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Home My WebLink About20100217.tiff RESOLUTION RE: APPROVE PURCHASE ORDER AND SCOPE OF WORK FOR UPPER FRONT RANGE TRANSPORTATION PLANNING REGION AND AUTHORIZE CHAIR TO SIGN - COLORADO DEPARTMENT OF TRANSPORTATION WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Purchase Order and Scope of Work for the Upper Front Range Transportation Planning Region between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and the Colorado Department of Transportation, commencing February 16, 2010, with further terms and conditions being as stated in said Purchase Order and Scope of Work, and WHEREAS,after review,the Board deems it advisable to approve said Purchase Order and Scope of Work, copies of which are attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Purchase Order and Scope of Work between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and the Colorado Department of Transportation be, and hereby are, approved. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 27th day of January, A.D., 2010. BOARD OF COUNTY COMMISSIONERS ELD COUNTY, COLORADO " J ATTEST: �. 2c r ^ r'rs Rademac -r, Chair Weld County Clerk to the Boar* �,l , 14 4- • ?i'.ara Kirkmeyer, Pr.-Tem BY. De ty Cle k'to the Board (� : :z1- iiintrAttorney EXCUSED David E. Long Date of signature: 131/() 2010-0217 EG0062 Cry PtA9i q� rt o3/-5O /ro Colorado Dept of Transportn DATE:02/16/2010 4201 E. Arkansas Ave O Purchase Order Denver, CO 80222 IMPORTANT Q� tl0 State of Colorado The PO#and Line# ti->" O Buyer: Phillip Caldwell must appear on all 1* (( .alt + Phone Number: 303-757-9756 invoices, packing slips, \ + lkx * \ Agency Contact: Hoffman Gail cartons and 1876 Phone Number: (303) 757-9700 correspondence P.0# 211009256 Page# 1 of 1 State Award# Vendor Master# 2000135 PHONE: 970-356-4000 BID# Vendor Contact: Purchase Requisition#: 0110215636 Invoice in Triplicate TO: Colorado Dept. of Transportation ✓ WELD COUNTY GOVERNMENT 4201 E. Arkansas N ATTN: BARBARA CONNOLLY Denver 80222 Do PO BOX 758 Payment will be made by this agency • GREELEY CO 80632 Ship INSTRUCTIONS TO VENDOR To: Colorado Dept. of Transportation 1 If for any reason,delivery of this order is delayed beyond the delivery/Installation date shown, 4201 E. Arkansas please notify the agency contact named at the top left(Right of cancellation is reserved in instances Denver 80222 in which timely delivery is not made). 2.All chemicals,equipment and materials must conform to the standards required by OSHA. Delivery/installation Date: 01/31/2012 3 NOTE.Additional terms and conditions on reverse side. NA SPECIAL INSTRUCTIONS LINE# MATERIAL# UOM QUANTITY UNIT COST TOTAL ITEM COST MATERIAL GROUP# PLANT DESCRIPTION 00010 Act iv.unit 1 12, 000. 00 12, 000. 00 96100 7001 UFRTPR CMAQ Project Selection SOW per the attached (3 pages) . Purchase Order Number must be shown on all invoices. DOCUMENT ';'OTAL = )) 12, 000.00 THIS PO IS ISSUED IN ACCORDANCE WITH STATE AND FEDERAL REGULATIONS A/ �J/''FQR THE STATE 9F LO Db r This PO is effective on the date signed by the authorized individual. / �� ...2466r, ./L? �� Authorized Signature Date DP-01(R-02/061 z,f,0/0 a LSBURG ( HOLT & ULLEVIG 15'ears of nneincemtg Nahs n,trmispmwtom s+rhniuve December 17, 2009 Ms. Elizabeth Relford Transportation Planner Weld County Public Works Department 1111 H Street P.O. Box 758 Greeley, Colorado 80632 RE: Proposed Scope of Work Upper Front Range CMAQ Project Selection Process Dear Elizabeth: Based on our conversation earlier this week, we have developed a proposed scope of work to assist the Upper Front Range Transportation Planning Region (UFR TPR) in developing a process for selecting projects to receive funding through the Congestion Mitigation and Air Quality (CMAQ) Program. Weld County will act as the purchasing agent for this work effort on behalf of the UFR TPR. Portions of Weld and Larimer Counties approximately south of Larimer CR 58IWeld CR 94 recently became eligible for CMAQ funding because they are in a nonattainment area for 8-hour ozone. For fiscal years 2010 and 2011, the UFR has an estimated $1.2 million in federal CMAQ funding, all of which must be spent within the nonattainment area within the Upper Front