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HomeMy WebLinkAbout20093284.tiff(< Wt. )L () t��C ) i)- /y- 07 j'//) 1 Cc 2009-3284 Budget Message Service: Prior to 1990, many jurisdictions in Weld County had limited 911 service. Some jurisdictions had no method to report emergencies using the telephone system. To serve the public welfare and the best interests of all citizens in Weld County, 41 government entities within Weld County agreed to form the Weld County 911 Emergency Telephone Service Authority to implement enhanced 911 emergency telephone capabilities for every telephone in Weld County. E-911 is a telephone system utilizing the single three -digit number 911 for reporting police, fire, medical, or other emergency situations. A call on the E-911 system automatically displays the location of the caller's telephone number, address for the telephone, and other supplemental information of the calling party's location at a Public Safety Answering Point (PSAP). There is a single PSAP in the Weld County Regional Communications Center serving 18 law enforcement agencies, 21 fire districts, and two EMS services. Individual response personnel for each jurisdiction are notified of the emergency from the PSAP. The Weld County 911 Emergency Telephone Service Authority is a separate legal entity responsible for the administration of the E-911 emergency telephone service program for all of Weld County, except the Town of Erie. The Authority Board is authorized to collect an emergency telephone charge not to exceed seventy cents per month. The Authority Board must determine the surcharge rate each year, no later than September 1st, and fix the new rate to take effect commencing with the first billing period of each telephone customer on, or following, the next January 1st. Funds collected from the surcharge must be spent to pay for dispatch and computer support staff, equipment costs, installation costs, the monthly recurring charges, and, if moneys are available after such charges are fully paid, such funds may be expended for emergency medical services provided by telephone. Any funds collected and unexpended at the end of the budget year are carried over to the next succeeding year to be used in supplying E-911 emergency telephone service. The Authority Board may do any act as may be necessary to continue operation of the 911 emergency telephone service including, but not limited to, the ability to negotiate with equipment vendors and service suppliers to obtain the benefit of technological developments. These benefits must improve or enhance the quality and efficiency of 911 emergency telephone service to the users. The primary funding resource for E-911 service is the surcharge established in 1988, at fifty cents per month, per telephone service. Beginning in 1998, the surcharge was also extended to wireless phones. Effective January 1, 2009, the surcharge went up to seventy centers per month, per telephone service. The revenue from the seventy cent surcharge and surplus revenues carried forward from previous years will produce sufficient revenues in 2010 to fund expenditures authorized by the intergovernmental agreement and current legislation. Budgetary Accounting Basis: The Basis of Accounting refers to when revenue and expenditures or expenses are recognized in the accounts and reported in financial statements. The Basis for Accounting relates to the timing of the measurements made regardless of the measurement focus applied. Revenue and expenditures or expenses are accounted for using a modified accrual method. This method recognizes revenue in the year in which it becomes both measurable and available as net current assets or, when revenue is of a material amount, planned for but not yet received. Revenue in the modified accrual method primarily consists of surcharges collected even though the surcharge may not have yet been remitted by telephone companies in the service area. Unbilled charges for services are recorded in the appropriate fund at year end. Expenditures are generally recorded when the related fund liability is incurred. The Board adopted a policy in the meeting on September 15, 1992, to fund an equipment reserve by depreciating E-911 equipment, effective January 1, 1993. Equipment will be depreciated using a straight-line method and a five-year life. This depreciation method results in an annualized expense of approximately $121,000. Lease -Purchase Agreements: The following supplemental data regarding lease purchase agreements involving real property pursuant to Section 29-1-104(2)(d), C.R.S., 1973, as amended: $ 0 A. The total amount to be expended during the ensuing fiscal year for payment of obligations under all lease -purchase agreements involving real property. $ 0 B. $ 0 C. $ 0 D. The total maximum payment liability of the local government under all lease -purchase agreements involving real property over the entire terms of such agreements, including all optional renewal terms. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease -purchase agreements other than those involving real property. The total maximum payment liability of the local government under all lease -purchase agreements other than those involving real property over the entire term of such agreements, including all optional renewal terms. Weld County E-911 Emergency Telephone Authority for the period January 1, 2010 to December 31, 2010 Resources Beginning Fund Balance Estimated Revenue Surcharge Interest Total Resources Estimated Expenditures Operations Personnel Office Supplies Small Items of Equipment Computer Software Uniforms Other Supplies Telephone Charges Contract Payments Training Other Prof. Services Grants and Donations Equipment Equipment Depreciation Contingency Emergency Reserve Total Expenditures ENDING FUND BALANCE Actual Estimated 2008 2009 $ 4,192,919 $ 3,734,479 1,494,951 159,363 $ 5,847,233 $ 0 242 103,017 109,591 7,020 4,660 477,262 8,450 33,166 11,333 $ 0 $ 1,235,825 122,188 0 0 $ 2,112,754 $ 3,734,479 1,965,000 130,000 $ 5,829,479 Proposed 2010 Final 2010 $ 3,863,716 $ 3,863,716 1,965,000 90.000 $ 5,918,716 $ 806,587 $ 12,625 147,583 39,072 10,350 7,191 175,608 253,918 59,339 2,100 $ 0 $ $ 330,390 121,000 0 0 $ 1,965,763 $ 3,863,716 895,156 13,000 98,823 13,827 0 7,100 192,876 516,928 14,420 20,725 0 $ 326,113 121,000 30,000 96,000 $ 2,345,968 3.572.748 1,965,000 90,000 $ 5,918,716 $ 895,156 13,000 98,823 13,827 0 7,100 192,876 516,928 14,420 20,725 $ 0 326,113 121,000 30,000 96,000 $ 2,345,968 $ 3,572,748 Weld 911 Emergency Telephone Authority 2010 7300- Emergency 2008 2009 2010 2010 22300 Telephone Operations Actual Estimate Proposed Final 6111 Personnel $ 0 $ 806,587 $ 895,156 $ 895,156 6210 Office Supplies 242 12,625 13,000 13,000 6220 Small Items of Eqpmt. 103,017 147,583 98,823 98,823 6225 Computer Software 109,591 39,072 13,827 13,827 6248 Uniforms 7,020 10,350 0 0 6249 Other Supplies 4,660 7,191 7,100 7,100 6367 Telephone Charges 477,262 175,608 192,876 192,876 6379 Contract Payments 8,450 253,918 516,928 516,928 6400 Training 33,166 59,339 14,420 14,420 6370 Other Prof. Services 11,333 2,100 20,725 20,725 6710 Grants and Donations 0 0 0 0 Total Expenditures $ 754,741 $ 1,514,373 $ 1,772,855 $ 1 772 855 Weld 911 Emergency Telephone Authority 2010 7300- 22300 Equipment 6540 Depreciation 6952 Equipment Total Expenditures 7300- 22300 Reserves 6940 CONT Contingency 6940 EMGY Emergency Reserve Total Expenditures 2008 2009 2010 2010 Actual Estimate Proposed Final $ 122,188 $ 121,000 $ 121,000 $ 121,000 1,235,825 330,390 326,113 326,113 $ 1,358,013 $ 451,390 $ 447,113 $ 447,113 2008 2009 2010 2010 Actual Estimate Proposed Final $ 0 $ 0 $ 30,000 $ 30,000 0 0 96,000 96,000 $ 0 $ 0 $ 126,000 $ 126,000 Weld 911 Emergency Telephone Authority 2010 7300- 22300 Revenues 4410 Telephone Surcharge 4610 Earnings on Deposit Total Revenue 2008 Actual $ 1,494,951 159,363 $ 1,654,314 2009 2010 Estimate Proposed $ 1,965,000 130,000 $ 2,095,000 $ 1,965,000 90,000 $ 2,055,000 2010 Final $ 1,965,000 90,000 $ 2,055,000 L • 0 O CO a Co q v 0 H w H N • N ) N H • N H .0<0 >o N w C 0 o 03<H U UO u) ro 0)Hm H OHa ro 3 W H H H 0\ m W W 0 00 N 0 N M N N 21 -H z 0 o H o H C N N Inn F H 00 0 MISCELLANEOUS 895,156.00 895,156.00 O 0 Lo LO H L1) Co CO 895,987.00 86,982.00 13,000.00 13,000.00 13,000.00 0 O N Lo N H 12,190.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 rn N 0 0 0 Ln 0 LD 0 N N O 0 0 N Lfl N O CO m lD LP LO N N CO H CO N N C H H N N Co H co 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N 0 0 0 Ln O N N 0 0 0 N N CO CO lD LP LP NN co !n N 0 H H 4 H 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N 0 0 0 Ln 0 N N O 0 0 N Lfl CO m LU Ln U) N N CO N N 0 H H O H 148,728.00 39,072.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N 0 Lo h N 0 m Lfl N CHMENTS o H LI) 01 N H 0 N 9,440.00 0 0 0 0 0 0 0 0 LD Lo 192,876.00 192,876.00 175,608.00 540,000.00 0 0 0 0 H N 516,928.00 516,928.00 0 0 0 0 0 0 0 0 0 0 0 0 0 N 0 0 0 Lfl N H H H 0 0 o 0 0 0 0 0 0 0 0 0 0 N O O 0 O N - H H 0 0 0 0 0 0 0 0 0 0 0 0 0 CO 0 0 0 0 N O 0 N H 0) O O 0 N LU LI1 N H H H H Ln 0 0 0 0 0 0 0 0 0 0 0 0 o m 0\ 0 H m H 0) m N N H N N N 0 0 0 0 0 0 0 0 0 0 0 0 o H Co 0 Lo H H o 0 N 0\ CO N 0 N F Z PI z W H 0 a w PI PP EA C)) C)) a zQ z a C m H w m U, A A v) 0 Q Co 0 H w H a Z O 0 W a W F Ul a H m a' W ro ro A • A 3 H O H m U H qH ♦0 2 0 a w w q F q m a H cn i O 0 G G i o w H w a `u o z U a a s o o o! 