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Home My WebLink About20102019.tiff RESOLUTION RE: GRANT PERMIT FOR TEMPORARY ASSEMBLY TO AMERICAN CANCER SOCIETY - SEPTEMBER 18, 2010 WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the American Cancer Society, Attn: Nancy Clark, 8221 West 20th Street, Suite A, Greeley, Colorado 80634, has presented to the Board of County Commissioners an application for a Permit for Temporary Assembly on land within the unincorporated portion of the County of Weld, State of Colorado, to be held from 5:00 p.m., on September 18, 2010, until 12:00 a.m., September 19, 2010, on property described as follows: Church Barn, LLC, 34283 County Road 33, Greeley, Colorado 80631; being further described as Lot B of Recorded Exemption#3961; being part of the SE1/4 of Section 10, Township 6 North, Range 66 West of the 6th P.M., Weld County, Colorado WHEREAS, said applicant has paid Weld County the sum of ONE-HUNDRED DOLLARS ($100.00) for said Weld County Permit for Temporary Assembly, and WHEREAS, having examined said application, the Board deems it appropriate to grant a Weld County Permit for Temporary Assembly to the American Cancer Society, and WHEREAS,said permit shall be issued subject to compliance with the terms and conditions as set forth in the application materials and upon the express condition and agreement that the temporary assemblage will be conducted in strict conformity to all laws of the State of Colorado, and WHEREAS, any violation to said terms and conditions shall be cause for revocation of said permit and forfeiture of bond. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that said Weld County Permit for Temporary Assembly on September 18, 2010, be, and hereby is, granted to the American Cancer Society to conduct a temporary assemblage at the hereinabove described location. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said Permit. 2010-2019 �{pplUeud ; S0 LC0022 -i3 -1D PERMIT FOR TEMPORARY ASSEMBLY-AMERICAN CANCER SOCIETY PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 1st day of September, A.D., 2010. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Imo"T ATTEST: f t► A ' .2' c �R CAA-/V `_ .\ e lo kingademacper, Ch Weld County Clerk to the`if g14tI-iJ; Irkmeyer , rgT-Tem / ` l BY: Zc_, �� ,�� ° ,,, .� Deputy Clerk to the Boa�� s, g j '�,.. j , � Sean P. C n AP ED AS M: (All William . Garcia ounty Attorney EXCUSED David E. Long Date of signature: 9(/0 2010-2019 LC0022 WELD COUNTY PERMIT FOR TEMPORARY ASSEMBLY By action of the Board of County Commissioners of the County of Weld, State of Colorado, taken this 1st day of September, 2010, IT IS HEREBY GRANTED a permit for a temporary assemblage on land within the unincorporated portion of the County of Weld, State of Colorado, to be held from 5:00 p.m., September 18, 2010, until 12:00 a.m., September 19, 2010, on property described as: Church Barn, LLC, 34283 County Road 33, Greeley, Colorado 80631; being further described as Lot B of Recorded Exemption #3961; being part of the SE1/4 of Section 10, Township 6 North, Range 66 West of the 6th P.M., Weld County, Colorado This permit authorizes American Cancer Society to hold such an assemblage so long as it is in accordance with Chapter 12 of the Weld County Code and all other applicable State and County statutes and regulations. This permit is subject to compliance with the terms and conditions as set forth in the application materials and to additional conditions set forth by the Board and attached hereto. PERMIT APPROVED this 1st day of September, 2010. BOARD OF COUNTY COMMISSIONERS WELD COUN Y, COLORADO ATTEST: �� x � S' �A _ Dou•lasltadema , C .Ir Weld County Clerk to the .`'-rd a, �,` _ 1861 r, ��9I—t..a i �./ ♦ / Act-2'�..- ara Kirkmeyer, Pr.-Tem BY: t Deputy Clerk to the B . ei hr\c Sean P. C way 2pROV DA/ . e 'M: Cj � William F. rcia ounty Attorney EXCUSED David E. Long NOTE: THIS PERMIT MAY BE REVOKED AND THE BOND FORFEITED FOR FAILING TO MEET THE CONDITIONS SET FORTH HEREIN. 2010-2019 LC0022 APPLICATION FOR TEMPORARY ASSEMBLY INSTRUCTIONS TO APPLICANT: Complete each section and mark "N/A"where not applicable. Additional sheets may be attached and maps, sketches or drawings may be substituted for the verbal description of plans for the assembly site. All required information must be furnished before the application will be processed. NAME:American Cancer Society AGE: RESIDENCE: MAILING ADDRESS:8221 W. 20th St. Ste A Greeley, CO 80634 NAME: AGE: RESIDENCE: MAILING ADDRESS: NAME: AGE: RESIDENCE: MAILING ADDRESS: NAME: AGE: RESIDENCE: MAILING ADDRESS: (This must list all partners in a partnership, officers of an unincorporated association, society or group, or, if there are no officers, by all members of such association, society or group. IF A CORPORATION, ATTACH A CERTIFIED COPY OF THE ARTICLES OF INCORPORATION.) 