HomeMy WebLinkAbout20253376 Aims Community College
Event Terms & Conditions
External Users
The Terms & Conditions below apply to the Event as scheduled by a group or individual
("USER") with the Office of Events at Aims Community College. Space will be held for thirty (30)
days from the date the contract and deposit are sent to USER. If the contract is not signed and
the deposit is not paid within that time, then the reservation hold will be removed.
1. PAYMENT POLICY
USER shall pay Aims Community College, no later than thirty (30) days from the date of
the deposit invoice from Aims Community College, the total deposit fee. If payment is not
received within thirty (30) days from receipt of the invoice, the Event will be canceled by
Aims.
Within seven (7) days of the Event date, Aims Community College will send USER a final
invoice for any space(s), equipment and additional services that were used by USER
including but not limited to: additional rental time, security and audio-visual equipment.
USER shall pay Aims Community College, no later than thirty (30) days from the date of
the final invoice from Aims Community College, the total fees minus any deposit paid for
the Event. If payment is not received within thirty (30) days from receipt of the invoice, the
total amount due will be subject to a 1.5% interest charge compounded monthly. Aims
Community College may retain a collection agency to pursue payment of such amounts. If
a collection agency is retained by Aims Community College, USER shall be responsible
for payment of all attorneys' fees and costs incurred by Aims Community College as a
result of its retention of a collection agency.
2. DEPOSIT
A deposit for space rental is due in accordance with the current rental rate sheet with
acceptance of rental agreement. Payment of deposit shall be deemed as acceptance of this
agreement.
3. TAX EXEMPTION
Aims Community College requires that USER declare its sales tax status. For a USER to
be regarded sales tax exempt under Colorado law:
A. Payment for the items or services must be made with the organization's funds, and
B. The organization will not be reimbursed with personal funds by any person(s) for the
use or consumption of the items or services,
and
C. The items or services are used by the organization in conducting its regular
religious, charitable, scientific, literary or educational business.
Therefore, the USER must initial by ONE option below and provide a copy of the
USER's Certificate of Exemption for Colorado State Tax/Use Tax for this contract to
be complete:
USER's program SHOULD be regarded tax exempt. Under penalties
of perjury, the USER declares and affirms that the above tax exemption
statements are all true and applicable to their program and accepts liability
for the tax should the transaction not qualify for exemption.
USER's program SHOULD NOT be regarded tax exempt and all
applicable state and local taxes on food and catering. Labor, equipment and
meeting space rentals are not taxable.
If you are unsure as to which option you should select, please consult with
your accountant or business manager as Aims Community College cannot
advise on this issue.
4. NON PROFIT STATUS
A 25% discount on space rentals and a 10% discount on audiovisual equipment is
available to registered 501 (c) (3) and 501 (c) (6) nonprofit organizations. To receive the
discount on the final invoice, documentation must be delivered to the Office of Events no
later than thirty (30) days prior to the scheduled event.
5. CANCELLATION OF THE EVENT BY USER
If the Event is canceled by USER less than thirty (30) calendar days before the Event, USER
has the option to reschedule their Event within one (1) calendar year of cancellation or the
USER will forfeit the deposit.
6. CANCELLATION DUE TO LACK OF FUNDING
The parties understand and acknowledge that Aims Community College is subject to Article X, §
20 of the Colorado Constitution, the Taxpayer's Bill of Rights ("TABOR"). This Agreement may
be canceled by Aims Community College without any further obligation on the part of Aims
Community College if sufficient appropriated funding by the State of Colorado is unavailable to
assure full performance of the terms of this Agreement. USER shall be notified in writing of such
insufficient appropriation.
7. CANCELLATION BY THE COLLEGE
During a campus closure, all events are canceled. The Office of Events will make all efforts to
communicate with USER as soon as possible regarding changes to college operations. If the
Event is canceled by the college, USER may reschedule the Event within one (1) calendar year
of the cancellation or receive a refund of all fees paid for the Event.
8. COMPLIANCE WITH LAWS AND POLICIES
The USER, its representatives and employees, shall comply with all rules, regulations,
and operational procedures prescribed by Aims Community College for use of services
and/or facilities of Aims Community College and with all applicable laws.
