HomeMy WebLinkAbout760536.tiff RESOLUTION
RE: HIGH PLAINS PUBLIC LIBRARY SYSTEM SPACE-SHARING
IN WELD COUNTY CENTENNIAL CENTER.
WHEREAS, the Board of County Commissioners of Weld
County, Colorado, established a special Library Fund for the Weld County
Library in 1955; and
WHEREAS, the Board believes it to be in the best interests
of Weld County, Colorado, to continue to receive a Six Hundred Dollar
($600. 00) annual payment from High Plains Public Library System to
Weld County for library purposes; and
WHEREAS, the Board believes it to be in the best interest
of Weld County, Colorado, to make available to the High Plains Public
Library System office space of approximately 200 square feet in the Weld
County Centennial Center for library purposes only so long as same is not
needed for county governmental purposes; and
WHEREAS, the Board and the High Plains Public Library
System understand, agree, and stipulate that the High Plains Public
Library System shall occupy such space at no expense to Weld County; and
WHEREAS, it is further understood and agreed by High
Plains Public Library System that said System shall deliver possession
of said premises upon -3O days written notice to vacate said
premises; and
WHEREAS, it is further understood and agreed by High
Plains Public Library System that said System shall pay for all telephone,
postage, photocopy, any computerized fiscal report services, or other
services on a cost basis,
NOW, THEREFORE, BE IT RESOLVED, that the Board of
County Cornntisstoners of Weld County, Colorado, be, and hereby is
authorized to enter into an agreement containing and expressly conditioned
upon the considerations expressed in this Resolution, and that approximately
200 square feet of office space in the Weld County Centennial Center shall
forthwith be made available to the High Plains Public Library System for
library purposes so long as such space is not needed by Weld County for
governmental purposes.
BE IT FURTHER RESOLVED that the rent to be paid Weld
County by High Plains Public Library System for the rental of said space
in the Weld County Centennial Center shall be the sum of Six Hundred
Dollars ($600. 00) per year.
The above and foregoing Resolution was, on motion duly
made and seconded, adopted by the following vote. this 23rd day of June, 1976.
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ATTEST ...-ia:-‘,/--/tie THE BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
COUNTY CLERK AND RECORDER
ApIl3-CLERK TO THE BOA, Sp J
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AGREEMENT
THIS AGREEMENT, made and entered into this 23rd day
June
of 7, A.D. , 1976, by and between the HIGH PLAINS REGIONAL
LIBRARY SYSTEM (hereinafter called High Plains) and WELD COUNTY,
COLORADO (hereinafter called the County) .
WITNESSETH, that in consideration of the payments as
hereinafter provided and the keeping and performance of each of
the covenants and agreements of the parties contained herein,
the parties hereto covenant and agree as follows:
1. The County agrees to provide High Plains with
approximately Two Hundred (200) square feet of office space in
Weld County Centennial Center.
2 . The County agrees to provide High Plains personnel
access to meeting and conference rooms in Weld County Centennial
Center as may be mutually convenient, provided that such space
is available and not otherwise scheduled for County use.
3. The County agrees to provide access for High Plains
personnel to the space reserved for High Plains use at all
reasonable times.
4. The County agrees to permit the deposit of High
Plains funds acquired from public and other sources into the
Weld County Special Library Fund.
5. The County agrees to provide procedures and implement
a system for the handling of High Plains purchase orders, invoices,
and to permit the drawing of approximately between 400 to 500
warrants annually, including payroll warrants.
6 . The County agrees to provide accounting procedures
for High Plains funds which will produce monthly financial
reports including amounts budgeted and expended, and encumbered
and unencumbered balances.
7. The County further agrees to provide High Plains with
the following:
a. Use of postage meter and mailing facilities;
b. Access to and use of photocopy facilities;
c. Two (2) telephone extensions into central switch-
board and access to County WATS telephone lines;
d. Permission to purchase office supplies through
Weld County;
e. Permission to use Weld County offset printing
and related services.
8 . High Plains agrees to pay for all County services
mentioned in this Agreement and/or other related services on a
cost basis, as billed to High Plains by the County.
9. High Plains agrees to pay to the County the sum of
Six Hundred Dollars ($600. 00) per year for the rental of the
space designated hereinabove. Such payment shall be made in equal
monthly installments of Fifty Dollars ($50.00) beginning on or
before the fifteenth (15th) day of August, 1976, and continuing
on or before the fifteenth (15th) day of each and every month
thereafter during the term of this Agreement.
10. The term of this Agreement shall be from year to year
unless sooner terminated pursuant to Paragraph 11 hereof.
11. The parties hereto agree that either party may
terminate this Agreement upon delivery of sixty (60) days ' written
notice of intention to terminate to the other party.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as of the day and year first above written.
ATTEST: �;C:2" THE BOARD OF COUNTY COMMISSIONERS
WEL iCOUNTY, COLORADO
COUNTY CLERK AND RECORDER /./i
AND CLERK TO THE BOARD • 7
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BY ...' ,, t.t. �. h t �..�' Cu
Deputy Count Clerk 1 fie;2
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ED AS TO •
pecial Legal Counsel
HIGH PLAINS REGIONAL LIBRARY
SYSTEM
D. I. Peterson, Chairperson of
High Plains Regional Library
System Council
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b:.ls( j All
June 8, 1976
Mr. Barton Buss, Director
Weld County Department of Management 6: Budget
Greeley, Colorado 80631
Dear Mr. Buss:
On June 7, the Executive Committee of the System Council elected to
request from the Weld County Commissioners access to office space, fiscal
and administrative support services, pursuant to our recent discussions.
As you will remember, the System requires in the coming year at least
cwo o slices of not less titan 160 square feet each,
In addition, the System
needs access _o photocopy (3,060 copies annually) and mailing (4,300 items
annually) equipment, arts central telephone switchboard services. These
facilities should he in proximity to the office space.
The Executive Committee would also like to further explore the possi-
bility streamlining our fiscal control procedures. System funds are presently
deposited in the "Weld County Library Special Fund". It would be very help-
ful if we could go to a purchase order system, comouterize our account, and
thereby obtain monthly financial reports.
It is our understanding that the County might be able to provide access
to the space and services for the $600 annually being -paid to the Weld County
Library. Of course, the System would pay on a cost basis for telephone,
postage, photocopy and any computerized fiscal support services.
Please transmit our request to the Commissioners. The System is willing
to become party to a formal contract or will consider a simple letter of
intent from the County as a sufficient agreement. We have enjoyed our long
association with Weld County and anticipate continuing in that association.
Sincerely, \\
J
Ron Stump „+
Director
RS/cf
cc Elizabeth. Bowers
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