HomeMy WebLinkAbout20093494.tiffTHE WELD COUNTY REGIONAL COMMUNICATIONS ADVISORY BOARD
TUESDAY, September 22nd, 2009, 10:30 AM
WELD COUNTY LAW ADMINISTRATION BUILDING
The Weld County Regional Communications Advisory Board met in session in on
Tuesday, September 22, 2009 at 10:30 a.m. in the Weld County Law Administration
building.
ROLL CALL:
The meeting was called to order by acting Chairperson Rod Deroo. Present were board
members Gary Barbour, Rod Deroo, Jay McDonald, Ron Grannis, Mark Lawley, Brian
Martens, Juan Cruz, Greg Thompson, and Phil Tiffany. Mike Parkos represented Rick
Brandt, Lance Homann represented Robert Standen. Staff members present were Mike
Savage, Dave Mathis, Robert Olsen and Susan Johnson.
MINUTES:
Ron Grannis moved to approve the minutes of the August 25th, 2009 meeting; Mark
Lawley seconded, motion carried.
OLD BUSINESS:
1. Staff Report: Dave Mathis presented Dispatch stats for August 2009 [refer to
Sgt. Mathis' "August 2009 WCRCC Monthly Report and Personnel Report as of
August 2009].
• The Center is fully staffed, 911 call answering time is down, non -911 call
volume is down due to the new phone system installed last year.
2. Emergency Mass Notification Policy Draft: Note: the draft sent in email had
been updated; corrected policy drafts were handed out at the meeting.
Mike Savage presented the Emergency Mass Notification Policy Draft for the
Board to discuss and review.
• Individual authorized users may be trained on how to access and launch
the system, because the fastest notification of their communities may
come from the local authorities, not the dispatch center.
▪ Local authorities may draw up pre -determined plans and have them
recorded and stored with Intrado to prepare for emergencies.
▪ Suggestions to improve the draft were as follows:
• For an initial launch attempt, try to go through the
communications center, if unable to reach the center, then
local authorities may do their own launch if they are trained
o If a local authority launches, they may have to pay for it
because it may be a duplicate launch or may not be a true
emergency.
• WCRCC staff authority for unilateral launch will be limited
to an event that will pose an imminent danger to a
significant number of people (e.g. storms or fire issues)
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o Coordination of data bases in jurisdictions from mixed
counties needs to be defined. E.g. Erie is partially in
Weld/partially in Boulder, Windsor is partially in
Larimer/partially in Weld.
o Any other changes or ideas may be sent to Mike Savage
The DOLA Grant process is finished and the County Commissioners are
voting on approval.
NEW BUSINESS
1. H1N1 issues and planning in the communications center: Dave Mathis
reported that the communications center is working with the fire and ambulance
communities to plan on triage levels in case the H1N1 pandemic affects
emergency services in Weld County
• EMD Protocol 36 will be implemented at the direction of Dr Wallace
(Health Department) and Dr James (Medical Authority).
• Fire and ambulance need to decide what the triage levels mean to them as
far as responding or precautions.
• Dave offered the law community the same protection, e.g. asking law
callers if anyone in the house has been exposed to the flu or is
experiencing flu symptoms, then the law responders would be able to
modify response to phone contact only or staff officers to handle reports
by phone instead of exposing them to infection on cold calls.
2. Letters of support: Mike Savage is gathering letters of support from local
authorities for a grant process to overhaul the radio system infrastructure.
3. Voice and recording data storage: Ron Grannis discussed the need for the
center to save voice and recording data for a longer period of time. The center
currently has the capacity to store 3-6 months of recording data and a system he
formerly worked in saved up to 5 years' data. Recent investigations in his
jurisdiction of events which occurred 18 months ago have been hampered because
the recording data no longer exists.
• Dave Mathis has already added $20,000 to next year's budget and is
getting quotes to plan for this
• Dave will do more research including actual cost, how to save it, how far
back the data should be stored, and how to pay for it and report back to the
Board.
• Dave reminded the Board that the data storage would not be automatically
archived, that the center would need to build up that amount of storage
over time once the new system was implemented.
As there was no further business, the meeting was adjourned at 11:25.
The next meeting will be on Tuesday, October 27th, 2009.
Minutes recorded and submitted by Susan Johnson
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