HomeMy WebLinkAbout20100403 RESOLUTION
RE: APPROVE VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT
APPLICATION FOR VICTIM SERVICE UNIT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Victim Assistance and Law Enforcement
(VALE) Grant Application for the Victim Service Unit from the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Weld County
Sheriff's Office, to the VALE Board, commencing July 1, 2010, and ending June 30, 2011, with
further terms and conditions being as stated in said application, and
WHEREAS,after review,the Board deems it advisable to approve said application, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the VALE Grant Application for the Victim Service Unit from the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Weld County Sheriff's Office, to the VALE Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 24th day of February, A.D., 2010.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
C
ATTEST: ♦�v l I o (?s q
K fir ,\ Douglasl Rademacher, Chair
Weld County Clerk to th ;o +-- \
Is ', /,S.�Os' .</
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b� -Erarbara Kirkmey� :\
Pro-Tem /
BY: i._/ - ♦1`
Deputy Clerk to the Boat ` ((„/1 �1`v`,n" > EXCUSED
Sean P. C
APP E AS
%illiam F. Garcia
n y Attorney EXCUSED
David E. Long
Date of signature: 3/1//O
2010-0403
3 G lei cc-,) SO0031
2010 VALE ASSISTANCE FUNDS
19th Judicial District, Weld County
(VICTIM ASSISTANCE LAW ENFORCEMENT)
APPLICATION
Grant Period - July 1, 2010 through June 30, 2011
VALE Applications must be received at the
District Attorney's Victim/VVitness Program
by Monday, March 1, 2010 at 3:00 PM
Location: 915 Tenth Street, 2nd floor, Greeley
Mailing: PO Box 1167, Greeley, CO 80631
Please read the Announcement of Funds before completing this document.
THIS FORMAT MUST BE USED TO APPLY.
For information and questions, contact:
JoAnn Holden, VALE Board Administrator
PO Box 1167
Greeley, Co 80632
jholdenQco weld.co us
Phone: (970) 356-4010 X4747 or Karol Patch X4748
GENERAL INSTRUCTIONS:
1. Submit to the District Attorney's VictimiWitness Program, 915 Tenth Street, P. O. Box 1167, Greeley, CO 80632,
on or before the deadline listed above, an original and eight copies of the grant application and attachments.
Mark"VALE APPLICATION" on the envelope.
NOTE:Late applications may be denied solely due to failure to meet the deadline. Applicants are responsible for the method of
delivery selected and to assure that applications are delivered to the DA's Victim/Witness Program prior to the deadline.
2. Only one copy of the agency audit or financial review needs to be submitted.
3. Applicants are required to follow the VALE Grant Application format exactly, and are expected to respond to each
item listed. DO NOT CHANGE PAGE BREAKS.The application is slightly different from last year, DO NOT USE
last year's application.
NOTE:If an application does not contain complete answers to each item listed in the grant application, this lack of information may be
the basis for denying or reducing a grant award.
4. The body of application should be constructed of single-sided pages only.
5. Font size must be at least 10 points.
6. Do not place applications in binders or folders, but fasten with staple in the upper left hand corner.
1 2010-0403
2009-2010 VALE ASSISTANCE FUNDS
19th Judicial District, Weld County
Application page 1
SECTION A - AGENCY INFORMATION: VALE USE ONLY
1. APPLICANT AGENCY: Weld County Sheriff's Office Grant#:
Amount Requested:
Program Name:Weld County Law Enforcement Victim Service Unit Amount Funded:
Street Address (if not confidential):
2950 9th Street
Ft. Lupton, CO 80621
Mailing Address (if different):
P O Box 330
Ft. Lupton, CO 80621
Phone: 303-637-2424
Fax: 303-637-2423
E-Mail: scvancara@co.weld.co.us
2. CONTACT PERSON: Susan Cvancara
Title: Director
Phone: 303-637-2424
Fax: 303-637-2423
E-Mail: scvancara@co.weld.co.us
3. Agency Status (i.e., governmental, private-non-profit, or private-for-profit): Governmental
Non-profit TAX ID#
NOTE:If you are claiming non-profit status and if you have not previously provided documentation supporting this claim
to the VALE Board, then you must provide sufficient documentation concerning your agency's non-profit status with this
application.
4. PROJECT TITLE: Victim Services Funding
5. Give a problem statement that is specific to the community the project will serve.
The Weld County Sheriff's Office and 9 Police Departments would be without a Victim Services
Provider if we were not here. We propose to continue providing immediate crisis counseling and
follow-up services to all victims of crime and critical incidents 24/7 to those agencies, if we
continue to receive funding.