9. FORCE MAJEURE
The performance of this Agreement by either party is excused by acts of God, war,
government regulation, disaster, fire, flooding, strikes, epidemics, civil disorder,
curtailment of transportation facilities, or similar cause beyond the control of the parties,
making it impossible to hold the Event. If Aims Community College is closed due to
weather, all activities on campus must cease. Both parties mutually agree that either party
may cancel this Agreement. Each party agrees to release the other party from any liability
or damages if either party is unable to fulfill the terms of this Agreement due to Acts of
God or any other legitimate conditions beyond the control of either party. The parties
agree to use their best efforts to perform as described in this Agreement. In exigent
circumstances, Aims Community College reserves the right, in its sole discretion, to
change facility assignments to a comparable facility, if possible.
10. INDEMNIFICATION
As permitted by law, the USER shall indemnify, save, and hold harmless Aims
Community College, its officers, employees, agents, and governing board, against any
and all claims, damages, liability and court judgments and awards, including costs,
expenses, and attorney's fees incurred as a result of 1) any injury, claim or demand of a
Participant related to the use of any Aims Community College facilities and services; or 2)
any act or omission by the USER, its employees, agents, subcontractors and assignees
related to this contract. No term or condition of this contract shall be construed or
interpreted as a waiver, express or implied, of any of Aims Community College's
immunities, rights, benefits, protections, or other provisions of the Colorado Governmental
Immunity Act, CRS 24-10-101, et seq., as now or hereafter amended.
11. INSURANCE
Aims requires a certificate of insurance indicating coverage for general liability insurance
in the amount of not less than $1 million. Aims must be named as an additional insured on
the insurance policy. The certificate must be delivered to the Office of Events no later than
thirty (30) days prior to the scheduled Event.
12. PLANNING
USER shall appoint one planner to be the single point of contact to work directly with the Office
of Events on all items related to the Event. The planner will provide the Office of Events with the
publicized Event times, detailed agenda for the event, vendor information, and disclosure of
decorations.
For personal events, a qualified event planner must be the single point of contact throughout the
pre-event, day of event and post-event coordination. The event planner's qualifications are
subject to Office of Events approval. The planner cannot be a participant in the Event and must
be familiar with the event goals and logistics.
13. FUNCTION SPACE
Reservations are required for the use of all campus spaces, and arrangements must be
created by the Aims Community College Office of Events. Rooms to be used for the Event
must be finalized two (2) weeks prior to the Event date. The rental period starts when the
reserved space is first occupied by the USER. The rental period ends when all rented
spaces have been vacated by Event attendees and USER, including all personal items,
decorations and entertainment equipment. Additional time spent in the space beyond the
reservation will incur additional rental charges.
USER assumes all responsibility for damages to any equipment or furniture. It is the
responsibility of the USER to return all spaces to their original set-up and condition after
the Event. All trash must be discarded in waste receptacles and all cardboard boxes must
be flattened. All decorations must be removed or discarded. Aims Community College is
not responsible for any items left in Aims Community College spaces. Failure to return
space(s) to their original condition may result in loss of USER's cleaning and damage
deposit.
14. DECORATIONS
All decorations must be disclosed by the USER and approved two (2) weeks prior to the Event
date. Decorations that have not been approved prior to the Event will be removed.
Fire codes prohibit the use of open flames, hay, straw, cornstalks or other dry tinder. The use of
candles is not permitted. Decorations may not include helium balloons, balloons with confetti or
glitter inside, powder or confetti cannons of any kind, silly string, fake snow, dry ice fog, confetti,
glitter, non-fire-resistant artificial decor or bubble machines.
The use of any tacks, nails, or tape of any kind to hang or secure signage or other decorations
is not permitted. In addition, hanging materials from ceilings and/or fire suppression pipes is not
permitted and decor must not cover hallway/exit lights or security cameras, block
doorways/hallways/windows or fire alarm equipment.
