HomeMy WebLinkAbout20100490.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MARCH 8, 2010
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Centennial Center, Greeley, Colorado, March 8, 2010, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Douglas Rademacher, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem — EXCUSED UNTIL 9:07 A.M.
Commissioner Sean P. Conway
Commissioner William F. Garcia
Commissioner David E. Long
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of March 3, 2010, as printed. Commissioner Long seconded the motion, and it
carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner Garcia moved to approve the Certification of
Hearings conducted on March 3, 2010, as follows: 1) USR #1657 - Lafarge West, Inc.; and 2) USR
#1695 - A & W Water Service, Inc. Commissioner Long seconded the motion, which carried
unanimously.
AMENDMENTS TO AGENDA: Commissioner Garcia moved to add New Item of Business
#7) Consider Medical Services Agreement and authorize Chair to sign — Cerner Health
Connections, Inc. Seconded by Commissioner Conway, the motion carried unanimously.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed.
Commissioner Long seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
BIDS:
APPROVE BID #B1000059, STEEL - DEPARTMENT OF PUBLIC WORKS: Monica Mika, Director of
Finance and Administration, stated five vendors were considered for 15 different products, and it is
recommended that the bid be awarded to the low bidders for 12 of the products. Ms. Mika
recommended the corrugated metal pipe portion of the bid be awarded to Big R; the corrugated plastic
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pipe be awarded to DBE Manufacturing; the beam sections portion of the bid be awarded to Norfolk
Iron; the steel piling portion of the bid be awarded to DBE Manufacturing; the steel angles, tubing, and
black pipe portion of the bid be awarded to Norfolk Iron; the flat plat portion of the bid be awarded to
PDM Steel; the channel iron portion of the bid be awarded to DBE Manufacturing; the fabricated guard
rail post portion of the bid be awarded to DBE Manufacturing; the guard rail and guard rail ends portion
of the bid be awarded to DBE Manufacturing; the curved guard rail sections portion be awarded to DBE
Manufacturing; the sheet piling portion be awarded to Big R; the steel bridge deck portion of the bid be
awarded to Big R; the cattle guard cross bars portion of the bid be awarded to DBE Manufacturing; and
that the fence posts, fencing, straw wattles, erosion blankets, and waterproofing material portion of the
bid be awarded to DBE Manufacturing. Commissioner Garcia moved to approve staff's
recommendations for Bid #B1000059. Seconded by Commissioner Long, the motion carried
unanimously.
APPROVE BID #B1000060, FOUR (4) CATTLE GUARDS - DEPARTMENT OF PUBLIC WORKS:
Ms. Mika stated she investigated the disparity between the bid amounts and she cannot explain the
reason for the difference; however, she has verified the products are the same. Commissioner Conway
moved to approve the low bid from DBE Manufacturing, in the amount of $17,588.00, based on staff's
recommendation. Seconded by Commissioner Garcia, the motion carried unanimously. (Clerk's Note:
Commissioner Kirkmeyer is now in attendance; it is 9:07 a.m.)
NEW BUSINESS:
CONSIDER RENEWAL APPLICATION FOR TAVERN LIQUOR LICENSE AND AUTHORIZE CHAIR
TO SIGN - DEWEY'S BAR AND GRILL, LLC, DBA DEWEY'S BAR AND GRILL: Deputy Lisa
Carpenter, Sheriff's Office, stated there were no calls for service for Dewey's Bar and Grill for the year
2009, and she conducted a liquor license inspection at the facility and she determined everything was
in order; therefore, she finds no grounds for disapproval of the application. Commissioner Long moved
to approve said application and authorize the chair to sign. Seconded by Commissioner Garcia, the
motion carried unanimously.
CONSIDER ACCEPTANCE OF QUIT CLAIM DEED FOR ACQUISITION OF RIGHT-OF-WAY FOR
CERTAIN IMPROVEMENTS TO CR 18.5 AND AUTHORIZE CHAIR TO SIGN NECESSARY
DOCUMENTS — EILEEN HLADKY: Leon Sievers, Department of Public Works, stated the property is
located approximately one mile east of U.S. Highway 85. Mr. Sievers stated the property owner has
submitted an application for a recorded exemption, and as a result of staff's review, it was determined
that a portion of County Road 18.5 is not within existing County right-of-way. He stated there is an
irrigation reservoir traveling east and west through Section 21, and in the year 1905, a road petition was
granted for 40 feet of right-of-way directly south of the reservoir and the road was constructed within the
right-of-way; however, due to standard maintenance and road widening, a portion of the road has
expanded outside of the right-of-way, onto private property. He further stated the property owner is
willing to donate the additional right-of-way to the County. In response to Commissioner Conway, Mr.
Sievers stated it was the property owner's idea to donate the right-of-way. In response to
Commissioner Kirkmeyer, after a brief discussion, Mr. Sievers stated the County has been maintaining
the road and it meets County standards. Commissioner Conway clarified the County has already been
maintaining the section of roadway it is acquiring, and he moved to accept said quit claim deed and
authorize the Chair to sign the necessary documents. Seconded by Commissioner Garcia, the motion
carried unanimously.
