HomeMy WebLinkAbout20092354.tiffRESOLUTION
RE: APPROVE AMENDMENT TO BUDGET FOR BUILDING HEALTHY MARRIAGES
PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Amendment to the Budget for the
Building Healthy Marriages Program from the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, to the U.S. Department of Health and Human Services, Federal Office of Family
Assistance, commencing April, 2008, with further terms and conditions being as stated in said
amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Amendment to the Budget for the Building Healthy Marriages Program
from the County of Weld, State of Colorado, by and through the Board of County Commissioners
of Weld County, on behalf of the Department of Human Services, to the U.S. Department of Health
and Human Services, Federal Office of Family Assistance, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 2nd day of September , A.D., 2009, nunc pro tunc April, 2008.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Weld County Clerk to tie B
David E. Long
Deputy Clerk to the
Date of signature 9/?//c9
Sean P. Conway
a r Kirkmeyer / P�
w‘,)
2009-2354
(tj : OS (H,t) HR0080
/
MEMORANDUM
tit10# DATE: August 31, 2009
VIIDITO: William F. Garcia, Chair, Board of Count Com�issil ner
€ FROM Judy A Griego, Director, Human Service epart nt
COLORADO RE
Amendment to the Budget for the Weld County Department
of Human Services Building Healthy Marriages Program
Enclosed for Board Approval is an Amendment to the Budget for the Department's
Building Healthy Marriages Program. This was presented at the Board's August 31, 2009,
Work Session.
Due to the many changes that occurred in 2008 with Social Services and Human Services
the Building Healthy Marriages budget was significantly modified. Although these
changes were communicated to the Federal Office of Family Assistance both verbally and
in writing, they are requesting a formal letter signed by the grant Authorizing Official
(Chair of the Board) requesting approval of the revised budget.
The Plan is effective from April, 2008 through present.
If you have any questions, give me a call at extension 6510.
2009-2354
COLORADO
DEPARTMENT OF HUMAN SERVICES
P.O. BOX A
GREELEY, CO. 80632
Website: - -
Administration and Public Assistance (970) 352-1551
Child Support (970) 352-6933
Business Office Fax 970-346-7683
TO: Ms. Odessa Crocker, CFO
Changes to Year 3 Budget Justification
Building Healthy Marriages
Grant # 90FE0134
August 26, 2009
From the submission of the original year 3 budget justification in April of 2008 to the present there
have been many changes with the program infrastructure and the program itself for grant #90FE0134,
Building Healthy Marriages of Weld County, Colorado.
The first change came with the merger of County Social Services and County Human Services into
what is now referred to as Weld County Department of Human Services (WCDHS). This impacted our
program as the original organizational chart included Social Services as the grantee and the Head Start
department of Human Services as the lead agency that was contracted to provide the program services.
Human Services held the contracts for the marketing (United Way of Weld County) and educational
management (Community Mediation Project). Therefore all of those contracts were transferred to the
grantee, Social Services. Savings were incurred due to the elimination of three high level administrative
positions and that money was put into the educational management and marketing of the program.
Another staffing change that was driven by the merge of the two agencies was the elimination of the
Administrative Assistant position.
Approximately 3 months after the merger, the employees of WCDHS were moved out of the
Human Service campus to office space in down town Greeley; thus incurring rent and the need to
purchase office furniture. This was necessary due to over crowding at the campus but was also a benefit
as it positioned the grantee in close proximity of the remaining contracts, United Way, Community
Mediation Project, and our evaluators at the University of Northern Colorado.
In addition to the changes in the infrastructure, Building Healthy Marriages (BHM) was required to
make programmatic changes in order to re -align ourselves with the directives of the grant. Primarily, the
focus was shifted to the target populations outlined in the grant description and our target numbers were
increased significantly. The program now contains three service structures, Relationship Seminars
(community saturation for allowable activity area #4 & 5), Next Step Coaching (intensive relationship
education w/ mentoring for those couples who qualify for AAA#7), and Building a Family (intensive
relationship education services for non -married expectant couples #3). This included adding approved
curriculum for those target populations and re -designing the roles and responsibilities of the intake staff.
With the re -design of the intake staff, it was determined that four staff were needed rather than
six, thus staffing was reduced. This staffing reduction was also driven by recommendations of both the
Federal Project Officer and the Technical Assistance we received from PSI. All staff whose positions were
eliminated were transferred to other departments within the new county agency. Furthermore, the
reduction in staff did not impact the services provided and any money saved by the reductions were put
back into programming.
The final programmatic change also came from our effort to follow recommendations of the FPO
and PSI. The contract with the County Employment services was dropped due to it being under utilized
and a service agreement is being worked out with the local Domestic Violence program, A Woman's Place.
This service agreement will facilitate a collaborative effort between AWP and BHM for training staff in
current DV issues and consultation with the BHM DV protocol to assure that DV issues for couples who
receive services are safely, routinely, and consistently identified and appropriately addressed.