6. FUNDS REQUESTED: $67,959.00
2
SECTION B - NARRATIVE SUMMARY:
7. Agency description: Weld County Law Enforcement Victim Services Unit(WCLEVSU) is a law
enforcement based victim services unit based out of the Weld County Sheriff's Office. Our role is to
provide immediate crisis intervention and referral 24/7 to victims of crime and other sudden traumatic
events in communities located in Weld County when requested by the agencies we serve.
8. Brief Project Description for which the funds are being requested.
Our project is to continue providing immediate crisis counseling and follow-up service to all victims
of crime and critical incidents for the agency's that we serve. Those agencies are: Weld County
Sheriff's Office, Lochbuie, Ft. Lupton, Dacono, Frederick, Firestone, Platteville, Gilcrest, Erie and
Nunn Police Departments. We firmly believe that the more information that a victim has-the better
able they are to move from victim to survivor. With the packets of information that we provide for
each victim we believe we are helping each one to move forward if they choose to. Additionally as
part of this continuing project we would continue to provide training to the ten agencies we serve so
that they understand how important it is to provide service to victims within the first 72 hours.
9. What is the management plan for the project? (Specifically,who will be responsible or
accountable for the administration of the project?)
Director, Susan Cvancara will maintain management of this project making sure that all reports are
done. Supervision of this unit is provided by the Division Commander of the Operational Support
Division of the Weld County Sheriff's Office. Accounting/Budget is also determined by the
Operational Support Division Commander.
10. Who will provide the proposed services? Will volunteers be utilized?
Suzi Cvancara, Director, is responsible for daily operations including stats and grant reporting and
overseeing Specialist and Volunteers. Director must attend meetings that are essential to
maintaining updated information and continued networking. All law enforcement training is done by
Director. Director is also responsible for the"on call"schedule and trouble-shooting any problems
that may arise with volunteers regarding schedule or issues with anything. Director also does direct
victim services during the week when needed, nights and weekends.
Mark Kniceley, Specialist, is responsible for direct services for victims and does most of the follow-
ups with victims to ensure they are receiving everything they need and questions are answered to
their satisfaction. This includes sending out packets to those victims who refuse our services.
Volunteers—Our volunteers are on call a minimum of 4—12 hour shifts per month and come to a
monthly meeting where we provide ongoing training for them and discuss any calls they have had
and discuss questions they may have or to sort out feelings still lingering from a previous call.
They do direct victim services, follow-ups with their victims and attend any community functions that
we are asked to attend.
3
SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
11. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
• OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of
crime victims during the 12-month grant period. (Note: Count each victim only once based upon
predominant crime type.)
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed,except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes,children of the primary
victims(who is receiving services)are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims being served by the project during the first year of the grant
period, continuing victim is a person served in a prior grant year who is continuing to receive services in the new year.
EST. NO. EST. NO.
VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME
25 Child Physical Abuse 0 Adults Molested as Children
75 Child Sexual Abuse 25 Survivors of Homicide Victims
1 DUI/DWI —Victims of vehicular assault or 15 Robbery
homicide, DUI/DWI crashes, or careless
driving resulting in death
440 Domestic Violence 150 Assault
75 Adult Sexual Assault 10 Other violent crimes such as hate and
bias crime, gang violence (specify).
10 Elder Abuse (including economic 25 Other, please specify
exploitation and fraud crimes)
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 851
4
• OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number
of unduplicated victims during the 12-month grant period.
EST. NO. EST. NO.
VICTIMS SERVICES VICTIMS SERVICES
50 Crisis Counseling 5 Emergency Financial Assistance
450 Follow-up 1 Emergency Legal Advocacy
0 Therapy 500 Victim Compensation Assistance
(required)
0 Group Treatment/Support 50 Personal Advocacy
0 Shelter/Safehouse 450 Telephone Contact(information/referral)
50 Information/ Referral (in person) 0 Crisis Hotline Counseling
25 Criminal Justice Support/Advocacy 500 Other(specify): Mailings
Definitions:
Crisis counseling(in person): Refers to in-person crisis intervention,emotional support,guidance and counseling
provided by advocates,counselors,mental health professionals,or peers. Such counseling may occur at the scene of
the crime, immediately after a crime,or be provided on an ongoing basis.
Follow-up: Refers to victim contacts,including: in-person contacts,telephone contacts,and written
communications with victims to offer emotional support,counseling,provide empathetic listening, check on a
victim's progress,etc.
Therapy: Refers to intensive professional psychological and/or psychiatric treatment for individuals,couples,and
family members arising from the occurrence of a crime. This includes the evaluation of mental health needs,as well
as the actual delivery of psychotherapy.
Group Treatment/Support: Refers to the coordination and provision of supportive group activities;includes peer,
social support,etc.
Shelter/Safehouse: Refers to providing short-and long-term housing and related support services to victims and
families following victimization.