Range. Since this is the first time the UFR TPR has been tasked with selecting CMAQ projects, we understand that you would like our assistance in establishing a project selection process, helping the UFR communities prepare applications, and scoring and ranking the projects. We have developed the following scope of work and budget that we believe will be required to help the UFR TPR successfully program CMAQ projects for FY 2010 and 2011. SCOPE OF WORK Task 1. Develop Project Selection Process FHU has been involved in the CMAQ project selection process for the North Front Range Metropolitan Planning Organization (NFR MPO)for several funding cycles, and we have worked with the MPO to establish an effective process for selecting projects. This background will assist us in developing a new CMAQ process reflecting the needs of the UFR TPR. We anticipate meeting with the UFR Executive Committee at the onset of this work effort to present the CMAQ eligibility requirements along with the NFR process. We will then work with the Executive Committee to make modifications to the process to tailor it to the UFR's needs and to establish an appropriate Project Selection Committee. 6300 South Syracuse Way, Suite 600 Centennial, CO 80111 tel 303.721.1440 fax 303.721.0832 www.thueng.com info@thueng.com Ms. Elizabeth Relford December 17, 2009 Page 2 Task 2. Prepare CMAQ Project Submittal Guidebook After establishing a proposed CMAQ project selection process with the Executive Committee, we will prepare a CMAQ Project Submittal Guidebook that will be distributed to the representatives of the Regional Planning Commission (RPC). The guidebook will include background information on the CMAQ program including restrictions and eligibility requirements, a list of typical CMAQ project types, a description of the project selection process including evaluation criteria and scoring guidelines, and directions for submitting projects. Task 3. Manage Call for Projects FHU will initiate and manage the call for CMAQ projects. This task will involve preparing and distributing information pertinent to the call for projects (including a schedule, project submittal forms, etc.)to the RPC members and fielding questions throughout the process. Task 4. Review and Screening of Projects FHU expects that each CMAQ applicant will be required to submit a preliminary abstract describing their project(s). FHU will review all project abstracts and submittals to ensure that the projects are eligible. We will also identify any information that might be missing or require clarification on the project details. FHU will coordinate with the submitting agencies as needed to update the project submittals. We will prepare individual electronic calculation sheets for the CMAQ applicants based on the abstracts. Local project sponsors will be responsible for completing an initial air quality benefit calculation; we will review the calculations and suggest modifications as appropriate. Task 5. Conduct Project Application Workshop Since this is the first time that the UFR agencies (other than Weld and Larimer Counties)will have the opportunity to apply for CMAQ funding, we propose conducting a project application workshop at which FHU will present information included in the Project Submittal Guidebook and answer any questions the project sponsors may have about the eligibility of their projects or how to complete their project submittals. We anticipate conducting this workshop prior to the deadline for project abstract submittals. Task 6. Score Projects and Present Recommendations FHU will serve as a technical resource to the CMAQ Project Selection Committee. We anticipate preparing summary information for the committee and attending one meeting with the committee. After the Project Selection Committee has met and scored the projects, FHU will present the recommendations to the RPC. BUDGET We estimate that the scope of work described above can be completed for a total budget of $12,000. A breakdown of the hours and costs for each task is provided in the table on the next page. The primary FHU staff involved in the project will be Jenny Young, who will serve as the Project Manager, and Dale Tischmak, a Senior Environmental Scientist. Ms. Elizabeth Relford December 17, 2009 Page 3 Tasks Young Tischmak Designer/ Total Clerical Billing Rates $115 $135 $65 $920 $270 $0 $1,190 ,{5a2v 1,"t`5 S t5r tx y �,�nv. ^rpyi ry.. s'vj't ev 4 • .. ..:.. .