HomeMy WebLinkAbout20101789 RESOLUTION
RE: APPROVE PURCHASE OF SERVICE AGREEMENT FOR RETIRED AND SENIOR
VOLUNTEER PROGRAM(RSVP)AND AUTHORIZE CHAIR TO SIGN-UNIVERSITY OF
NORTHERN COLORADO
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Purchase of Service Agreement between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services,Area Agency on Aging, and the University
of Northern Colorado, Retired and Senior Volunteer Program, commencing July 1, 2010, and ending
June 30, 2011, with further terms and conditions being as stated in said agreement, and
WHEREAS,after review, the Board deems it advisable to approve said agreement, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Purchase of Service Agreement between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, Area Agency on Aging, and the University of Northern Colorado,
Retired and Senior Volunteer Program, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
U' 05 2010-1789
1 O r i , \-o E 0. 7- as 1 D HR0081
S-`1- 0
RE: PURCHASE OF SERVICE AGREEMENT FOR RETIRED AND SENIOR VOLUNTEER
PROGRAM (RSVP)
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 9th day of August, A.D., 2010, nunc pro tunc July 1, 2010.
BOARD OF COUNTY COMMISSIONERS
ELD COU TY, OLORADO
ATTEST: r ,• ��,,,,: IJ S _�. --�; �..L
:la adema her, air
Weld County Clerk to the'Bo 1 ' ivA-.
` � !� ;,p :arbara Kirkmeyer, '•ro-Tem
BY: ��Boa) ICY `� P
Deputy Clerk to the Boa �,ll' ��
Sean P. ay
AP O FORM:
iV�7"II' F. Garcia
unty Attorney a-O
David E. Long
Date of signature: 245
2010-1789
HR0081
MEMORANDUM
DATE: August 5, 2010
IlDTO: Douglas Rademacher, Chair, and of Commiss'oners
C. Nit:
Judy A. Griego, Director, Hu i e Depa ent
COLORADO
SUBJECT: Purchase of Service Agreemen between the We d
County Department of Human Services' Area
Agency on Aging and the University of Northern
Colorado Retired and Senior Volunteer Program.
Enclosed for Board approval is the Purchase of Services Agreement between the Department's
Area Agency on Aging Division and the University of Northern Colorado Retired and Senior
Volunteer Program. This Agreement is funded with State funds. This Agreement was presented
at the Board's June 29, 2010, Work Session.
The major provisions of this Agreement are as follows:
Units of Service/
No. Provider/Term Program Area Contract Amount
1 Retired and Senior Volunteer Program Project Connect — 1,000
Telephone Reassurance
July 1, 2010—June 30, 2011 to 20 older adults Max. $500.00
If you have any questions, give me a call at extension 6510.
2010-1789
PURCHASE OF SERVICE AGREEMENT
THIS AGREEMENT, made and entered into this I" day of July, 2010, by and
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Human Services'
Area Agency on Aging, hereinafter referred to as "AAA", and the Board of Trustees of the
University of Northern Colorado Retired and Senior Volunteer Program , hereinafter referred to
as "RSVP."
WITNESSETH:
WHEREAS, AAA develops and administers the Area Plan for a comprehensive and
coordinated system of services, and
WHEREAS, AAA has identified loneliness and isolation as a serious problem for many
Weld older citizens, and
WHEREAS, RSVP is not for profit federally funded organization sponsored by the
University of Northern Colorado existing for the purpose of providing volunteer opportunities
for seniors of Weld County , and
WHEREAS, AAA desires to purchase services from RSVP to maintain Project Connect,
a telephone reassurance program targeting homebound, isolated frail seniors;
NOW THEREFORE, it is mutually agreed:
1. The AAA hereby agrees to award grant monies in the sum of$500.00 to RSVP.
2. RSVP agrees to provide telephone reassurance to 20 older adults with a goal of reaching
5 rural elders , 5 Hispanic elders and 20 disabled elders.
3. The AAA agrees to reimburse RSVP for all eligible project costs up to but not exceeding
the sum of$500.00.
4. RSVP agrees to commence services within thirty (30) days after the signing of the
Agreement and assure completion of all services required hereunder by June 30, 2011.
5. RSVP agrees to support the goal of a comprehensive and coordinated system of services
by maintaining regular participation on the Community Resource Network, formally
known as the Long Term Care Coordinating Committee.
6. RSVP agrees to document and report any project income received as a result of services
provided under the Agreement.