Information/Referral(in person): Refers to in-person contacts with victims during which time services and
available support are identified.
Criminal Justice Support/Advocacy: Refers to support,assistance,and advocacy provided to victims at any stage
of the criminal justice process, to include post-sentencing services and support.
Emergency Financial Assistance: Refers to cash outlays for transportation, food,clothing,emergency housing, etc.
Emergency Legal Advocacy: Refers to filing temporary restraining orders,injunctions and other protective orders,
elder abuse petitions, and child abuse petitions but does not include criminal prosecution or the employment of
attomeys for non-emergency purposes,such as custody disputes,civil suits,etc.
5
Victim Compensation Assistance(Required): Refers to making the victim aware of the Crime Victim
Compensation Fund. May also include providing assistance with completing the required forms,gathering the
needed documentation,etc. in addition to follow-up contact with the Victim Compensation agency on behalf of the
victim.
Personal Advocacy: Refers to assisting victims in securing rights,remedies,and services from other agencies;
locating emergency financial assistance, intervening with employers,creditors,and others on behalf of the victim;
assisting in filing for losses covered by public and private insurance programs including workman's compensation,
unemployment benefits, welfare,etc.;accompanying the victim to the hospital;etc.
Telephone Contact: Refers to contacts with victims during which time services and available support are identified.
Crisis Hotline Counseling: Crisis or information and referral calls received by an agency's hotline or office
telephone.
Unduplicated Count: Estimate the number and type of services to all new victims being served by the VOCA project
once during the first year of the grant period. Victims from a previous grant year who are continuing to receive services
may be counted once in the 15t quarter of this report.
6
12. PROJECT-SPECIFIC GOALS AND OBJECTIVES:
Add no more than four additional goals with objectives. Use format provided below.
Goals should be clear, concise,general statements that highlight what the project intends to achieve. They
should relate to the Project Description and Budget pages of the Application.
Objectives(no more than three per goal)should be quantifiable(i.e. a number can be attached)in order to measure
changes brought about by the project toward achieving each goal. Objectives state specifically what will be done, by
whom,and by when. A timetable of projected achievement should be indicated in the Goals and Objectives.
Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports.
Efficiency: Were the project's proposed activities accomplished as projected?
Effectiveness: How will you determine that your project is effective or has made a difference to the victims served?
GOAL 2: Continue providing advocacy and crisis support services to all victims of crime from the
Weld County Sheriff's Office and 9 Police Departments listed: Lochbuie, Ft. Lupton, Dacono,
Frederick, Firestone, Erie, Platteville, Gilcrest and Nunn.
Objectivel: From July 1, 2010 through June 30, 2011, the Victim Services Program will provide"on-
scene" immediate crisis support and referral information to 100 people who have been
victimized by crimes.
Objective 2: On a monthly basis, sending out surveys/questionnaires to those we have provided "on-
scene" service to maintain high standard of service.
GOAL 3: Continued training and communication with agencies listed in Goal 2 that we provide
service to.
Objective 1: Each quarter contact each agency to maintain open dialog regarding problems, concerns
or questions.
Objective 2: Offer yearly trainings with each agency on the VRA, Victims' Compensation and training
on services offered for non-VRA crimes.
Objective 3: Quarterly maintain supply of brochures for each agency or per their request.
GOAL 3: To recruit, train and maintain volunteers for our program.
Objective 1: Offer 40 hour basic training once a year to recruit additional volunteers.
Objective 2: Continuing mileage for the volunteers for their on-call time during the year.
Objective 3: Continue providing cell phones for volunteers during the year.
Objective 4: Maintain 7 volunteers per quarter.
7
Cont- PROJECT-SPECIFIC GOALS AND OBJECTIVES:
13. What problems do you anticipate in implementing your program's goals and objectives, if
any? Because Weld County is so large, our response time is not immediate, this sometimes is a
problem for"on-scene" response. It would be my wish that we would respond to every VRA call but
at this time it is not a reasonable expectation. I would like to reach the goal of 100 on-scene call
outs but I'm not sure if that will be possible.
Additionally the biggest problem I see right now is maintaining a volunteer base. Last year we had
a volunteer that was injured enroute to a call and we found out the hard way that volunteers are not
covered for injury per Weld County Government policy. Basically, "they volunteer at their own risk".
This has not set well with the current volunteer base. I would like to solve this problem by having
this grant provide me with funds for an insurance policy to cover volunteers in case something like
this happens again.
As for the rest of our goals, I anticipate no problems.