� .. $920 $270 $130 $1,320 I^C: "n"a a ai^e: ws '.}'S 1k pL+t.°74'y�g S ,'::y . � {ti s;=,( -47;;;v.*� ..t.,`Y : P`„geu+�'_ .+s $920 $0 $0 $920 s"24flf ga& tea.' t. >at t JS��.;^#'tiar!"ti* a caueW 'y i. Ci x T r'`y $460 $4,320 $0 $4,780 $460 $540 $0 $1,000 ': : .„ .. $460 $2,160 $0 $2,620 -:..._ $4,140 $7,560 $130 $11,830 Other Direct Costs Reprographics $90 Mileage/Travel $80 Total $12,000 We propose to conduct this work on a time and materials basis. In such an agreement, we are compensated for our services at our standard hourly rates and direct expenses are reimbursed at 1.1 times cost. We will not exceed the $12,000 budget without your prior approval. Thank you for the opportunity for us to offer our services, and we look forward to working with you on this project. Please call us if you have any questions. Sincerely, FELSBURG H:T:Siy‘LLE Elliot, PE, Al P Jenny . Young, 441 Principal Transportation Planner REGIONAL TRANSPORTATION PLANNING -REVISED on 07/16/2008 Upper Front Range Regional Planning Commission (RPC) and Transportation Planning Region (TPR) Amount NOT TO EXCEED: $5,000 Designated Contacts for TPR: (To be placed within the Special Instructions header on the lead page) `For the purpose of this Purchase order, Ms. Gail Hoffman is hereby designated representative of the State and Mr. Wayne Howard is hereby designated representative of Weld County (a.k.a. Vendor), fiscal entity for the Upper Front Range TPR. Vendor's representative (or Administrator) is responsible for providing the TPR's Representative and Alternate(s) to the State Transportation Advisory Committee (STAC) with copies of this Scope of Work, so they are aware of what they are responsible for completing and allowed to bill. Either party may from time to time designate in writing new or substitute representatives including new or substitute addresses where notices shall be sent. All notices required to be given by the parties hereunder shall be sent by certified or registered mail to the individuals at the addresses set forth below: To CDOT: To the Vendor: Gail Hoffman Wayne Howard DTD Multimodal Planning Branch Weld County Public Works Colorado Department of Transportation P.O. Box 758 4201 E. Arkansas Avenue 1111 "H" Street Denver, CO 80222 Greeley, CO 80632 SCOPE OF WORK(Rural Planning Work Program) The purpose of the Scope of Work is to present detailed procedures for the continuation of the statewide transportation planning process within the Transportation Planning Regions. The Vendor shall cooperatively undertake the activities related to the statewide transportation planning process conforming with the standards set forth in Sections IV, V, VI, VII and VIII of 2 CCR 604-2 (the Rules) for the expenditure of State Planning and Research (SPR) funds during the Program Period (beginning July 1 of the issuing year and expiring June 30 of the ending year) to perform the tasks identified in the Scope of Work herein. The State and FHWA are specifically authorized to review and inspect at all reasonable times all such records including all technical and financial aspects of the tasks described in the Scope. The State will arrange such reviews and inspections with monitoring to be done no more than quarterly. The State reserves the right to a mid-year review of the cost data and other progress associated with the tasks and will provide at least one week's notice of the date and time for any meeting to discuss said review. The Vendor shall assure that SPR funds spent during the Program Period for those tasks identified in the Scope are spent in accordance with all applicable State and Federal requirements and within the terms and conditions of this purchase order throughout its duration. Request for reimbursement for the expenditure of such funds will be submitted to the State at least quarterly. All requests for reimbursement shall include documentation of all expenditures in accordance with federal A-87 Guidance, reference 49 CFR Part 18, and the attached Local Agency Payment Checklist. Final