As these events occurred, significant changes in the budget were required in order to
appropriately fund the program. First, the contract with Human Services was absorbed including the
contracts with United Way and Community Mediation Project leading to a reduction in personnel, fringe
benefits and travel. This event created a total of $144,941.00 of federal funds to redistribute. When the
employees were moved from the Human Service campus to office space in the community, $40,614 was
allotted to cover the cost of the move, office furniture, and rent. The remaining $104,327 was spent on
programmatic contracts with the majority of the money going to the educational contract to allow for more
classes (Community Mediation Project) and marketing (United Way) to increase our mass marketing
campaign.
Please find attached, the original budget justification submitted in June of 2008, the modified
budget with a revised 424A being submitted for your approval, and a side -by -side comparison document of
the approved 424A and the revised 424A.
William Garcia
Chair, Weld County Board of Commissioners
AO for Grant #90FE0134
Healthy Marriage Demonstration Grant
Weld County Department of Human Services
1013 9th Ave
Greeley, Co 80632
(970) 304-6578
CC Ann M. Bruce
Special Project Manager
BUDGET JUSTIFICATION
Item
Year 3
Federal Grant
Costs
Year 3
Cash Match
GRANT ADMINISTRATION - WELD COUNTY
DEPARTMENT OF SOCIAL SERVICES
PERSONNEL
Program Manager- 1 FTE
Name: Ann M. Bruce
Duties/Responsibilities: Develop and plan the
delivery of BHM program and its activities in
accordance with the mission and goals of the
organization. Develop good working relationships
and collaborative arrangements with the lead
agencies and its constituents to help achieve the
BHM goals. Ensure that program activities operate
within the policies and procedures of the
organization.
FICA; Salary ($4,037.87mo.) X 0.0765 = $308.90
Health Ins = $56.01
Dental = $0
FUTA = $4.67
Life Ins.; Salary ($4,037.87 mo.) X 0.003914 = $15.80
Long-term Disability; Salary ($4,037.87 mo.) X 0.00166
= $6.70
Retirement; Salary ($4,037.87 mo.) X 0.08 = $323.03
Total Fringe: $715.11 per month.
$ 48,689
$ 8,619
PERSONNEL, OVERHEAD, SUPPLIES, AND
EQUIPMENT
Family Support Coordinator 1 @ $32,469
Name: Mary Jo Vasquez
Duties/Responsibilities: Trains, supervises and
evaluates the performance of the
Community/Family Liaison and Intake/Assessment
staff. Develops relationships with referral
organizations and manages operations to meet the
needs of the program. Reviews case files, intake
files and completes referral and enrollment reports.
Assessment Technician 2 @ $30,348
$ 289,582
1
Names: Rebecca Tapia, Candi de la Cruz.
Duties/Responsibilities: Conducts intakes and
assessment on potential participants in the BHM
program. Assists with recruitment and awareness
raising community events. Initiates file
maintenance on new participants
Community/Family Liaison 4 @ $30,348
Names: Nichole Fenster, Kim Ketchum; Arlene
Rivera, Dolly Zamora.
Duties/Responsibilities: Provides individualized
support to program couples, identifying strengths
and needs, providing information and referral,
assisting in practice of strategies learned, identifying
and eliminating barriers to participation, co -
facilitating workshops, meeting regularly with
clients to assess progress toward goals.
Fringe (for above personnel- $56,427
Supplies and Administrative Overhead - $18,598
TRAVEL
OFA Travel:
Air @ $550/2 persons/2 trips = $2,200.00
Hotel @ $200.00/day/2 persons for 3 days = $1,200.00
Per diem @ $64/day/2 persons for 3 days = $384.
$ 3784
Mileage includes all staff mileage,
Including Department of Human Services - $ 13,000
Community Mediation Project - $ 10,192 and United Way
of Weld County - $2,328
Staff assigned to Building Healthy Marriages
$ 25,566
TOTAL - WELD COUNTY DEPARTMENT OF
SOCIAL SERVICES
$ 376,240.
CONTRACTUAL
SOFTWARE DEVELOPMENT
The IT Technician
Name: 3T
Duties/Responsibilities: will be responsible for the
development of data management through the Tapestry
system. Software development is based on current market
rate.
$ 10,000
TOTAL SOFTWARE DEVELOPMENT
$ 10,000
PARTNER — UNIVERSITY OF NORTHERN
COLORADO
2
Evaluation services provided by the University of Northern
Colorado to include a project report as a 60 -page bound
report with color cover.
$ 69,120
TOTAL UNIVERSITY OF NORTHERN COLORADO
$ 69,120
PROGRAM SUPPORT
MEETINGS AND TRAINING
Cultural Competency Training cost is based on current rate
for half -day training. Group size limited to 20, because
learning on this topic is more likely to take place in smaller
groups. This includes but is not limited to Substance Abuse
Awareness, Domestic Violence Indicator, Faith Based
Guidelines, and technical assistance training as offered by
the Federal Program. The rates are based on current
market rate in Weld County. Food or all education classes
is included.
$ 5,000
EDUCATIONAL SUPPORT
Educational Support Materials to include but not limited to
materials written in Braille or translated into any language
other than English.
$ 9,000
Educational Support Services to include but not limited to
sign language interpreter or translation services for any
language other than English.
$ 5,550
Participant Stipends
Stipends serve the purpose of attracting couples to the
program, encouraging honest disclosure, confirming the
value of working toward a healthier family, and
recognizing worthy contributions.