1. Address and legal description of all property upon which the assembly is to be held: Land is owned by Rick Montera, owner of Church Barn LLC. Event address: 34283 WCR 33 Greeley,CO 80631. Event will be held in southeast corner of Weld County Road 33 and 70 also known as the southeast 1/4 section 10,township 6, Range 66 in Weld County Colorado A. Name, residence and mailing address of the record owners of such property(Attach a notarized statement by the record owners of such property consenting to the assembly if application is not made by all of the record owners.) NAME: Rick&Jimmi Jo Montera RESIDENCE:34283 WCR 33 Greeley, CO 80631 MAILING ADDRESS: 134 Oak Avenue Eaton, CO 80615 NAME: RESIDENCE: MAILING ADDRESS: 2010-2019 o:nooa 2. Nature or purposes of the assembly: Cattle Barons Ball (Fundraiser for the American Cancer Society) 3. Dates and hours during which the assembly is to be held: September 18, 2010 5pm to midnight 4. Maximum number of persons to be allowed at assembly at any one time: 50070012001ee'5 5. The maximum number of tickets to be sold, if any: 700 6. Identify plans to limit number of persons to the maximum identified above: Event is private-by invitation No tickets sold at the event Security is provided to prohibit unauthorized access to landowner's property and to the event. Volunteers are recruited for specific needs. 7. Identify plans for supplying potable (drinking) water, including the source, number, and location of facilities, and type and means of disposing of waste deposited: Bottled water provided in main area and in volunteer area where guests and/or volunteers congregate. Gallegos Sanitation is providing. Volunteers will be disposing trash into containers provided by Flexx Productions. 8. Identify the plans for holding, collecting, and disposing of solid waste materials: Same plan as above. Gallegos Sanitation is providing 9 cubic yards of dumpsters 93 x 3 cubic yards). Flexx Productions is providing trash containers. Volunteers doing the work. 9. Identify the plans for providing separate toilet facilities for males and females, including the source, number, and location, type and the means of disposing of wastes deposited: United Site Service is providing 2 33ft"Comfort Stations"with separate facilities in each for males and females. They are also providing 2 handicap port-a-lets&2 deluxe port-a-lets. U:`Ooo`OU000 000`00000000.000000 10. Identify the plans to provide for medical facilities, including the location and construction of any structures, the names, addresses, and hours of availability of emergency medical technicians and nurses and provisions for emergency ambulance service: Notification of Eaton Fire Department, including site visit prior to event for inspection. 11. Identify the plans, if any, to illuminate the location of the assembly, including the source and amount of power,and the location of lamps: Power provided by generators. Light towers will illuminate drop off and parking areas for guests and volunteers. Light provided for illumination between building and outside restroom areas. 12. Identify the plans for parking vehicles, including size and location of lots, points of highway access and interior roads, including routes between highway access and parking lots: Vehicles will be parked on the property,one area for guests,other areas for contractors and volunteers. Main entrance to property is located form County Road 33. Guests and volunteers will be using entrance/exit to the south of the roping arena. Main entrance is all weather surface. 13. Identify the plans for communications with hospital, police, and fire services, including the source, amount, and location of communication equipment: Mobile and cellular phones under direction of John Cooke,Weld County Sheriff. 14. Identify the plans for camping facilities, if any: n/a • • 0:'C 00`00000000`00000000.000000 15. Identify the plans for fire protection: Notification of Eaton Fire Department in advance. Posting of required signage by tent rental company (Flexx Productions) 16. Identify the plans for security, including the number of guards,their deployment,their names, addresses, credentials and hours of availability and description of peer group control, if any: John Cooke,Weld County Sheriff, is coordinating security at site. Security will be on foot or on horseback with vehicles available. Security for setup on Friday night September 17th Security for Saturday day, September 18th.during setup. Security for Saturday evening, September 18th during evening and throughout the night. 17. Identify the plans for sound control and sound amplification, if any, including number, location, and power of amplifiers and speakers: Ceavco. See attached contract. 18. If applicable, identify plans for meeting County health standards for food concessions and concessionaires who will be allowed to operate on the grounds, including the names and addresses of all concessionaires and their license permit numbers: Food will be catered through Kenny's Steak House. Matt Larson 3502 W 10th Street Greeley, CO 80634. Primary contact: Matt Larson No concessions Kenny's Stampede Steak House license permit 0366277 expiration date 12/31/10. 19. Identify the plans, if any, for an electrical system: See contract for CEAVCO 0:�00`00000000`00000000.000000 20. Identify the plans to ensure that trees, underbrush, large rocks, and other natural features shall be left intact and undisturbed, and natural vegetative cover retained, protected and maintained so as to facilitate drainage, prevent erosion, and preserve the scenic attributes; and the plans to abate dust on the site: Area will be overseen by landowners. Plan for use has been approved. Dust control as needed however not needed last year at this same site. Plan is to use water trucks. Attach a statement by a bonding company licensed to do business in the State of Colorado indicating its intent to furnish a bond required in Section 12-1-30.B.13 of the Weld County Code to ensure performance by the applicant of each of the terms and conditions of the temporary assemblage permit. 