14. How does the project address the victims and witnesses services need outlined in the
V.A.L.E. statute? Refer to C.R.S. 24-4.2-105 (4) (a—m).
a) Early crisis intervention—with an "on-call" staff that is available 24/7 we are able to provide
crisis intervention within a short time after a crisis has occurred. Giving the victim the resources
and referrals within 72 hours of a critical incident is imperative to their recovery.
c) Referrals and victim compensation -when we receive notice of a crime or crisis that has
occurred, we give or send "packets"to the victim concerning the crime/crisis that has occurred.
These packets have multiple referrals and resources in them. Whenever a VRA crime has
occurred, a VRA brochure and a victims' compensation brochure are also given. We do follow-ups
with every victim and at that time we ask if they need help completing the application or if they feel
they need any further referrals.
c.5) Assistance programs for victims and families: -we can provide victims immediate crisis
intervention if called on scene or speaking to them on the phone. Additionally, we can provide
resources and referrals for victims in their target area of need.
d) Education of victims and witnesses—When a victim may have to go thru the criminal justice
system due to a crime they have witnessed or been the victim of, we explain the process and let
them know how the system works, what is expected of them and how they might be affected.
Knowledge is power and the more they know about what is going to happen and what the criminal
justice process entails, the better equipped they will be to testify or provide further details to law
enforcement or the district attorney.
e) Prompt return of property—By properly training law enforcement of their responsibilities to the
victim, when they are putting together a case they realize that as soon as property is no longer
needed, they need to return it to the victim.
f) Notification to the victim—Again, by properly training law enforcement, when a victim contacts
us we will let them know the status of the case or will get them in touch with the person who would
know the status.
I) Translation services—We have resources that we can access for those victims who need our
services translated.
m) Special advocate services—We provide many"outside" services for our community which
may or may not fall under the VRA. We attend many community functions where we are able to
educate the public on the VRA and what role victim services plays when it comes to those who are
a victim of crime. This includes speaking at SVP community notifications where we in addition to
speaking about victims, we also provide information for those who are, have been or know of a
victim of sexual assault. Many will take a VRA brochure and contact us later.
8
SECTION D - SERVICE INFORMATION:
15. What is the population and geographic area targeted for service through this project?
Weld County's population is over 210,000 citizens with approximately 80,000 residing in the
county alone. The other areas in which I serve would be approximately 23,000 within the city
limits of the Police Departments I provide service to. WCLEVSU serves almost half of the
population of Weld County and the majority of the area is rural.
a) How many people are in need of these services? Potentially anyone within the county or
cities that we serve could be a victim and need our services, whether they live within the
county or just work here. It is very important to get the word out especially to those in the
rural areas who may not be aware of what resources are out there and available.
b) How many people are presently being served? During the 2008-2009 VALE grant year,
WCLEVSU provided service to 819 victims of VRA crimes that without our agency would
not have received the detailed services that we provided. This does not include the
numerous death and courtesy calls that we have responded to for our agencies that are
not covered under the VRA.
16. Are there other community agencies currently providing like services to the targeted
population?
If yes, explain how this project is not a duplication of services.
*There are no other community or law enforcement based agencies that provide service for these
areas. We are the only law enforcement based agency that provides 24/7 crisis intervention and
victims' rights for all of south county and the remaining rural areas covered by Weld County Sheriff's
Office. Without WCLEVSU, victims would not have the immediate crisis intervention services and the
availability of resources and referrals within that critical 72 hour period.
9
17. Document community support, coordination and networking by providing the following information:
a) List the agencies whom your agency has an active memorandum of understanding or an agreement
regarding the coordination and provision of services. See SECTION I. ATTACHMENTS
In addition to the Weld County Sheriffs Office we currently have an agreement with the following
agencies: Lochbuie Police Department, Fort Lupton Police Department, Dacono Police
Department, Frederick Police Department, Firestone Police Department, Platteville Police
Department, Gilcrest Police Department, Erie Police Department and Nunn Police Department.
Additionally we have verbal agreements to cooperate/assist with Colorado State Patrol, Brighton
Police Department, Morgan County Sheriff's Office Victim Services Unit and Adams County
Sheriff's Office Victim Service Department.
b) Is your agency an active participant in Weld County's Coordinating Committee for Victims of Crime
(CCVC)? If"yes," provide the name and position(s)of the CCVC participant(s)and their level of
involvement in that group. Yes, Director Suzi Cvancara attends the meetings on a regular basis
and is also on the committee for the annual victim's rights luncheon and training in April. Specialist
Kniceley also has attended and set up training for the group.
c) Briefly describe any other agency actions that demonstrate its high priority for developing
community support, coordination, networking, and cooperation.
CCVC —DV Coalition/Fast Track—SART, with Director being a presenter on the Sexually Violent
Predators Community Notification Team — Underage Drinking Coalition—Weld County Centennial
Debriefing Team—Weld County Chiefs of Police Association. Director is in charge of the Every 15
Minutes program that is done in co-operation with many agencies in Weld County and Adams
County providing a multi jurisdictional presentation about drinking and driving and Director speaks
at the Northern Colorado MADD Victim Impact Panels every other month when they hold their
panels.
