HomeMy WebLinkAbout20253461 Resolution
Approve Amendment#2 to Task Order Contract for Local Planning and Support for
Core Public Health Services and Authorize Chair to Sign
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with Amendment #2 to the Task Order Contract
for Local Planning and Support for Core Public Health Services between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Public Health and Environment, and the
Colorado Department of Public Health and Environment, commencing upon full execution
of signatures, and ending June 30, 2026, with further terms and conditions being as stated
in said amendment, and
Whereas, after review, the Board deems it advisable to approve said amendment, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that Amendment#2 to the Task Order Contract for Local Planning and Support
for Core Public Health Services between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department
of Public Health and Environment, and the Colorado Department of Public Health and
Environment, be, and hereby is, approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said amendment.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 15th day of December, A.D., 2025:
[Insert Resolution Attestation Block Post Meeting]
2025-3461
HL0058
Can ctci-I1 \u1Lc3
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE: CDPHE Office of Public Health Practice, Planning and Local Partnerships Grant
DEPARTMENT: Public Health & Environment DATE: December 3, 2025
PERSON REQUESTING: Jason Chessher
Brief description of the problem/issue: The Weld County Department of Public Health & Environment
(WCDPHE) receives annual funding from CDPHE for the purpose of improving the provision of core public
health services, such as communicable disease investigation and control and chronic disease prevention. The
Board approved a 5-year contract with CDPHE in 2023 with annual renewals. WCDPHE was made aware of a
funding reduction late in 2025 and this amendment implements that funding reduction.
What options exist for the Board?
1. Approve the contract amendment
2. Do not approve the contract amendment.
Consequences: The total funding reduction is $126,806 ($882,416 to $755,610). This reduction was
received after the final 2026 budget was approved, however additional grant funding for other programs offsets
this reduction.
Impacts: Impacts are minimal. Funding from this grant has been variable so we have not added FTE
with recent funding increases. Supplemental grant funding in other programs will also offset this reduction.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): We do not anticipate any
changes to the 2026 department budget as a result of this contract amendment. No additional county funding is
requested.
Recommendation: I recommend approval to place this contract amendment on a future BOCC agenda for
formal consideration.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck
Scott K. James
Jason S. Maxey /
Lynette Peppier 4 /
Kevin D. Ross
2025-3461
IZAS llLOOSz
Docusign Envelope ID:893C8278-9A3C-49C6-AB78-DE62DADDD6ED
State of Colorado Contract Modification
Contract Amendment #2
State Agency Contract Performance
Colorado Department of Public Health and Beginning Date
Environment January 1, 2023
Contractor Current Contract
Board of County Commissioners of Weld Expiration Date
County (a political subdivision of the state June 30, 2026
of Colorado) for the use and benefit of the
Weld County Department of Public Health Current Contract
and Environment Maximum Amount
Original Contract Number Initial Term
2023*0057 State Fiscal Year 2023: $825,318.00
Extension Terms
Amendment Contract Number State Fiscal Year 2024: $386,272.00
2023*0057 Amendment #2 State Fiscal Year 2025: $866,534.00
State Fiscal Year 2026: $755,610.00
Total for All State Fiscal Years:
$2,833,734.00
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized
to execute this Amendment and to bind the Party authorizing his or her signature.
Contractor State of Colorado
Board of County Commissioners of Weld Jared S. Polls, Governor
County (a political subdivision of the state Colorado Department of Public Health and
of Colorado) for the use and benefit of the Environment
Weld County Department of Public Health Jill Hunsaker Ryan, MPH, Executive
and Environment Director
By: [Name Er Title of Person Signing for By: Chelsea Gilbertson, Procurement I*
Contractor] Contracts Section Director
Date: Date:
State Controller Amendment Effective Date:
Robert Jaros, CPA, MBA, JD
In accordance with §24-30-202, C.R.S., this
Amendment is not valid until signed and
dated above by the State Controller or an
By: Kurt Williams, Controller authorized delegate.
Amendment Contract Number: 2023*0057AMD2 Page 1 of 3
Docusign Envelope ID:893C8278-9A3C-49C6-AB78-DE62DADDD6ED
1. Parties
This Amendment (the "Amendment") to the Original Contract shown on the Signature and
Cover Page for this Amendment (the "Contract") is entered into by and between the
Contractor, and the State.
2. Terminology
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the Contract.
3. Amendment Effective Date and Term
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown on the Signature and Cover Page for this Amendment. The State shall not be
bound by any provision of this Amendment before that Amendment Effective Date, and
shall have no obligation to pay Contractor for any Work performed or expense incurred
under this Amendment either before or after of the Amendment term shown in §3.B of
this Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the
Contract contained herein shall commence on the Amendment Effective Date shown
on the Signature and Cover Page for this Amendment and shall terminate on the
termination of the Contract.
