HomeMy WebLinkAbout20092557.tiffRESOLUTION
RE: APPROVE AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN -
COLORADO YOUTH CORPS ASSOCIATION
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Services between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, Weld County Youth Conservation Corps,
and the Colorado Youth Corps Association, commencing upon full execution, and ending five years
after the commencement date, with further terms and conditions being as stated in said agreement,
and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Agreement for Services between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Department
of Human Services, Weld County Youth Conservation Corps, of Weld County, and the Colorado
Youth Corps Association be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 28th day of September, A.D., 2009.
ATTEST:
Weld County Clerk to t
BY.
APP
Deputy Clerk to the Bo
ounty A orney
Date of signature
BOARD OF C(e JTY COMMISSIONERS
WELD)%LORADO
illiam F. Garcia, Chair
DouglaIRademac r, Pro-Tem
P
David E. Long
2009-2557
1 I
CO ; ` I S C l t11YC0 /%4:p HR0080
MEMORANDUM
:rg
DATE' TO:
W1`�C. FROM
COLORADO RE
September 23, 2009
William F. Garcia, Chair, Board of County Commissioners
Judy A. Griego, Director, Human Services
Agreement for Services between the Weld County
Department of Human Services' Employment Services'
Weld County Youth Conservation Corps and the Colorado
Youth Corps Association
Enclosed for Board Approval is the Agreement for Services between the Department's
Employment Services' Weld County Youth Conservation Corps and the Colorado Youth
Corps Association. This Agreement was presented at the Board's September 22, 2009, Work
Session.
This Agreement for Services will allow the Weld County Youth Conservation Corps
(Contractor) to complete a variety of natural environmental conservation and management
projects on a fee for service basis throughout the five-year agreement period.
The terms of this five-year Agreement begin upon signature.
If you have any questions, give me a call at extension 6510.
2009-2557
2009 PUG 21 F'1111z�.l
AGREEMENT FOR SERVICES
This agreement (hereinafter "Agreement") is entered into by the Weld County Youth Conservation
Corps (hereinafter "Contractor") and the Colorado Youth Corps Association (hereinafter "CYCA") this
19th of August, 2009.
The parties, in consideration of the mutual terms and promises as set forth below, agree as follows:
1. Scope of Services by the Contractor
The Contractor agrees to perform the services as described below and as set forth within the
following document(s), as applicable, incorporated herein by this reference (Please have
authorized signer initial each Project Description attachment provided with Agreement):
2. Training
a. The Contractor will be required to hav ; met the CYCA accreditation standards prior to
entering into this agreement for all CYCA contracted projects.
b. The Contractor, specifically crewleaa rs assigned to CYCA-contracted projects, is required
to participate in the CYCA Conserv. ton Corps Crewleader Training at the Contractor's
expense for purposes of unifying techni al skill and corps member developmental practices.
OR
The Contractor is required to meet the training standards as defined by CYCA's Accreditation.
3. Independent Contractor
The services to be performed by the Contractor are those of an independent contractor and
not as an employee of CYCA. As an independent contractor, the Contractor is not entitled to
worker's compensation benefits except as may be provided by the Contractor nor to
unemployment insurance benefits. The Contractor is obligated to pay all applicable federal
and state income tax on any moneys paid pursuant to this Agreement.
4. Term of Agreement
This five-year contract shall begin upon signature. Each project description details the required
completion date for each project.
FY 2009-2013 Nonprofit Corps Agreement for Services Page 1 of 4
5. Fees for Services
The Contractor will be compensated strictly on a fee -for -service basis for the performance of those
services described in the attached Project Description(s). The Contractor shall be reimbursed at a
rate described in specific Project Description(s) attached hereto and incorporated herein.
CYCA shall pay the Contractor for services performed upon submittal of invoices by the
Contractor. Invoices shall provide a detailed description of the work performed, dates work was
performed and time allocated toward such performance.