billings are due to the State by June 30`". Upon the June 30th expiration of this purchase order, all unclaimed funds will revert to the State, and will not carry forward into the next year. Please note that the Rural Planning Assistance Contract Reimbursement Request Form must be filled out in its entirety and include date specific tasks performed for the Rural Planning Work Program. Page 1 of4 To assure SPR funds conform with the tasks of the Scope, the Vendor shall maintain a complete file of all records, books, communications, and other written materials which pertain to the performance and cost of services for the duration of this purchase order or further such period (up to three years) as may be necessary to resolve all financial matters. Vendor shall permit the State, FHWA, or the Comptroller General of the United States to audit and/or inspect Vendor's records pertaining to the services relating to this purchase order for the specified period to evaluate Vendor's performance assuring compliance with the terms and conditions hereof. Copies of these records shall be furnished, if requested, to the requesting party listed in this Paragraph. The Vendor shall include this record keeping/audit requirement in any purchase order with any consultant employed to perform the tasks by expressly requiring the Consultant to comply with this requirement. All reports pertaining to the performance of this purchase order shall be reviewed and approved pursuant to the procedures established under the Rules, but no report will be published without the prior approval of FHWA. Any published material shall acknowledge the participation of the State and the FHWA in recognition of the cooperative nature of the Statewide Transportation Planning Process, for example, "FUNDED BY THE FTA AND THE FHWA". Published materials include any non-internal documents, reports, maps, photographs, computer software, or like materials that are intended to be viewed by those outside of FTA, FHWA, CDOT, and the Planning Agency. Within 30 days after the end of the Program Period, the Vendor will provide to the State a final accomplishment report of the Rural Planning Work Program tasks performed under this purchase order. This report shall include, but not be limited to: (1) final accomplishments by task; (2) status of uncompleted tasks; and, (3) a comprehensive listing of actual expenditures for the Program Period. The State has the right to disallow any costs incurred by the Vendor, which are inconsistent with or not in compliance with the authorized tasks of the Scope of Work. Vendor shall take all reasonable steps to obtain the necessary staff or consultant services required to carry out all tasks described and identified in the Scope and this section. The selection for consultant services shall be in compliance with all federal procurement requirements. In addition, any Request for Proposal (RFP) used by the Vendor to secure consultant services must be reviewed and approved by the State prior to release. The Vendor shall obtain written authorization from the State before executing any contract for consultant services, which utilizes SPR funds. Scope of Work-Tasks The following tasks are incorporated herein to describe the work program for the continuation of the regional and statewide transportation planning process within the Transportation Planning Regions. The purpose of the work is to implement the provisions of C.R.S. § 43-1-1101 et.seq. and Rules and Regulations for the Statewide Transportation Planning Process and the Transportation Planning Regions, 2 CCR 604—2 (The Rules). TASK I - PARTICIPATION IN THE STATEWIDE TRANSPORTATION ADVISORY COMMITTEE (STAC) The TPR shall have a designated representative to attend regularly scheduled meetings and carry out the other duties of the STAG pursuant to C.R.S. § 43-1-1104 as amended, and to Section V. of the Rules. The TPR shall also designate a STAC alternate to attend regularly scheduled meetings and carry out the other duties if the designated representative is unable or unavailable. Participation in the STAC includes but is not limited to: 1. Be the communication liaison between the Department, the STAG and the members of the TPR and constituents. Page 2 of 4 2. Provide advice to the Department on the needs of the transportation system. 