15. DINING & CATERING
Any dining and catering services (e.g., banquets, barbecues, refreshments, and the like)
must be arranged with a preferred vendor at least thirty (30) days in advance of the date of
the Event, unless so waived by Aims Community College. All food sold, served, distributed
or consumed on campus is subject to approval by Aims Community College.
Aims Community College maintains relationships with preferred vendors for catering and
bar services. These are the only businesses authorized to provide these services at Aims
facilities. USER will be responsible for the coordination and payment of all services directly
with vendors.
16. VENDOR PROCEDURES
All vendors and their equipment must be approved by the Office of Events a minimum of thirty
(30) days prior to the Event. USER is responsible for ensuring vendors follow the terms of this
agreement in its entirety.
Vendors providing services at buildings with loading docks must coordinate dock access with
the Office of Events prior to the Event day. Parking in loading docks is prohibited and vehicles
must be moved to a parking lot unless vendor is actively loading or unloading materials.
Compliance shall include but is not lot limited to the following:
A. Proper Aims approval of and handling and disposition of hazardous materials
B. Maintaining and obtaining environmental permits and timely submittal of reports if
required
C. Safety Practices/Training and Occupational Health
D. Vendors shall maintain a safe and healthy working environment for employees to
prevent accidents
E. Vendors should provide at a minimum the following: Clean and safe facilities system to
report illness and injury
17. PROMOTIONAL MATERIALS
USER and Aims Community College shall collaborate in the development of all promotional
materials that display the Aims Community College logo or branding to ensure that Aims
Community College rights are accurately represented. If the use of the Aims Community
College brand or logo is desired for promotional materials for the Event, permission to produce
such products must be requested by USER. Aims Community College reserves the right to
refuse any request.
USER may not post or exhibit any signs, advertisements, show bills, posters, or cards of any
description in or on the facility without prior permission from Aims Community College. The
College does not promote events for clients.
18. ALCOHOL AND MARIJUANA
An Event involving alcohol must be pre-approved by Aims Community College USER
agrees to abide by all Aims Community College, City, and State policies covering
consumption/serving of alcoholic beverages. Such approval to serve alcohol may
necessitate additional insurance requirements including liquor liability coverage, or the
hiring of dedicated security personnel, as may be determined by Aims Community College.
Alcohol intended for consumption at the Event, including donated alcohol, can only be
provided by Aims Community College or a licensed distributor. Donated alcohol cannot be
removed from the Event and must be picked up by the distributor in coordination with the
Office of Events.
Liquor services shall cease by 45 minutes before the scheduled Event end time unless
otherwise agreed upon with Aims Community College.
Recreational marijuana use, possession, and distribution is a violation of Aims Community
College policy. These activities are illegal for persons under 21; for those 21 and older,
these activities cannot occur on any Aims Community College property. In addition,
marijuana obtained for medicinal purposes cannot be stored or used on campus.
19. SMOKING
USER agrees to inform participants attending its Event that Aims Community College favors a
tobacco-free environment. The use of tobacco products, including e-cigarettes and vaping, on
Aims' campuses, in Aims vehicles, or at Aims events is prohibited except in limited areas as
designated by the President.
20. SERVICE ANIMALS/PETS AND OTHER ANIMALS
Other than service animals, no other animals are permitted in Aims Community College
buildings. Any questions about pets or other animals in Aims Community College buildings
should be directed to Aims Community College Disability Access Services office at (970)
339-6388, disabilitiesaims.edu.
Neither the ADA nor Colorado's service animal law includes pets or what are often
referred to as "emotional support animals": animals that provide a sense of safety,
companionship, and comfort to those with psychiatric or emotional disabilities or
conditions. Although these animals often have therapeutic benefits, they are not
individually trained to perform specific tasks for their handlers. Under the ADA and
Colorado law, owners of public accommodations are not required to allow emotional
support animals, only service animals.
21. NONDISCRIMINATION
Both parties agree to conduct their activities in compliance with applicable federal, state and
local nondiscrimination laws.
22. CONSTRUCTION/MAINTENANCE ACTIVITIES
USER acknowledges that during the term of this Agreement, Aims Community College
may be conducting construction, renovation and maintenance of function spaces and
campus infrastructure.