Payment shall be made upon approval of a written request from the Contractor, subject to the
following conditions:
a) Projects in duration of two or more weeks may invoice CYCA no more than once every two
weeks with final payment paid upon receipt of project evaluation documentation from the
project sponsor when possible. Up to 100% of the final payment may be withheld by
CYCA if project documentation is not received within the current invoicing period that the
project was completed, to be paid upon documentation receipt.
b) If any of the services provided as part of CYCA-contracted projects do not conform to
contract requirements, CYCA may require the Contractor to perform the services again in
conformity with contract requirements, at no additional cost to CYCA. When defects in the
quality or quantity of services can not be corrected by re -performance, CYCA may 1)
require the Contractor to take necessary action to ensure that the future performance
conforms to the contract requirements, and 2) equitably reduce the payment due the
Contractor to reflect the reduced value of the services performed and/or goods provided.
These remedies shall in no way limit the remedies available to CYCA in the termination
provision of this contract.
c) Contract compliance requirements as stated on the Project Description - including use of
the CYCA Corps Information Database to track corps assignments, project time frame and
accomplishments, and submittal of appropriate photos- must be fulfilled on each project
prior to contractors being paid for the work performed and invoiced.
The Contractor is responsible for all expenses, including personnel, tools, and equipment needed to
fully perform these services.
FY 2009-20f 3 Nonprofit Corps Agreement for Services Page 2 of 4
6. Termination
Either party may cancel this Agreement upon fourteen (14) days advance written notice to the other
party for any reason. If termination of this Agreement occurs after services have been performed,
payment of fees shall only be provided upon submittal of final reporting documents for that portion
of the work satisfactorily completed at the effective date of such action.
7. Insurance (Please have authorized signer initial next to each insurance requirement)
The Contractor shall procure at the Contractor's expense, and maintain the following insurance
coverage. Contractor shall provide proof of such insurance annually and prior to commencement
of services, and at any time upon request of CYCA. The Contractor shall not be relieved of any
liability, claims, demands, or other obligations assumed pursuant to this Agreement by reason of its
failure to procure or maintain insurance, or its failure to procure or maintain insurance in sufficient
amounts, durations, or types.
a. Worker's Compensation insurance to cover obligations imposed by the Worker's
Compensation Act of Colorado and any other applicable laws for any employee engaged in the
performance of work under this contract.
b. General Liability with minimum combined single limits of one million dollars ($1,000,000)
each occurrence and one million dollars ($1,000,000) aggregate. The policy shall be applicable
to all premises and operations, and shall include coverage for bodily injury, broad form
property damage (including completed operations), personal injury (including coverage for
contractual and employee acts), independent contractors, and completed operations. The policy
shall contain a severability of interest provision.
c. Comprehensive Automobile Liability insurance with minimum combined single limits for
bodily injury and property damage of not less than five hundred thousand dollars ($500,000)
each occurrence and five hundred thousand dollars ($500,000) aggregate with respect to each
of Contractor's owned, hired, and non -owned vehicles to or used in performance of the
services. The policy shall contain a severability of interest provision.
8. Indemnification
Contractor shall indemnify and hold harmless CYCA, its officers and its employees, from any and
all liability, claims, and demands, on account of injury, loss, or damage, which arise out of or are in
any manner connected with this Agreement. Contractor shall not be liable to CYCA to the extent
that such liability or damage results from the gross negligence of CYCA, its officers and its
employees.
FY 2009-2013 Nonprofit Corps Agreement for Services Page 3 of 4
9. Miscellaneous
a. The Contractor agrees to comply with the letter and spirit of the Colorado Anti -discrimination
Act, as amended from time to time, and other applicable law respecting discrimination and
unfair employment practices (CRS §24-34-402), and as otherwise required by State and Federal
Laws and Regulations.
b. The Contractor shall procure all permits and licenses, pay all charges, fees and taxes and
incidentals that may be required for the lawful execution of the work.
c. This Agreement is not assignable.
d. This Agreement, with attachments as incorporated herein, represents the entire Agreement of
the parties.
e. No modification or change to the Agreement will be effective unless it is in writing and signed
by both parties.
f. The signatories attest that to their knowledge that no employee has any personal or beneficial
interest whatsoever in the service or property described herein.
