HomeMy WebLinkAbout20101291.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JUNE 14, 2010
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Centennial Center, Greeley, Colorado, June 14, 2010, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Douglas Rademacher, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem
Commissioner Sean P. Conway
Commissioner William F. Garcia
Commissioner David E. Long
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of June 9, 2010, as printed. Commissioner Kirkmeyer seconded the motion,
and it carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner Long moved to approve the Certification of Hearings
conducted on June 8, 2010: 1) Violation Hearings; and hearings conducted on June 9, 2010: 1) USR
#1734 — Jimmie and Tamara James. Commissioner Conway seconded the motion, which carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed.
Commissioner Kirkmeyer seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
NEW BUSINESS:
CONSIDER COLORADO PARTNERSHIP FOR SUCCESS PURCHASE OF SERVICES AGREEMENT
AND AUTHORIZE CHAIR TO SIGN — NORTH RANGE BEHAVIORAL HEALTH: Judy Griego,
Director, Department of Human Services, stated this agreement was presented to the Board at the
work session conducted on May 25, 2010, and the agreement is with North Range Behavioral Health
for an amount not to exceed $161,228.00. Ms. Griego stated the agreement is for a term commencing
March 15, 2010, through September 29, 2010, and the Interagency Oversight Group will provide the
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planning oversight for the budget. In response to Chair Rademacher, Ms. Griego stated that she
assumes the term "social norm", on Exhibit A of the Agreement, refers to the socialization of drinking
and avoiding drinking in social situations; however, she will verify this is correct. Commissioner
Kirkmeyer moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Conway, the motion carried unanimously.
CONSIDER EQUIPMENT LEASE AND SUPPORT SERVICES AGREEMENT AND AUTHORIZE
CHAIR TO SIGN - RUNBECK ELECTION SERVICES, INC.: Steve Moreno, Clerk and Recorder,
stated this agreement is to print ballots in house, which will reduce printing costs, and the equipment
lease is for a four (4) year term. Mr. Moreno stated the agreement will allow the County to meet the
Federal demands of the Military and Overseas Voting Empowerment (MOVE) Act, including providing
the military ballots 45 days prior to the election being held, and the vendors currently do not deliver the
ballots until 30 days before the election. In response to Commissioner Conway, Mr. Moreno stated last
year the Department printed the ballots with loaned equipment, and printing the ballots in house will
reduce costs; however, he does not yet know exactly how much cost reduction will result. He stated he
will have actual figures to share with the Board next year between the primary and general elections. In
response to Commissioner Kirkmeyer, Mr. Moreno confirmed only the supplemental ballots will be
printed in house; not all the ballots. In response to Commissioner Kirkmeyer, Monica Mika, Director of
Finance and Administration, stated the equipment will be capable of being utilized for copying and
mailing ballots, in addition to printing ballots. She recommended leasing the equipment due to the
technology rapidly changing. Commissioner Kirkmeyer stated this is a great idea and she is pleased
staff is researching the matter. She stated another advantage of utilizing this equipment is it minimizes
risks when considering the continuity of operations planning. Mr. Moreno concurred with Commissioner
Kirkmeyer. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to
sign. Seconded by Commissioner Conway, the motion carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - 7000 GREELEY
COMMERCIAL, LLC: Christopher Woodruff, Assessor, stated this petition is for Tax Year 2009, and
the tax representative for 7000 Greeley Commercial, LLC, purported to provide alternative income
information to what had been previously considered by staff. Mr. Woodruff stated the income approach
yields $187.00 per square foot, and the market approach yields $179.00 per square foot; therefore, he
finds the valuation of the property to be correct and he recommends denial of the petition. There were
no representatives of 7000 Greeley Commercial, LLC, present. Commissioner Garcia moved to deny
said petition, based on staff's recommendation. Seconded by Commissioner Conway, the motion
carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - BITTERSWEET
