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Home My WebLink About20253332 MEMORANDUM TO: Board of County Commissioners DATE: November 25, 2025 COUNTY, CO FROM: Cynthia Martin, CDBG SUBJECT: IDIS Online Access Change of Function Request — Dennis R Williams HUD requires the attached IDIS Online Access Request to be completed by Dennis R Williams, County Controller, to add Local IDIS Administrator rights to his current functions in the Integrated Disbursement & Information System (IDIS). Cheryl Pattelli, whose last day as a County employee was in early October during the government shutdown, was the Local IDIS Administrator. Now that the federal government has re-opened, we are taking this opportunity to request a change of function for Dennis R Williams to include local administrator rights. Staff is requesting the Board authorize the Chair's signature on the form in order to submit it to HUD for their approval. 2025-3332 Con sen4 A9�rl& OMB Approval No.2506-0171 exp 07/31/2025 PrivacyIDIS O n L i n e Access Request the De at Statement:Public Law Urban ,Financial Integrity Act,31 U.S.0 3512,authorizes the Department of Housing and Urban Development(HUD)to collect all the information which will be used by HUD to protect disbursement data from fraudulent actions.The purpose of the data is to safeguard the Integrated Disbursement and Information System U.S. Department of Housing and Urban Development (IDIS)from unauthorized access.The data are used to ensure that individuals who no longer require access to IDS have their access capability promptly deleted.This Office of Community Planning and Development information will not be otherwise disclosed or released outside of HUD,except as permitted or required by law.Failure to provide the information requested on the form may delay the processing of your approval for access to IDIS. Public Reporting burden for this information collection is estimated to average 30 minutes including time for collecting,reviewing,and reporting data.HUD may not collect this information,and respondents are not required to complete this form,unless it displays a currently valid OMB Control Number. GRANTEE & REQUESTOR INFORMATION This section of the form is to be completed by the requestor. Complete all information accurately and clearly in its entirety to prevent delays in processing. Required fields are: 1. Request Type 2. Five-Digit Pin 3. Requestor Name (Last, First, MI) 4. Office Email Address 5. Office Address 6. Office Phone Number/Ext. 7. Grantee Name in IDIS 8. Grantee Type. 9. Please Mark All Necessary Functions and Programs (NOTE: If no Functions or Programs are requested, a new requestor will be given rights to view activities and generate reports.) 10. Approval of State Subgrantee Request if applicable 11. Modules Requestor must review and acknowledge IDIS Online Rules of Behavior by signing the User Acknowledgement and Certification (name, signature, and date). GRANTEE APPROVING OFFICIAL This section of the form is to be completed by the grantee approving official. Complete all information accurately and clearly in its entirety to prevent delays in processing. Required fields are: 1. Approving Official's Name 2. Title 3. Office Phone/Ext 4. Office Address (street, city, state, zip) 5. Signature 6. Date Grantee Approving Official must sign, "I authorize the person above to have access to IDIS functions checked". Notary This section of the form is to be completed by an authorized notary. The Approving Official's signature must be notarized to verify the identity of the individual who signed this document using the appropriate notary certificate of the state, territory or insular area. Once completed, attach the completed notary certificate to this form and send to your local HUD CPD Field Office. If your state, territory or insular area does not require a notary certificate, use the space below for notary stamp. HUD FIELD OFFICES ONLY CPD field office staff must verify: 1. Ensure the requestor entered all required information accurately. 2. Ensure the grantee approving official information is completed and signed. 3. Ensure the form is notarized properly. Forms will not be processed without the Field Office Approval (CPD Director or Designee) signature. Once approved, scan and email the notarized form to IDISUseridRequests@hud.gov. Subject of all emails must include: 1. Grantee Name in IDIS 2. Requestor Name 3. CPD Field Office Forms received directly from grantees to the IDISUseridRequests@hud.gov mailbox will not be processed. OMB Approval No.2506-0171 exp 07/31/2025 PriIDIS O n L i n e Access Request the Department t Statement: Public Law an De 97-255,Financial Integrity Act, ct1 U.S.C.3512,information authorizes the Department of Housing and Urban Development(HUD)to collect all the information which will be used by HUD to protect disbursement data from fraudulent actions. The purpose of the data is to safeguard the Integrated Disbursement and Information System U.S. Department of Housing and Urban Development (IDIS)from unauthorized access.The data are used to ensure that individuals who no longer Office of Community Planning and Development require access to IDIS have their access capability promptly deleted.This information will not be otherwise disclosed or released outside of HUD,except as permitted or required by law.Failure to provide the information requested on the form may delay the processing of your approval for access to IDIS. Public Reporting burden for this information collection is estimated to average 30 minutes including time for collecting,reviewing,and reporting data.HUD may not collect this information,and respondents are not required to complete this form,unless it displays a currently valid OMB Control Number. GRANTEE & REQUESTOR INFORMATION REQUEST TYPE Role to be Performed by Headquarters I Role to be Performed by Field or Local IDIS Administrator New Request Drop from IDIS Renew Lapsed ID J Change Function or Program Area Change Name L Add Access for Another Grantee J Please create a five digit pin that will be used for password resets. ®©® Fl Requestor's Name(Last, First, MI): Office E-mail Address: Williams, Dennis R rwilliams@weld.gov Office Address: Office Phone: ext.: 1301 N 17th Ave, Greeley, CO 80631 970 400-4449 Grantee Name in IDIS: GRANTEE TYPE Weld County City IJ County State _jNon-Profit JSub Grantee* r_ Please Mark All Necessary Functions&Programs