- 70 couples @ $100/couple for successful completion of 8
hours of mentoring program
$ 7,000
Childcare/Transportation Assistance
Childcare and Transportation assistance is figured by
totaling: (1) number of couples being served within
allowable activity area #7 mentoring program.
$ 25,000
TOTAL PROGRAM SUPPORT
$ 41,000
$ 20,550
PARTNER -WORKFORCE DEVELOPMENT CENTER
3
Employment Support/Education
Employment Support/Education to individuals will have the
opportunity to work with Employment Services of Weld
County technicians to assist in career exploration
workshops, job training opportunities, job searches,
resume development and job placement assistance and
support. Services are actual cost of activities that will be
provided by Employment Services of Weld County.
(6 individuals @ $500/each for intensive employment
support classes (18 hours) or 10 individuals @ $200/each
for less intensive employment support.
$ 5,000
TOTAL — WORKFORCE DEVELOPMENT CENTER
$ 5,000
PARTNER - COMMUNITY MEDIATION PROJECT
Marriage Education Seminars (MES)
8 -hour PREP Seminars, 275 couples @
$400/couple,
Facility, $50/couple = $13,750
Couple's Material, $50/couple = $13,750,
Seminar Materials, $10/seminar = $2,750,
Coaches, $50/couple = $13,750,
Meals/Snacks, $140/couple = $38,500
$ 82,500
Educators, $100/couple = $27,500,
$ 21,860
$ 5640
Conflict Resolution Coaching (CRC)
Coaching sessions, 25 couples @ $200/couple,
4 hours of coaching @ $50/hour/couple = $200/couple.
$ 5,000
Relationship Inventories (RI)
Prepare/Enrich Inventories, 25 couples @
$200/couple,
Couple's Materials, $20/couple = $500,
Scoring Fees, $30/couple = $750.
Leader Fees, $150/completion = $3750
$ 5000
Marriage Education Staff Training (MET)
Staff Training and updates in various marriage
curricula,
Marriage Education Updates in PREP, WOR, and
Prepare/Enrich curricula,10 @ $300/each = $3,000,
Marriage Coach Training, 10 @ $200/each = $2,000,
Smart Marriage Conference, 2 @ 1,250/each = $2,500,
Collaborative Communication Training, 2 @ $1,235/each =
$2,470.
$ 9,970
4
Marriage Enrichment Weekends (MEW)
Weekends of two overnights, 50 couples @ $950/
couple,
Couple's Lodging and Meals, $460/couple = $23,000
Couple's Materials, $50/couple = $2,500,
Educational Supports, $50/couple = $2,500,
Educators/Coaches Lodging and Meals, $190/couple =
$9,500,
Meeting room, $50/couple = $2,500.
Educators/Coaches Services, $150/couple = $7,500;
$ 47,5000
Healthy Marriage Education Administration
(HMEA)
Costs to do educational administration in Weld
County,
Marriage Education Manager, 1 FTE = $37,080,
Name: Craig Conrad
Duties/Responsibilities: Oversees the Healthy
Marriage Educational program. Recruits, trains,
qualifies, employs, evaluates and supervises contracted
BHM staff, marriage educators,=coaches and vendors.
Stays informed of current marriage education research
and training, maintains marriage education and training
credentials. Oversees information management,
establishes and maintains the database to track
educators, coaches, mentors and program participants.
Establishes the CMP BHM budget, expenditures and
provides financial reports. Plans, strategizes,
coordinates and attends all required meetings with
partner agencies. Ensures the updating of and
compliance with BHM policies, procedures and
protocols. Responsible for building the faith -based
Healthy Marriage Educational Partnership, representing
BHM to diverse groups and agencies, and recruiting
participant couples throughout Weld County. Serves as
a volunteer educator and coach as needed.
Hispanic Marriage Education Manager, .75 FTE = $21,000,
Name: Juvenal Cervantes
Duties/Responsibilities: Recruits, trains, qualifies,
employs, evaluates and supervises contracted Hispanic
BHM staff, marriage educators, and coaches. Stays
informed of current marriage education research and
training, maintains marriage education and training
credentials. Coordinates and attends all required
meetings with partner agencies. Responsible for
building the faith -based Healthy Marriage Educational
Partnership, representing BHM to diverse groups and
$ 129,360
5
agencies, and recruiting participant couples in the
Hispanic community throughout Weld County. Serves
as a volunteer educator and coach as needed.
Facilitates all monolingual Spanish speaking seminars,
workshops and events.
Marriage Education Coordinator, 1 FTE = $32,960,
Name: Alison Conrad
Duties/Responsibilities: Schedules and coordinates all
marriage education, coaching and training events,
establishes and maintains the infrastructure for
effective marriage education programs throughout Weld
County. Responsible for office operations; answers
phones, greets the public, orders supplies, makes
copies, manages office equipment, mailings, manages
vendor relationships. Maintains marriage education and
training credentials. Coordinates and attends all
required meetings with partner agencies. Serves as
volunteer educator and coach as needed.