AGREED TO AND ACCEPTED THIS
C
r,4(
F( DAY OF /1 Jc C S — , 2009.
Jud Griegp,irector
W County DepartT t of Human Services
//
Yzct'�
Linda Perez, Division dead
Employment Services of Weld
CYC- Board Officer
ATTEST:
Weld Count
BY:
Deputy Clerk to the Board '*
r
Ickica
Jennifer Freeman, Executive Director
ColoradotYouth Corps Association
APPROVALS
FY 2009-2013 Nonprofit Corps Agreement for Services
Board of County Commissioners
Weld County Colorado
(
I William F. GFarcia, Chair SEP 2 6 2009
Page 4 of 4
D6°- a�S5;
Attachment
COLORADO YOUTH CORPS ASSOCIATION
PROJECT DESCRIPTION
"Date & Sponsoring State Agency"
Project Site Location: A particular location as requested by sponsor
Project Name: Conservation Project
CYCA Project ID: 00-0000
(Please include ID on all figure project correspondence, including invoices, sponsor evaluations, project data, etc.)
Name of Colorado Youth Corps Program: Weld County Youth Conservation Corps
PO Box 1805 / 1551 N 17'" Ave
Greeley, CO 81632
Corps Contact: Erik Warrington
Project Contact Information:
John Doe
100 Main Street
Anytown, USA 12345
(000) 000-0000
Project Description:
Crew will perform all requests of the project sponsor as such services fit within the scope and abilities to
be performed by Weld County Youth Conservation Corps.
Projected Duration of the Project: As requested by the project sponsor
Fee for Service Rate: Crew rate per week
Site Visit Fee (include in first project invoice): $ 250
TOTAL CONTRACT AMOUNT: Total of site visit fee & service rate
The following minimum standards are required in this agreement:
• Minimum of 8 people, including crewleader
• Minimum age of 16 years for corpsmembers (18 years for sawyer crew) and crewleader
• Minimum of 324 hours per week on project work, exclusive of environmental education and
travel time
• Use of CYCA COOL Guides at a minimum of 4 hours per week
• Submit 10 photos (including shots before, during and after the project) in electronic & hard copy
• Complete all data entry in CID for corpsmembers, crewleaders, and projects.
PROJECT NOTES & RESTRICTIONS:
This .section will highlight any special arrangements, project completion dates, restrictions, or otter
notes as thee pertain to the requested project.
Corps Initials (.U6
QOOoj- �5,
Olfmk
oaCYCC
WELD COUNTYYOUTH CONSERVATION CORPS
2008-2009 GREW REPORT
09 TANF SUMMER YOUTH CREW - 18 low income youth, receiving services from Social Services or our
PSI program, between the ages of 14-15. Crew ran between June 1st and July 31st and completed over
1700 hours of service throughout Weld County. The estimated savings for work preformed is over $34,400*
Projects Location Purpose Hours
Headstart/Billy Martinez Greeley Cost Savings 4
Headstart/Jefferson Greeley Cost Savings 4
Senior Resource Services/Senior Yard Clean-up** Milliken Conservation 8
United Way/Senior Yard Clean-up** Greeley Conservation 8
Island Grove B&G/Storage Area Clean-up Greeley Cost Savings 8
UNC/Compost Bin Build Greeley Conservation 8
City Of Greeley/Water Retention Park Greeley Conservation 8
Missile Park/Camp Clean-up Greeley Conservation 8
Poudre Trail/Trail Maintenance Greeley Conservation 16
City Of Greeley/Plumb Farm Greeley Conservation 16
Department of Social Services Move Greeley Cost Savings 24
CDOT/Fence Repair Firestone Conservation 32
Department of Social Services Landscaping Greeley Cost Savings 40
09 SUMMER ARRA CREW - 9 youth ages 16-24 who are in our ARRA Youth Program. This crew worked
ten weeks and completed over 2400 hours of service thoughout Weld County. The estimated savings for
their service was over $48,600*. This crew generated $1,725 performing fee -for -service work.