Director has also asked the following agencies to speak at new Volunteer training and/or monthly
on-going training: SARC, A Women's Place, Area Agency on the Aging. Cecil O'Farrell with
Greeley Police Department also was wonderful when she provided coverage for WCLEVSU when
Specialist Kniceley was on a leave of absence.
d) List the agency name(s)and person(s)who provided letter(s)of support(no more than three)
applicable to this specific grant funding request. See SECTION I. ATTACHMENTS
Dacono Police Department—Chief Skaggs
10
SECTION E - VICTIM COMPENSATION:
Provide the following information concerning your agency's involvement with the Crime Victim
Compensation Program:
18. a) Does your agency regularly inform victims about Victim Compensation and help them to apply
when appropriate? YES
How? All victims are provided with our VRA brochure which has all of the Victim's Compensation
information on it, including address, phone numbers and the web link. All advocates have
applications with them and hand them out when appropriate. We also will mail out comp
applications to those that refuse our service on scene. When needed or requested, advocates will
help victims fill out the application
b) Explain any major issues that hinder your agency in helping crime victims to understand Victim
Compensation eligibility requirements and to apply for benefits. —There are no issues for us as
Karol does a great job training all of us in the Comp process.
c) Does your agency regularly conduct/receive Victim Compensation training for direct services staff
and volunteers?
If"yes,"what was the date of the last training and who provided it?
October 15, 2009. Karol has accommodated my advocates and the south county agencies by conducting
a victim compensation training for us at the south west complex every year.
VALE USE ONLY
Reviewed Victim Compensation Coordinator
Comments:
11
SECTION F - VICTIM RIGHTS ACT:
19. Has your agency taken steps to assure that all staff and volunteers have read and understand the
GUIDELINES FOR ASSURING THE RIGHTS OF VICTIMS OF AND WITNESSES TO CRIMES?
Rights afforded to crime victims -C.R.S. 24-4.1-302.5; Procedures for assuring rights of victims of
crimes; C.R.S. 24-4.1-303; and Child victim or witness—rights and services—C.R.S. 24-4.1-304
YES WE HAVE.
If"yes",
a)Briefly describe how your agency assures that all staff and volunteers are trained on VRA.
During the Basic 40 hour training I give a "VRA 101"power point presentation that goes into
detail about the VRA. We also emphasize the requirements for Law Enforcement so they
understand why we do what we do. The seasoned advocates are also in attendance for our
trainings so they get a "refresher"also every year during the new advocate training.
b)Does your agency have a statutory mandate to notify victims about their rights under VRA?
Yes as we are law enforcement based agency.
c) Provide the date of your last VRA training and who provided that training.
Director provides all trainings and director was present at the VRA training by presented
by COVA in September 2009 at the CCVC meeting.
d) How does your agency notify victims of their rights under VRA?
Every call we go out on, advocates provide a packet of information regarding the
crime and it includes a VRA brochure to victims. If we speak to a victim on the phone
or if they refuse our services, a packet is sent to them that includes information on the
crime they are a victim of, a VRA Brochure and a Comp Brochure.
We also provide an inmate VRA brochure to the inmates at the jail who are victims of
crime.
e) Does your agency have a brochure describing VRA? If"yes", list the languages in which your
brochure is available. See SECTION I. ATTACHMENTS
Yes we have a brochure and it is in both English and Spanish. Our Jail brochure is only in
English.
f) If you agency does not have a brochure describing VRA, please indicate if your agency utilizes
brochures from other agencies. See SECTION I ATTACHMENTS
VALE USE ONLY
12
SECTION G - EVALUATION:
How will you evaluate the effectiveness of this project?
We send out surveys for each"on-scene" case to see if there is anything that we can do to improve
our services for victims. Another effective tool is when after a training with an agency, our case load
increases because the officers are more aware of what calls we need to be called on, and they are
calling us to let us know about the victim in the case they are on.
20. If this is an application for continuing funding, how successful has this project been in the past in
accomplishing its proposed goals and objectives? It is very successful as we do see an increase in
calls that officers are notifying us on. The client surveys have all been very positive and say that our
services are what they wanted and expected.
21.Do you currently utilize a client survey? YES
If so, please attach a copy of your survey.
If you do not utilize a survey, how you do you plan to determine client satisfaction?
22. What is the projected cost per client served (cost/benefit ratio)? How did you calculate this
figure?
The estimated cost for 2010-2011 is 579.86
This is based on serving 851 victims and the grant at 567,959.00.