CONSIDER THIRD AMENDMENT TO AMBULANCE SERVICES AGREEMENT AND AUTHORIZE
CHAIR TO SIGN — BANNER HEALTH, DBA NORTH COLORADO MEDICAL CENTER: Barb
Connolly, Controller, stated that Dave Bressler, Director, Paramedic Service, is unable to attend and
requested that she present this amendment. Ms. Connolly stated this amendment is for the annual
renewal of the service agreement for the Paramedic Service to provide patient transport for North
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Colorado Medical Center. Commissioner Kirkmeyer moved to approve said amendment and authorize
the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously.
CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY: Ms. Connolly stated
each year the County departments report what equipment is still in the departments' possession and
whether items have been deleted from the inventory due to becoming obsolete, or as a result of items
breaking, and the County being unable to find replacement parts to repair the items. She stated one
item on the list, playground equipment for the Head Start Program at Billie Martinez elementary school,
was transferred to Community Development Institute (CDI) at the first of the year. Commissioner
Garcia moved to declare said equipment as surplus property. Seconded by Commissioner Kirkmeyer,
the motion carried unanimously.
CONSIDER APPOINTMENT TO BOARD OF RETIREMENT: Commissioner Kirkmeyer moved to
approve Mike Eagleson to the Board of Retirement, to replace Kim Fleithman, with a term to expire
July 31, 2011. Seconded by Commissioner Conway, the motion carried unanimously.
SECOND READING OF CODE ORDINANCE #2010-2, IN THE MATTER OF REPEALING AND
REENACTING, WITH AMENDMENTS, CHAPTER 15 VEGETATION, OF THE WELD COUNTY
CODE: Commissioner Kirkmeyer moved to read Ordinance #2010-2 by title only. Seconded by
Commissioner Conway, the motion carried unanimously. Mr. Barker read the Ordinance into the
record. He stated this Ordinance contains provisions regarding prescribed burns for the northern
portion of the County, and there are no changes being proposed for second reading. Chair
Rademacher gave the opportunity for public testimony; however, there was none given. Commissioner
Long moved to approve Ordinance #2010-2 on second reading. Commissioner Conway seconded the
motion, and he stated the Ordinance will provide the County with the ability to address the matter of
prescribed burns with the Forest Service. Mr. Barker clarified the Ordinance will specify no prescribed
burns shall take place within the designated area, which the Board has the authority to determine
according to State statute. He stated the Forest Service may claim the federal law regarding the
Pawnee National Grassland preempts the County Ordinance. Commissioner Conway stated the Forest
Service has banned all open fires on the Pawnee National Grassland, and he hopes if the dry
conditions continue in the area, the Forest Service will not conduct any prescribed burns. He stated if
the Forest Service does continue with prescribed burns in the area, he hopes the County is given the
opportunity to coordinate with the Forest Service. Commissioner Long concurred with Commissioner
Conway, and he stated the County remains in a drought situation; however, the reason the Forest
Service banned open fires on the Pawnee National Grassland was not the dry conditions; the reason
for the ban was the amount of forage which has grown over the last year. He stated he hopes the
Forest Service will heed the County regulations regarding prescribed burns, or at least coordinate the
prescribed burns with the County. Commissioner Conway stated he had a long conversation with a
representative from Senator Michael Bennet's office, and she offered to facilitate a meeting with the
Forest Service. He stated the County Commissioners are willing to discuss the matter further;
however, previous discussions have not been productive. Commissioner Long stated the
representative from Senator Bennet's office indicated the County Commissioners were not willing to
discuss the matter; however, the Commissioners have participated in numerous discussions regarding
the matter, and the Commissioners do not want to begin a new dialogue, since they have determined
action is required at this point. He stated the Commissioners are willing to discuss the matter; however,
they do not want to start the process with the Forest Service over again from the beginning. There
being no further discussion, the motion carried unanimously.
CONSIDER MEDICAL SERVICES AGREEMENT AND AUTHORIZE CHAIR TO SIGN - CERNER
HEALTH CONNECTIONS, INC.: Ms. Mika stated it has been over a year since the County began
researching the cost benefits of an on-site employee clinic and since then numerous meetings have
been conducted regarding the matter, an employee survey was conducted, various options have been
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investigated, and a committee of experts was formed in order to determine the best model for Weld
County. She stated staff who participated in the process included Barb Connolly, Controller; Dr. Mark
Wallace, M.D., Director, Department of Public Health and Environment; Rose Everett, Purchasing;
Marcia Walters, Purchasing; Patti Russell, Director, Department of Human Resources; Staci Datteri-
Frey, Wellness Coordinator; Dave Bressler, Director of the Weld County Paramedic Service; Bruce
Barker, County Attorney; Michelle Raimer, Department of Human Resources; Jewel Vaughn,
Department of Human Resources; Pat Persichino, Director, Department of Public Works; and Toby
Taylor, Buildings and Grounds. She stated staff worked hard at investigating different models for the
clinic and independent researching, often outside of work hours. She stated on December 21, 2009,
IMC Healthcare, Inc., was selected as the consultant for the on-site clinic, which has subsequently
been acquired by Cerner Health Connections, Inc. Ms. Mika stated the purpose of the on-site clinic is
to reduce costs, and staff investigated reducing the number of office visits, referrals, and
hospitalizations and considered health improvement, risk reduction, and risk avoidance, when
determining the County model. She stated the County also intends to enhance its Wellness Program.