Authorized Set Up Activity Request Drawdown Functions Approve DrawdownZ Local IDIS Administrator Program CDBG j HOME ESG E HOPWA 'reas HESG HOPWA-C J HTF Other: If other,please specify name of program *Approval of State Sub Grantee Request—CPD State Coordinator or State Official name,signature and date: Name: Signature: Date: odules Con Plan: Create/Edit/Submit Vi Edit ] View j Caper: Create/Edit/Submit WI Edit J View 17 IDIS Online Rules of Behavior September 14, 2015 Introduction This Rules of Behavior(RoB)procedure was developed as a guide to ensure that all users of IDIS Online are made aware of their security responsibilities before accessing IDIS Online.The RoB defines responsibilities and procedures for secure use of IDIS Online. By reading and acknowledging these rules, users accept the responsibility to protect IDIS Online and data. Users are accountable for their actions and the requirements to protect IDIS Online data and equipment from both malicious and accidental loss and damage. These rules clearly delineate the responsibilities of and expectations for all individuals with access to IDIS Online. Non-compliance with these rules will be enforced through sanctions commensurate with the level of infraction. Responsibilities All authorized users who have access to IDIS Online are required to read,acknowledge understanding,and sign the RoB before accessing IDIS Online and associated data. This acknowledgement must be completed annually thereafter. By agreeing to and signing these rules,the user signifies: 1. Understanding that access is given only to IDIS Online to which the user requires access in the performance of their official duties and the user will not attempt to access systems they are not authorized to access. ALL PREVIOUS VERISONS OF THIS FORM WILL NOT BE ACCEPTED OR PROCESSED. HUD FORM 27055(10/2020) Page 1 of 3 2. Understanding of the IDIS Online Rules of Behavior(IDIS RoB)security requirements. 3. Acknowledgement that disciplinary action may be taken based on violation of the IDIS RoB. The IDIS Online System Security Administrator(SSA)verifies that the users who require access to IDIS Online have read and accepted (via signature on the acceptance form)this IDIS RoB. Other Policies and Procedures This IDIS RoB is intended to enhance and further define the specific rules each user must follow while accessing IDIS Online.The rules are consistent with the policy and procedures described in the following directives: Revision of OMB Circular No.A-130,Transmittal No.3,Appendix https://www.whitehouse.gov/omb/circulars a130 al30pre III, "Security of Federal Automated Information Resources." Privacy Act of 1974, as amended,5 U.S.C. §552a http://www.justice.gov/opcl/privacy-act-1974 18 USC 1030(a)4, "Accessing to Defraud and Obtain Value http://www.gpo.gov/fdsys/granule/USCODE-2010-titlel8/USCODE- 2010-titlel8-partl-chap47-sec1030/content-detail.html NIST Special Publication 800-18- Revision 1,Guide for http://csrc.nist.gov/publications/nistpubs/800-18-Revl/sp800-18- Developing Security Plans for Information Technology Systems, Revl-final.pdf February 2006 HUD Information Technology Security Policy Handbook http://portal.hud.gov/hudportal/HUD?src=/program offices/admin istration/hudclips/handbooks/cio/2400.25 Application Rules Because written guidance cannot cover every contingency,you are asked to go beyond the stated rules,using your best judgment and highest ethical standards to guide your actions. These rules are based on Federal laws and regulations and HUD policies. As such there are consequences for non-compliance. The following IDIS RoB is the minimum rules for users who are requesting an IDIS Online user account: 1. You are aware of the existence of and penalty for violating 18 USC 1030 and abide by: a. The elements of 18 USC 1030(a)4, "Accessing to Defraud and Obtain Value"are: i. Knowingly accessing a protected computer without or in excess of authorization; ii. With intent to defraud; iii. Access furthered the intended fraud;and iv. Obtain anything of value b. The penalty for violating this statute includes a fine and imprisonment of not more than ten years,or both. 2. You must adhere to HUD's policy requiring a separation of duties between the requestor and approver for financial transactions: a. Effective December 14, 2001,the same person can no longer both request and approve a given draw down in IDIS Online. b. While individual persons may have the power to both request and approve draws,this rule prevents an individual from approving a draw that he or she created. IDIS Online requires two people to be involved in every draw down of funds. 3. Currently,the IDIS Online Local Administrator initially defines what a person can do in IDIS Online,carrying out the wishes of each grantee's authorizing official — mayor,grant holder,CEO,CFO,etc.Some users have full rights,while others have limited rights of various kinds. You understand that you are given access only to IDIS Online to which you require access in the performance of your official duties and that you will not attempt to access systems that you are not authorized to access. 4. You are prohibited from misusing IDIS Online, i.e.,exceeding your authority.Your level of access to IDIS Online is limited to ensure your access is not more than necessary to perform your legitimate tasks or assigned duties. If you believe you are being granted access that you should not have,you must immediately notify the IDIS Online SSA via email at IdisUseridRequests@hud.gov. 5. You must immediately notify your Supervisor, CPD Field Office Administrator,and/or your Local Grantee Administrator if your access/privilege are no longer required,termination, promotion,and transferred. 6. You must maintain the confidentiality of your authentication credentials such as your password. Do not reveal your authentication credentials to anyone and do not record passwords on paper or in electronic form. 7. You must report all security incidents or suspected incidents(e.g.,lost passwords, improper or suspicious acts)related to IDIS Online to the HUD Computer Incident Response Team at CIRT@hud.gov. 8. Your IDIS Online password expires every 90 days,so ensure you access IDIS at least once a month. Users who do not use IDIS within a 90 day period will find their accounts are de-activated. ALL PREVIOUS VERISONS OF THIS FORM WILL NOT BE ACCEPTED OR PROCESSED. HUD FORM 27055(10/2020) Page 2 of 3 Hello