Administrative Overhead, $1,500/month = $18,000,
Office Occupancy, $850/month = $10,200,
Office Supplies, $150/month /FTE = $1,800,
Quarterly Educational Partnership Meeting Facility,
$500/meeting/2 events = $2,000,
Quarterly Educational Partnership Meeting Speaker,
$300/meeting/2 events = $1,200,
Quarterly Educational Partnership Meeting Handouts and
Materials, $100/ meeting/2 events = $1,760,
Quarterly Educational Partnership Meeting Lunches,
$11/each for 40/meeting/2 events = $1,760,
Weekly Regional Meeting, $50/week = $1,600.
Marriage Boosters (MB)
Two 1 -day seminars, 55 couples @ $300/couple,
Facility, $50/seminar = $2,750,
Couple's Materials, $50/couple = $2,750,
Coaches, $50/couple = $2,750,
Meals/Snacks, $50/couple =$2,750.
Educators, $100/couple = $5,500,
$ 16,500
Financial Management Education (FME)
Coaching or Workshops, 25 couples @ $200/
couple,
Four hours of coaching/workshop, $50/hour/couple =
$200/couple.
$ 5,000
TOTAL COMMUNITY MEDIATION PROJECT
$ 243,690
$ 84,640
6
PARTNER - UNITED WAY OF WELD COUNTY
PUBLIC EDUCATION/MARKETING
Marriage Project Coordinator, 1 FTE, salary = $32,640,
benefits = $9,465.
Name: Ron Anderson
Duties/Responsibilities: Work with FENWC and
United Way of Weld County to assist in
coordinating support services to clients
participating in the Building Healthy Marriage Project of
Weld County. The Marriage Project Coordinator also
provides assistance with developing and distributing
marketing materials as well as collaborating with project
partners to
facilitate Building Healthy Marriage special events
and outreach activities.
$ 42,105
Prorata share of Finance Office Costs, $4,260.
$ 4,260
Prorata share of Resource Investment Director, =
$7,740.
Name: Elizabeth Barber
Duties/Responsibilities: responsible for supervising
the Marriage Project Coordinator and working
collaboratively with all of the project partners to
oversee the overall program components. This
entails attending various Building Healthy
Marriage meetings and events as well working with
the Marriage Project Coordinator to develop and
review budgets, and review materials and event
plans.
$ 7,740
Office Costs, supplies -$350, long distance calls- $420,
postage -$1,000, copying -$600 and meetings -$360.
$ 2,730
Website Updates @ 15 hrs X $175
To keep the site current.
Website Hosting @ $150 per month
Cost of the URL.
Website Administrative 12 hrs @ $150
Cost of website oversight.
Website Technical Support
Cost of Information Services technical support.
$ 8,725
Annual Couples Symposium — North County
Public event and couples from faith -based and community
based organizations have an annual event for education
$ 4,700
7
and celebration of healthy marriages.
North County Event
Facility $500.00
Food $1,500.00
Child care support $600.00
Event Giveaways $1000.00
(key rings, pens,
chapsticks, t -shirts, etc)
Promotion $800.00
Mailing $125.00
Invitations $175.00
Annual Couples Symposium — South County
$ 5,340
Public event and couples from faith -based and community
based organizations have an annual event for education
and celebration of healthy marriages. (Cost is split with
North County event and includes facility, $1,500 and
$1,500 for keynote and guest speakers).
South County Event
Facility $500.00
Event Recognition $400.00
Bulletin Inserts $300.00
Invitations $250.00
Food $1,400.00
Supplies $350.00
Drinks $240.00
Activity Items $100.00
Event Giveaways $1,000.00
(key rings, pens,
chapsticks, t -shirts, etc)
Promotion for Event $800.00
Major events for promotion, media awareness, and public
education for the Building Healthy Marriages Program in
the County including:
$ 41,930
Fun Run/Family Fun Day 15,000
Celebration of Marriage Symposium 4,000
(small tokens for the graduates of the program)
Summer Community Events 2,000
Recruitment Materials 13,415
(posters, brochures, etc.)
Event Promotion (ads in local publications) 7,515
Public Media Campaign
Newspaper
$ 123,478
Longmont 1440
Metro West 1200
Greeley Tribune 8,880
8
Total Newspaper 11,520
Radio
KFKA (90 spots a mo. @ $12) 8,640
KGRE (90 spots a mo. @ $50) 36,000
K99 (90 spots a mo.@ $60) 43,200
Total Radio 87,840
Cable Television
18 Weeks Greeley Only 14,118
(ave. about $16 per spot total of 306 spots from
June to Sept.)
Total Television 14,118
Billboards 10,000
Special Event Supplies
Special event supplies listed below and the replacement
and expansion of said supplies are designed to inform the
public, celebrate the project, interest new potential
participants at public events, such as Cinco De Mayo, Arts
Picnic, Trader Days, Greeley Stampede parade, Literacy
Carnivals, Children's Festival, etc. Supplies include the
cost of display boards, carriers, promotional posters,
materials, and food.
Banners @ $ 500.
4 Storage Containers @ $25 ea. - $100.
Large Events
Consumable Supplies @ $1,500.
Small Events
Consumable Supplies @ $500
Marketing @ $700.