Rerouting of vehicular and pedestrian traffic, noise, dust and other customary
consequences of construction activity may occur. USER shall have no claim for reduction
of its obligations hereunder or any other claim or cause of action because of such
construction activities, including relocating activities to comparable locations on campus.
23. DEFACEMENT/DAMAGED PROPERTY
USER hereby assumes full responsibility for any and all damages incurred to Aims
Community College's property (real or personal) arising from or in connection with the
USER's activities. Aims Community College may bill the USER account and it will then be
the USER's responsibility to collect monies from individual Participants. USER's
representatives are invited to participate in the inspection for damages before and after the
time covered by this Agreement. Aims Community College assumes no responsibility for
accidents and/or loss of property incurred by the USER or USER's guests. Vehicles
cannot be left in parking lots overnight, and the College is not responsible for personal
vehicles.
24. DISRUPTIVE PERSONS
Aims Community College reserves the right to eject from facilities any disruptive person(s); and
neither the Aims Community College nor any of its officers, representatives, or employees shall
be liable to the USER or to any person for any damages that may be sustained by USER or
such person through the exercise of this right. If an Event participant is dismissed and/or
ejected, Aims Community College is not liable to refund USER or its participants back any
related fees nor reimburse the USER or its participants for any related costs or losses incurred.
25. HEALTH AND SAFETY
Events and activities shall not endanger the health and safety of persons who visit Aims
Community College campuses. USER agrees to comply with all reasonable requests made
by Aims Community College and its officers or representatives regarding health and safety
of persons in or around the facility(ies). USER shall comply with all state and federal
statutes and Aims Community College policies and regulations in effect at the time of the
Event, concerning health, safety and public order, which are applicable to the facility(ies)
and the Event.
A clear bag policy is in effect for all events taking place in the Welcome Center Auditorium.
All fire extinguishing equipment must be unobstructed and visible. Demonstrations or
operation of any heat producing devices or sources of ignition, including but not limited to,
lanterns, lighting, food warmers, irons, AV equipment, etc must be approved by Aims
Community College. Equipment that has not been approved prior to the Event will be
removed.
Aims Community College prohibits any firearms or weapons of any kind whether real or
simulated on any Aims Community College campus property.
All fire codes and Americans with Disability Acts (ADA) laws and requirements must be followed
for all Events. Adequate egress to exits must be maintained inside and outside event spaces at
all times, including a minimum three (3) foot aisles between tables and doors.
If one or more attendees at an Event, who are associated with USER, violate any of the health
and safety guidelines or protective measures referenced in this section, Aims Community
College may, at its discretion, treat any such individual(s) as a "Disruptive Person" under above
section 24 of this Agreement, and/or deem and declare the Event immediately cancelled by
USER under above section 8 of this Agreement, and Aims Community College personnel may
immediately remove themselves and any Aims Community College equipment from the
premises.
USER shall sign up to receive emergency notifications from Aims Community College on the
Event day(s) using opt in information provided by the Office of Events.
26. MINORS
In accordance with Aims Community College Procedure 516-02, USERs with Participants less
than eighteen (18) years of age without accompanying parents or guardians must meet the
following requirements.
1. Prior to participation, the Program Coordinator/Responsible Department must ensure that it
has, for each participating Minor, all associated forms signed by a parent or guardian with all
required information provided, including:
• Permission, informed consent, and release of liability, including a photo release, as a
condition of the Minor's participation;
• Emergency contact information for the Minor;
• Prior written authorization of individuals authorized to pick up the Minor;
• Medical disclosure form (of any medical conditions that might affect the Minor's
participation in the Event), and written notification to the parent or guardian that no
medication will be given, nor health care available to the Minor during the Event, and
that in the event of an emergency, 911 will be called;
• Written notification as to how a parent or guardian may contact the Minor while the Event
is in session.
2. The Program Coordinator/Responsible Department must ensure that IDs are checked before
release of the minor from the Event to ensure release is only to authorized individuals.