42_,000,00 Cam kayo prov '([d 22. Attach a statement by an insurance company licensed to do business in the State of Colorado stating its intent to provide liability insurance, as required by Section 12-1-30.6.14 of the Weld County Code, to protect against iniury to persons or property occurring as a result of such an assembly.V23. Submit$100.00 fee for each event where three-hundred fifty(350)or more people assemble or can reasonably by anticipated to assemble at any one (1) location, unless the location is properly zoned for such assembly, in which case one permit shall be required for the total number of events scheduled for that location for the reminder of the calendar year, not to exceed ten (10) events per year. As used herein, the term event means an assembly or anticipated assembly which is scheduled to last for three (3) consecutive days or less. BY THIS APPLICATION, APPLICANT(S) AGREES TO INDEMNIFY AND HOLD HARMLESS WELD COUNTY OR ANY OF ITS AGENTS, OFFICERS, SERVANTS, AND EMPLOYEES FROM ANY LIABILITY OR CAUSES OF ACTION WHICH MIGHT ARISE BY REASON OF GRANTING OF A TEMPORARY ASSEMBLAGE PERMIT,AND FROM ANY COSTS INCURRED IN DEFENDING AGAINST SUCH ACTIONS OR IN CLEANING UP ANY WASTE MATERIAL PRODUCED OR LEFT BY THE ASSEMBLY. • 0,'nou'co0Ounu 0`OO OLIO 000.000000 The applicant, and each of them, swears, (affirms) that, to the best of his knowledge, the statements contained in the application are true and correct. Applicant's signature /Yet � y . 0,k0rL Applicant's printed name / A Applicant's position • SUBSCRIBED AND SWORN to s /(UI n day of I15(,S1- JENNIFER Witness my hand and officia e�I VAN EGOOM S:14)1(_, it. . .C��Q Not y ublic My commission expires: (\ MY COMMISSION EXPIRES:0519 2013 M'.\CTB\CTBF0RMS\F0ASMBLY.DOCdoc CHURCH BARN LLC 134 OAK AVENUE EATON, CO 80615 August 3, 2010 American Cancer Society c/o Nancy Clark 8221 W. 20th Street, Suite A Greeley, CO 80634 RE: 2010 Cattle Barons Ball Dear Nancy, With regard to your application for permits and licenses for the Cattle Barons Ball to be held on Saturday, September 18th 2010, this letter sets forth the position of Church Barn LLC. The land chosen for the event to occur is owned by Rick Montera, owner of Church Barn LLC. The mailing address for Church Barn LLC is 134 Oak Avenue, Eaton, CO 80615. The festivities will be held in the southeast corner of Weld County Road 33 and 70 also known as the southeast 'A section of section 10, township 6, Range 66 in Weld County, Colorado. This letter verifies permission has been granted by Rick Montera and Church Barn LLC for the event to occur at the location indicated above. Church Barn LLC or Rick Montera will have no role or liability in the activities of the event including the license or permits. If you have any questions, please feel free to call. Sinc • „c„../0 Rick Montera ACORD. DATE(MWDOfYYYY) CERTIFICATE OF LIABILITY INSURANCE 08/31/10 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Wachovia Insurance Serv-AT,GA ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, 4401 Northside Pkwy,Suite 400 THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE Atlanta,GA 30327-3078 COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAICa INSURED INSURER A Federal Insurance Co 20281 American Cancer Society INSURER B: Pacific Indemnity Co 20346 Great West Division,Inc. INSURER C: 2255 South Oneida INSURER D: • Denver,CO 80224 INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS 'NM ADD'L POLICY EFFECTIVE POLICY EXPIRATION LTR INSRD TYPE OF INSURANCE POLICY NUMBER DATE HAIWDO/YYI DATE(IAM/00/YY) LIMITS A GENERAL LIABILITY 35943463 09/01/10 09/01/11 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED $100,000 PREMISES(Ea occurrence) CLAIMS X OCCUR MED£XP(Any one person) $2,600 MADE PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $25,000,000 GEN'L AGGREGATE LIMIT APPL.IFS PER' PRODUCTS-COMPIOP AGG �$2,000,000 PRO- POLICY JECT LOC A AUTOMOBILE LIABILITY 73563471 09/01/10 09/01/11 COMBINED SINGLE LIMIT X ANY AUTO (Es accident) $1,000'000 ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) X HIREO AUTOS BODILY INJURY X NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE- (Per accident) GARAGEL1ABIUTY AUTO ONLY-EA ACCIDENT $ IANYAUTO OTHER THAN EA ACC $ 1 AUTO ONLY: AGG $ EXCESS UMBRELLA LIABILITY 'EACH OCCURRENCE $ 'OCCUR { I CLAIMS MADE AGGREGATE $ t $ DEDUCTIBLE $ RETENTION $ $ WORKERS'COMPENSATION AND WC STATU- 0TH- EMPLOYERS'LIABILITY X TORY LIMITS ER ANY PROPHIEIOIWAR TNER/EXECUTIVE 71741355 09/01/10 09/01/11 OFFICER/MEMBER EXCLUDED? E L EACH ACCIDENT $500,000 C L DISEASE-EA EMPLOYEE $500,000 IF yes,de9Cibe under SPECIAL PROVISIONS Wow E L DISEASE--POLICY LIMIT $500,000 OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Certificate holder is Included as Additional Insured, but only with respect to liability arising from the negligence of American Cancer Society, Great West Division, Inc.during the Cattle Barons Ball 2010 at 34283 WCR 33, Greeley,Co 80631 on September 18,2010 from 5:00pm to 12:00midnight. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION Weld County Government DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MM. DAYS WRITTEN Jenny VanE dom NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO CO SO SHALL Y g IMPOSE NO OBLIGATION OR LIABIUTY OF ANY KIND UPON THE INSURER, ITS AGENTS OR 915 10th Street 3rd Floor REPRSENTATIVES. Greeley,CO 80631 AUTHORIZED REPRESENTATIVE For WIS by: ACORD 25(2001/08) 1 of 2 #1394030 APB01 ©ACORD CORPORATION 1988 if I! ! ¢ 1$ A aS a or 3S i 4 I 11111-"111OBI 1 MUM \ . n: :: ■eu■�■ uuo ■ aoa il iiuii..L.snn • V II`{II 11 O ■i0■ton'p■u■ p�■~■i�a■aY } 000 000 . li Goo 000 a` 000 000 000i 000 raiL O H % if 000W 000 I - m 000 s_€ 0001 ; Gee 000 1, log= c moo as o � , i 00G u I. A r 1� aDT.. ; Ij 4161; i ? ' p I Page 1 of 5 1833 East Harmony Rd,Unit 19 Fort Collins,Co 80528 Status: Reservation FLEXX Contract e: 5614 www.flexxproductions.com Reserved Date: Mon 911312010 9:00AM r+AS'+-* alai 970-223-1195 phone Operator: Gottula,Philip 970.226-0528 fax Terms: On Account American Cancer Society 970 381-1616 8221 W 20th Street Sutie A Customers 22 Job Descr: CBB 2010 Greeley,CO 80634 DELIVERY AND PICKUP Delivery Date: Mon 9/13/10 9:00 AM Contact: Pickup Date: Mon 9;20/10 5:00 PM Phone: Address: ; Greeley, CO, 80631 Deliver to Company: DELIVER NAPKINS to Nancy on Tuesday FLEXX will start installing on 9/13/09(Flooring, Stage, drop dancefloor) Event date: Sept 18th 2010 Deposit due is 50%of current contract; $ 2010 Theme-A few Dollars More New Mexico style look Price Each Rental Fee City Items Rented 12.25 5857.50 70 Table-Round 6' 14.35 $1,004.50 70 TBLC-120"Round- Ivory 0.65 5276.25 425 TBLC-Napkin- Ivory:70 for Baskets:Del to Nancy on Tuesday 425 TBLC-Napkin- ' 0.65 $276.25 TBLC-Napkin-Chocolate 70 for Baskets:Del to Nancy on Tuesday 2.75 $1,925.00 700 Chair-Wood Style Padded White 0.50 $335.00 670 China-Silver Rim-Dinner 0.50 $405.00 810 China-Silver ftim-ereatlB Butter 6" • Dessert plate. 140 for Butter 0.70 $497.00 710 China-Silver Rim-Bowl 9" Salad 0.75 $30.00 40 China-Square-Dinner 11" Signiture tables 0.75 $60.00 80 China-Square-SaladlDesseR 8" Signiture tables 0.75 $60.00 80 China-Square-Bread&Butter 6" Signiture tables 3.00 $120.00 40 China-Charger Square Gold Acrylic Signiture tables 0,75 5532.50 710 Flatware-Steak Knife(Black Handle) 0.50 $355.00 710 Flatware-Pearl-Dinner Fork 0.50 $355.00 710 Flatware-Pearl-Teaspoon 0.50 $710.00 1,420 Flatware-Pearl-Salatl/Dessert Fork 0.50 $70.0( 140 Flatware-Pearl-butter Knife 0.50 $355.0( 710 Glass-Domain Water 17oz 0.50 5355.01 710 Glass-Domain Wine Red 13oz Modificatior rioted on 8/12/2010 9.37'.11 am ontract#: 5614 American Cancer Society F.L.E.XX.Productions Page 2 of 5 Qty, Items Rented Price Each Rental Fee 250 Glass-Irish Coffee 0.50 $125.00 30 Serving-Cream/Sugar Set-White 6.35 5190.50 200 Glass-Margarita 1.00 $200.00 140 Serving-Salt&Pepper set 1.50 $210.00 140 Catering-Gravy Boat SS Boz 4.00 $560.00 140 Serving-Bread Baskets Wicker 2.50 $350.00 30 Serving-Thermal Coffee Pitcher White 4.00 $120.00 30 Serving-Decantor 1 Liter 2.50 $75.00 For ice tea 9 Bar-6'Complete•w/Linen&Skirt 60.00 5540.00 7 Bars,1 guest info, l Expresso 9 Table-Banquet 6' 0.00 $0.00 9 Bar-Top Tier 0.00 $0.00 9 TBLC-Bar Skirting 14'-BLACK 0.00 $0.00 9 TBLC-90"x132"Bqt-BLACK 0.00 $0.00 5 Trough-Plastic 1/2 Size 17.00 $85.00 For bars 1 Table-Banquet 6' 7.25 $7.25 Side bar for main bar 1 TBLC-90"x132"Bqt-BLACK 16.35 $16.35 1 ^"`" -* 0.00 $0.00 55.00 $55.00 1 Stage-Deck 4X8 Margarita bar-16"high 6 Stage-legs 16"-24" 0.00 $0.00 16 Stage-Skirting per foot 1.25 $20.00 1 Table-Conference 8'X18" 10.25 $10.25 On leg extentions 1.65 $6.60 4 Table-Leg Extenders 8.25 $8.25 1 Table-Banquet 8' 18.35 $36.70 2 TBLC-90"x156"Bqt-BLACK 12.35 $49.40 4 Stanchion Chrome 2-beer lines 6.00 $12.00 2 Stanchion Red Rope 9.00 $108.00 12 Easel Tri-Pod 22.00 $22.00 1 Raffle Drum Brass 8.25 $528.00 64 Table-Banquet 8' Silent auction,Bank,Vault,misc 18.35 5715.65 39 TBLC-90"x156"Bqt- TBLC-90"x156"Bqt-Chocolate 18.35 $715.65 39 TBLC-72"x72"Square- TBLC-72"x72"Square-Chocola Overlay 1 ... .. 0.00 $0.00 SOUND/DANCEFLOOR 25.00 52,100.00 84 Dance Floor 4x4 Indoor/Outdoor 28'x48' 55.00 $l,320.0t 24 Stage-Deck 4X8 Main stage 24'x32'x30" 0.00 $0.0( 144 Stage-legs 24"-36" 55.00 $110.0( 2 Stage-4 Step Unit 5500 5220.01 4 Stage-Deck 4X8 2-8'x8'x16"Drums,Guitar Modificatior rioted on 8/12/2010 9:37:11 am • ontract#: 5614 American Cancer Society F.L.E.XX.Productions Page 3 of 5 Qty Items Rented , Price Each Rental Fee 24 Stage-legs 16"-24" 0.00 $0.00 1 Flooring-10'x10'Expo Carpet 135.00 $135.00 for drums 128 Stage-Skirting per foot 1.25 $160.00 68'for main stage-24'for drums 0.00 $0.00 Kitchen 2 Oven-Plate Warmer 75.00 $150.00 3 Oven-Convection w1401bs propane 175.00 $525.00 4 Oven-Warming Tall Must have(120V) 150.00 $600.00 20 Catering-Bakers Rack Tall open 35.00 $700.00 25 Trash Can Plastic 32 Gallon 6.00 $150.00 25 TBLC-72"x72"Square- 8.35 $208.75 TBLC-72"x72"Square-black Trash can wraps 340 Serving-Sheet Pan 3.25 $1,105.00 24 Table-Leg Extenders 1.65 $39.60 For 6-8'banquets in kitchen 30 China-Square-Dinner 11" 0.75 $22.50 For Appetizers 80 Serving-Pitcher-Plastic 2.75 $220.00 1 MISCELLANEOUS RENTAL ITEM 235.00 $235.00 4 burner stove with oven 30 Chaffer-Food Pan(8qt,2"Deep) 4.00 $120.00 7 MISCELLANEOUS RENTAL ITEM 17.24 $120.68 Bar Garnish holders 1 Grill 2'X5'wl 20#Propane Tank 95.00 $95.00 1 Propane Tank 20LBS 0.00 $0.00 4 Catering-Heat Lamp 25.00 $100.00 2,400 Flooring-Astro Turf Black(Per SqFT) 0.40 $960.00 Turf for Kitchen area 24x100 1 Tent-Frame Tent 20x20 white 240.00 $240.00 Going outside of Kitchen 2 Tent-Sidewall White 8'x20' 30.00 $60.00 1 Lighting-Lighting Package 287.20 $287.20 Lighting for Kitchen and tent Basic 3 Lighting-Halogen 500W work light 25.00 $75.00 On tri-pods-2 lights per stand 2 Fire Extinguisher 5LBS 14.21 $28.42 For Kitchen 1 �....»..»..„».......»..»� 0.00 $0.00 200 Pipe&Drape 8'(PerFT) 3.00 $600.00 BLACK,Kitchen area,bar area 1 „»..,.«....»�»»,.„..». 