The URL can be used to link to this page

Browse Search

Home My WebLink About20253373 Resolution Approve Subscription Growth Acknowledgement Pursuant to Master Services Agreement for Enterprise Resource Planning (ERP) Software Implementation and Integration Service, and Authorize Chair to Sign — Workday, Inc. Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and Whereas, the Board has been presented with a Subscription Growth Acknowledgement Pursuant to Master Services Agreement for Enterprise Resource Planning (ERP) Software Implementation and Integration Service between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Departments of Human Resources and Information Technology, and Workday, Inc., commencing January 17, 2026, and ending January 16, 2027, with further terms and conditions being as stated in said acknowledgement, and Whereas, after review, the Board deems it advisable to approve said acknowledgement, a copy of which is attached hereto and incorporated herein by reference. Now, therefore, be it resolved by the Board of County Commissioners of Weld County, Colorado, that the Subscription Growth Acknowledgement Pursuant to Master Services Agreement for Enterprise Resource Planning (ERP) Software Implementation and Integration Service between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Departments of Human Resources and Information Technology, and Workday, Inc., commencing January 17, 2026, and ending January 16, 2027, be, and hereby is, approved. Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign said acknowledgement. cc*.PE(ss/AD.) 2025-3373 or \ b1\ako IT0014 PE0037 Subscription Growth Acknowledgement Pursuant to Master Services Agreement for Enterprise Resource Planning (ERP) Software Implementation and Integration Service — Workday, Inc. The Board of County Commissioners of Weld County, Colorado, approved the above and foregoing Resolution, on motion duly made and seconded, by the following vote on the 10th day of December, A.D., 2025: Perry L. Buck, Chair: Aye �r•��-.� Scott K. James, Pro-Tem: Aye • \ I /a � Jason S. Maxey: Aye .it,. Lynette Peppler: Aye I -Kevin D. Ross: A etati, � Approved as to Form: •el��' Bruce Barker, County Attorney Attest: Esther E. Gesick, Clerk to the Board 2025-3373 IT0014 PE0037 Cun+u-ac ID (0 3(o BOARD OF COUNTY COMMISSIONERS PASS-AROUND REVIEW PASS-AROUND TITLE: Workday — Employee Count True-Up for 2026 DEPARTMENT: Human Resources DATE: 11/19/2025 PERSON REQUESTING: Jill Scott CHRO/Director of Administration Brief description of the problem/issue: Attached is the Workday Subscription Growth Acknowledgment form #00534024.0. The purpose of this form is to accurately reflect the number of workers and subscription rights, as applicable, for Weld County's use of the Workday services pursuant to the terms set forth in the agreement. This form covers the dates of 1/1/2026 thru 1/16/2027. This is an annual requirement for Workday What options exist for the Board? Staff is asking the board to review and sign the Workday form allowing for ongoing use of the Workday system. Consequences: Without this agreement, we risk losing access to Workday Impacts: The impact of losing access to Workday would be significant. Costs (Current Fiscal Year/Ongoing or Subsequent Fiscal Years): The cost is $142,799 which accurately reflects the employee count and user subscription rights needed to operate Workday. Recommendation: It is recommended the Board approve the Workday Form. Attached is the document for review Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: 2_� Perry L. Buck Scott K. James Jason S. Maxey -, 541 Lynette Peppler Kevin D. Ross fit- 2025-3373 workday 00534024.0-Confidential SUBSCRIPTION GROWTH ACKNOWLEDGEMENT#00534024.0 Customer Name County of Weld Workday Entity Name Workday, Inc. Address: http://www.workday.com/contracting-entity-addresses MSA Effective Date January 16, 2023 Effective Date The date beneath Customer's signature below Order Term January 17, 2026 through January 16, 2027 Currency USD Underlying Order Forms 381459 Total Subscription Fee 142,799 The purpose of this Subscription