3. Review and comment on updates and amendments to the Regional and Statewide Transportation Plans. 4. Provide assistance in resolving transportation related conflicts which arise between TPRs, or between the Department and a TPR. 5. Make recommendations to the Department concerning the integration and consolidation of Regional Transportation Plans (RTPs) into the State Transportation Plan. 6. Furnish regional perspectives on transportation problems requiring statewide solutions. 7. Provide advice and comment on TPR boundaries. TASK 2- PROVIDE OPPORTUNITIES FOR PUBLIC PARTICIPATION Please reference Section VI of 2 CCR 604-2(The Rules),which includes specific public participation provisions mandatory in the transportation planning process. The TPR shall work in cooperation with the Department in carrying out the requirements for public participation as described in The Rules and Title 23 CFR Part 450 of the federal regulations. Public participation shall include but not be limited to: 1. Provide a proactive process that allows the public the opportunity to participate in the transportation planning process. The process shall provide a mechanism for public perspective, ideas and needs to be incorporated into the planning process, developing the public's understanding of the problems and opportunities facing the transportation system. 2. The TPR shall conduct meetings, transportation forums, open houses or other means of public meetings for the purpose of providing information about transportation issues, receiving comments, consideration and response to public input and building consensus on transportation priorities. The TPR shall record the proceedings of meetings, forums and other public meetings concerning transportation in their TPR and make those notes available to the TPR constituency, especially interested parties unable to attend the meetings. 3. Provide mailings, either electronic or regular, containing information about transportation issues. The TPR shall maintain a mailing list of all known parties interested in transportation planning in the TPR including but not limited to: elected officials, municipal and county planning staffs; affected public agencies; local state and federal agencies eligible for federal and state transportation funds; local representatives of public transportation agency employees and users, freight shippers and providers of freight transportation services; private transportation providers, representatives of alternative transportation mode users; such as pedestrian walkways and bicycle transportation facilities, representatives of the disabled, private industry, environmental and other interested groups; Indian tribal governments and the US Secretary of the Interior when tribal lands are involved; representatives of persons or groups that may be underserved by existing transportation systems such as minority, low-income and disabled populations and members of the general public. 4. Utilize available media opportunities to provide timely notice of planning related activities, including but not limited to electronic mail, newspapers and other means TASK 3- LONG-RANGE REGIONAL TRANSPORTATION PLAN Continue efforts to update the Regional Transportation Plan. Page 3 of 4 TASK 4- LONG-RANGE STATEWIDE TRANSPORTATION PLAN In conjunction with its Regional Transportation Plan, the TPR will provide input and advice on the development of the Statewide Plan. Duties include but not limited to: 1. Provide input on the integration and consolidation of regional plans with the Statewide Transportation Plan. 2. Review and provide comment, through the STAG representative, on elements of the Statewide Transportation Plan, drafts of the Statewide Transportation Plan, and the final Statewide Transportation Plan pursuant to C.R.S. § 43-1-1103 (3) (a) TASK 5-AMEND THE STATEWIDE TRANSPORTATION IMPROVEMENT PROGRAM (STIP) Whenever a policy amendment is proposed for the STIP, the TPR shall review and comment on the proposed amendment. The process is as follows: 1. The CDOT region will notify the TPR of the proposed amendment. 