0.00 $0.00 2-15'runs in volenteer ally 4 Tent-Weight Sand Bag 3/5 $15.00 110 Pipe&Drape 16'(PerFT) 7.50 $825.00 (Black)Back of stage 50 Pipe&Drape 16'(PerFT) 7.50 $375.00 Photo Area 23,740 Flooring-Astro Turf Black(Per SqFT) 0.40 $9,496.00 Modification rioted on 8/12/2010 9:37:11 am ontract#: 5614 American Cancer Society F.L.E.XX.Productions Page 4 of 5 Qty' Items Rented Price Each Rental Fee 18900-main area 4840-small area 1 —.is-fr.— 0.00 $0.00 Entry 1 Tent-Frame Tent 20x20 white 240.00 $240.00 2 Tent-Sidewall White 8'x20' 30.00 $60.00 1 • - «..««......«. 0.00 $0.00 1 Tent-30x30 Clearspan 720.00 $720.00 2 Tent Part-Clearspan 30X GABLE End 0.00 $0.00 3 Tent Part-Clearspan 30x10 Mid 0.00 $0.00 10 Tent-Sidewall Solid-Clearspan 8x10 15.00 $150.00 1 .« «».....«.....« 0.00 $0.00 Lighting on west side of bam,2 on(N)side 1 Lighting-Tent Lighting Package 240.00 $240.00 For 30x30 S.20x20 8 Lighting-Par 64 Light 0.00 $0.00 1 Lighting-Gobo Light w/protection 90.00 $90.00 Ceavco will provide Gobo 6 Table-Conferende 8'X18" 10.25 $61.50 Registration 6 TBLC-90"x156"Bqt-WHITE 18.35 $110.10 12 Chair-Folding White 1.45 $17.40 1,300 Flooring-Astro Turf Black(Per SqFT) 0.40 $520.00 all entry tents 1 ...«««««««.........«... 0.00 $0.00 Lighting for restrooms 6 Lighting-Par 64 Light 15.00 $90.00 on base w/blue gels 6 Extension Cord 50' 4.65 $27.90 4 Extension Cord 3-way Plug 1.87 $7.48 0.00 $0.00 Volunteer area 8.25 $66.00 8 Table-Banquet 8' 2 for registration 0.90 $45.00 50 Chair-Folding Burgundy 1 ««««« ««««. 0.00 $0.00 1 Table-Fill'n'Chill 25.00 $25.00 Guest drinks at stage 1 TBLC-Skirt 21'BLACK w/clips 24.00 $24.00 0.00 $0.00 20 TBLC-Skirt Clip 0.00 $0.00 Driveway&4 for tent entry 20 Tiki Torch-Wroght Iron 7.00 $140.00 1 - , - ,,., ,.«......««. 0.00 $0.00 10 MISCELLANEOUS RENTAL ITEM 9.00 $90.00 Plywood sheets 4x8 For Ceavco 1 «.««......«...«......««. 0.00 $0.0( Cocktail area 15 Table-Cocktail Pipe-Tall 0.00 $0.01 15 TBLC-Spandex cocktail BLACK 20.00 $300.0( 32 Chair-Bar Stool Chrome 6.25 $200.01 Modificatior rimed on 8/12/2010 9:37:11 am ontract#: 5614 American Cancer Society F.L.E.XX.Productions Page 5 of 5 Qty , Items Sold Price Each Price 1 Delivery/Pickup Greeley 275.00 $275.00 • RENTAL CONTRACT Rental: $37,968.13 This is a contract. The back of this contract contains important terms end conditions including lessors disclaimer from all liability Damage Waiver: $0.00 for injury or damage and details of customers obligations. These terms and conditions are a part of this contract-READ THEM! 9 Sales: 80.00 If equipment does not function properly notify lessor within 30 minutes of occurrence or no refund or allowance will be made. If this is a reservation,a reservation cancellation fee up to 1/2 of the total amount may be charged If reservation is cancelled within 72 Delivery Charge: $275.00 hours of the scheduled"time and date out". Misc.Charges: $0.00 I certify that I have read and agree to all terms of this contract. Subtotal: $38,243.13 • Fort Collins: $0.00 • TOTAL: $38,243.13 PAID: $0.00 SIGNATURE: AMOUNT DUE: $38,243.13 American Cancer Society Modificatior rioted on 8/12/2010 9:37:11 am • Cs:-,CEAVCO Audio Visual RENTAL&STAGING DIVISION Reservation No.: DEN28487 6240 W.54th Avenue Version: 1 Arvada CO 80002 Prepared By: Joe T Hartman Phone:303-539-3500 Fax:303-539-3501 CEAVCO Delivery 09/15/2010 09:00 AM CEAVCO Pickup 09/20/2010 10:00 AM Customer ID# 1678 IN CASE OF EMERGENCY -303-539-3599 Terms: Net 30 Order Information Client PO#: Description: ACS Cattle Baron Ball 2010 Good,Bad Site: The Barn at Rick Montera_s and Ugly Contact: NANCY CLARK 34283 WCR 33 Greeley,CO 80631 Client: AMERICAN CANCER Greeley CO 80631 SOCIETY/GREELEY 8221 W.20TH STREET; SUITE A Room: Site Ph: GREELEY CO 80634 Phone: 970-350-5019 Contact: Fax: 970-356-9238 Cell Ph: Equipment Qty Item Description Days Unit Price Item Subtotal Large Audio System Main PA 10 Speaker, Powered Vertec JBL VT4888DP-AN / Line Array 1.00 175.00 1750.00 1 Rigging Kit, VT4888 3'(Line Array) 1.00 0.00 0.00 2 Speaker Kit,4 JBL Dual 18"Subs 1.00 600.00 1200.00 1 Speaker Kit,JBL SRX 712 4 Monitor Wedge w/NL4 Cable 1.00 400.00 400.00 Speaker Support 1 2 Chain Motors w/Controller Kit, .5TON/CS800 1.00 225.00 225.00 Front of House Mix 1 Yamaha M7CL48 Mixer w/Rack Kit 1.00 400.00 400.00 1 Concert Snake Kit w/SubSnakes 1.00 400.00 400.00 1 Instant Replay Kit, Digital Audio Recorder-Player w/Editing 1.00 100.00 100.00 1 Laptop B Computer Kit, 6735b 1.00 125.00 125.00 Monitor Mix 1 Yamaha M7CL48 Mixer w/Rack Kit 1.00 400.00 400.00 3 Speaker Kit, JBL SRX 712 4 Monitor Wedge w/NL4 Cable 1.00 400.00 1200.00 Stage Inputs 1 Performance Microphone Kit#1 1.00 300.00 300.00 2 Kit,Tripod Mic Stands 1.00 48.00 96.00 I Trunk,XLR Cable for Performance Mic/Line Array 1.00 0.00 0.00 1 Wireless Mic Kit, Shure UHF R L3 System (4)HH (4) Lay 1.00 500.00 500.00 Communication 1 Radio Kit x 4 w/Chargers 1.00 100.00 100.00 1 Radio Kit x 6 w/Charger 1.00 150.00 150.00 1 ClearCom Kit,6 Headsets 1.00 125.00 125.00 Support Gear " 1 Audio Accessory, Workbox Tools& Supplies 1.00 0.00 0.00 1 Show Power Distro Kit 1.00 400.00 400.00 7871.00 Sub Total Pagel of 5 Printed on 08/11/2010 At 04:07 PM Band Stage Lighting Upstage Lighting Position 1 Truss Kit, 20.5"x 20.5"x 40'w/Bolts&Tools 1.00 140.00 140.00 4 Drape Side Panel, Black Velour w/Tie Line 12'X 27' 1.00 75.00 300.00 1 6 Chain Motors w/Controller Kit, .5TON/CS800 1.00 525.00 525.00 1 Lighting kit, Color Blast w/12 CB12 TR 1.00 720.00 720.00 4 Light, Moving Head MAC-700 Wash* 1.00 200.00 800.00 4 Light, Moving Head MAC-700 Profile* 1.00 200.00 800.00 1 Fogger, F100 1.00 100.00 100.00 2 Hazer, Neutron SX 1.00 