Growth Acknowledgement is to document the increase in the number of FSE Workers and Subscription Rights, as applicable, for Customer's use of the Service pursuant to the terms set forth in the Underlying Order Form(s). Payment# Payment Due Date Payment Amount 1 Due in accordance with the MSA, invoiced upon Effective Date 142,799 Total Payment Amount 142,799 FSE Workers Subscription Fees Annual Rate Prorated SKU Service Start Added New (Per FSE for Order Worker) Term CHCM Core Human Capital Management TLO Talent Optimization JRNY Journeys CCB Cloud Connect for Benefits LRN Learning MCNF Media Cloud - No Fee CCLRN Cloud Connect for Learning REC Recruiting 1,885 97 1,982 431.49 41,855 FIN Core Financials GM Grants Management PLNF Financial Planning PRA Prism Analytics Enterprise PRJT Projects TT Time Tracking EXP Expenses PRO Procurement USP Payroll for United States 1,885 83 1,968 52.04 4,319 Subscription Growth Acknowledgement between Workday and County of Weld ©2025 Workday v25.10 Page 1 of 3 workday_ 00534024.0-Confidential Increase for Transactions SKU Service Baseline Limit New Limit Prorated for Order Term TT Time Tracking 5,700 Unlimited 56,625 Increase for Published Data Rows SKU Service Baseline Limit New Limit(in Prorated for (in millions) millions, Order Term PRACU Prism Analytics 20 40 40,000 Capacity Unit Customer Contact Information Billing, In Care of Contact Name Ryan Rose Street Address 1150 0 Street City/Town, Greeley State/Region/County Colorado Zip/Post Code, Country 80631, United States Phone/Fax# Email (Required) rrose@weld.gov This Subscription Growth Acknowledgement is subject to the additional terms in the above-referenced MSA, and in the Underlying Order Form(s). Customer has reviewed and agrees that the figures in the tables above are accurate. Customer is purchasing the Service that is currently available. All remittance advice and invoice inquiries can be directed to Accounts.Receivable@workday.com. Subscription Growth Acknowledgement between Workday and County of Weld ©2025 Workday v25.10 Page 2 of 3 workday 00534024.0-Confidential As of the date signed by Customer (the "Effective Date"), this Subscription Growth Acknowledgement is accepted and agreed to by Customer and Workday. County of Weld ?en- L Ecick Perry L Buck jDe c 10,202514:31:58 MST) Signature Perry L Buck Name Weld County Chair Title DEC 1 0 2025 Date Signed Subscription Growth Acknowledgement between Workday and County of Weld ©2025 Workday v25.10 Page 3 of 3 Contract Form Entity Information Entity Name* Entity ID* ❑New Entity? WORKDAY INC @00044403 Contract Name* Contract ID Parent Contract ID WORKDAY SUBSCRIPTION GROWTH 10136 ACKNOWLEDGEMENT Requires Board Approval Contract Lead* YES Contract Status BPETERSON CTB REVIEW Department Project# Contract Lead Email bpeterson@weld.gov Contract Description* THE PURPOSE OF THIS FORM IS TO ACCURATELY REFLECT THE NUMBER OF WORKERS AND SUBSCRIPTION RIGHTS, AS APPLICABLE, FOR WELD COUNTY'S USE OF THE WORKDAY SERVICES PURSUANT TO THE TERMS SET FORTH IN THE AGREEMENT. Contract Description 2 THIS FORM COVERS THE DATES OF 1 /1 /2026 THRU 1 /16/2027. THIS IS AN ANNUAL REQUIREMENT FOR WORKDAY. Contract Type* Department Requested BOCC Agenda Due Date AGREEMENT HUMAN RESOURCES Date* 12/06/2025 Amount* 12/10/202 5 Department Email $142,799.00 CM- Will a work session with BOCC be required?* HumanResources@weld.g HAD Renewable* ov NO Does Contract require Purchasing Dept. to be Department Head Email included? Automatic Renewal CM-Human Resources- Grant DeptHead@weld.gov IGA County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV If this is a renewal enter previous Contract ID • If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date 01 /16/2026 12/16/2026 Expiration Date* Termination Notice Period Committed Delivery Date 01/1 6/2027 Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JILL SCOTT RUSTY WILLIAMS BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 12/02/2025 12/02/2025 12/02/2025 Final Approval BOCC Approved Tyler Ref# AG 121025 BOCC Signed Date Originator BOCC Agenda Date BPETERSON 12/10/2025 Hello