$ 3,300
TOTAL - UNITED WAY OF WELD COUNTY
$ 244,308
TOTAL PROGRAM COSTS
$ 974,358
$ 110,190
9
REVISED BUDGET JUSTIFICATION
YEAR 3
itn
Year 3
Budget
Cash Match
GRANT ADMINISTRATION - WELD COUNTY
DEPARTMENT OF SOCIAL SERVICES
PERSONNEL
Program Manager- 1 FTE
Name: Ann M. Bruce
Duties/Responsibilities: Develop and plan the
delivery of BHM program and its activities in
accordance with the mission and goals of the
organization. Develop good working relationships
and collaborative arrangements with the lead
agencies and its constituents to help achieve the
BHM goals. Ensure that program activities operate
within the policies and procedures of the
organization.
FICA; Salary ($4200mo.) X 0.0765 = $321.30
Health Ins = $0
Dental = $0
FUTA = $4.67
Life Ins.; Salary ($4200mo.) X 0.003914 = $16.44
Long-term Disability; Salary ($4200mo.) X 0.00166 =
$6.97
Retirement; Salary ($4200mo.) X 0.09= $378
Total Fringe: $727.38 per month.
$50,394
$8,729
PERSONNEL, OVERHEAD, SUPPLIES, AND
EQUIPMENT
Family Support Coordinator 1 @ $32,469
Name: Mary Jo Vasquez
Duties/Responsibilities: Trains, supervises and
evaluates the performance of the
Community/Family Liaison and Intake/Assessment
staff. Develops relationships with referral
organizations and manages operations to meet the
needs of the program. Reviews case files, intake
files and completes referral and enrollment reports.
October> December 2008
$35,820
$2,792
FICA; Salary ($2801/mo.) x 0.0765 = $214.28
Health Ins = $433.00
Dental = $11.00
FUTA = $4.67
Life Ins.; Salary ($2801mo.) x 0.003914 = $10.96
Long-term Disability; Salary (2801/mo.) x 0.00166 = $4.65
Retirement; salary ($2801/mo.) x 0.09 = $252.09
Total Fringe: $930.65 per month.
January > June 2009
$5,807
FICA; Salary ($3,016.21/mo.) x 0.0765 = $230.74
Health Ins = $433.00
Dental = $11.00
FUTA = $4.67
Life Ins.; Salary ($3,016.21/mo.) x 0.003914 = $11.81
Long-term Disability; Salary ($3,016.21/mo.) x 0.00166 =
$5.01
Retirement; salary ($3,016.21/mo.) x 0.09 = $271.46
Total Fringe: $967.69 per month.
July > September 2009
$2,950
FICA; Salary ($3,106.70/mo.) x 0.0765 = $237.66
Health Ins = $433.00
Dental = $11.00
FUTA = $4.67
Life Ins.; Salary ($3,106.70/mo.) x 0.003914 = $12.16
Long-term Disability; Salary ($3,106.70/mo.) x 0.00166 =
$5.16
Retirement; salary ($3,106.70/mo.) x 0.09 = $279.60
Total Fringe: $983.25 per month.
October - December
$6,105
Administrative Assistant 1FTE
Name: Josefina Placensia
Duties and Responsibilities: Types, files, copies, answers
phones, translates and proof reads marketing and
informational materials, takes minutes at meetings and
disseminates information to appropriate personnel, mail,
schedules appointments and meetings, takes care of office
equipment, and maintains fiscal files.
FICA; Salary ($2035/mo.) x 0.0765 = $155.68
$516
Health Ins = $0
Dental = $0
FUTA = $4.67
Life Ins.; Salary (2035/mo.) x 0.003914 = $7.96
Long-term Disability; Salary ($2035/MO.) X 0.00166 =
$3.38
Total Fringe: $171.69 per month.
Position eliminated effective 1/1/09
October — December
Community/Family Liaison 6 FTE
$47,124
Names: Rebecca Tapia, Candi de la Cruz, Nichole
Fenster, Kim Ketchum; Arlene Rivera, Dolly Zamora.
Duties/Responsibilities: Conducts intakes and
assessment on potential participants in the BHM
program. Assists with recruitment and awareness
raising community events. Initiates file
maintenance on new participants. Provides
support to program, identifying strengths
and needs, providing information and referral,
assisting in practice of strategies learned, identifying
and eliminating barriers to participation, co -
facilitating workshops.
FICA; Salary ($2618/mo.) X 0.0765 = $201X 6 =
$17,065
$1206
Health Ins = $722 X 1 + $433 X 5 = $2,887.00
Dental = $11 X 6= $ 66
FUTA = $4.67 X 6 = $ 28.02
Life Ins.; Salary ($2618/mo.) X 0.003914 = $10.25 X
6 = $61.50
Long-term Disability; Salary ($2618/mo.) X 0.00166 =
$4.35 X 6 = $26.10
Retirement; Salary ($2618/mo.) X $0.09 = $235.62 X
6 = $1413.72
Total Fringe: $5,688.40per month.
January - September
$101,659
Community/Family Liaison 4 FTE
Names: Nichole Fenster, Kim Ketchum, Candi De La
Cruz, Rebecca Tapia.