SECTION H - BUDGETARY INFORMATION:
23. All Budget pages MUST be completed.
13
BUDGET INFORMATION
TOTAL AGENCY VICTIM SERVICES
Please indicate the sources for ALL funding your agency receives for victim
services.
FUNDING START DATE END DATE
AMOUNT Month/Day/Year Month/Day/Year
VALE Grant (if applicable) $73,631.00 07 / 01 / 09 06 / 30 / 10
DCJ Consolidated Grant 01 / 01 / 10 12 / 31 / 10
(if applicable)
Grant (if applicable) / / / /
Other— Weld County $77,986.00 01 / 01 /10 12 / 31 /10
Sheriff's Office
Other / / / /
Other / / / /
TOTAL $151,617.00
Please specify the source of"Other" funds (other grants, government funds,
city funds, donations, fund-raising, etc.) "Other" funds should reflect hard
dollars and NOT in-kind contributions (office space, phones, etc)
HOW WILL FUTURE FUNDING NEEDS BE MET?
Future funding will be met by funds received by the municipalities that we service,
including the Sheriffs Office who currently provides the bulk of additional funds to
support us. The Sheriffs Office will continue to provide balance of salary, benefits, office
space x 2, telephones, fax line, cell phones, office supplies (copier and basic supplies)
annual memberships, trainings cars, fuel and insurance for autos for paid personnel and
volunteers use. Their cost is indicated above.
14
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns I, 2,and 3. ROUND TO THE NEAREST DOLLAR
New Applicants fill out Column 2 only.
Continuation Applicants ALL APPLICANTS Continuation
(Column 1) (Column 2) Applicants
(Column 3)
Current Grant Award Requested Budget Increase or
Decrease
PERSONNEL PERSONNEL (+/-)
Job Position Job Position/NAME
Director Suzi Cvancara $31,216.00 Director Suzi Cvancara $30,748.00 ($ 468.00)
Specialist Mary Kniceley $31,655.00 Specialist Mary Kniceley $30,521.00 ($ 1,134.00)
Fringe Benefits Fringe Benefits
Subtotal $62,871.00 Subtotal $61,269.00 ($ 1,602.00)
SUPPLIES AND OPERATING SUPPLIES& OPERATING EXPENSES (copying, (+/ -)
EXPENSES rent,phone,tuition,registration fees&other items under
$5,000)
Cell Phones $ 1,650.00 Cell Phones $ 1,650.00 $ 0.00
Paper and Postage $ 1,000.00 Paper and Postage $ 2,000.00 $ 1,000.00
Training Budget $ 1,000.00 Training Budget $ 1,000.00 $ 0.00
Insurance for volunteers $ 300.00 $ 300.00
Subtotal $3,650.00 Subtotal [$4,650.00 $ 1,300.00
IN-STATE TRAVEL IN-STATE TRAVEL(itemize transportation/per diem,
etc)
Mileage Costs $ 1,940.00 Mileage Costs 3000 X .48 $ 1,440.00 ($ 500.00)
Subtotal $ 1,940.00 Subtotal $ 1,440.00 ($ 500.00)
EQUIPMENT EQUIPMENT (+/-)
GPS x 2 for cars $ 300.00 $ 300.00
Subtotal Subtotal $ 300.00 $ 300.00
PROFESSIONAL SERVICES PROFESSIONAL SERVICES (+/-)
Subtotal Subtotal
TOTAL FUNDS: $ 68,461.00 TOTAL FUNDS REQUESTED: $67,959.00 ($ 502.00)
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VALE PROJECT
BUDGET DETAIL AND JUSTIFICATION
A. PERSONNEL:
List each job position; include the name of the employee, if available. If two individuals have the same
job title, list it twice.
Indicate FTE of individual (EX: 1 FTE; .5 FTE; .75 FTE)
TOTAL COST- Show the total amount of salary and fringe benefits of the position
(SALARY and FRINGE BENEFITS are to be show separately.)
VALE % - Show the VALE percent requested for the total cost of the position
VALE Funding- Calculate the VALE funding request based on the TOTAL COST and VALE %.
Other Funding Source(s) - Indicate how the position is paid for other than VALE funding. If the
position cannot be funded(because 100%VALE Funding) indicate this.
Title of Job FTE Total VALE VALE If THIS grant funding will not pay for
Position\Name Cost % Funding the entire position,what other SOURCE
Requested Requested will be used to pay for the rest of the
position
Director Cvancara 1FTE 56,941. 54% 30,748. Sheriff's Office/Police Departments
Specialist Kniceley 1FTE 50,035. 61% 30,521. Sheriffs Office/Police Departments
Narrative Justification: Explain and justify the project's budget and relate the personnel budgeted to
project activities and their qualifications.
