HomeMy WebLinkAbout20100990.tiff RESOLUTION
RE: APPROVE REVISIONS TO BYLAWS OF FAMILIES, YOUTH AND CHILDREN
COMMISSION (FYC)
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, Bylaws of the Families, Youth and Children Commission (FYC) were
approved by the Board by Resolution #980802 on May 11, 1998, and amended by
Resolution #981668 on September 9, 1998; by Resolution #981826 on October 5, 1998; and by
Resolution #2003-0396 on February 10, 2003, and
WHEREAS, after review and upon the recommendation of the FYC and the Weld County
Department of Human Services, the Board deems it advisable to amend said Bylaws, a copy of
which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the FYC Bylaws be, and hereby are, amended as attached.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 10th day of May, A.D., 2010.
BOARD OF COUNTY COMMISSIONERS
WELD CO , COLORADO
in+ "ATTEST: � Gr�`e��'%'�� �
ate% Doug as Rad acher, Chair
Weld County Clerk to th-roa'e. SY '
1861 f f' e!a EXCUSED
; J! Barbara Kirkmeyer, Pro-Tem
BY: ! ..thi�i� ii' �_!.J.�;fk , /�
Deputy Cler o the :'��'�/p �P ' �, �j�-�
��ll Sean y �_
APP ED A 7ORM: P.
A n� S&a
County Attorney EXCUSED
��G David E. Long
Date of signature: [�'L / /C�
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/p g I U 2010-0990
SS0002
BYLAWS
WELD COUNTY FAMILIES, YOUTH AND CHILDREN (FYC) COMMISSION
Article I - Name of Commission
The Commission shall be called the "Weld County Families, Youth and Children
Commission" (hereinafter referred to as "the FYC").
Article II - Functions of the FYC
The functions and duties of the FYC are to:
Function as the "Placement Alternatives Commission" for Weld County, as
referred to in C.R.S. § 19-1-116 (2)(a), and prepare the plans required by C.R.S. §
19-1-116 (2)(b).
Review and advise the Board of County Commissioners of Weld County regarding
the following:
1) Weld County's compliance with the out-of-home placement allocations and
associated requirements of C.R.S. §§ 26-5-101, et. seq.
2) Weld County's Family Preservation Program with Core Services and RTC
Prevention Program, and the Multidisciplinary Youth Assessment Team
(MYAT).
3) The effectiveness of programs within Weld County which are designed to
prevent or reduce placement.
i• Function as the "Family Preservation Commission" for Weld County, as referred to
in C.R.S. § 26-5.5-106 (1), and comply with the review and reporting requirements
of C.R.S. § 26-5.5-106 (2).
Article III - Membership of FYC
A. Membership - The FYC shall consist of ten(10) members. The membership shall include:
(1) A physician or licensed health professional.
(2) An attorney.
Page 1 of 5 Pages
2010-0990
(3) A representative of a local law enforcement agency.
(4) A representative of the probation department.
(5) A representative from a local mental health clinic.
(6) A representative of a local school district.
(7) A foster parent/adoptive parent.
(8) A member-at-large.
(9) An accountant or other financial professional.
(10) A clinic nurse.
No members may be employed by or otherwise associated with a provider of out-of-home
placement services.
B. Appointment of Members - The members of the FYC shall be appointed by the Board of
County Commissioners of Weld County, according to the following procedure:
(1) Persons interested in serving on the FYC shall submit an application which will
provide biographical information.
(2) A Nominating Committee, consisting of the FYC Executive Committee members
and the Director of the Weld County Department of Human Services, shall review
each application and establish a list of nominee(s) for vacancies and
reappointments for consideration by the FYC.
(3) The FYC shall review and consider the list for recommendation to the Board of
County Commissioners.
(4) The Board of County Commissioners shall review the list of nominee(s) and may
interview such nominee(s) according to the Board's desires. The Board, in its sole
discretion, may appoint members to fill vacancies or reappoint members for
additional terms.
(5) The Board of County Commissioners may designate on an annual basis such
Community Advisors as the Board deems necessary in order to benefit the FYC ad
hoc committees of Program Effectiveness and Outcomes, Family Support, and
Collaboration and Innovation. Such community advisors shall be representative of
the community and have demonstrable personal or professional knowledge of the
area of their designation. Community Advisors shall not vote on matters which
Page 2 of 5 Pages
come before the Standing Committees for determination.
(6) The Board of County Commissioners may appoint members to serve as Standing
Members in certain positions listed in Paragraph III.A., above, where, by virtue of
the member's unique abilities, or because of the position itself, a standing
membership is justified.