4. Purpose
The district public health agency shall participate in assessment and planning effort at the
state, regional, and local level facilitated by the Office of Public Health Practice, Planning,
and Local Partnerships. These efforts shall include maintaining and improving local capacity
to provide services as established by the State Board of Health.
5. Modifications
The Contract and all prior amendments thereto, if any, are modified as follows:
A. The Contract Maximum Amount table on the Contract's Signature and Cover Page is
hereby deleted and replaced with the Current Contract Maximum Amount table
shown on the Signature and Cover Page for this Amendment.
Amendment Contract Number: 2023*0057AMD2 Page 2 of 3
Docusign Envelope ID 893C8278-9A3C-49C6-AB78-DE62DADDD6ED
B. The Parties now agree to modify Exhibit A - Statement of Work of the agreement.
Exhibit A - Statement of Work is deleted and replaced in its entirety with Exhibit A
- Statement of Work, attached to this Amendment.
C. The Parties now agree to modify Exhibit B - Budget of the agreement. Exhibit B -
Budget is deleted and replaced in its entirety with Exhibit B - Budget, attached to
this Amendment.
6. Limits of Effect and Order of Precedence
This Amendment is incorporated by reference into the Contract, and the Contract and all
prior amendments or other modifications to the Contract, if any, remain in full force and
effect except as specifically modified in this Amendment. Except for the Special Provisions
contained in the Contract, in the event of any conflict, inconsistency, variance, or
contradiction between the provisions of this Amendment and any of the provisions of the
Contract or any prior modification to the Contract, the provisions of this Amendment shall in
all respects supersede, govern, and control. The provisions of this Amendment shall only
supersede, govern, and control over the Special Provisions contained in the Contract to the
extent that this Amendment specifically modifies those Special Provisions.
Amendment Contract Number: 2023*0057AMD2 Page 3 of 3
Docusign Envelope ID 893C8278-9A3C-49C6-AB78-DE62DADDD6ED
EXHIBIT A
STATEMENT OF WORK
To Original Contract Number 2023*0057 Amendment#2.
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
I. Entity Name: Weld County Department of Public Health & Environment
Term: July 1, 2025 -June 30, 2026
II. Project Description
This project serves to strengthen Colorado's public health system by ensuring core public health
services are available statewide. This project will impact assessment and planning efforts at the state,
regional, and local levels facilitated by the Office of Public Health Practice, Planning, and Local
Partnerships. These efforts shall include maintaining and improving local capacity to provide services
as established by the State Board of Health. Local public health agencies are essential to the provision
of quality and comprehensive public health services throughout the state and are critical partners with
the Colorado Department of Public Health and Environment(CDPHE) in maintaining a strong public
health system. Each local public health agency(LPHA) shall provide Core Public Health Services.
The scope of the provision of each Core Public Health Service is determined at the local level and
may differ across agencies based on community needs, priorities, funding, and capacity.The Office
of Public Health Practice, Planning, and Local Partnerships(OPHP)and the local public health
agency are responsible for assuring state funds are effectively used to provide Core Public Health
Services.
III. Definitions
1. CDS: CYSHCN Data System
2. CYSHCN: Children and Youth with Special Health Care Needs
3. HCP: Program for Children and Youth with Special Health Care Needs
IV. Work Plan
Page 1 of 4
Task Order Number 2023*0057 Amendment#2. Ver.2.15.24
Docusign Envelope ID 893C8278-9A3C-49C6-AB78-DE62DADDD6ED
EXHIBIT A
Goal#1:
Strengthen Colorado's public health system by ensuring core public health services are available
statewide.
Objective#1:
No later than the expiration of the contract, support Core Public Health Services in Colorado.
Primary Activity#1
The Contractor shall provide Core Public Health Services in compliance with the Core Public Health
Services Rule 6 CCR 1014-7.
Primary Activity#2
The Contractor shall create a Budget.
Primary Activity#3
The Contractor shall attend at least one(1)meeting with the Administrative Manager for
programmatic updates.
Primary Activity#4
The Contractor shall prepare an annual report.
Standards and
Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites may be updated periodically during
the contract term. The contractor shall monitor documents and website content for updates and
comply with all updates.
2. The Contractor shall participate in assessment and planning efforts at the state, regional and local
level facilitated by OPHP. The Contractor shall utilize the Colorado Health Assessment and
Planning System (CHAPS)guidance as a technical assistance resource for all activities. These
efforts shall assist in defining the core services delivery appropriate to meet local needs and in
identifying strategies to improve local health outcomes. This information is located on the
CDPHE local public health and environmental resources website https://cdphe-lpha.colorado.gov/
and is incorporated and made part of this contract by reference.