Name of and Title of Person: Susan Cvancara, Director
VALE Cost: $ 30,748 (salary only)
Duties to be performed\project activities: Director is responsible for daily operations of the unit
including stats and grant reports. Director must attend meetings that are essential to maintaining
updated information and continued networking with other agencies. All staff training, volunteers and law
enforcement officer training is done by Director. . Director is also responsible for the "on call"schedule
and trouble-shooting any problems that may arise with volunteers regarding schedule or issues with
anything. Director also does direct victim services during the week when needed, nights and weekends.
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Name of and Title of Person: Mary Kniceley
VALE Cost: $30,521.00 (salary only)
Duties to be performed\project activities: Specialist is responsible for providing on-scene direct
services to victims. Any time a victim refuses our services, a packet of information regarding the crime they
are a victim of is mailed to them. Specialist then provides follow-up when they have had a chance to read over
the information that was given to them in person or via the mail. Specialist also helps in scheduling ongoing
training for volunteers and assists with any training that Director request. Specialist will maintain volunteer
supply room so that they have everything they need. She may go to meetings if Director is unavailable to do
so.
Name of and Title of Person:
VALE Cost:
Duties to be performed\project activities:
B. SUPPLIES AND OPERATING REQUEST: All supplies and operating requests must be specific,
itemized costs related to victim services.
The request for ongoing funding for volunteer phones is very important for their safety and security. When we
get calls from Officers/Deputies who are working with a victim who would like to speak with us by phone, it is
important that we use a phone that the volunteer can use and not worry about victims continuing to call their
personal home or cell phone.
Clearly our"Phone" contacts and "Refusals"are the largest part of our client contacts.Thus the amount of
paper and postage for our information packets is increasing every year. We are finding that we are using
more paper and need more postage to complete our practices. We also have a postage increase due to the
client surveys that need a post paid return envelope so we can receive the surveys back in our office.
The volunteer training budget is also an important part of retaining our volunteers. They get so little in the
form of thanks that this budget is to help, in a small way, to let them know we do appreciate them.
I am also adding a line item for the purchase of a liability/workers comp insurance policy that will cover our
volunteers in case of emergency and in case of injury.
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C. IN-STATE TRAVEL REQUEST: Itemize travel expenses of project personnel by purpose
(e.g., to attend training sessions,to transport clients,etc.).
Itemize these categories: mileage, lodging, meals, registration fees. ONLY IN-STATE
TRAVEL IS ELIGIBLE.
Mileage for the volunteers are a tiny"perk"that lets them know we are so excited that they
are here and we appreciate the sacrifice they make on behalf of the victims they serve. It is
nice for them to volunteer their time but I think it is asking a lot for them to have to pay for
fuel to go to call locations and monthly trainings. Our cost is somewhat smaller as advocates
have the option to use the county cars that we now have.
D. EQUIPMENT REQUEST Direct benefits to crime victims or witnesses must be shown for the
purchase of equipment to facilitate smoother operation of law enforcement activities.
Along the same lines of making it easier for advocates by providing mileage and cars for their
use, it is also notable that Weld County is huge in the area that we cover. A nice benefit
would be to get 2 GPS' so that when called, we could program in the address and respond. It
helps cut down on travel time and trying to figure out where we need to go.
E. PROFESSIONAL SERVICES REQUEST: List consultants or independent contractors who
will provide victim services under the grant.
N/A
F. DIFFERENCES FROM LAST YEAR'S REQUEST(Continuation Applicants only): If this
is an application for continuing funding, explain any changes in proposed funding.
There are several differences from last year grant to this one. Under the personnel line. Even thought our
costs have increased due to raises and cost of living increases—we have decreased our request by over
$1,600.00. Under the supplies and operating expenses, it has increased by$1,300.00 due to an increase in
paper and postage costs, and being able to provide an insurance policy for our volunteer's health and
safety. Our mileage costs for volunteers have decreased due to the fact we now have county cars for use
by all of us. And finally we are asking for 2 GPS units for each car so that all volunteers and paid staff
can get to calls in a timely manner.
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VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD
GRANT APPLICANT MEMORANDUM OF UNDERSTANDING
CONCERNING THE RIGHTS AFFORDED TO CRIME VICTIMS
As provided in C.R.S. 24-4.2-105 (4.7), Colorado law requires the following:
A REQUESTING AGENCY OR PERSON SHALL ACKNOWLEDGE IN WRITING THAT SUCH
AGENCY OR PERSON HAS READ AND UNDERSTANDS THE RIGHTS AFFORDED TO CRIME
VICTIMS PURSUANT TO SECTION 24-4.1-302.5 AND THE SERVICES DELINEATED PURSUANT
TO SECTION 24-4.1-303 AND 24-4.1-304. SUCH WRITTEN ACKNOWLEDGMENT SHALL BE
ATTACHED TO SUCH REQUESTING AGENCY'S OR PERSON'S APPLICATION FOR MONEYS
PURSUANT TO THIS SECTION. THE BOARD SHALL NOT ACCEPT FOR EVALUATION ANY
APPLICATION FOR A GRANT OF MONEYS PURSUANT TO THIS SECTION UNTIL THE
REQUESTING AGENCY OR PERSON PROVIDES THE BOARD WITH SUCH WRITTEN
ACKNOWLEDGMENT.