VENTURES, LLC: Mr. Woodruff stated this petition is for five (5) properties which were replatted at the
end of the year 2007, for the year 2008. He stated the tax representative submitted income data for the
years 2007 and 2008, which would have been relevant for Tax Year 2009; however, to be considered
for Tax Years 2007 and 2008, the information would need to be from the year 2005 and the first half of
the year 2006. He stated this property was one (1) parcel which included six (6) buildings in the year
2007; however, it was replatted for 2008, creating six (6) building envelopes and a common area;
therefore, the legal description for the year 2008 is completely different, and the property owner did not
have authorization to file a petition for all six (6) of the properties created. He stated staff did not accept
the petition for the year 2007 because the parcel numbers did not exist in the year 2007, since the legal
description was different. Mr. Woodruff recommended denial of the petition. In response to
Commissioner Garcia, Mr. Woodruff stated the tax representative is from the City of Aurora and may
have been confused about which properties were to be included; however, no additional information
has been provided in response to correspondence from the Assessor's Office; therefore, perhaps the
petitioner intends to appeal the matter at the State level. There were no representatives from
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Page 2 BC0016
Bittersweet Ventures, LLC, present. Commissioner Long moved to deny said petition, based on staff's
recommendation. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - SUPER AMERICA, LLC, C/O
DAVID LEWIS: Mr. Woodruff stated this petition is for the Everyday Convenience Store in the Town of
Platteville, for Tax Year 2009. He stated some tanks needed to be removed and replaced due to
contamination, and a loss of revenue occurred late in the year 2008 and in the year 2009; however, he
does not believe the loss of revenue occurred prior to June, 2008, in order to qualify for an abatement
for the year 2009. He stated documentation has been provided by the Colorado Department of
Transportation (CDOT) and the Planning Department for the Town of Platteville, which was received
late last week, and he is willing to make an adjustment for the cost of remediation due to the
contamination; however, he does not have the data necessary to make an adjustment. He stated staff
has attempted to reach the tax representative to obtain the necessary information; however, the tax
representative has not provided the necessary information; therefore, the matter may be appealed at
the State level. Mr. Woodruff recommended denial of the petition. In response to Commissioner
Conway, Mr. Woodruff stated he is willing to continue the matter, in order to attempt to obtain the
necessary information. No representatives of Super America, LLC, were present. Commissioner
Conway moved to continue the matter to June 28, 2010. Seconded by Commissioner Kirkmeyer, the
motion carried unanimously.
CONSIDER TEMPORARY CLOSURE OF 49TH STREET BETWEEN TWO RIVERS PARKWAY AND
65TH AVENUE: Janet Carter, Department of Public Works, stated said closure will commence
June 21, 2010, through June 24, 2010, in order to replace a culvert. Ms. Carter stated the culvert is for
a drainage ditch; not an irrigation ditch, the entire detour route is paved, and standard road signs and
barricades will be utilized to notify drivers of the closure. In response to Commissioner Garcia,
Ms. Carter confirmed the average daily traffic count for this section of 49th Street is 63 vehicles per
day, according to a traffic count conducted in the year 2008. Commissioner Kirkmeyer moved to
approve said temporary closure. Commissioner Garcia seconded the motion.
In response to Chair Rademacher, Ms. Carter stated there are approximately 12 roads within the
County which have become impassable for vehicles. Ms. Carter stated if these emergency road
closures last more than three (3) days she will present the closures to the Board. She stated there is a
bridge on County Road 53, between County Roads 58 and 388, which currently has crews inspecting it,
in order to determine whether the water has dissipated or the road will remain closed. She stated there
is also a bridge closed on Fern Avenue, between County Road 263 and East 16th Street, which is an
area of concern. In response to Chair Rademacher, Ms. Carter stated the areas she mentioned are the
two (2) areas of the most concern; however, there are numerous roads off of State Highway 52 which
are closed in the southern part of the County and road crews are working at those locations.
