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Home My WebLink About20090300.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO FEBRUARY 4, 2009 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, February 4, 2009, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner William H. Garcia, Chair Commissioner Douglas Rademacher, Pro-Tem Commissioner Sean P. Conway Commissioner Barbara Kirkmeyer Commissioner David E. Long - EXCUSED Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Elizabeth Strong Director of Administrative Services, Monica Mika MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of February 2, 2009, as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. PUBLIC INPUT: No public input was given. CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. PRESENTATIONS: CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING FROM GOVERNMENT FINANCE OFFICERS ASSOCIATION - BARBARA CONNOLLY: Chair Garcia read the certificate into the record, recognizing Barbara Connolly, Controller, for her achievement. Ms. Connolly acknowledged her staff for their hard work and contributions toward this achievement. Chair Garcia stated he is proud of the County's financial accomplishments and the Accounting and Finance staff, and he congratulated Ms. Connolly and her team for their success. In response to Chair Garcia, Ms. Connolly stated the County has been awarded this certificate of achievement on many occasions and the certificates are displayed on the walls of the Accounting Office. COMMISSIONER COORDINATOR REPORTS: Commissioner Conway stated he attended a reception in the Town of Milliken, at which the Town received a Keep America Beautiful award. He explained it is a huge accomplishment and only six other communities in the State of Colorado have received the 2009-0300 BC0016 designation. He stated the Town of Milliken's citizens have worked tirelessly over the last few months to gain the designation, the Town has upcoming plans for various clean-up activities and beautification projects, and he commended the citizens for all of their efforts. BIDS: PRESENT BID #0900062, SIGN FACING AND MATERIAL - DEPARTMENT OF PUBLIC WORKS: Monica Mika, Director of Administrative Services, read the names of the ten vendors that submitted a bid into the record, and stated the bid will be presented to the Board for approval on February 18, 2009. Ms. Mika stated there are 49 components to the bid. Commissioner Rademacher stated there is only one vendor from the State of Colorado. Ms. Mika stated the reason there is only one vendor from Colorado that submitted a bid is likely because these are specialty products. NEW BUSINESS: CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY, AND AUTHORIZE DONATION OF SAME TO TOWN OF WINDSOR: Ms. Connolly stated the Town of Windsor submitted a letter in October, 2008, regarding this matter, and following discussions, the Town of Windsor has decided which vehicle it wishes to accept. In response to Chair Garcia, Ms. Connolly stated the County will be donating one 16 passenger bus to the Town of Windsor. In response to Commissioner Rademacher, Ms. Connolly stated the Town of Windsor will be completely responsible for the vehicle after the donation has transpired. Commissioner Conway moved to declare certain equipment as surplus property and authorize the donation of the same to the Town of Windsor. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. (Clerk's Note: Following the discussion of the scheduled Agenda items, the following testimony was provided.) Ms. Mika stated since the Board considered this item of business, a letter has been received from Melissa Chu, Windsor Recreation District Manager, stating the Town of Windsor does not wish to accept the donation of the van because a CDL license will be required to drive the van in its current state. Ms. Mika stated the van may be modified by the County to be able to meet the Town of Windor's needs before it is donated. Chair Garcia stated it makes sense to him to leave the Resolution the Board passed today as is, and the matter may come back before the Board at a later time, if needed. In response to Commissioner Rademacher, Ms. Mika stated the van is one of the four vehicles which was dedicated to the Windsor route and even if Windsor chooses to decline the donation, the County will still proceed with its commitment to the area. Commissioner Rademacher moved to modify the Resolution to state any modification the Town of Windsor desires for the vehicle is the responsibility of the Town of Windsor to complete. Seconded by Commissioner Conway, the motion carried unanimously. PLANNING: CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND ACCEPT COLLATERAL FOR AMENDED SITE PLAN REVIEW, AMSPR #290 - REALTY INCOME CORPORATION, K AND C RV CENTERS, DBA CAMPING WORLD RV SUPERCENTER, AND CWI, DBA CAMPING WORLD, INC.: Michelle Martin, Department of Planning Services, stated a check has been received for Amended Site Plan Review, AMSPR #290, for a 5,00 -square -foot retail sale center, and after review of the collateral and the improvements agreement, the Departments of Planning Services and Public Works have determined the amount is sufficient. Don Dunker, Department of Public Works, stated the reason for the engineering fee is that the applicant is routing processed water through a detention pond, to an irrigation ditch, and eventually to the Saint Vrain River. Mr. Dunker explained the State allows the applicant to route the water in this way; however, staff wants to ensure there is sufficient funds for a detention pond that is large enough to endure a 100 -year storm event. In response to Commissioner Rademacher, Mr. Dunker stated the irrigation company has Minutes, February 4, 2009 2009-0300 Page 2 BC0016 granted permission, through a letter, for the company to release its water into the irrigation ditch. Commissioner Rademacher stated it is not typical for an irrigation company to grant permission for a company to release its water into an irrigation ditch. Responding to Commissioner Rademacher, Mr. Dunker stated the amount of water the company will be releasing is approximately 1,080 gallons, per day, which is from washing the recreational vehicles (RVs). Mr. Dunker stated the water will first travel through a sand filter and other tanks before the water is pumped into the detention pond. Commissioner Rademacher expressed his concern regarding chemicals potentially affecting agricultural lands. Mr. Dunker stated the company is using biodegradable soap, and the company's activities are permitted through the Colorado Department of Public Health and Environment. Responding to Commissioner Rademacher, Rod Anderson, representative of Camping World, Inc., stated the Company has completed extensive permitting through the State, and the site passed all of the permitting process in 2001, as it currently exists; however, the company must demonstrate it is still in compliance. Mr. Anderson stated there is no proof that any of the water enters the irrigation ditch, and he believes this is part of the reason the irrigation company has been supportive. He stated the detention pond holds approximately three to five hundred thousand gallons. In response to Commissioner Conway, Mr. Anderson stated a biodegradable chemical is used, which may be sprayed on any surface safely, and it is a commonly used chemical. He stated the company is within compliance of the State regulations. Commissioner Rademacher stated he is concerned about other compounds from the vehicles which may be filtered through the system. Mr. Anderson stated there is an extensive filtering system, with various tanks. In response to Commissioner Kirkmeyer, Mr. Anderson stated the company is located adjacent to Highway 66, the detention pond is 1.3 acre feet, and the 25 -year and 100 -year storm events are not a threat to the detention pond's capability. Mr. Anderson stated there will not be large amounts of water traveling through the drainage system. Mr. Dunker stated the company is in compliance with the 1996 Rademacher Business Park Master Drainage Plan and the lot has it's own on -site pond. He clarified the pond is only being evaluated to confirm it continues to meet current drainage requirements and that the engineering remains up to standards. Commissioner Rademacher stated the chemicals will be diluted to a large extent and most of his fears have been alleviated; however, he would prefer that the water entering the irrigation canals were more strictly regulated. Michael Kerrigan, Attorney for the applicants, stated most of the water evaporates before it reaches the detention pond, and the community association has previously requested that the company water the pond because it is so dry. Commissioner Conway moved to approve said improvements agreement, authorize the Chair to sign, and accept the collateral for Amended Site Plan Review, AMSPR #290. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. Minutes, February 4, 2009 2009-0300 Page 3 BC0016 There being no further business, this meeting was adjourned at 9:32 a.m. BOARD OF COUNTY COMMISSIONERS WE ICU ORADO ATTEST: Weld County Clerk to the Board BY:� Depu jti Clerk io the Board Iliam F. Garcia, Chair cd�sr cvk-c ouglas Rademacher,Pro-Tem P. Conway aarbara Kirkmeyer EXCUSED David E. Long Minutes, February 4, 2009 2009-0300 Page 4 BC0016 Hello