Projects Location Purpose Hours
Department of Social Services Landscaping Greeley Cost Savings 8
Habitat For Humanity ReStore Greeley Cost Savings 8
Tri-Point Computer Recycling Greeley Conservation 8
Senior Resouce Services/Senior Yard Clean-up** Milliken Conservation 8
Missile Park/Camp Clean-up Greeley Conservation 8
Missile Park/Sprinkler Install Greeley Conservation 8
City Of Greeley/Recycle Center Landscape*** Greeley Conservation 16
City Of Greeley/Pools-Discovery Bay Greeley Cost Savings 16
Poudre Trail/Trail Maintenance Greeley Conservation 16
Zoe's Place/Demolition Work Greeley Cost Savings 24
Greeley Evans Youth League/Park Maintenance Greeley Conservation 24
City Of Evans/Riverside Park Evans Conservation 24
Pawnee National Grasslands*** New Raymer Conservation 32
UNC/Phone Installation Greeley Cost Savings 32
CDOT/Highway Maintenance Ft. Lupton/Gill Conservation 40
* Denotes hours multiplied by volunteer wage estimate for CO. Volunteer wage estimate found at www.independentsector.org
** Response to code violation and/or violation prevention
*** Fee -for -service contracted project
08-'09 AMERICORPS CREW - 26 youth ages of 17-24. We have 6 members certfied to run chainsaws and
the remaining 20 were on a community service based work crew. We also did energy audits thoughout Weld
County. They did a combined 14,800 hours of service at an estimated $299,500* in cost savings.
This crew generated $69,500 performing fee -for -service work.
Projects Location Purpose Hours
Energy Audits *** (+)
Tri-Point/Computer Recycling
Salvation Army/Kitchen
Martin Luther King Marade Service Day in Denver
City of Greeley/Plumb Farm/Chainsaw Work
Town of Windsor/Fence Work
Missile Park/Silo Clean-up
Dearfield Restoration Project
Senoir Yard/Wiricks**
City of Greeley/Ice Haus
City of Greeley/Recycle Center***
City of Evans/Riverside Park/Chainsaw
Missile Park/Chainsaw
City of Greeley/County Fair Set Up
Weld County 8th Street File Strorage
Weld County Buildings and Grounds Painting
Weld County Buildings and Grounds Painting
Weld County Buildings and Grounds Painting
Employment Services/Job Fairs
Employment Services/Job Fairs
City of Greeley/Centennial Village***
Headstart/Facility Moves
Habitat for Humanity ReStore
United Way of Weld County**
Weld County Weed Division***
St. Vrain State Park
St. Vrain State Park/Chainsaw
Storage Facility/Flooring/Paint***
Poudre Trail/Trail Maintenance***
Poudre Trail/Chainsaw
Pawnee National Grasslands/Prairie Dog Fence***
Greeley Evans Youth League/Park Maintenance***
City of Greeley/Plumb Farm Museum***
City of Greeley/Island Grove Clean -Up***
City of Greeley/Island Grove Stampede***
City of Greeley/Pools***
United Way/Platteville Wheelchair Ramp Const.
Bijou Irrigation/Russian Olive Removal/Chainsaw***
Weld Co. At Large
Greeley
Greeley
Denver
Greeley
Windsor
Greeley
Dearfield
Greeley
Greeley
Greeley
Evans
Greeley
Greeley
Greeley
Greeley
Ft.Lupton
pton
Dacono
Greeley
Adams County
Greeley
Greeley
Greeley
Greeley
Firestone
Firestone
Firestone
Greeley
Greeley/Windsor
Greeley/Windsor
New Raymer
Greeley
Greeley
Greeley
Greeley
Greeley
Platteville
Central Weld Co.