2. The Division of Transportation Development (DTD) will post notice of the proposed STIP amendment on the CDOT website for a 30 day review and comment period. DTD will also email the STIP amendment notice to a master mailing list. 3. The TPR shall provide DTD with a current email list of all its members and interested parties. 4. If the TPR has a meeting scheduled within the 30 day review and comment period, it will add a discussion of the amendment at the meeting to provide for public input. 5. If the TPR does not have a meeting scheduled, the RPC needs to determine if the policy amendment is of such significance as to establish a meeting within the 30 day review and comment period. 6. The TPR may elect to not hold a meeting if the RPC determines that public participation is not necessary for the proposed amendment. 7. The TPR should post the notice of proposed STIP amendment, if it has an office and a public place for posting such notices. 8. The TPR may provide comments on the proposed amendment within the 30 day review period. TASK 6- REGIONAL TRANSPORTATION PLAN AMENDMENTS Circumstances altering the transportation systems planning factors upon which the RTP is based may change the TPR's project priority recommendations to the Department and require amending the RTP. The TPR shall amend the RTP as necessary to make additions or deletions on review and analysis of the RTP to insure successful implementation throughout the Statewide Transportation Plan pursuant to Section VIII of the Rules for the Statewide Planning Process (2 CCR 604-2). Page 4 of 4 Elizabeth Strong From: Bruce Barker Sent: Wednesday, January 27, 2010 8:13 AM To: Commissioners; CTB; Monica Mika Subject: FW: Emailing: Scope of Work UFR CMAQ Assistance 121709 Attachments: Upper Front Range FY10 PO.pdf; Revised Scope of Work UFR CMAQ Assistance 12610.pdf; Upper Front Range- FY'10 SOW.pdf We would like to add this to the agenda today as Item #5 under New Business: "Approve CDOT/Upper Front Range TPR FY2010 Purchase Order." Original Message From: Elizabeth Relford Sent: Wednesday, January 27, 2010 7:23 AM To: Bruce Barker Subject: FW: Emailing: Scope of Work UFR CMAQ Assistance 121709 Good Morning Bruce, I have attached three different documents you can give the Commissioners. The first one is an example of what the PO will look like when CDOT sends it to us, only the amount will be $12,000 instead of $5,000. The second document is the Consultant's scope of work (SOW). CDOT is cutting and pasting this letter to put the information into their SOW. An example of what their SOW template looks like is the third attachment. Obviously the third attachment is not the one for this project, but I thought it might give you a better idea of what they will be approving. Let me know what else you may need, or how I can help! Thanks, Elizabeth Original Message From: Ware, Leah [mailto:Leah.Ware@clot.state.co.us] Sent: Tuesday, January 26, 2010 5:28 PM To: Elizabeth Relford Cc: Bruce Barker Subject: RE: Emailing: Scope of Work UFR CMAQ Assistance 121709 Elizabeth, It will look like this (see attached) when it comes to Weld County. The scope will be attached and instead of saying Upper Front Range TPR FY10, it might say "UFRTPR CMAQ Project Selection". The agency contact will be Gail Hoffman, and the purchase order amount will be for $12,000. I know that doesn't help you much, but that is all there is. Sorry. Thanks - Leah Leah Ware MPO/Rural Liaison Unit Manager Tel 303-757-9761 I7EIDo you really need to print this e-mail? Original Message From: Elizabeth Relford [mailto:erelford@co.weld.co.us] 1 Sent: Tuesday, January 26, 2010 4:47 PM To: Ware, Leah Cc: Bruce Barker Subject: Re: Emailing: Scope of Work UFR CMAQ Assistance 121709 Do you have any standard PO language you can send us? Original Message From: Ware, Leah <Leah.Ware@dot.state.co.us> To: Elizabeth Relford Cc: Bruce Barker Sent: Tue Jan 26 16:38:19 2010 Subject: RE: Emailing: Scope of Work UFR CMAQ Assistance 121709 Elizabeth, According to Phil, you will not receive a contract instead you will receive a purchase order. The process will be similar to what you have for your rural purchase order. Because of the amount of funds going toward this project, they felt it would be better handled this way. There is no