Duties/Responsibilities: Conducts intakes and
assessment on potential participants in the BHM
program. Assists with recruitment and awareness
raising community events. Initiates file
maintenance on new participants. Provides
support to program, identifying strengths
and needs, providing information and referral,
assisting in practice of strategies learned, identifying
and eliminating barriers to participation, co-
facilitating workshops.
FICA; Salary ($2,823.86/mo.) X 0.0765 = $216.02 X 4
= $864.10
Health Ins = $722 X 1 + $433 X 3 = $ 2,021
Dental = $11 X 4 = $ 44
FUTA = $4.67 X 4 = $ 18.68
Life Ins.; Salary ($2,823.86/mo.) X 0.003914 =
$11.05X4=$44.21
Long-term Disability; Salary ($2,823.86/mo.) X
0.00166=$4.69X4=$18.75
Retirement; Salary ($2,823.86/mo.) X 0.09= $254.15
X 4 = $1016.59
Total Fringe: $4027.33 per month.
Supplies and Administrative Overhead - $33,212
Rent $1,531.67/mo. = $18,380/year
$36,246
$51,592
TRAVEL
OFA Travel:
Air @ $550/2 persons = $1,100
Hotel @ $200.00/day/2 persons for 3 days = $1,200.00
Per diem @ $64/day/2 persons for 3 days = $384.
$2684
Mileage includes staff mileage,
Department of Human Services - $5,000
$1302
$3698
PROGRAM SUPPORT
MEETINGS AND TRAINING
Cultural Competency Training cost is based on current rate
for half -day training. Group size limited to 20, because
learning on this topic is more likely to take place in smaller
groups. This includes but is not limited to Substance Abuse
Awareness, Domestic Violence Indicator, Faith Based
Guidelines, and technical assistance training as offered by
the Federal Program. The rates are based on current
market rate in Weld County. Food or all education classes
is included.
$5,000
EDUCATIONAL SUPPORT
Educational Support Materials to include but not limited to
materials written in Braille or translated into any language
other than English.
Educational Support Services to include but not limited to
sign language interpreter or translation services for any
language other than English.
$5,000
Participant Stipends
Stipends serve the purpose of attracting couples to the
program, encouraging honest disclosure, confirming the
value of working toward a healthier family, and
recognizing worthy contributions.
10 non -married expectant couples @ $100/couple for successful
completion of 4 -8 hours of additional services received after
completing 8 hours of relationship education.
$1,000
Childcare/Transportation Assistance
Childcare and Transportation stipends are figured by
totaling: (1) number of couples at conflict resolution
training; (2) number of couples at marriage enrichment
weekends times 8 (childcare Friday evening through
Sunday afternoon; (3) number of couples in marriage
mentoring times 10 sessions; (4) number of couples in
group financial training.
$15,000
TOTAL PROGRAM SUPPORT ...:.....:::.:.::.:.:..:..:
$26,000 ...
TOTAL - WELD COUNTY DEPARTMENT:OF
SOCIAL. SERVICES
$290,293
$110,190
CONTRACTUAL
SOFTWARE DEVELOPMENT
The IT Technician
Name: 3T
Duties/Responsibilities: will be responsible for the
development of data management through the Tapestry
system. Software development is based on current market
rate.
$5,000
TOTAL SOFTWARE DEVELOPMENT
$5,000
PARTNER - UNIVERSITY OF. NORTHERN
COLORADO _ ..
Evaluation services provided by the University of Northern
Colorado to include a project report as a 60 -page bound
report with color cover.
:TOTAL UNIVERSITY OF NORTHERN COLORADO
$68,230
PARTNERA Woman'S Pl .. .
Domestic Violence Protocol.
A Woman's Place (AWP) will assist in assuring that
domestic violence issues for couples who receive
services from Weld County Building Healthy Marriages
Project (BHM) are safely, routinely, and consistently
identified and appropriately addressed.
- AWP will provide annual training for BHM staff (to
include coaching and education staff) = #200.000
- Assistance in developing a comprehensive DV
protocol = $250.00
- Quarterly review of protocol to ensure that it is
current and meets minimum requirements = $250.00
$700
TOTAL — A Woman's Place
$700
PARTNER - COMMUNITY:MEDIATION PRO)EC '
Marriage Education Seminars (MES)
8 -hour PREP Seminars, 275 couples @
$400/couple,
Facility, $50/couple = $13,750
Couple's Material, $50/couple = $13,750,
Seminar Materials, $10/seminar = $2,750,
Coaches, $50/couple = $13,750,
Meals/Snacks, $140/couple = $38,500
Educators, $100/couple = $27,500,
$110,000
Conflict Resolution Coad ling (CRC)
Coaching sessions, 10 couples @ $400/couple@
4 — 8 hours of coaching @ $50/hour/couple =
$200/couple.
* Decreased to match target population goal of 10
couples
$4,000
Relationship Inventories (RI)
Prepare/Enrich Inventories, 20 couples @
$200/couple,
Couple's materials, $20/couple = $400,
Scoring Fees, $30/couple = $600.