Conservation 228
Cost Savings 4
Conservation 8
Volunteer 8
Conservation 8
Cost Savings 16
Conservation 16
Conservation 16
Cost Savings 16
Cost Savings 32
Conservation 32
Conservation 40
Conservation 40
Cost Savings 40
Cost Savings 48
Cost Savings 48
Cost Savings 8
Cost Savings 8
Cost Savings 48
Cost Savings 16
Conservation 48
Cost Savings 48
Conservation 52
Conservation 56
Conservation 56
Conservation 60
Conservation 32
Cost Savings 64
Conservation 64
Conservation 120
Conservation 80
Conservation 108
Cost Savings 130
Cost Savings 96
Cost Savings 152
Cost Savings 184
Cost Savings 240
Cost Savings 80
(+) Home Energy Audits in the following communities: Ault, Briggsdale, Brighton, Carr, Dacono, Eaton,
Evans, Firestone, Ft. Lupton, Fredrick, Galeton, Garden City, Gilcrest, Gill, Greeley, Hudson, Johnstown,
Keensburg, Kersey, LaSalle, Lochbuie, Longmont, Milliken, Nunn, Platteville, Windsor
Our retention rate for this program year was 85%, which is a big improvement over last years 12.5%.
A total of $53,275.00 was awarded in education award dollars to this program years graduating members.
* Denotes hours multiplied by volunteer wage estimate for CO. Volunteer wage estimate found at www.independentsector.org
Response to code violation and/or violation prevention
*** Fee -for -service contracted project
09 SUMMER TIGHT CREW - Comprised of 8 members ages 13-17 referred to the program by Social
Services. Together the members put in over 2200 hours of service, with an estimated savings of $45,000*
Projects Location Purpose Hours
HeadstarUFredrick Fredrick Cost Savings 4
HeadstarUDos Rios Greeley Cost Savings 4
HeadstarUPlaza Del Milagro Greeley Cost Savings 8
United Way/Warnoco Move Greeley Cost Savings 8
CDOT/South County Highway Clean-up Ft.Lupton Conservation 8
Department of Social Services Move Greeley Cost Savings 8
City of Evans/Riverside Park Clean-up Evans Conservation 8
Weld County B&G/Ambulance/Stump Removal Greeley Cost Savings 8
City of Greeley/Island Grove Stampede Clean-up Greeley Cost Savings 8
Senior Resource Services/Senior Yard Clean-up** Greeley Conservation 8
City of Greeley Museums/Plumb Farm Greeley Conservation 16
Zoe's Place/Demolition Work Greeley Cost Savings 16
Weld County/Missile Park/Sprinkler Install Greeley Cost Savings 16
Weld County/Missile Park/Camp Clean-up Greeley Conservation 24
City of Greeley/Water Retention Park Greeley Conservation 24
Weld County B&G/Social Service Landscape Greeley Cost Savings 24
St.Vrain State Park/Conservation Work Firestone Conservation 24
City of Greeley RAW Water Division Greeley Cost Savings 64
* Denotes hours multiplied by volunteer wage estimate for CO. Volunteer wage estimate found at www.independentsector.org
** Response to code violation and/or violation prevention
*** Fee -for -service contracted project
08-'09 TIGHT CREW - TIGHT had 26 members who were referred by Social Services to our program.
Over the program year they put in 4,353 hours of service for an estimated savings of $89,236*.
The TIGHT crew generated $1,209 performing fee -for -service projects.