100.00 200.00 Downstage Lighting 1 Truss Kit,20.5"x 20.5"x 40'w/Bolts&Tools 1.00 140.00 140.00 1 2 Chain Motors w/Controller Kit, .5TON/CS800 1.00 225.00 225.00 10 Lighting Kit, Source Four Complete w/26° Lens 1.00 25.00 250.00 1 Lighting kit, Color Blast w/12 CB12 TR 1.00 720.00 720.00 4 Light, Moving Head MAC-700 Profile* 1.00 200.00 800.00 4 Light, Moving Head MAC-700 Wash* 1.00 200.00 800.00 Control and Support 1 Lighting Controller Kit, Road Hog w/Wing Expansion 1.00 650.00 650.00 1 Moving light distro* 1.00 400.00 400.00 1 Dimmer Kit, Sensor 24 Show Kit 1.00 250.00 250.00 1 Cable Kit, DMX Large 1.00 100.00 100.00 1 Trunk, Ballroom Rigging Hardware/Denver 1.00 75.00 75.00 1 Trunk, Steel Rigging Hardware/Denver 1.00 75.00 75.00 Sub Total 8070.00 Spot Towers 2 Follow Spot, 1200W HMI Lycian 1272 Kit 1.00 125.00 250.00 1 Scaffolding, 2 Spot Tower,4'-16' High 1.00 100.00 100.00 1 ClearCom Kit, 4 Headsets 1.00 90.00 90.00 Sub Total 440.00 Room Decor Lighting 1 Lighting Controller Kit, Road Hog w/Wing Expansion 1.00 650.00 650.00 2 Lighting kit, Color Blast w/12 CB12 TR 1.00 720.00 1440.00 10 Light;Moving Head MAC-700 Wash* 1.00 200.00 2000.00 14 Light, Moving Head MAC-2000* 1.00 200.00 2800.00 1 Moving Light Distro* 1.00 400.00 400.00 1 Trunk, Lighting AC 6 CH SOCO Trunk(Denver) 1.00 0,00 0.00 1 Cable, DMX Large Kit 1.00 0.00 0.00 Sub Total 7290.00 Miscellaneous 4 Boom Pipe and 50lb Base Kit 1.00 25.00 100.00 10 Light;PAR 20 Black 1.00 7.50 75.00 8 Light, Source 4 Parnel 1.00 15.00 120.00 8 Sand Bag, 50 Lbs Black 1.00 7.50 60.00 10 AC Adapter, 3-Way Tri-Tap 1.00 0.00 0.00 10 Cable,AC 100' 1.00 0.00 0.00 10 Cable,AC 50' 1.00 0.00 0.00 10 Cable,AC 25' 1.00 0.00 0.00 Sub Total 355.00 Silent Auction Lighting and back half of room Page2 of 5 Printed on 08/11/2010 At 04:07 PM 2 Truss Kit, 12"x 12"x 80'w/Bolts&Tools 1.00 200.00 400.00 1 8 Chain Motors w/Controller Kit, .5TON/CS800 1.00 675.00 675.00 4 Lighting Kit, Source Four Complete w/19° Lens 1.00 25.00 100.00 12 Lighting Kit, Source Four Complete w/26° Lens 1.00 25.00 300.00 12 Lighting Kit, Source Four Complete w/36° Lens 1.00 25.00 300.00 4 Lighting Kit, Source Four Complete w/50° Lens 1.00 25.00 100.00 1 Dimmer Kit, Sensor 24 Show Kit 1.00 250.00 250.00 2 Lighting 8 Light Cable Stage Pin Kit 1.00 0.00 0.00 1 Trunk, Lighting Accessories 1.00 0.00 0.00 Sub Total 2125.00 Video Screen-Power point from computers Screen hung behind the band 1 Projector Kit, Eiki LC-XT4 w/Lens& Stacker 1.00 1000.00 1000.00 1 Screen Kit, 9'x 12' Stumpfl Monoblox 1.00 100.00 100.00 2 Cable, DVI Directional Fiber Optic HDTV 50 Meter 1.00 80.00 160.00 1 Switcher, Seamless Graphics, DCS-100 Kit 1.00 350.00 350.00 1 Laptop B Computer Kit, 6735b 1.00 125.00 125.00 1 Cue Light w/2 wireless actuators 1.00 60.00 60.00 Sub Total 1795.00 Reception Band 1 Custom PA, Yamaha Digital Mixer 16x10 with Speakers Kit 1.00 291.00 291.00 Sub Total 291.00 Large Sponsor LCD Signage at VIP 2 LCD Display Kit,w/Pedestal PN-G655U 1.00 900.00 1800.00 2 Laptop A Computer Kit, 6515b 1.00 125.00 250.00 2 Vertical truss with Base 1.00 100.00 200.00 2 Cable,VGA 25' MM 1.00 5.00 10.00 1 AC Adapter, 3-Way Tri-Tap 1.00 0.00 0.00 2 Cable,AC 100' 1.00 0.00 0.00 2260.00 Sub Total Image Projection Around Room 4 Projector Kit, LC-X6100,XGA, 3000 ANSI 1.00 225.00 900.00 1 Laptop A Computer Kit, 6515b 1.00 125.00 125.00 4 Boom Pipe and 50lb Base Kit 1.00 25.00 100.00 4 Mounting Bracket, Universal Projector/601bs. 3 Pieces w/Hardware 1.00 25.00 100.00 4 VGA Extender Kit, Gefen 1.00 50.00 200.00 1 DA,VGA 1 x 4 P/2 DA4+ 1.00 40.00 40.00 1465.00 Sub Total Sponsor Gobo's 5 Lighting Kit, Source Four Complete w/26° Lens 1.00 25.00 125.00 5 Metal GOBO 1.00 95.00 475.00 600.00 Sub Total Production Tools 1 Radio Kit x 6 w/Charger 1.00 150.00 150.00 1 Pipe and Drape/Tech Kit#2, 5'X 9', Denver 1.00 96.00 96.00 1 Duvetyn Fabric, 54"x 50 yards(150 feet)* 1.00 50.00 50.00 1 Ladder, Little Giant MX2-21, 11'-21' 1.00 0.00 0.00 1 Ladder, 7' 1.00 0.00 0.00 1 Ladder, 10' 1.00 0.00 0.00 296.00 Sub Total Page3 of 5 Printed on 08/11/2010 At 04:07 PM 2 Delivery/Pick-Up- Fort Collins- 12'-24'Truck* 1.00 300.00 600.00 Client to provide security in the building 2 Hotel/Lodging Expenses* 2.00 100.00 400.00 2 Per Diem for Technicians/Crew* 2.00 64.00 256.00 Need Man Lift with Outdoor wheels for lighting and rigging. Labor Personnel Oty RT Rate OT Rate DT Rate RT OT DT Labor Subtotal Setup Labor Thursday On-Site Coordinator/Manager, 1 600.00 90.00 120.00 1.00 600.00 Day Rate' Audio Operator(A1), Day Rate* 1 500.00 75.00 100.00 1.00 500.00 Lighting Director(LD), Day Rate* 1 500.00 75.00 100.00 1.00 500.00 Lighting Operator, Day Rate* 1 425.00 63.75 85.00 1.00 425.00 Audio-Video Technician, Day 6 425.00 63.75 85.00 1.00 2550.00 Rate* Rigger' , 2 45.00 67.50 90.00 5.00 450.00 Focus and Rehearsal On-Site Coordinator/Manager, 1 600.00 90.00 120.00 1.00 600.00 Day Rate* Audio Operator(A1), Day Rate* 1 500.00 75.00 100.00 1.00 500.00 Lighting Director(LD), Day Rate* 1 500.00 75.00 100.00 1.00 500.00 Lighting Operator, Day Rate* 1 425.00 63.75 85.00 1.00 425.00 Show Labor On-Site Coordinator/Manager, 1 600.00 90.00 120.00 1.00 600.00 Day Rate* 1000.00 Audio Operator(Al), Day Rate* 2 500.00 75.00 100.00 1.00 Lighting Director(LD), Day Rate* 1 500.00 75.00 100.00 1.00 500.00 Lighting Operator, Day Rate* 1 425.00 63.75 85.00 1.00 425.00 Spot Light Operator* 1 42.50 63.75 85.00 6.00 255.00 Strike Labor On-Site Coordinator/Manager, 1 600.00 90.00 120.00 1.00 600.00 Day Rate* • 4250.00 Audio-Video