Leader Fees, $150/completion = #3,000
$4,000
Marriage Education Staff Training (MET);
Staff Training and updates in various marriage
curricula,
Marriage Education Updates in PREP, WOR, and
Prepare/Enrich curricula, (11 @ $500) = $5,500
$13,500
Marriage Coach Training, 10 @ $200/each = $2,000,
Smart Marriage Conference, 2 @ $1,500 = $3,000
Collaborative Communication Training, 2 @ $1,500 =
$3,000
Marriage Enrichment Weekends (MEW)
Weekends of two overnights, 70 couples @ $950/
couple,
Couple's Lodging and Meals, $460/couple = $32,200
Couple's Materials, $50/couple = $3,500
Educational Supports, $50/couple = $3,500
Educators/Coaches Lodging and Meals, $190/couple =
$13,300
Meeting room, $50/couple = $3,500
Educators/Coaches Services, $150/couple = $10,500
$66,500
Healthy Marriage Education Administration.
(HMEA)
Costs to do educational administration in Weld
County,
$134,220
Marriage Education Manager, 1 FTE = $38,160
Name: Craig Conrad
Duties/Responsibilities: Oversees the Healthy
Marriage Educational program. Recruits, trains, qualify,
employs, evaluates and supervises contracted BHM
staff, marriage educators,'coaches and vendors. Stays
informed of current marriage education research and
training, maintains marriage education and training
credentials. Oversees information management,
establishes and maintains the database to track
educators, coaches, mentors and program participants.
Establishes the CMP BHM budget, expenditures and
provides financial reports. Plans, strategizes,
coordinates and attends all required meetings with
partner agencies. Ensures the updating of and
compliance with BHM policies, procedures and
protocols. Responsible for building the faith -based
Healthy Marriage Educational Partnership, representing
BHM to diverse groups and agencies, and recruiting
participant couples throughout Weld County. Serves as
a volunteer educator and coach as needed.
Hispanic Marriage Education Manager, .75 FTE = $21,000,
Name: Juvenal Cervantes
Duties/Responsibilities: Recruits, trains, qualifies,
employs, evaluates and supervises contracted Hispanic
BHM staff, marriage educators, and coaches. Stays
informed of current marriage education research and
7
training, maintains marriage education and training
credentials. Coordinates and attends all required
meetings with partner agencies. Responsible for
building the faith -based Healthy Marriage Educational
Partnership, representing BHM to diverse groups and
agencies, and recruiting participant couples in the
Hispanic community throughout Weld County. Serves
as a volunteer educator and coach as needed.
Facilitates all monolingual Spanish speaking seminars,
workshops and events.
Marriage Education Coordinator, 1 FTE = $32,960,
Name: Alison Conrad
Duties/Responsibilities: Schedules and coordinates all
marriage education, coaching and training events,
establishes and maintains the infrastructure for
effective marriage education programs throughout Weld
County. Responsible for office operations; answers
phones, greets the public, orders supplies, makes
copies, manages office equipment, mailings, manages
vendor relationships. Maintains marriage education and
training credentials. Coordinates and attends all
required meetings with partner agencies. Serves as
volunteer educator and coach as needed.
Mileage included
Mileage: $500/ month = $ 6,000
Administrative Overhead, $1,500/month = $18,000,
Office Occupancy, $850/month = $10,200,
Office Supplies, $100/month /FTE = $3,300
Quarterly Educational Partnership Meeting Facility,
$500/meeting/2 events = $2,000,
Quarterly Educational Partnership Meeting Speaker,
$300/meeting/2 events = $1,200,
Quarterly Educational Partnership Meeting Handouts and
Materials, $100/ meeting = $400,
Quarterly Educational Partnership Meeting Lunches,
$10/each for 30/meeting = $1,200,
Financial Management Education (FPO)
Coaching or Workshops, 10 couples @ $400/couple,
4 — 8 hours of coaching/workshop, $50/hour/couple =
$200/couple.
$4,000
TOTAL COMMUNITY MEDIATION PROJECT
$336,220
PARTNER - UNITED WAY OF WELD COUNTY
PUBLIC EDUCATION/MARKETING
Marriage Project Coordinator, 1 FTE, salary = $32,640,
benefits = $9,465.
$42,844
Name: Ron Anderson
Duties/Responsibilities: Work with FENWC and
United Way of Weld County to assist in
coordinating support services to clients
participating in the Building Healthy Marriage Project of
Weld County. The Marriage Project Coordinator also
provides assistance with developing and distributing
marketing materials as well as collaborating with project
partners to
facilitate Building Healthy Marriage special events
and outreach activities.
Prorata share of Finance Office Costs, $4,260.
Prorata share of Resource Investment Director, = $7,740.
$13,723
Name: Elizabeth Barber
Duties/Responsibilities: responsible for supervising
the Marriage Project Coordinator and working
collaboratively with all of the project partners to
oversee the overall program components. This
entails attending various Building Healthy
Marriage meetings and events as well working with
the Marriage Project Coordinator to develop and
review budgets, and review materials and event
plans.
Office Costs, supplies -$2,500, replace equipment =
$12,548
$1,300, insurance = $705, Occupancy/ communication/
Equipment maintenance = $8,043.