3. The Contractor shall be guided by Colorado Minimum Quality Standards for Public Health
Services 6 CCR 1014-9. This document is incorporated and made part of this contract by
Page 2 of 4
Task Order Number 2023*(1057 Amendment#2. Ver.2.15.24
Docusign Envelope ID:893C8278-9A3C-49C6-AB78-DE62DADDD6ED
EXHIBIT A
reference and is available on the following website:
https://www.sos.state.co.us/CCR/Welcome.do.
4. The Contractor shall contribute funding for local health services determined necessary by the
Contractor to meet local health needs.
5. CDPHE will compile data provided by the Contractor to other CDPHE programs to verify
services provided or assured.
6. CDPHE will electronically provide the Contractor with a budget template via the OPHP website
within 15 business days of contract execution.
7. If needed, CDPHE will schedule at least one(1)meeting with the Contractor for programmatic
updates by June 15, 2025. CDPHE will notify the Contractor of the programmatic meeting at least
seven business days before the meeting date.
Expected Results
of Activity(s)
1. Increase or maintain core public health services within the Contractor's jurisdiction to meet local
needs.
Measurement of
Expected Results
I. Data provided in the Contractor's annual report provides evidence of the services provided or
assured through another local public health agency and how these core services are funded.
Additional data is provided at the program level to CDPHE.
Deliverables
Description Completion Date
1. The Contractor shall electronically submit a No later than January 2na
budget to the Administrative Manager in a
format provided by OPHP.
2. The Contractor shall submit an annual report No later than June 15t.
electronically to the Administrative
Manager in a format provided by OPI-IP.
V. Monitoring
CDPHE's monitoring of this contract for compliance with performance requirements will be
conducted throughout the contract period by the Office of Public Health Practice, Planning, and
Local Partnerships' Administrator. Methods used will include a review of documentation
Page 3 of 4
Task Order Number 2023*0057 Amendment#2 Ver.2 15.24
Docusign Envelope ID:893C8278-9A3C-49C6-AB78-DE62DADDD6ED
EXHIBIT A
determined by CDPHE to be reflective of performance to include progress reports and other fiscal
and programmatic documentation as applicable. The Contractor's performance will be evaluated at
set intervals and communicated to the Contractor.A Final Contractor Performance Evaluation will
be conducted at the end of the life of the contract.
VI. Resolution of Non-Compliance
The Contractor will be notified in writing within seven(7)calendar days of discovery of a compliance
issue. Within thirty(30)calendar days of discovery,the Contractor and the State will collaborate,when
appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when
the action(s) must be completed. The action(s) and timeline for completion will be documented in
writing and agreed to by both parties. If extenuating circumstances arise that require an extension to
the timeline, the Contractor must email a request to the Administrator in the Office of Public Health
Practice, Planning, and Local Partnerships and receive approval for a new due date. The State will
oversee the completion/implementation of the action(s)to ensure timelines are met and the issue(s) is
resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance
resolution plan,the State may exercise its rights under the provisions of this contract.
Page 4 of 4
Task Order Number 2023*0057 Amendment#2. Ver.2.15.24
Docusign Envelope ID:893C8278-9A3C-49C6-AB78-DE62DADDD6ED
EXHIBIT B
BUDGET
I. Entity Name:Weld County Dept of Public Health&Environment
II. Budget:
Local Planning and
Quarter Support Amount TOTAL Payment
July 1 through September 30 $220,604.00 $220,604.00
October 1 through December 31 $178,335.00 $178,335.00
January 1 through March 31 $178,335.00 $178,335.00
April 1 through June 30 $178,336.00 $178,336.00
Total $755,610.00 $755,610.00
Agreement:2023*0057 Amendment#2 Page 1 of 1 Version OSCA12.24/CDPHE
A 12.24
Docusign Envelope ID:893C8278-9A3C-49C6-AB78-DE62DADDD6ED
Division Quality Assurance Checklist
Contract Modifications
Template
Current version of contract modification template used. X
Check PCS site for current version.Version number appears in footer.