Commissioner Kirkmeyer inquired as to how Weld County is coordinating with the Town of Hudson
regarding the flooded roads, since many of the flooded roads in the southern portion of the County are
near the Town of Hudson. Ms. Carter stated usually Weld County's road crews contact the Town of
Hudson's road crews when there is flooding, and Pat Persichino, Director, Department of Public Works,
has a list of people he corresponds with via e-mail. She stated she is unsure about any specific
communication between the Department and the Town of Hudson; however, she will confirm whether
communication is taking place when she returns to the office. Commissioner Conway stated over the
weekend Roy Rudisill, Director, Office of Emergency Management, discussed coordinating with Adams
and Larimer Counties regarding potentially requesting a disaster declaration. Ms. Carter stated she
was not involved with those conversations; however, Dave Bauer, Department of Public Works, has
been communicating about water usage with numerous communities, particularly communities along
the Poudre River and north of Weld County, including Larimer County and the City of Fort Collins, in
order to predict how much water will be flowing towards Weld County. Chair Rademacher stated the
Cache la Poudre, Saint Vrain, and Big Thompson Rivers are all overflowing the banks, and there will be
Minutes, June 14, 2010 2010-1291
Page 3 BC0016
additional water flow created by the recent snowfall melting. Ms. Carter stated that Mr. Bauer indicated
the storm water has been following the flood way precisely, as it was previously mapped.
Commissioner Conway stated if the Northern Integrated Supply Project (NISP) was in place, a great
amount water could have been redirected. Chair Rademacher concurred with Commissioner Conway
and he stated if NISP was in place, damage could have also been prevented. Commissioner
Kirkmeyer stated in the year 1997 there were a series of floods and the County was able to obtain
funding for previous operational periods; therefore, she recommended maintaining detailed records;
therefore, if any disaster declarations are made to award funds at a later time, the entire period can be
connected. Ms. Mika stated Mr. Persichino will be earmarking the expenditures, as well as considering
changing some of the accounting practices, in order to be able to better capture storm seasons and to
make better seasonal data available. There being no further discussion, the motion carried
unanimously.
CONSIDER INSTALLATION OF TRAFFIC CONTROL DEVICES ON CR 84 AT CR 25: Ms. Carter
stated staff is requesting the installation of two (2) Stop signs since part of the roadway at the
intersection is paved and the rest is gravel. She clarified the County requires a controlled intersection
when gravel and paved roads intersect; therefore, she is requesting that eastbound and westbound
traffic be stopped on County Road 84 at County Road 25. Commissioner Garcia moved to approve
said installation of Stop signs. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
CONSIDER INSTALLATION OF TRAFFIC CONTROL DEVICES ON CR 20 AT CR 31: Ms. Carter
stated there is an issue where the volume of traffic is approximately 100 vehicles traveling in one
direction and approximately 50 vehicles traveling in the other direction, and when there is such a
discrepancy between the traffic volumes, it is recommended Stop signs be installed. She requested
that Stop signs be installed to stop eastbound and westbound traffic on County Road 20 at County
Road 31. Commissioner Kirkmeyer moved to approve said installation of Stop signs. Seconded by
Commissioner Long, the motion carried unanimously.
CONSIDER AGREEMENT FOR 2010 BRIDGE EXPANSION JOINT REPAIRS AND AUTHORIZE
CHAIR TO SIGN - TLM CONSTRUCTORS, INC.: Mike Bedell, Department of Public Works, stated
this agreement is to replace defective expansion joints on three (3) bridges, which is work the County
crews cannot complete. Mr. Bedell stated when an expansion joint experiences a problem, it locks up,
and problems with cracks ensue. He stated TLM Constructors, Inc., is currently the only contractor in
the State which is certified to install this system and the County hired the company approximately two
(2) years ago to complete this type of work and the County was very satisfied with the work. He stated
CDOT also has utilized this company to complete work. In response to Commissioner Kirkmeyer,
Mr. Bedell clarified no other companies are certified in installing this particular joint replacement system
and there are other joint replacement systems; however, this is the preferred system since the County
only has to close the bridge for one (1) day and it does not have to pay for design costs. Mr. Bedell
stated prior to the last agreement for bridge joint replacement, staff investigated other systems and it
concluded this is the best system, and CDOT has reached the same conclusion. He stated the
company which produces the Thorma Joint system will not allow a contractor to install the joints and
provide a warranty unless the contractor has been trained and certified by the company. In response to
Commissioner Conway, Mr. Bedell stated if the bridge joints are not replaced, problems with the
concrete being exposed to water develop, which creates expensive problems; therefore, staff strives to
properly maintain the joints. Commissioner Garcia moved to approve said agreement and authorize
the Chair to sign. Seconded by Commissioner Long, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
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Page 4 BC0016
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:34 a.m.
BOARD OF COUNTY COMMISSIONERS
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Minutes, June 14, 2010 2010-1291
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