Mileage: United Way of Weld County - $1,400
$1,400
Website Hosting = $250
Website Administrative = $1,250
$4,000
Cost of Information Services technical support @ $2,500
Kiosk Project — work with developer on changes $4,500
$4,500
Major events: Redistributed to different Line Items
for promotion, media awareness, and public education for
the Building Healthy Marriages Program in the County
including:
Fun Run/Family Fun Day 15,000
Celebration of Marriage Symposium 4,000
(small tokens for the graduates of the program)
Summer Community Events 2,000
Recruitment Materials 13,415
(posters, brochures, etc.)
Event Promotion (ads in local publications) 7,515
County Wide February Event.
Love Vouchers - $6,000
Promotion
Newspaper - $1,500
Radio - $2,000
Meeting Supplies - $300
Project Supplies - $2,000
$12,300
Business and Organizational Outreach
Major events for promotion, media awareness, and public
education for the Building Healthy Marriages Program
in the County including:
Mailings to civic organizations to present program - $50
Presentation materials - $2,000
$2,050
BHM Fun Run Event
Location rental $ 1,200
Planning meetings $ 500
Promotions $ 1,800
-Ads in Sports Publications
-Newspaper
-Radio
Event Supplies $ 3,800
Shirts and give a ways $ 2,500
$9,800
10
Newspaper
Longmont
Metro West
Greeley Tribune
UNC Mirror
Total Newspaper
$2,500
$2,500
$15,200
$1,000
$21,200
Radio
KFKA (90 spots a mo. @ $12) $13,150
KGRE (90 spots a mo. @ $50) $40,500
Regent $50,400
Total Radio $104,050
Cable Television
18 Weeks Greeley Only $20,800
(ave. about $16 per spot total of 306 spots from
June to Sept.)
Total Television $20,800
Billboards
Prep for advertisement
Give away items
Update Video
Total Miscellaneous
Public Media Campaign
$5,000
$4,000
$3,000
$3,000
$15,000
$161,050
Community Events
An informational booth set up in strategic locations during
community events that will advertise the program and the
benefits of marriage and the skills needed to increase
marriage and relationship stability and health.
Events
Children's Fair
Cinco de Mayo
FENWC Event
DHS Lobby
County Celebration
Event Supplies
$300
$400
$100
$50
$400
$250
Recruitment Materials
Brochures and printed material $6,000
Brochure Holders $1,200
Printed material for the Fun Run $1,000
TOTAL - UNITED WAY OF WELD COUNTY
$1,500
$8,200
TOTAL PROGRAM COSTS
$ 273,915
$ 974,358
$110190:
11
(d) Other Sources L (e) TOTALS
co
o
0
0 0
o
— �
to
a
or
ar
a
9'
co
co
1,084,550.00 $ 27- .137. D0 $ 271,137.03 $ 271,138.00 I$ 271,138.00
PERIODS (Years)
L (d) Third (s)Fourth
9,
SECTION F F. OTHER BUDGET INFORMATION
21. Direct Charges'. 22. Indirect Charges:
974358
23. Remarks.
O
0
3rd Quarter
1$ 243590.00
2754800
cn
co
o' w
w
0
CO
2 a
IS
L.._._ 27,548.00 27,548.02
FUTURE FUNDINC
(c) Second
w
C - NON-FEDERAL RESOURCES
(b) Applicant f (c) State
wo
$ 000
129
12. TOTAI. (sum of lines 8-I1) $ 110 19000
SECTION D • FORECASTED CM
(a) Grant Program
16Mealthy Marriages
T
SECTION
(a) Grant Program
I8. Healthy Marriages
m l
0
r"
£
8
d
o
LL
o
C,
O
2
15 TOTAL (sum opines 13 and 14)
SECTION E - BUD
Authorized for Local Reproduction
Non -Federal
0
v
.--I
N
'.O
00
0
co
N
N
O
N
0
00
01
t0
M
0
6
01
,-1
O
.-1
.--1
00
0
0
0
Differences
Non -Federal Federal
86,214.00 (108,358.00)
1
20,278.00■ (11,219.00)
O
C
i0
M
1/4f1
N
O
O
07
01
'.0
Ms
O
7
.--i
t0
O
d'
co
N
N
M
O
,..I
O
O
O
O
6
01
.-i
.--1
.--1
O
O
O
O
6
01
.--i
O
.--I
.--I
Kevisea
Year 3
Budget
Non -Federal Federal
154,888.00
co
co
IN
N
CO
M
VI
O
O
1/46
00
01
M
co
O
N
.-'
N
01
Ln
110,190.00 702,445.00
O
co
00
LEI
M
c
N
01
O
0
6
on
.-1
O
.-I
—I
110,190.00■ 974,358.00
1
Approved
Year 3
Budget
Federal
263,246.00
O
O
1-
O
Lf1
t0
o
O
in
M
01
N
O
O
01
it)
07
ti
O
O
ri
.--4
O
0
1
974,358.00
O
O
LC)
M
N
Object Class
Categories
lauuosaad I
Fringe Benefits
41
>
10
H
Equipment
sallddnSI
'Contractual
Construction
I-
a)
t
8
Total Direct
Charges
Indirect
Charges
Hello