She stated the contractor will provide treatment of acute medical conditions, occasional worker's
compensation care, industrial worker's compensation care, including fit for duty testing and other
surveillance programs, Commercial Drivers License (CDL) testing, wellness counseling, and packaged
pharmaceuticals.
Don Stubs, Cerner Health Connections, Inc., formerly IMC Healthcare, Inc., stated he is looking forward
to partnering with Weld County. Mr. Stubs stated IMC Healthcare, Inc., has been providing on-site
medical services for more than 23 years and it was acquired by Cerner Health Connections, Inc., in
January, 2010, which is the leader in health information technology; therefore, it is a wonderful
acquisition which has resulted in additional resources.
Lauren West, Director of Operations, Cerner Health Connections, Inc., formerly IMC Healthcare, Inc.,
stated that she oversees all the health centers with mid-level practitioners, which will include the
County's facility, and she is looking forward to working with Weld County.
Commissioner Long stated IMC Healthcare, Inc., and Cerner Health Connections, Inc., were
competitors in the County's bidding process, and he inquired as to whether IMC Healthcare, Inc.'s
philosophy will remain intact, since the Board selected IMC Healthcare, Inc., as its consultant because
it believed it would provide the best service and cost savings. Mr. Stubs confirmed IMC
Healthcare, Inc.'s philosophy will remain intact, and one of the reasons Cerner Health Connections,
Inc., acquired IMC Healthcare, Inc., is due to IMC Healthcare, Inc.'s success with large employers,
such as AT&T, Frito Lay, and Liz Claiborne. He stated Cerner Health Connections, Inc., purchased
IMC Healthcare, Inc., to be able to provide a wider scope of service; however, Cerner Health
Connections, Inc., would like IMC Healthcare, Inc., to retain its company culture. He further stated the
protocols and policies from each company will be merged; however, IMC Healthcare, Inc., will drive the
models, based on its long-term success. Mr. Stubs stated Cerner Health Connections, Inc., will bring a
great deal of sophisticated and integrated technologies to the table, and it will provide wonderful
interconnectivity and interoperability capabilities for various systems. In response to Commissioner
Kirkmeyer, Ms. Mika confirmed the term of the agreement will commence June 15, 2010, which is the
anticipated opening date for the on-site clinic, and the reason there is five (5) years worth of funding
identified in Appendix D, is because the County requested a five-year commitment of terms.
Commissioner Kirkmeyer stated the cost is limited to a four (4) percent increase, and she inquired as to
whether the four (4) percent limit will apply if the agreement continues for a sixth year. Ms. Mika stated
the terms beyond the fifth year will need to be renegotiated; however, if the cost increase is more than
four (4) percent, the Board does not have to accept the bid. Commissioner Kirkmeyer inquired as to
how difficult it will be to change Appendix B, since the Board wants to maintain some flexibility
regarding the times and days the clinic is open. Ms. Mika stated this matter was discussed earlier, and
it was determined that the regular hours plus four (4) hours of overtime may be utilized as the Board
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chooses; however, the County cannot utilize more hours than prescribed without amending the
Appendix. She stated, for example, staff has been considering modifying the Thursday clinic schedule
to be open from 11:00 a.m. to 7:00 p.m., in order to accommodate the Weld County Sheriff's Office
staff. Commissioner Kirkmeyer stated the majority of the County employees live in, or near, the City of
Greeley; however, it would be helpful to provide some later hours for the employees who commute to
work from further distances, in addition to the employees at the Sheriff's Office. Ms. Mika stated the
County may find it would like to expand the Saturday hours, or it may decide it would like to substitute
the Saturday hours for evening hours on a week night. She stated there will be a reassessment after
the clinic has been open for three (3) months in order to respond after learning from the process.
Commissioner Conway stated he wants to receive feedback from the employees regarding which
timeframes work best for them. Commissioner Garcia moved to approve said agreement and authorize
the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. Ordinance #2010-2 was approved on second reading.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:34 a.m.
BOARD OF COUNTY COMMISSIONERS
' ',/•� ®� WELD COUNTY, COLORADO
ATTEST:y ` `�,-o,�of e 'oLr
Douglasademaclie Chair
Weld County Clerk to the Board 1861 -1, �1 ' ��q �, / ,�,
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4� rbara Kirkmeyer
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D-,1 ty Cle ,o the Board (�'r
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F. Garcia
David E. Long
Minutes, March 8, 2010 2010-0490
Page 5 BC0016
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