Technician, Day 10 425.00 63.75 85.00 1.00 Rate* 450,00 Rigger' 2 45.00 67.50 90.00 5.00 Summary Contract Notes Equipment 32858.00 Delivery-Shipping 600.00 Sales&Expenses 656.00 Labor 15130.00 Damage Waiver 0.00 Service Charge 0.00 Shipping Comments Discount 8402.80 Page4 of 5 Printed on 08/11/2010 At 04:07 PM RLCOLO Sales Tax 0.00 TOTAL AMOUNT $40,841.20 Your signature below indicates: (1)You have received the above items and (2)You specifically agree to be bound by all the terms and conditions listed on the reverse of this contract. DELIVERY&TERMS ACCEPTED: BY: BY: (Authorized Signer) (Printed Name) Pages of 5 Printed on 08/11/2010 At 04:07 PM NOTICE OF APPLICATION FOR TEMPORARY ASSEMBLY Pursuant to the Weld County Code, a public hearing will be held in the Chambers of the Board of County Commissioners of Weld County, Colorado, Weld County Centennial Center, 915 10th Street, First Floor, Greeley, Colorado 80631, at the time specified. If a court reporter is desired, please advise the Clerk to the Board, in writing, at least five days prior of the hearing. The cost of engaging a court reporter shall be borne by the requesting party. In accordance with the Americans with Disabilities Act, if special accommodations are required in order for you to participate in this hearing, please contact the Clerk to the Board's Office at (970) 336-7215, Extension 4226, prior to the day of the hearing. The complete case file may be examined in the office of the Clerk to the Board of County Commissioners, Weld County Centennial Center, 915 10th Street, Third Floor, Greeley, Colorado 80631. E-Mail messages sent to an individual Commissioner may not be included in the case file. To ensure inclusion of your E-Mail correspondence into the case file, please send a copy to egesick@co.weld.co.us DOCKET#: 2010-42 DATE: September 1, 2010 TIME: 9:00 a.m. APPLICANT: American Cancer Society Attn: Nancy Clark 8221 West 20th Street, Suite A Greeley, Colorado 80634 REQUEST: Application for a temporary assembly of more than 350 persons on September 18, 2010 LEGAL DESCRIPTION: Lot B of Recorded Exemption #3961; being part of the SE1/4 of Section 10, Township 6 North, Range 66 West of the 6th P.M., Weld County, Colorado LOCATION: 32483 County Road 33, Greeley, Colorado 80631 (See Legal Description for precise location.) BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DATED: August 20, 2010 PUBLISHED: August 25, 2010, in the Fort Lupton Press 110M,, ‘„, Memorandum Will TO: Jenny VanEgdom, CTB C From: Dan Joseph, Environmental Health Specialist COLORADO DATE: 08/19/10 SUBJECT: Temporary Assembly Permit for LC0022 In response to your request, Environmental Health Services has reviewed the Temporary Assembly Permit, LC0022, for the American Cancer Society, located at 34283 County Road 33, in Greeley, Colorado. After reviewing the application, the Department has no issues at this time. Should you have any questions regarding this matter, please contact me at extension 2206 or via e-mail at dioseph(a,co.weld.co.us. Thank you. CC: Cindy Salazar, Environmental Health Services Debra Adamson, Environmental Health Services MEMORANDUM IiA tt:i To: Jenny VanEgdom, Deputy Clerk to the Board August 20, 2010 IlseFrom: Bethany Salzman, Zoning Compliance Officer II, Dept. of Planning Services COLORADO Subject: LC0022 Review of the following request for a Temporary Assembly Permit by the Department of Planning Services shows the following: Applicant: American Cancer Society Attn: Nancy Clark 8221 West 20th Street, Suite A Greeley, Colorado 80634 Location of Event: 34283 County Road 33 PLEASE NOTE: This is not the correct address. The correct address is: 34059 County Road 33 Greeley,Colorado 80631 (Location of Church Barn, LLC/Rick Montera residence) Dates of Event: September 18, 2010, 5:00 p.m. to midnight A hearing before the Board for both the Temporary Assembly Permit and the Special Events Permit will be scheduled for September 1, 2010, at 9:00 a.m. Zone District: A(Agricultural) There are no outstanding zoning violations on this site and staff has no issues with issuance of this "Temporary Assembly Permit" other than the incorrect addressing issue mentioned above. Currently there are no active zoning violations on the above mentioned property. SERVICE,TEAMWORK,INTEGRITY,QUALITY Memorandum TO: Clerk to the Board I DATE: August 12, 2010 O • FROM: Ken Swanson, Building Official COLORADO SUBJECT: Temporary Assembly Permit— Cattle Barons Ball Building Inspection staff has reviewed the proposed temporary assembly permit for the Cattle Barons Ball. Staff also visited the proposed structure in which the event will be held. Permit History of this Structure: This building was constructed in 2004 under an Ag-Exempt permit. Ag-exempt permits do not require plans, engineering, building inspections, or a Certificate of Occupancy. As such, staff has little technical knowledge concerning the construction of the structure. Building Code Interpretation: The building use for this proposed special event with an anticipated occupancy load of 900 (IBC Sec. 1004) and an occupancy group classified as an A2 (Assembly-IBC Sec. 303), due to the serving of alcoholic beverages and food. Although not all inclusive of the minimum building code requirements, but with respect to life, health and safety, some of the key concerns this building lacks for this group classification in its current state are: • No required fire suppression system ( sprinklers-IBC Sec. 903) • Inadequate means of egress: exits, exit width, travel distance, panic hardware, emergency lighting, exit signage (IBC Chapter 10) Additionally, it was observed gas fired heaters had been installed in the building, a separate wood framed kitchen area with water; kitchen sink and electrical baseboard heat have also been installed. According to our records, no permits were obtained for this work. Recommendation: As noted above, this building was not constructed for this proposed temporary event use. Should this permit be approved, we recommend at a minimum, the following conditions: 1. The applicant shall contact the local fire department and request a site inspection. All recommendations of the fire department should be implemented. 