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7. RSVP agrees to include the following statement in any written materials (pamphlets,
brochures, announcements, etc) or in any verbal presentations: RSVP is supported, in part
by funds provided by the Weld County Area Agency on Aging through the Older
Americans Act.
8. RSVP understands that AAA is required to conduct periodic evaluations of the activities
conducted under this Agreement and to monitor on an ongoing basis the performance of
RSVP to insure that the funds made available by the Agreement are expended in keeping
with the purposes for which they were awarded; and RSVP accordingly agrees to
cooperate fully with the AAA in the conduct of such evaluation and monitoring,
including the keeping and supplying of such information, and providing access to
documents and records to the AAA for the purpose of audit; and further agrees to do all
things necessary to enable AAA to fulfill its obligation to the State of Colorado and the
United States Government.
9. Any changes, including any increase or decrease in the amount of RSVP compensation,
and including changes in budget allocations which are mutually agreed upon by and
between the AAA and RSVP, shall be incorporated in written amendments to this
Agreement.
10. RSVP understands and agrees that the following provisions are part of the official
application and as such become binding upon commencement of the project:
a. Agrees that the project will be carried out in accordance with the Federal program
and fiscal regulations, the policies and procedures established for grants by the
State Agency, and the terms and conditions of the project application approved by
AAA in making this award of funds; specifically, agrees to abide by the dollar
amounts as shown in the budget by program and cost categories.
b. Understands that if there is Federal/State cash unearned at the time the project is
terminated, this amount must be returned to the AAA.
c. Understands that the project's fiscal affairs are subject to audit. If costs are
disallowed, the proportion of Federal/State funds disallowed must be returned to
the AAA.
d. Understands that this award is made for the period amounts stated in this
Agreement. This Agreement in no way implies further funding which is
contingent upon the availability of funds and approval of future project
applications.
e. Agrees to keep records and make reports on the forms required by the AAA and
in accordance with guidelines issued by the State of Colorado and the
Administration on Aging, specifically,
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To submit financial reports monthly and monthly program reports to the
AAA by the 10th of the following month;
To submit a final financial report within 15 days after the end of the
project year;
To submit other reports to the AAA as requested.
f. Agrees to advise the AAA of needed program and financial changes and await
approval from the AAA prior to change implementation.
g. Agrees to have policies and procedures for complaint/appeal tracking, timely
disposition of complaints/appeals and documentation of such process.
h. Agrees to have a client grievance policy which will address any alleged
infractions of any federal, state or local laws by RSVP against recipients of or
applicants for services.
i. Agrees to have policy and procedure for wait lists that meets the requirements set
forth by the AAA.
j. Agrees to provide recipients receiving services the opportunity to contribute to all
or part of the cost of the services received. Each recipient shall be given the
opportunity to determine if they are able to contribute to all or part of the cost of
services. No recipient shall be denied a service because of a failure to contribute
to all or part of the cost of the services. All contributions shall be considered
program income. All contributions shall be used to expand the services for which
the contributions were given.
11. No portion of the Agreement shall be deemed to constitute a waiver of any immunities
the parties or their officers or employees may possess, nor shall any portion of this
Agreement be deemed to have created a duty of care with respect to any persons not a
party of the Agreement.
12. No portion of the Agreement shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
13. If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections
subsections, paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
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14. The term of this Agreement shall be from July 1, 2010 through June 30, 2011. The
Agreement will be evaluated in November by both parties. The basis for renegotiation of
the Agreement will be satisfactory performance of the provider, availability of funds,
priorities as established by the Area Agency on Aging and need for the service.
15. This Agreement may be terminated upon thirty (30) days written notice by either party.
This Agreement shall be terminated immediately in the event of loss of funding to the
Area Agency on Aging.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
first written above.
BOARD OF COUNTY COMMISSIONERS UNIV RSITY OF NORTHERN COLORADO
tarp
ougl Radema er, Chair AUG O 9 2010 Eld e Quam
Assistant to t e the.Pre ident
ATTEST: • C f ,1 .
ide
Weld County Clerk to the jj'-' • v �� Michele S. Schwietz
f61 (i,rr3\ ' Director P
Deputy Cle to the
U Ronaldttreral
,
Specia
tf Hendrix, Director
Retired and Volunteer Senior
WELD COUNTY DEPARTMENT
OF HU A SEM •
Judy . Griego, Direct
WELD COUNTY AREA AGENCY
ON AGING
17,9
Eva M. Je ell, ivision Head
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