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H 0 H H H . Io 0 Io Io Io Io Io - Io M 0 2 N M a a M M 0 N !+1 M M M M H m o 0 0 0 0 0 W Ip Io Io Io IO Io H H H H H H H 0 v 0 01 .p 1J 0 C >. .J 0 o > IJ H m 0 O 0 H 0 F 0 H 4 O o o U ama 4 <rn a H H not budgeted CHARGE FOR SERVICES INGS ON INVESTMENTS ••�HHHH 010101010 AJ JJ U JJ JJ E 0 0 0 0 0 O E E E E E ri 1 -- 0101010101 0 0 0 0 0 F F F F F E O E 0 k ✓ vv O N W C SA 0 0 v 0 OW C. ,l>A2N+J <@01>C -I0) F a ] W F z 0 FririHrAci 0101210101 000000 H F H H E E N 0 RESOLUTION TO ADOPT BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE EMERGENCY TELEPHONE AUTHORITY FUND AND ADOPTING A BUDGET FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2010, AND ENDING ON THE LAST DAY OF DECEMBER, 2010 WHEREAS, the Authority Board of the Weld Emergency Telephone Authority has appointed Randy Winsett, Secretary/Treasurer, to prepare and submit a proposed budget to said governing body at the proper time, and WHEREAS, Randy Winsett, Secretary/Treasurer, has submitted a proposed budget to this governing body for its consideration, and WHEREAS, upon due and proper notice, published or posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place, a public hearing was held on November 17, 2009, and interested taxpayers were given the opportunity to file or register any objections to said proposed budget. NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY: Section 1. That estimated expenditures for the fund are as follows: Emergency Telephone Authority Fund $ 2,345,968 Section 2. That estimated revenues for the fund are as follows: From unappropriated surplus From sources other than general property tax From general property tax levy TOTAL REVENUES $ 290,968 2,055,000 0 $ 2,345,968 Section 3. That the budget, as submitted, amended, and summarized above by fund, hereby is approved and adopted as the budget of the Weld 911 Emergency Telephone Service Authority for the year stated above. Section 4. That the budget hereby approved and adopted shall be signed by the Chairman of the Authority Board and made a part of the public records of the Authority. ADOPTED th th day of November, A.D., 2009. i ATTEST: SEC IET Y/TREASURER HAIR AUT RITY BOARD AUTHORITY BOARD RESOLUTION TO APPROPRIATE SUMS OF MONEY A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE EMERGENCY TELEPHONE AUTHORITY FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE 2010 BUDGET YEAR WHEREAS, the Authority Board, on November 17, 2009, has adopted the annual budget in accordance with the Local Government Budget Law, and WHEREAS, the Authority Board has made provision therein for revenues in an amount equal to, or greater than, the total proposed expenditures as set forth in said budget, and WHEREAS, it is not only required by law, but also necessary, to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Authority. NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY: That the following sums are hereby appropriated from the revenue of the Emergency Telephone Authority Fund for the following purposes: Emergency Telephone Authority Fund Current Operating Expenses Capital Outlay Depreciation Contingency Emergency Reserve TOTAL FUND ADOPTED this 17th day of November, A.D., 2009. ATTEST: /. SECRY/TREASURER AUTHORITY BOARD HAIR AUTHORITY BOARD $ 1,772,855 326,113 121,000 30,000 96,000 $ 2,345.968 /1-/7- a27 NOTICE AS TO PROPOSED BUDGET NOTICE IS HEREBY GIVEN that a proposed budget has been submitted to the Weld County 911 Emergency Telephone Service Authority Board for the ensuing year of 2010. A copy of the proposed budget has been filed in the Weld County Office of the Clerk to the Board, located at 915 10th Street, Greeley, Colorado, where same is open for public inspection. The proposed budget will be considered at a regular meeting of the Authority Board to be held at the Weld County Law Enforcement Administration Building, 1950 "O" Street, Greeley, Colorado, on November 17, 2009, at 12:00 noon. Any interested elector within such Weld County 911 Emergency Telephone Service Authority may inspect the proposed budget and file or register any objections thereto at any time prior to the final adoption of the budget. WELD COUNTY 911 EMERGENCY TELEPHONE SERVICE AUTHORITY WELD COUNTY, COLORADO DATED: November 3, 2009 PUBLISHED: November 5, 2009, in the Windsor Beacon Account#: 346067 Your Ural Newspaper Shire 1896 Windsor Beacon NOTICE AS TO PROPOSED BUDGET NOTICE IS HEREBY GIVEN that a proposed