3. A Safety Plan must be developed for the effective response to emergencies, which must
include notification to College Safety & Security Department at (970) 888-2582.
4. Thresholds for authorized adult-to-minor ratios will be determined by Program
Coordinator/Responsible Department in conjunction with Campus Safety & Security
Department.
• In cases in which a partnering school district has required ratios, those will be followed
and enforced.
• For Events which include a participating authorized adult in attendance with Minors
(local high schools, for example), Program Coordinator/Responsible Department will
provide authorized adult expectations.
Informational Estimate Only
AIAims DO NOT PAY
Estimate Date 12/2/2025
COMMUNITY COLLEGE
Created By Anna Scott
Bill To: Bill From:
Weld County Government Aims Community College
PO Box 758 5401 W 20th Street
Greeley CO 80632 Greeley,CO 80634
970-400-4228 (970)339-6310
Event Details
Event Name:State of the County
Event Date(s):October 8th 2026
Reservation Time(s): Set Up: 2hrs Before Event Times:8am-9am Clean Up:9am-10am
Contact Name: Karla Ford
Contact Phone#:(970)400-4228
Contact Email: kford@weld.gov
Event Space Qty Unit price Total price
Auditorium $1,100.00 $0.00
Auditorium Prefunction (Included with Auditorium Rental) 1 $150.00 $0.00
Ballroom A 1 $800.00 $800.00
Ballroom B 1 $700.00 $700.00
Ballroom C $700.00 $0.00
Ballroom ABC $1,950.00 $0.00
Ballroom Prefunction (Included with Ballroom Rental) 1 $150.00 $0.00
Courtyard $500.00 $0.00
Executive Corner Suite $500.00 $0.00
Green Room $250.00 $0.00
Meeting Room 241 $150.00 $0.00
Meeting Room 249 $250.00 $0.00
Skybox $350.00 $0.00
Skydeck(Bookable only with Ballroom A) $150.00 $0.00
Non-Profit Discount(25%off space) $375.00
Event Space Total $1,125.00
Extended Rental Time (over 6 hours) Hours Rooms Unit price Total price
Date(s) and times N/A $100.00 $0.00
Extended Rental Total $0.00
A/V Qty Unit price Total price
Comprehensive Sound System (for DJ) $200.00 $0.00
Custom Auditorium Stage Lighting $500.00 $0.00
Custom Exterior Lighting $1,000.00 $0.00
Dance Floor Lighting $150.00 $0.00
Hardline Internet Connection $50.00 $0.00
Microphone $75.00--- $0.00
Projector Package-Auditorium $1,000.00 $0.00
Projector Package-Ballroom (Per Room) 1 $1,000.00 $1,000.00
Projector Package-Skybox(Per Room) $300.00 $0.00
Non-Profit Discount (10%off A/V) $100.00
A/V Total $900.00
Furniture Qty Unit price Total price
3x5 White board $50.00 $0.00
Ballroom Stage 1 $300.00 $300.00
Dance Floor $200.00 $0.00
Fire Pit(Only available with Courtyard rental) $100.00 $0.00
Outdoor Heaters $200.00 $0.00
Furniture Subtotal $300.00
Bar Qty ,Unit price Total price
Beer,Wine,And Soda Bar Setup $150.00 $0.00
Full Bar setup $175.00 $0.00
Bar Subtotal $0.00
Labor Hours Staff Unit price Total price
After Hours AV Assistance(hourly rate) $35.00 $0.00
Security(hourly rate) 2 2 $40.00 $160.00
Security-Alcohol Service(4 hr. minimum,hourly rz $75.00 $0.00
Labor Subtotal $160.00
BOOKING INFORMATION Additional Fees
This estimate is based on current rates at the Late Charge/Additional Costs to Aims $0.00
time of booking. Rates are subject to annual Refundable Cleaning Fee $500.00
adjustments that typically happen in July.
Changes will be reflected on the final invoice. Service Charge(20%of space) $225.00
State Sales Tax 2.9% $0.00
Event space rental prices are based on standard
event time of up to 6 hours. Longer events or City Sales Tax 4.11% $0.00
additional setup time will be billed an additional Subtotal $725.00
$100/per hour per space.