Projects Location Purpose
Missile Site General Maintenance & orginization Greeley Conservation 81
Habitat for Humanity ReStore Evans Conservation 11
Sr. Resource Svcs. Yard clean ups** Greeley/Evans Conservation 13
United Way- BB&B Pick-up Greeley Cost Saving 35
Weld Co. Weed Div. Prairie Dog Holes*** Longmont Conservation 31
Teacher Appreciation Bags Greeley Cost Saving 19
Weld Co. B&G -Rockscape Greeley Conservation 9
COG Centennial Village clean up Greeley Conservation 10
COG Irrigation Ditches Greeley/Evans Conservation 3
Weld Co. Jail clean up Greeley Conservation 8
Weld Co. DSS move cabinets, keyboard trays Greeley Cost Saving 5
Weld Co. Gas Pumps- paint poles Greeley Cost Saving 5
Weld Co. ES clean up Greeley Cost Saving 4
Weld Co. ES clean up -stapling papers Greeley Cost Saving 1
Weld Co. ES Clean crew vehicles Greeley Cost saving 3
Weld Co. ES Ballroom set up Greeley Cost Saving 1
Weld Co. ES Shoveling snow Greeley Cost Saving 2
Weld Co. ES move storage sheds Greeley Cost Saving 8
Weld Co. ES Organizing boxes @ storage Greeley Cost saving 4
Windsor (tornado) Collection Site Windsor Cost Saving 3
Windsor - Tornado Victim Survey Windsor Cost Saving 1
Tri Point/Schaeffer Ent -Comp. recycling Evans Conservation 153
COG Lincoln Park -take down tents, move tables Greeley Cost Saving 1
COG County Fair -tear down -Cleanup Greeley Cost Saving 12
Weld Co. Head Start - clean, sanitize Grly/Evans/Frederick Cost Saving 5
United Way - Sr. yard clean up** Greeley Cost Saving 3
United Way - School supplies Greeley Cost Saving 3
United Way - Monfort Clinic - Unload truck Evans Cost Saving 4
Hours
08-'09 TIGHT CREW CONTINUED
Projects
United Way - Organizing boxes for Gift -In -Kind
Greeley Transitional House - shovel snow
COG Water Parks - clean, winterize equipment***
Grly Evans Youth League - weed removal, clean up
Senior Resource Svc's - Moving Sr's
Home Depot - equipment pick up
Weld Co. American Furniture Job fair set up
COG Island Grove Health Fair set up
Weld Co Teen Job Fair set up
Weld Co. Aims Job Fair set up, direct Traffic
Poudre Trails -Install signs, gravel
Lutheran House clean up
Leanna's Closet - maintenance
Plumb Farm -set up/ take down, clean up
Computer Lab -Paint over grafitti
Sheriffs Office - move/clean lockers
Weld County B&G/Ambulance Stump Removal
Habitat for Humanity ReStore
City of Evans/Riverside Park Clean-up
Greeley/Evans Youth Fields/Picnic Table Paint
St. Vrain State Park/Park Clean-up
CDOT/Highway Clean-up
Milliken HeadstarURamp Paint
Senior Resource Services/Senior Yard**
United Way/Senior Yard**
Weld County Missile Park/Camp Clean-up
United Way/Senior Move
Zoe's Place/Demolition Work
Location
Greeley
Greeley
Greeley/Evans
Greeley
Windsor/Grly/Evans
Evans
Frederick
Greeley
Greeley
Evans
Greeley/Windsor
Greeley
Evans
Greeley
Greeley
Greeley
Greeley
Greeley
Evans
Greeley
Firestone
Ft. Lupton
Milliken
Greeley
Greeley
Greeley
Greeley
Greeley
Purpose Hours
Cost Saving
Cost Saving
Cost Saving
Conservation
Cost Saving
Cost Saving
Cost Saving
Cost Saving
Cost Saving
Cost Saving
Conservation
Cost Saving
Cost Saving
Cost Saving
Cost Saving
Cost Saving
Cost Savings
Conservation
Conservation
Cost Saving
Conservation
Conservation
Cost Savings
Conservation
Conservation
Conservation
Cost Savings
Cost Savings
TIGHT corps members worked in the computer lab on their educational componnent for 2,660 hours
3
2
6
2
9
1
12
4
3
5
36
4
1
4
7
23
8
6
6
6
6
6
12
12
12
12
12
48
Code violation/prevention assistance:
WCYCC has resopnded to individuals in need of the corps' assistane by being available to provide
appropriate services to code violations and also preventative measures to aviod violations. The
following county departments and the City of Greeley are aware of WCYCC's serviees and will refer to us
on an "as needed" basis.
Weed Division- Tina Booton
Health Department- Troy Swain
Planning Department- Bethany Salzman & Ann Siron
* Denotes hours multiplied by volunteer wage estimate for CO. Volunteer wage estimate found at www.independentsector.org
'" Response to code violation and/or violation prevention
Hello