Formatting
Correct font used X
Sections and provisions identified with correct letters and numbers X
Paragraphs are aligned X
• Has accurate page numbers X
Metadata
Amendment/Option Letter correctly numbered (e.g.#1,#2,#3) X
Original Contract Number
Matches the actual Original Contract X
Matches the Original Contract number in the Contract Maximum Amount Table X
Contractor
Contractor name and address matches SOS, Master LPHA list,or other reputable X
source if an intergovernmental entity
If dba,trade name matches SOS X
Amendment/Option Letter Contract Number
Follows PCS guidance X
Is accurate X
Matches the Amendment/Option Letter contract number in the Contract X
Maximum Amount Table
Contractor Performance Beginning Date
Matches the beginning date of the Original Contract X
Current Contract Expiration Date
Matches the last date in the Contract Maximum Amount Table X
Contract Maximum Amount Table
Federal,State,and Other Funding Amounts are populated with $0.00 if X
applicable
Term dates have been updated to reflect effective dates and expiration dates of X
each modification
Each line is added across and the total for the line appears in the Total column X
Columns and rows calculate correctly X
Amounts match amounts in the budget exhibit X
Signature Block
Contractor name completed X
Contractor name matches cover page of contract modification X
Footer
Amendment/Option Letter contract number completed X
Amendment/Option Letter contract number matches cover page of contract X
modification
Page 1 of 2
Ver. 20.01.20
Docusign Envelope ID:893C8278-9A3C-49C6-AB78-DE62DADDD6ED
Main Body of Amendment/Option Letter
All exhibits identified in the provisions match the names on the actual exhibits X
Exhibit A,Additional Provisions
Contract number completed in footer n/a
Has accurate page numbers n/a
Exhibit B,Statement of Work
Has been delegate approved X
If applicable,contractor name matches contractor name on the cover page of X
the contract
If applicable, project name/title matches all other occurrence of the project X
name/title throughout the contract
Contract number completed in footer X
Has accurate page numbers X
Exhibit C,Budget
Has been delegate approved X
Verify dollar amounts match the dollar amounts of the cover page X
If applicable, contractor name matches contractor name on the cover page of X
the contract
If applicable, project name/title matches all other occurrence of the project X
name/title throughout the contract
Contract number completed in footer X
Has accurate page numbers X
Exhibit D,Federal Provisions
Completed for subrecipients. Not required for contractors. n/a
All fields are completed or contain not applicable n/a
A link to the notice of award is included or the actual notice of award is included n/a
as part of Exhibit D
Subrecipient name matches cover page of contract n/a
Contract number completed in footer n/a
Has accurate page numbers n/a
All Other Exhibits
All fields completed n/a
Contract number completed in footer n/a
Has accurate page numbers n/a
Page 2 of 2
Ver. 20.01.20
Docusign Envelope ID:893C8278-9A3C-49C6-AB78-DE62DADDD6ED
CONTRACT MODIFICATION SUBMITTAL CHECKLIST
Contractor/Subrecipient Name Weld County Dept of Public Health&Environment
❑All Contractor name occurrences and Secretary of State Status Summary Page match exactly
Modification Routing# 2023*0057 Amendment#2 Original Routing#2023*0057
CORE#2023*0057 or ❑ NO ENCUMBRANCE
Modification Start Date 7/1/2025 Modification End Date 6/30/2026
SOW Modification Pre-Approval or Regents Pre-Review(AMD)-OnBase Approval# N/A
Division Acronym ADMIN Unit Acronym OPHP
Submitter Name Virgile Samba-Moussinga Email virgile.samba-moussinga@state.co.us
SOW Delegate Name Virgile Samba-Moussinga Email virgile.samba-moussinga@state.co.us
Purpose(s)of Modification(Select all that apply)
❑X Scope of Work ❑X Budget ❑X Renewal ❑ No Cost ❑ Assignment ❑ Other If'Other'
Select Only One
Modification DOCUMENT TYPE A B C
A. Amendment ❑X
B. Option Letter ❑
C. Assignment ❑
Modification Submittal Checklist Version 08.24.23 1
Contract Form
Entity Information
Entity Name* Entity ID* New Entity?
COLORADO DEPT OF PUBLIC @00001 926
HEALTH'ENVIRONMENT
Contract Name* Contract ID Parent Contract ID
CDPHE OFFICE OF PUBLIC HEALTH PRACTICE< 10163
PLANNING AND LOCAL PARTNERSHIP GRANT ( PER Requires Board Approval
CAPITA) Contract Lead* YES
BFRITZ
Contract Status Department Project #
CTB REVIEW Contract Lead Email
bfritz@weld.gov;Health-
Contracts@weld.gov
Contract Description*
CDPHE OFFICE OF PUBLIC HEALTH PRACTICE< PLANNING AND LOCAL PARTNERSHIP GRANT ( PER CAPITA)
Contract Description 2
Contract Type* Department Requested BOCC Agenda Due Date
GRANT HEALTH Date* 12/11 /2025
12/15/2025
Amount* Department Email
$755,61 0.00 CM-Health@weld.gov Will a work session with BOCC be required?*
NO
Renewable* Department Head Email
NO CM-Health- Does Contract require Purchasing Dept. to be
DeptHead@weld.gov included?
Automatic Renewal
County Attorney
Grant GENERAL COUNTY
IGA ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
06/01 /2026
Termination Notice Period Expiration Date*
Committed Delivery Date 06/30/2026
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JASON CHESSHER RUSTY WILLIAMS BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
12/10/2025 12/10/2025 12/10/2025
Final Approval
BOCC Approved Tyler Ref#
AG 121525
BOCC Signed Date
Originator
BOCC Agenda Date BFRITZ
12/15/2025
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