Estimate Total $3,210.00
Non-Profit Deposit Invoice
L(Ai ms Invoice#: DEP257
Invoice Date: 12/2/2025
COMMUNITY COLLEGE Invoice Due: 1/1/2026
Payment Terms Net30
Bill To: Bill From:
Weld County Government Aims Community College
PO Box 758 5401 W 20th Street
Greeley CO 80632 Greeley,CO 80634
970-400-4228 (970)339-6310
Event Details
Event Name:State of the County
Event Date(s):October 8th 2026
Reservation Time(s): Set Up:2hrs Before Event Times:8am-9am Clean Up:9am-10am
Contact Name:Karla Ford
Contact Phone#:(970)400-4228
Contact Email:kford@weld.gov
Event Space Qty Unit price Total price
Auditorium $1,100.00 $0.00
Auditorium Prefunction (Included with Auditorium Rental) 1 $150.00 $0.00
Ballroom A 1 $800.00 $800.00
Ballroom B 1 $700.00 $700.00
Ballroom C $700.00 $0.00
Ballroom ABC $1,950.00 $0.00
Ballroom Prefunction(Included with Ballroom Rental) 1 $150.00 $0.00
Courtyard $500.00 $0.00
Executive Corner Suite $500.00 $0.00
Green Room $250.00 $0.00
Meeting Room 241 $150.00 $0.00
Meeting Room 249 $250.00 $0.00
Skybox $350.00 $0.00
Skydeck(Bookable only with Ballroom A) $150.00 $0.00
Non-profit Discount(25%off space) $375.00
Event Space Total $1,125.00
PAYMENT INFORMATION:
Space is tentatively held until a deposit is paid. Deposit Fee
Please make all payments to Aims Community 10%of Event Space $112.50
College.To pay online,use the link below for our
payment portal.To pay in person,go to the
Cashier's Office located in the Welcome Center Additional Fee
on the Greeley Campus or mail all checks to Refundable Cleaning&Damages Fee $500.00
Aims Community College Attn:Cashier's Office
5401 W 20th Street Greeley,CO 80632.
To pay online please use our online payment portal. DEPOSIT TOTAL $612.50
Houstan Aragon
From: Bruce Barker
Sent: Monday, December 8, 2025 8:40 AM
To: Houstan Aragon; Karin McDougal; Matthew Conroy; Byron Howell;Adria Schiel; Rusty
Williams; Chris D'Ovidio
Cc: CTB; Karla Ford
Subject: RE: SIGNATURE REVIEW: External Users Event Term and Conditions for 2026 State of the
County
Good to go.
Bruce T. Barker, Esq.
Weld County Attorney
P.O. Box 758
1150 "0" Street
Greeley, CO 80632
(970)400-4390
Fax: (970) 352-0242
1', r.;
Confidentiality Notice:This electronic transmission and any attached documents or other writings are
intended only for the person or entity to which it is addressed and may contain information that is
attorney privileged and confidential, or otherwise protected from disclosure. If you have received this
communication in error, please immediately notify sender by return e-mail and destroy the
communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly
prohibited.
From: Houstan Aragon<haragon@weld.gov>
Sent: Monday, December 8, 2025 8:38 AM
To: Bruce Barker<bbarker@weld.gov>; Karin McDougal<kmcdougal@weld.gov>; Matthew Conroy
<mconroy@weld.gov>; Byron Howell<bhowell@weld.gov>;Adria Schiel<aschiel@weld.gov>; Rusty Williams
<rwilliams@weld.gov>; Chris D'Ovidio<cdovidio@weld.gov>
Cc: CTB<CTB@co.weld.co.us>; Karla Ford<kford@weld.gov>
Subject:SIGNATURE REVIEW: External Users Event Term and Conditions for 2026 State of the County
Importance: High
Good morning,
Please review and advise as to placement on the Wednesday, December 10, Agenda. Please also
remember to reply-all to this email.