contact language for them to review or approve. Does that help or do you need something else from me to help you present the information to them? Thanks - Leah Leah Ware MPO/Rural Liaison Unit Manager Tel 303-757-9761 E©Do you really need to print this e-mail? Original Message From: Elizabeth Relford [mailto:erelford@co.weld.co.us] Sent: Tuesday, January 26, 2010 4:29 PM To: Ware, Leah Cc: Bruce Barker Subject: FW: Emailing: Scope of Work UFR CMAQ Assistance 121709 Leah, Weld County's protocol requires the BOCC to approve the contract; and therefore, I need to present it at their Wednesday morning meeting (9:00 am) . Can you please email me a draft copy of the contract to present to them first thing in the morning? They need to have an idea of what it will look like, so they can approve it prior to Thursday's UFR meeting. Let me know what you can do! Thanks, Elizabeth From: Jenny.Young [Jenny.Young@fhueng.com] Sent: Tuesday, January 26, 2010 9:58 AM To: Elizabeth Relford; Caldwell, Phillip; Hoffman, Gail Cc: Barbara Kirkmeyer; Ware, Leah Subject: RE: Emailing: Scope of Work UFR CMAQ Assistance 121709 Elizabeth, Gail and Phil - 2 I have modified the scope of work to clarify that Weld County will be the purchasing agent on behalf of the Upper Front Range. Please let me know if there is anything further that I can do to expedite this process. Thanks, Jenny Jenny Young, PE, PTP Felsburg Holt & Ullevig 6300 5. Syracuse Way, Suite 600 Centennial, CO 80111 303-721-1440 Original Message From: Elizabeth Belford [mailto:erelford@co.weld.co.us] Sent: Tuesday, January 26, 2010 9:43 AM To: Jenny.Young; Caldwell, Phillip; Ware, Leah Cc: Barbara Kirkmeyer Subject: FW: Emailing: Scope of Work UFR CMAQ Assistance 121709 Jenny - Gail asked me to forward the scope back to you for revision. Apparently, there was some miscommunication regarding who the contract was going to be between. Can you please revise the first paragraph ASAP to incorporate her message below and resend it to Phil - ASAP! Phil - If you still have questions about Weld County's role on behalf of the UFR, please call me immediately (970-673-5836) ! Leah - Can you explain to me why we cannot amend our existing UFR planning contract ($5,000) to include the additional planning dollars for creating the CMAQ process? Can you tell me where we are at with the contract? We would like it executed prior to Thursday's Executive Committee meeting. CMAQ dollars have been available to the UFR since October of 2009, yet we cannot do anything about it without this contract, which has apparently been in CDOT's hands since the beginning of December? We all knew this was coming, so I am confused on where we are getting held up! Please help me work this out, so we can avoid a similar situation in the future! I appreciate it! Elizabeth Original Message From: Hoffman, Gail [mailto:Gail.Hoffman@dot.state.co.us] Sent: Tuesday, January 26, 2010 9:18 AM To: Elizabeth Belford Cc: Ware, Leah; Caldwell, Phillip Subject: Emailing: Scope of Work UFR CMAQ Assistance 121709 Elizabeth, Phil Caldwell told me the attached scope of work reads as if FHU will do the work for Upper Front Range TPR, not Weld County. Could you ask Jenny Young of FHU to revise the first paragraph to make it clear that FHU is assisting UFR with the CMAQ process, with Weld County acting as purchasing agent? I would do the change myself, but the scope is a pdf file and somewhat harder to revise. Please send this to Jenny Young at FHU; I had to have Outlook replaced on my computer, and lost many email addresses after that happened. Let me know if you have any questions. 