budget has been submitted to the Weld Coun- ty 911 Emergency Telephone Service Authority Board for the ensuing year of 2010. A copy of the proposed budget has been filed in the Weld County Office of the Clerk to the Board, located at 915 10th Street, Greeley. Colorado, I where same is open for public inspection. The proposed budget will be considered at a regu- lar meeting of the Authority Board to be held at the Weld County Law Enforcement Adminis- tration Building, 1950 "O" Street, Greeley, Colo- rado, on November 17, 2009, at 12:00 noon. Any interested elector within such Weld Coun- ty 911 Emergency Telephone Service Authority may inspect the proposed budget and file or register any objections thereto at any time pri- or to the final adoption of the budget. WELD COUNTY 911 EMERGENCY TELEPHONE SERVICE AUTHORITY WELD COUNTY, COLORADO DATED: November 3, 2009 PUBLISHED: November 5, 2009, in the Wind- sor Beacon 0034146085 Delivered to: STATE OF COLORADO ) ss: AFFIDAVIT OF PUBLICATION COUNTY OF WELD ) Echo Villa , being duly sworn, deposes and says that said is the legal clerk of the Windsor Beacon; that the same is a weekly newspaper of general circulation and printed and published in the town of Windsor, in said county and state; that the notice or advertisement, of which the annexed is a true copy, has been published in said weekly newspaper for I Week; that the notice was published in the regular and entire issue of every number of said newspaper during the period and time of publication of said notice, and in the newspaper proper and not in a supplement thereof; that the first publication of said notice was contained in the issue of said newspaper on Thursday, November 5, 2009 that the last publication thereof was contained in the issue of said newspaper on Thursday, November 5, 2009 that said Windsor Beacon has been published continuously and uninterruptedly during the period of at least six months next prior to the first publication of said notice or advertisement above referred to; that said newspaper has been admitted to the United States mails as second-class matter under the provisions of the Act of March 3, 1879, or any amendments thereof; and that said newspaper is a daily newspaper duly qualified for publishing legal notices and advertisements within the meaning of the laws of the State of Colorado. —72 Legal Clerk Subscribed and sworn to before me, within the County of Weld, State of Colorado this Wednesday, November 04, 200, MyCommissio ex.ires: ,e/O-5 /-'7o�'� Notary Public Legal No.0034146085 nvoice Text NOTICE AS TO PROPOSED BUDGET NOTICE IS H WELD COUNTY CLERK TO THE BOARD, 915 10TH ST GREELEY, CO 80631-1117 Affidavit Prepared Wednesday, November 4, 9:36 am WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY BOARD P.O. Box 758 Greeley, Colorado 80632 Phone (303) 356-4000, Ext 4245 November 17, 2009 Division of Local Government 1313 Sherman Street Room 520 Denver, CO 80203 Dear Sirs: Enclosed please find the following documents relating to the Weld County 911 Emergency Telephone Service Authority Certification of 2010 budget copy 2010 Budget Message • Description of Service • Budgetary Accounting Basis • Lease/Purchase Agreements • Summary of Resources and Estimated Expenditures • Line Item Revenue, Operating Expenses and Capital Equipment Affidavit of Publication Resolution to Adopt 2010 Budget 2010 Resolution to Appropriate Sums of Money Because the authority is supported by a telephone surcharge, no property tax is levied or authorized. If you have questions please do not hesitate to contact me or Don Warden, Director of Finance and Administration, at 356-4000, extension 4218. Very truly yours, Randy Winsett Secretary/Treasurer 911 Emergency Telephone Authority Esther Gesick From: Sent: To: Subject: dig -filing dig -filing [dlg-filing@state.co.us] Friday, January 08, 2010 9:33 AM Esther Gesick Re: Weld County E911 2010 Budget, LGID #62084 Thank you for your submission to DLG. This is your confirmation email notifying you that your filing reached our email box. We will review your submission and contact you with any problems or issues if necessary. Please do not reply to this email as it is auto -generated. Thank you, DLG Staff >>> Esther Gesick <egesick(aco.weld.co.us> 01/08/10 09:32 >>> Attached is the Weld County E911 2010 Budget, in accordance with State filing requirements. Please don't hesitate to contact me if you have an questions of concerns with this submission. Thanks! Esther E. Gesick Deputy Clerk to the Board Weld County, Colorado 915 10th Street Greeley, CO 80631 (970)356-4000 X4226 (970)352-0242 (fax) 1 c2Lt9r - 3aigy Hello