Finance — Please respond with approval as to Funding
i
Legal — Please respond with approval as to Form
Thank you,
WELW
COUNTY,CO
Houstan Aragon
Deputy Clerk to the Board
Desk: 970-400-4224
P.O. Box 758, 1150 O St., Greeley, CO 80632
0X 000
Join Our Team
IMPORTANT: This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure. If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication. Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
2
Houstan Aragon
From: Rusty Williams
Sent: Monday, December 8, 2025 10:19 AM
To: Houstan Aragon; Bruce Barker; Karin McDougal; Matthew Conroy; Byron Howell;Adria
Schiel; Chris D'Ovidio
Cc: CTB; Karla Ford
Subject: RE: SIGNATURE REVIEW: External Users Event Term and Conditions for 2026 State of the
County
Hi, Houstan.
There are no issues with funding for Finance.
Thanks.
From: Houstan Aragon <haragon@weld.gov>
Sent: Monday, December 8, 2025 8:38 AM
To: Bruce Barker<bbarker@weld.gov>; Karin McDougal <kmcdougal@weld.gov>; Matthew Conroy
<mconroy@weld.gov>; Byron Howell<bhowell@weld.gov>; Adria Schiel <aschiel@weld.gov>; Rusty Williams
<rwilliams@weld.gov>; Chris D'Ovidio<cdovidio@weld.gov>
Cc: CTB<CTB@co.weld.co.us>; Karla Ford <kford@weld.gov>
Subject:SIGNATURE REVIEW: External Users Event Term and Conditions for 2026 State of the County
Importance: High
Good morning,
Please review and advise as to placement on the Wednesday, December 10, Agenda. Please also
remember to reply-all to this email.
Finance — Please respond with approval as to Funding
Legal — Please respond with approval as to Form
Thank you,
Min&c0 UU NTY
Houstan Aragon
Deputy Clerk to the Board
Desk: 970-400-4224
P.O. Box 758, 1150 0 St., Greeley, CO 80632
0X 0 00
Join Our Team
IMPORTANT: This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
i
confidential or otherwise protected from disclosure. If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication. Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
z
Houstan Aragon
From: Bruce Barker
Sent: Monday, December 8, 2025 8:40 AM
To: Houstan Aragon; Karin McDougal; Matthew Conroy; Byron Howell;Adria Schiel; Rusty
Williams; Chris D'Ovidio
Cc: CTB; Karla Ford
Subject: RE: SIGNATURE REVIEW: External Users Event Term and Conditions for 2026 State of the
County
Good to go.
Bruce T. Barker, Esq.
Weld County Attorney
P.O. Box 758
1150 "0" Street
Greeley, CO 80632
(970)400-4390
Fax: (970) 352-0242
1i r �,
L r
Confidentiality Notice:This electronic transmission and any attached documents or other writings are
intended only for the person or entity to which it is addressed and may contain information that is
attorney privileged and confidential, or otherwise protected from disclosure. If you have received this
communication in error, please immediately notify sender by return e-mail and destroy the
communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly
prohibited.
From: Houstan Aragon<haragon@weld.gov>
Sent: Monday, December 8, 2025 8:38 AM
To: Bruce Barker<bbarker@weld.gov>; Karin McDougal<kmcdougal@weld.gov>; Matthew Conroy
<mconroy@weld.gov>; Byron Howell <bhowell@weld.gov>;Adria Schiel<aschiel@weld.gov>; Rusty Williams
<rwilliams@weld.gov>;Chris D'Ovidio<cdovidio@weld.gov>
Cc:CTB<CTB@co.weld.co.us>; Karla Ford<kford@weld.gov>
Subject:SIGNATURE REVIEW: External Users Event Term and Conditions for 2026 State of the County
Importance: High
Good morning,
Please review and advise as to placement on the Wednesday, December 10, Agenda. Please also
remember to reply-all to this email.
Finance — Please respond with approval as to Funding
i
Legal — Please respond with approval as to Form
Thank you,
NVELW
COUN
Houstan Aragon
Deputy Clerk to the Board
Desk: 970-400-4224
P.O. Box 758, 1150 O St., Greeley, CO 80632
Ox GOO
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