2. All doors (man and garage doors) within the structure should remain unlocked for the duration of the event for egress purposes. Note: Staff has assumed that the structure was constructed to code (other than noted above) in accordance with the Ag-Exempt permitting process. Additionally, because water, heat, and a kitchen area was added to this structure without building permits (required by the Weld County Code) staff will contact the owner of this property following this event and initiate the process to appropriately permit these modifications. MEMORANDUM "lig TO: Jenny VanEgdom, Deputy Clerk to the Board DATE: 08/23/10 • FROM: Janet Carter E.I., Public Works COLORADO SUBJECT: Temporary Assembly American Cancer Society The Weld County Public Works Department has reviewed this proposal. Our requirements are as follows: REQUIREMENTS: 1. No parking will be allowed on Weld County Roadways. 2. Approximately 600 vehicles will require parking on the property 3. This area is not in a Special Flood Hazard Area (SFHA) as determined by the Federal Emergency Management Agency (FEMA). Page- l -of 1 August 23,2010 C:\Documents and Settings\jvanegdom\Local Settings\Temporary Internet Files\Content.Outlook\EUIG7UEA\Temp Assembly American Cancer Society 2010.DOC To: Weld County Board of Commissioners From: Deputy Lisa Carpenter Date: August 18, 2010 RE: Ruth American Cancer Society Dear Commissioners, I have researched and found no reported calls for service to the address of 34283 WCR 33, Greeley, CO 80631 for the Calendar year of 2009 to present day. I find no grounds for disapproval for the Special Events Permit. Respectfully Submitted, Deputy Lisa Carpenter Community Resource Officer Weld County Sheriff's Office 1950 "O" Street Greeley, CO 80631 TEMPORARY ASSEMBLY REVIEW FORM Date: August 16, 2010 TO: DEPUTY Lisa Carpenter FROM: CTB SUBJECT: Temporary Assembly/Special Events Permit Inquiry Please review all records on the following property for any associated reports during the last year and return your report to the Weld County Clerk to the Board's Office within seven days. Your report will be used by the Board of County Commissioners in considering issuance of a Temporary Assembly Permit. A copy of the file will be attached in .pdf format for your review. PLEASE RESPOND NO LATER THAN: August 26, 2010 APPLICANT: AMERICAN CANCER SOCIETY EVENT LOCATION: 34283 COUNTY ROAD 33 GREELEY, COLORADO 80631 (CHURCH BARN, LLC/RESIDENCE OF RICK MONTERA) EVENT DATE: SEPTEMBER 18, 2010, FROM 5:00 P.M TO MIDNIGHT ............. ................. ..................................... . .1 ................ ........... / No concerns 4 Deputy's ni ials The Sheriffs Office had a concern and the deputy has mutually worked with the property owner to correct the concern. (Complete Attached Worksheet) Unresolved concerns exist requiring a Probable Cause Hearing scheduled by the Board of County Commissioners. (Complete Attached Worksheet) ........................................................................................................ Please notify at Extension of the date and time of the Board of Commissioner's Temporary Assembly hearing. Temporary Assembly Worksheet The following concerns are noted: The property owner and the Sheriffs Office have collectively agreed to implement the following to correct concerns noted above: (A time line and corrective action should be listed for each concern) 17> Property Owner, Please Print Date Property Owner Signature Deputy's Sig ture Use another sheet of paper or attach separate proposal to this packet if needed. Attach copies of all reports associated with this property for the last year. Both the Deputy and the Owner of the establishment will be required to attend the Temporary Assembly Hearing to testify to the above agreement. MEMORANDUM IS ,, TO: Bruce Barker, County Attorney August 16, 2010 wokFROM: Jenny�, Deputy Clerk to the Board COLORADO SUBJECT: Temporary Assembly Permit/ Special Events Permit Please find an attached copy of the Temporary Assembly Permit Application and Special Events Permit Application for the following applicant: American Cancer Society 8221 West 20th Street, Suite A Greeley, Colorado 80634 Event Location: 34283 County Road 33 Greeley, Colorado 80631 (Location of Church Barn, LLC/Rick Montera residence) Date of Event: September 18, 2010, 5:00 p.m. to midnight A hearing before the Board for both the Temporary Assembly Permit and the Special Events Permit has been scheduled for September 1, 2010, at 9:00 a.m. A copy of the current insurance document has been provided, however, an updated document will be sent to our office as soon as it is received by the applicant. The applicant has provided a cash bond in the amount of$2,000.00. Please review with comments and return. 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