy Rights Act and the Health Insurance
Portability and Accountability Act.
IX. MODIFICATION OF AGREEMENT
1. All modifications to this agreement shall be in writing and signed by both parties.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly executed
as of the day and year first hereinabove set forth.
Weld County Board of County of County
Commissioner
William F. Garcia, Chairperson AN 2 1 71909
ATTEST: , d4' 441
WELD COUNTY CLERK TO
By:
Deputy Clerk • the Board
ATTESTING TO BOARD OF CO
COMMISSIONERS SIGNATURES ONLY
Weld County School District Re -8
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
Page 4 of 4
,Qs%C % -C/a<
MEMORANDUM OF UNDERSTANDING BETWEEN
WELD COUNTY SCHOOL DISTRICT EATON RE -2 AND
FENWC HEAD START AND MIGRANT AND SEASONAL HEAD START
This Agreement is between Weld County School District RE -2 (hereinafter referred to as LEA)
and the Weld County Department of Human Services' Family Educational Network ( FENWC )
Head Start and Migrant and Seasonal Head Start (hereinafter referred to as FENWC), for the
period of December 2008 through December 2009.
PURPOSE
The purpose of this Agreement is to establish, foster and facilitate collaboration and
provide working procedures between the LEA and FENWC in the delivery of services
related to Colorado Preschool Program and Head Start eligible children.
II. PARTNERSHIP REQUIREMENT
Head Start programs are mandated to have formal partnership agreements with local
education agencies in regard to identifying and serving pre -kindergarten children. Local
level agreements should define relationships and specify areas of collaboration which are
most appropriate to local situations.
III. THE INTENT OF THIS AGREEMENT IS TO:
• Define potential services and activities provided by each Agency.
• Ensure that each Agency cooperatively maintains communication and shares leadership
responsibilities at the local level to ensure that available resources are utilized in the most
effective manner.
• Ensure that cooperative arrangements between the LEA and FENWC are developed,
implemented and preserved.
IV. RESPONSIBILITIES OF FENWC
1. Provide public information dissemination and access to programs for families
contacting Head Start or the preschool program.
2. Recruit, enroll, and serve, to the extent possible and feasible, eligible Regional Head
Start children ages 3 — 5 and Migrant and Seasonal Head Start children ages 6 weeks
through 5 years whose families wish to place them in FENWC Head Start centers,
including working parents.
3. Screen all Head Start enrolled children within 45 days for Regional Head Start and
within two weeks for Migrant and Seasonal Head Start of enrollment for potential
health problems and /or developmental delays. FENWC will invite LEA staff to
participate in screenings. FENWC will participate in Child Find Activities under Part
B, of IDEIA, including but not limited to, participation in staffing/ IEP development
meetings, annual reviews and transition planning, and refer children to School District
Child Find Coordinator to obtain appropriate determination of eligibility for children
with disabilities and/or significant developmental delays.
4'o9-(9/895
4. For Head Start -enrolled children, coordinate the development of the IFSP/IEP
identified with a disability and/or significant developmental delay based on evaluation
information. The IFSP/IEP interdisciplinary team that includes FENWC
interdisciplinary staff, LEA interdisciplinary staff and the parents/guardians of the
child will complete IFSP/IEP development. IFSP/IEP meetings will be held at a
location and time convenient for all the interdisciplinary team members. Copies of
the IEP will be made available to LEA, FENWC and the parents in English and the
preferred language of the family. Based on the IFSP/IEP interdisciplinary team
determination, children will be placed in the least restrictive environment.
5. Assist in seeking out resources in the community for Colorado Preschool Program
and Head Start eligible children and their families as needed, including services to
meet the needs of working parents.
6. Work collaboratively with the LEA to develop and implement cooperative staff
training opportunities including educational activities, curricular objectives and/or
instruction to increase knowledge and ability to provide quality services to Colorado
Preschool Program and Head Start eligible children. This may include such topics as
academic content standards, instructional methods, curricula, and social and
emotional development, provided by FENWC and/or the technical assistance center,
and sharing the use of facilities and other program elements.
7. Assist the LEA with communication and parent outreach for smooth transitions to
kindergarten.
V. RESPONSIBITIES OF LEA
1. Locate, identify and evaluate children within their jurisdiction who may be eligible for
early childhood education and related services, including highly mobile children,
private school children and homeless children.
2. Refer identified Head Start eligible children to FENWC for possible services.
3. Provide comprehensive evaluations of children with suspected disabilities or
significant developmental delays by appropriate personnel using appropriate
instruments, and provide comprehensive evaluations on children who may require
special evaluations.
4. Work collaboratively with Head Start to develop and implement cooperative staff
training opportunities to increase knowledge and ability to provide quality services to
Colorado Preschool Program and Head Start eligible children.
VI. COUNTING AND REPORTING
LEA and FENWC will have systems and timelines for counting and reporting
children.
VII. TRANSITION PLANNING
In an effort to provide for a smooth transition from the preschool setting to a public school
setting the following will occur:
2
I. For Head Start enrolled children, prior to the child entering the public school setting, the
pre-school staff and the child's elementary teacher will meet to share strategies.
Transition plans will be developed jointly, and in the case of children with disabilities, at
an IEP meeting or Annual Review, which takes place prior to the transition meeting when
the student exits from the FEN WC to the public school setting.
2. Information to parents regarding the differences in service delivery will be provided
jointly during the Transition Staffing of the child from FENWC to the public school
setting.
VIII. CONFIDENTIALITY
Consent for Release of Information Forms that will assist FENWC and LEA in
providing optimal services will be generated and signed as each child is identified in
accordance with the Family Education Privacy Rights Act and the Health Insurance
Portability and Accountability Act.
IX. MODIFICATION OF AGREEMENT
1. All modifications to this agreement shall be in writing and signed by both parties.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly executed
as of the day and year first hereinabove set forth.
Weld County Board of County Weld Co
Commis one
William F. Garcia, Chair
ATTEST: gal
WELD COUNTY CLERK
By:
Deputy Clerlfto the Board .
ATTESTING TO BOARD OF C5tJN`I Y
COMMISSIONER SIGNATURES ONLY
WELD COUNTY DEPARTMENT OF HUMAN
SERVICES
Judy AtGjiego,
'recto
ty School Di
ict Re -2
r. andy 'filler, perintendent
3
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