3 Thanks! Gail Hoffman MPO and Rural Liaison 303-757-9700 4 Esther Gesick From: Ware, Leah [Leah.Ware@dot.state.co.us] Sent: Wednesday, January 27, 2010 12:21 PM To: Elizabeth Relford Cc: Caldwell, Phillip; Esther Gesick; Jenny.Young Subject: RE: County Commissioner's Approval Hi Elizabeth, I have looked in the system, and our Procurement Office has not generated the PO yet. There is no guarantee that they will have it done today, therefore I will keep looking just in case. As soon as we get it, I will notify Gail (and copy you) so that she can send you the notice to proceed. The official notice should come from her since she is the Project Manager. But, I will keep looking out for it for I know you are anxious to get started. Thanks - Leah Leah Ware MPO/Rural Liaison Unit Manager Tel 303-757-9761 A Do you really need to print this e-mail? From: Elizabeth Relford [mailto:erelford@co.weld.co.us] Sent: Wednesday, January 27, 2010 11:24 AM To: Ware, Leah Cc: Caldwell, Phillip; Esther Gesick; Jenny.Young Subject: County Commissioner's Approval Hi Leah, I wanted to let you know that the BOCC approved the proposed PO as the fiscal agent for the UFR this morning. Do you think you will have that number for me to insert into the Resolution this afternoon? Upon receipt of the PO#, and your ok, I will send out the official notice to proceed to FHU. Thanks again to everyone for making this happen prior to tomorrow's meeting! I really appreciate it! Thanks, Elizabeth Elizabeth Relford Transportation Planner Weld County Public Works Dept 1111 H Street t PO Box 758 Greeley, CO 80632-0758 erelford(@co.weld.co.us Office: (970)304-6496 EXT. 3748 Fax: (970)304-6497 www.co.weld.co.us 2 Elizabeth Strong From: Elizabeth Strong Sent: Wednesday, March 17, 2010 10:23 AM To: Elizabeth Relford Subject: RE: Purchase Order for Transportation Planning Region A copy is fine! Thank you! Original Message From: Elizabeth Relford Sent: Wednesday, March 17, 2010 10:17 AM To: Elizabeth Strong Subject: Re: Purchase Order for Transportation Planning Region Yes! I have the original signed copy for $12,000. Would you like me to give you the original, or a copy? Original Message From: Elizabeth Strong To: Elizabeth Relford Sent: Wed Mar 17 09:54:34 2010 Subject: Purchase Order for Transportation Planning Region Hi Elizabeth. On January 27, 2010, the Board approved a purchase order for the Upper Front Range Transportation Planning Region; however, the actual purchase order had not been received on that date. Has it been received since? Elizabeth Strong, Deputy Clerk to the Board (970) 356-4000 extension 4219 1 Elizabeth Strong From: Elizabeth Strong Sent: Wednesday, March 17, 2010 10:23 AM To: Elizabeth Relford Subject: RE: Purchase Order for Transportation Planning Region A copy is fine! Thank you! Original Message From: Elizabeth Relford Sent: Wednesday, March 17, 2010 10:17 AM To: Elizabeth Strong Subject: Re: Purchase Order for Transportation Planning Region Yes! I have the original signed copy for $12,000. Would you like me to give you the original, or a copy? Original Message From: Elizabeth Strong To: Elizabeth Rel-Ford Sent: Wed Mar 17 09:54:34 2010 Subject: Purchase Order for Transportation Planning Region Hi Elizabeth. On January 27, 2010, the Board approved a purchase order for the Upper Front Range Transportation Planning Region; however, the actual purchase order had not been received on that date. Has it been received since? Elizabeth Strong, Deputy Clerk to the Board (970) 356-4000 extension 4219 1 Elizabeth Strong From: Elizabeth Relford Sent: Friday, March 26, 2010 12:27 PM To: Elizabeth Strong Subject: Re: Purchase Order for Transportation Planning Region Elizabeth, I'm so sorry I haven't! I am in training all day, but I sent myself an email to have it delivered first thing Monday! Beth Original Message From: Elizabeth Strong To: Elizabeth Relford Sent: Fri Mar 26 12:17:31 2010 Subject: RE: Purchase Order for Transportation Planning Region Hi Elizabeth, I still haven't received a copy of this P0, did you send one? I need it to process the Resolution the Board approved on January 27, 2010. Original Message From: Elizabeth Relford Sent: Wednesday, March 17, 2010 10:17 AM To: Elizabeth Strong Subject: Re: Purchase Order for Transportation Planning Region Yes! I have the original signed copy for $12,000. Would you like me to give you the original, or a copy? Original Message From: Elizabeth Strong To: Elizabeth Relford Sent: Wed Mar 17 09:54:34 2010 Subject: Purchase Order for Transportation Planning Region Hi Elizabeth. On January 27, 2010, the Board approved a purchase order for the Upper Front Range Transportation Planning Region; however, the actual purchase order had not been received on that date. Has it been received since? Elizabeth Strong, Deputy Clerk to the Board (970) 356-4000 extension 4219 1 Hello