C. Terms of Members - Regular membership terms of the FYC shall be for three (3) years.
No member may serve for more than two (2) consecutive terms. New FYC members may
be assigned first terms of less than three (3) years to assure appropriate staggering of
members' terms.
Article IV - Officers
A. The FYC shall elect from its own members a Chair and Vice-Chair. Term of office shall
be for one year.
B. In the absence of the Chair, the Vice-Chair will act in that capacity.
C. In the absence of the Chair and the Vice-Chair, a temporary Chair will be selected by the
FYC.
D. The secretary shall be the Service Utilization Assistant at the Weld County Department of
Human Services.
Article V - Nomination and Election of Officers
The nomination and election of annual officers shall be held during the first regular
meeting of each calendar year. Each nomination shall be seconded to be placed on the ballot, and
elections shall be written ballot unless there is no contest for the office.
Article VI - Meetings
A. Regular meetings of the FYC will be conducted quarterly on days agreeable to the
membership, provided there is business to conduct.
B. Written notice of all regular meetings shall be mailed to each member at least seven (7)
days prior to each regular meeting date.
C. Special meetings may be called when deemed necessary by the Chair.
Page 3 of 5 Pages
D. A quorum shall consist of not less than six (6) members of the FYC. A quorum shall be
necessary at any meeting in order to conduct business.
E. The concurring vote of a majority of those present shall be required to pass any motion
made.
E. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific
provisions of these Bylaws.
Article VII - Duties of Chair
It shall be the responsibility of the Chair to call all special meetings, preside at all
meetings, and carry out general Chair responsibilities.
Article VIII - Duties of Vice-Chair
It shall be the responsibility of the Vice-Chair to assume the duties of the Chair in his
absence. Also, he shall perform other duties assigned by the Chair.
Article IX - Duties of Secretary
It shall be the responsibility of the secretary to send members notices of all meetings of the
FYC and to keep minutes, or to arrange for the keeping of minutes, of all meetings.
Article X - Amendment of Bylaws
These Bylaws may be amended according to the following procedure:
1. The proposed amendments to the Bylaws may be presented at any meeting of the
FYC at which a quorum is present, provided seven (7) days notice has been given to each member.
2. For passage, such proposed amendments must receive the vote of the majority of
the entire membership of the FYC.
3. All amendments approved by the FYC must be approved by the Board of County
Commissioners of Weld County prior to becoming effective.
Page 4 of 5 Pages
Article XI - Disputes
Disputes between the Department of Human Services and the FYC shall be resolved as
expeditiously as possible either by concurrence between the two entities or by intervention by the
Board of County Commissioners.
Article XII - Confidentiality
Members of the FYC may, by virtue of such membership, inspect or be privy to records
and other materials containing personally identifying information maintained by the Weld County
Department of Human Services. Members shall protect the confidentiality of such records and
other materials. Except as provided by law, no information in possession of a member of the FYC
about any individual client shall be disclosed in a form including identifying information.
Revised 5/10/10.
Page 5 of 5 Pages
BYLAWS
WELD COUNTY FAMILIES, YOUTH AND CHILDREN (FYC) COMMISSION
Article I - Name of Commission
The Commission shall be called the "Weld County Families, Youth and Children
Commission" (hereinafter referred to as "the FYC").
Article II - Functions of the FYC
The functions and duties of the FYC are to:
► Function as the "Placement Alternatives Commission" for Weld County, as
referred to in C.R.S. § 19- 1 - 116 (2)(a), and prepare the plans required by C.R.S. §
19- 1 - 116 (2)(b).
► Review and advise the Board of County Commissioners of Weld County regarding
the following:
1 ) Weld County's compliance with the out-of-home placement allocations and
associated requirements of C.R.S. §§ 26-5- 101 , et. seq.
2) Weld County's Family Preservation Program with Core Services and RTC
Prevention Program, and the Multidisciplinary Youth Assessment Team
(MYAT).
3) The effectiveness of programs within Weld County which are designed to
prevent or reduce placement.
► Function as the "Family Preservation Commission" for Weld County, as referred to
in C.R.S. § 26-5.5- 106 ( 1 ), and comply with the review and reporting requirements
of C.R.S. § 26-5.5- 106 (2).
Article III - Membership of FYC
A. Membership - The FYC shall consist of ten (10) members. The membership shall include:
( 1 ) A physician or licensed health professional.
(2) An attorney.
(3) A representative of a local law enforcement agency.
Page 1 of 5 Pages
(4) A representative of the probation department.
(5) A representative from a local mental health clinic.
(6) A representative of a local school district.
(7) A foster parent/adoptive parent.
