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Home My WebLink About20090680.tiffRESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR JOINT FUNDING FROM BUREAU OF JUSTICE ASSISTANCE AND AUTHORIZE CHAIR TO SIGN - CITY OF GREELEY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Memorandum of Understanding for Joint Funding from the Bureau of Justice Assistance between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, and the City of Greeley, commencing upon full execution, with further terms and conditions being as stated in said memorandum of understanding, and WHEREAS, a hearing before the Board was held on the 23rd day of March, 2009, at which time the Board deemed it advisable to continue said matter to March 25, 2009, at 9:00 a.m., to allow adequate time to research how the funds will be utilized. WHEREAS, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding for Joint Funding from the Bureau of Justice Assistance between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, and the City of Greeley be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said memorandum of understanding. 00 •.s0 2009-0680 SO0030 �/e7/di MEMORANDUM OF UNDERSTANDING FOR JOINT FUNDING FROM BUREAU OF JUSTICE ASSISTANCE - CITY OF GREELEY PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 25thiay of March, A.D., 2009. ATTEST: Weld County Clerk to the BY De. u Clerk VED AS David E. Long (,W the Board arb. r- Kirkmey o i my Attorney Date of signature I I d BOARD OF COUNTY COMMISSIONERS WELD COUNTY!JLOLORADO illiam F. Garcia, Chair ugla ademach= , Pro-Tem Sea }y P. Conway 2 2009-0680 SO0030 MEMORANDUM OF UNDERSTANDING Application # 2009-F1810-CO-SU THIS MEMORANDUM OF UNDERSTANDING is made this &sat day of iiak , 2009, by and between THE CITY OF GREELEY, COLORADO and THE WELD COUNTY BOARD OF COUNTY COMMISSIONERS, COUNTY OF WELD, COLORADO. WHEREAS, the Bureau of Justice Assistance has provided joint funding that is available to both the Greeley Police Department and the Weld County Sheriffs Office; and WHEREAS, the funding that is being provided by the Bureau of Justice Assistance is in the total amount of $434,211; and WHEREAS, the Greeley Police Department (Fiscal Agent) will initially receive the total grant award of $434,211; will remit the amount of $107,876 to the Weld County Sheriffs Department as the Sheriffs Department portion of the grant award; and, will retain the amount of $326,335 as the Police Department's portion of the award. WHEREAS, as with previous funding, both agencies have determined that they have different needs and uses for the funds being made available; and WI-IEREAS, this Memorandum of Understanding provides for the division of funds being made available; and WHEREAS, the parties wish to reduce their understanding to writing. THE PARTIES HEREBY AGREE AS FOLLOWS: 1) Upon receipt of the total funding amount of $434,211, the Greeley Police Department (Fiscal Agent) will pay the sum of $107,876 to the Weld County Sheriffs Office as and for the Weld County's portion of the Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) formula program. 2) The remaining sum in the amount of $326,335 will be retained by the Greeley Police Department as and for the Greeley Police Department's portion Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) formula program. 3) The financial reporting to the Bureau of Justice Assistance will be maintained by the Greeley Police Department (Fiscal Agent) with each party maintaining a financial and &/,/-,% - (Pc operational record of their respective portions of the program and in compliance with the Federal Financial Guide, the parameters of the grant and any special conditions as noted in the SOGA award. The Weld County Sheriff's Office shall transmit said records to the Greeley Police Department upon request by the Department. IN WITNESS WHEREOF, the parties have executed this contract on the day and year first written above. THE CITY OF GREELEY, COLORADO Rq'y Apprjd as to Legal By: Directcfnance Recommended: Approved as to Finance: en -y G. ner, —ief of Police reeley olice Department WELD COUNTY BOARD OF COUNTY COMMISSIONERS By: By: Approved as-to,,egal,m: County Attorney Recom ' • nded: By: ohn Cooke, Sheriff eld County Sheriff's Office r'CC%-rGc1'D ATTEST: THE CITY OF GREELEY, COLORADO RESOLUTION 36 , 2009 A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF GREELEY'S POLICE DEPARTMENT AND THE WELD COUNTY SHERIFF'S OFFICE REGARDING DISTRIBUTION OF JOINT FUNDING PROVIDED BY THE BUREAU OF JUSTICE ASSISTANCE WHEREAS, the City of Greeley's Police Department (City) and the Weld County Sheriff's Office desire to enter into a Memorandum of Understanding regarding the Bureau of Justice Assistance joint funding in the amount of $434,211; and WHEREAS, both parties acknowledge that their needs and use for the funds are different, and the Greeley Police Department and the Weld County Sheriff's Office are each willing to cooperate in this matter under the terms and conditions contained in Exhibit A; and WHEREAS, it is in the best interest of the citizens of the City of Greeley to enter into this agreement between the Greeley Police Department and the Weld County Sheriffs Department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREELEY, COLORADO: 1. The City Council hereby authorizes the Mayor to enter into the Memorandum of Understanding, attached hereto and incorporated herein as Exhibit "A". 2. This Resolution shall become effective immediately upon its passage. 