(8) A representative from the "Child Protection Team" for Weld County member-at-
large.
(9) An accountant or other financial professional.
( 10) A clinic nurse.
No members may be employed by or otherwise associated with a provider of out-of-home
placement services.
B. Appointment of Members - The members of the FYC shall be appointed by the Board of
County Commissioners of Weld County, according to the following procedure:
(1 ) Persons interested in serving on the FYC shall submit an application which will
provide biographical information.
(2) A Nominating Committee, consisting of the FYC Executive Committee members
and the Director of the Weld County Department of Social Human Services, shall
review each application and establish a list of nominee(s) for vacancies and
reappointments for consideration by the FYC.
(3) The FYC shall review and consider the list for recommendation to the Board of
County Commissioners.
(4) The Board of County Commissioners shall review the list of nominee(s) and may
interview such nominee(s) according to the Board's desires. The Board, in its sole
discretion, may appoint members to fill vacancies or reappoint members for
additional terms.
(5) The Board of County Commissioners may designate on an annual basis such
Community Advisors as the Board deems necessary in order to benefit the FYC ad
hoc committees of Program Effectiveness and Outcomes, Family Support, and
Collaboration and Innovation. Such community advisors shall be representative of
the community and have demonstrable personal or professional knowledge of the
area of their designation. Community Advisors shall not vote on matters which
come before the Standing Committees for determination.
Page 2 of 4 Pages
(6) The Board of County Commissioners may appoint members to serve as Standing
Members in certain positions listed in Paragraph III.A., above, where, by virtue of
the member's unique abilities, or because of the position itself, a standing
membership is justified.
C. Terms of Members - Regular membership terms of the FYC shall be for three (3) years.
No member may serve for more than two (2) consecutive terms. New FYC members may
be assigned first terms of less than three (3) years to assure appropriate staggering of
members' terms.
Article IV - Officers
A. The FYC shall elect from its own members a Chair and Vice-Chair. Term of
office shall be for one year.
B. In the absence of the Chair, the Vice-Chair will act in that capacity.
C. In the absence of the Chair and the Vice-Chair, a temporary Chair will be selected by the
FYC.
D. A The secretary shall be appointed by the FYC Chair the Service Utilization Assistant at
the Weld County Department of Human Services.
Article V - Nomination and Election of Officers
The nomination and election of annual officers shall be held during the first regular
meeting of each calendar year. Each nomination shall be seconded to be placed on the ballot, and
elections shall be written ballot unless there is no contest for the office.
Article VI - Meetings
A. Regular meetings of the FYC will be conducted quarterly on days agreeable to the
membership, provided there is business to conduct.
B. Written notice of all regular meetings shall be mailed to each member at least seven (7)
days prior to each regular meeting date.
C. Special meetings may be called when deemed necessary by the Chair.
D. A quorum shall consist of not less than six (6) members of the FYC. A quorum shall be
necessary at any meeting in order to conduct business.
E. The concurring vote of a majority of those present shall be required to pass any motion
made.
Page 3 of 5 Pages
E. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific
provisions of these Bylaws.
Article VII - Duties of Chair
It shall be the responsibility of the Chair to call all special meetings, preside at all
meetings, and carry out general Chair responsibilities.
Article VIII - Duties of Vice-Chair
It shall be the responsibility of the Vice-Chair to assume the duties of the Chair in his
absence. Also, he shall perform other duties assigned by the Chair.
Article IX - Duties of Secretary
It shall be the responsibility of the secretary to send members notices of all meetings of the
FYC and to keep minutes, or to arrange for the keeping of minutes, of all meetings.
Article X - Amendment of Bylaws
These Bylaws may be amended according to the following procedure:
1 . The proposed amendments to the Bylaws may be presented at any meeting of the
FYC at which a quorum is present, provided seven (7) days notice has been given to each member.
2. For passage, such proposed amendments must receive the vote of the majority of
the entire membership of the FYC.
3. All amendments approved by the FYC must be approved by the Board of County
Commissioners of Weld County prior to becoming effective.
Article XI - Disputes
Disputes between the Department of Human Social Services and the FYC shall be resolved
as expeditiously as possible either by concurrence between the two entities or by intervention by
the Board of County Commissioners.
Article XII - Confidentiality
Members of the FYC may, by virtue of such membership, inspect or be privy to records
and other materials containing personally identifying information maintained by the Weld County
Department of Human Social Services. Members shall protect the confidentiality of such records
and other materials. Except as provided by law, no information in possession of a member of the
Page 4 of 4 Pages
FYC about any individual client shall be disclosed in a form including identifying information.
Revised 5/10/10.
Page 5 of 5 Pages
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