4A PASSED AND ADOPTED, SIGNED AND APPROVED THIS 7 - day of , 2009. THE CITY OF GREELEY, COLORADO Edward Clark, Mayor 2>t Esther Gesick From: Sent: To: Cc: Subject: FYI. Bruce Barker Monday, March 23, 2009 10:16 AM William Garcia; Douglas Rademacher; Dave Long; Barbara Kirkmeyer; Sean Conway Esther Gesick FW: MOU for Joint Funding from the Bureau of Justice Assistance Original Message From: Juan Cruz [mailto:Juan.Cruz@greeleypd.com] Sent: Monday, March 23, 2009 10:14 AM To: Bruce Barker; Kim Fliethman Subject: RE: MOU for Joint Funding from the Bureau of Justice Assistance Bruce, the fnds will be used by Sheriff Cooke to buy law enforcement related equipment according to allowable items by the grant. Sheriff Cooke had not determined the specific items he will buy. Allowable items include: weapons, vehicles, radios, ammo, body armor, etc. No buildings or related building expenses are allowed. Sorry I wasn't there. I wasn't planning to be there and speack for the SO. I'm in Florida with my mom on family business; back in CO on Thursday, 3/25/2009. Questions please call me at 970-371-3703 (cell). Thanks Juan From: Bruce Barker [mailto:bbarker@co.weld.co.us] Sent: Mon 3/23/2009 9:39 AM To: Kim Fliethman; Juan Cruz Subject: MOU for Joint Funding from the Bureau of Justice Assistance This item came on the Board's agenda today for approval. I was unable to answer the questions from the Board as to what the money is used for. Sorry. I should have asked both of you before putting it on the agenda. So, the Board continued to Wednesday, March 25th to consider. Could one of you send me an e-mail stating what the money will be used for? Also, Kim, if you could be at the Board meeting on Wednesday to explain, that would be great. Thanks. Bruce. 1 Esther Gesick From: Sent: To: Cc: Subject: Esther Gesick Tuesday, March 17, 2009 11:22 AM John Cooke Juan.Cruz@greeleypd.com; Bruce Barker FW: JAB MOU Attachments: MOU WCSO JAG 2009 (3).doc MOU WCSO JAG 2009 (3).doc (33 ... Sheriff Cooke, Please print off three copies of the signature page, sign, and have somebody bring them to the Clerk to the Board's Office by 5:00 Thursday for preparation of Monday's (3/23) Agenda. Thanks! Esther E. Gesick Deputy Clerk to the Board 915 10th Street Greeley, CO 80631 (970)356-4000 X4226 (970)352-0242 (fax) Original Message From: Bruce Barker Sent: Tuesday, March 17, 2009 10:47 AM To: Esther Gesick Subject: FW: JAB MOU Need to put this on for Monday. Thanks! Original Message From: Juan Cruz [mailto:Juan.Cruz@greeleypd.com] Sent: Monday, March 16, 2009 5:38 PM To: Bruce Barker Cc: John Cooke; Juan Cruz Subject: JAB MOU Bruce, here is the MOU I left you a phone call about. Last year the MOU, for the JAG Grant, was for less money. That one was signed by the Board of County Commissioners' Chair and Sheriff Cooke. The question I have is if it's required that the Commissioners approve the grant. There is no cash match required and the Sheriff is the person who will be accountable for the funds. Since the Sheriff is an elected official can he just sign it? If the MOU requires the Commissioners' approval I need to have the MOU placed on the agenda. I'm sure Sheriff Cooke will decide who he want to be there to answer any questions I need 3 copies with original signatures. I'll appreciate having them by March 26. Thanks Juan O. Cruz Greeley Police Department 2785 10th Street Greeley, CO 80634 juan.cruz@greeleypd.com R7o-.3 - 67063 1 City of Grccicv Great. From the Ground Up. Memo To: From: Date: Re: Russ Lenhart — City Clerk's Office Danelle Vanderzyden - Poli 5/21/2009 Signatures for MOU - revision Russ — please see the included memo from Juan and Stacey Aurzada. The fed's want us to add the words "fiscal agent" behind the title for Greeley Police Department on the MOU. Per instructions from Stacey, we do not need to resubmit to council, just circulate the revised MOU for signatures. Can you please get signatures on all three copies for me and return to me. Juan or I will get the signatures from the County and when complete, send an original back to the city and county for keeping and one for our grant records. Give me a call if you have questions. I have also included a copy of the resolution and original MOU. Thanks! Greeley Police Department • 2875 West 10th Street, Greeley, CO 80634 . (970) 350-9605 We promise to preserve and improve the quality of life for Greeley through timely, courteous and cost-effective service. Page 1 of 1 Danelle Vanderzyden From: Stacey Aurzada [Stacey.Aurzada@Greeleygov.com] Sent: Tuesday, May 19, 2009 3:42 PM To: Juan Cruz; Bruce Barker; Betsy Holder Cc: Jerry Garner; Danelle Vanderzyden Subject: RE: I do not think that change will require the MOU to be resubmitted to Council. You'll have to re -circulate the new MOU for signatures. Stacey From: Juan Cruz[mailto:Juan.Cruz@greeleypd.com] Sent: Tuesday, May 19, 2009 2:39 PM To: Stacey Aurzada; Bruce Barker; Betsy Holder Cc: Jerry Garner; Danelle Vanderzyden Subject: Stacey and Bruce: I need your assistance in deciding how to go about resolving an issue with the JAG FY -09 Grant, MOU. Attached PDF file: The attached file contains the MOU approved by the Weld County Board of Commissioners on March 2, 2009 and by the City of Greeley Council on April 7, 2009 (Resolution 36, 2009 — pages 1- 3). Pages 3 and 4 is another version of the MOU with additional wording the Federal Grant Authority wants added, page 4 — paragraph 3. The added words are "(Fiscal Agent)." Since the additional wording does not materially alter the MOU or responsibilities do we need another formal presentation to the Council and Commissioners to resign the MOU or will the original authorization and resolution allow for just signing the new MOU? In the body of the grant it states that the Greeley Police Department is the fiscal agent. We have some time to resolve this; however, I would like to get it done as soon as possible. The sooner we do it the faster we get the funds. Thanks Juan O. Cruz Greeley Police Department 2785 10th Street Greeley, CO 80634 juan.cruz@greeleypd.com 970-350-9663 The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by person or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 5/21/2009 Hello