The prospective grantee certifies to the VALE Board, by submission of this completed Grant Applicant
Memorandum of Understanding Concerning the Rights Afforded to Crime Victims, that the agency or
person described herein has read and understands the rights afforded to crime victims as required by
C.R.S. 24-4.2-105 (4.7).
PROJECT DIRECTOR: Susan Cvancara
TITLE: Director
PROJECT: Weld County Law Enforcment Victim Services Unit
AGENCY: Weld County Sheriff's Office
ADDRESS: _2950 9th Street— P O Box 330— Ft. Lupton, CO 80621
SIGNATURE:','ICY ( Ci C-� -- DATE: - C2 2 70
COPIES OF THE STATUTES DESCRIBED HAVE BEEN PROVIDED TO PROSPECTIVE GRANT
RECIPIENTS WITH THEIR APPLICATION.
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VALE Grant Application Signature Page
Applicant Agency: Weld County Sheriffs Office
Street Address: 2950 9r" Street—Ft. Lupton,CO 80621
Mailing Address(if different): P O Box 330—Ft. Lupton,CO 80621
Phone: 303-637-2424 Fax: 303-637-2423 E-Mail: scvancara@co.weld.co.us
Project Title:
Grant Period: July 1, 2010 to June 30,2011
The following signatories understand and agree that any grant received as a result of this application shall incorporate and be subject to the
statements made within the above described VALE Grant Application(The Application). Furthermore,the signatories certify that they have each
read The Application and are fully cognizant of their duties and responsibilities for this project. (Original signatures of each party to this
application(i.e.,Project Director,Financial Officer and Authorized Official)are required. Please use BLUE INK to distinguish the original
documents from copies.)
Project Director:
Name: Susan Cvancara Position/Title: Director of Victim Services
Agency(including Division or Unit): Weld County Sheriffs Office
Mailing Address: P O Box 330—Ft. Lupton,CO 80621
Phone: 303-637-2244241n Fax: 303-637-2423 E-Mail: slcvanccara@co.welld.co.us
Signature Date: a -p) A -I l J
Financial Officer:
Name: Barbara Connolly Position/Title: Weld County Controller
Agency(including Division or Unit): Weld County Government
Mailing Address: PO Box 758-Greeley,CO 80632
Phone: 970-356-4000 Fax: 970-352-0242 E-Mail:bconnolly@co.weld.co.us
Signature: ate: FEB 2 4 2010
Authorized Official:
Name: Douglas Rademacher Position/Title: Chair,Board of County Commissioners
Agency(including Division or Unit): Weld County Government
Mailing Address: PO Box 758—Greeley,CO 80632
Phone: 970-356-4000 Fax: 970-352-0242 E-Mail: drademacher@co.weld.co.us
Signature: �„ ,-� ��� Date: FEB 2 4 2010
In accordance with the Colorado Revised Statutes 24-72-202.6,information supplied in this application is considered a public record.
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6-9D/C -D4 3
Be certain to designate the appropriate persons as signing authorities.
■ The Project Director: The person who has direct responsibility for the implementation
of the project. This person should combine knowledge and experience in the project area
with ability to administer the project and supervise personnel. He/She shares
responsibility with the Financial Officer for seeing that all expenditures are within the
approved budget. This person will normally devote a major portion of his/her time to the
project, and is responsible for meeting all reporting requirements. The Project Director
must be a person other than the Authorized Official or the Financial Officer.
• Financial Officer: The person who is responsible for all financial matters related to the
program and who has responsibility for the accounting, management of funds,
verification of expenditures, audit information and financial reports. The person who
actually prepares the financial reports may be under the supervision of the Financial
Officer. The Financial Officer must be a person other than the Authorized Official or
Project Director.
■ Authorized Official: The authorized official is the person who is, by virtue of their
position, authorized to enter into legal contracts for the funded agency; for example, if the
funded agency is one of the following, then the corresponding authorized official is as
follows: state agency- department or division director; city - mayor or city manager;
county- chairperson of the county commissioners; sheriffs department- chairperson of
the county commissioners; police department - mayor or city manager; courts - chief
judge; district attorney's office- district attorney; institution of higher education -
president of the institution or chair/dean of the appropriate department; private non-profit
agency- president or chairperson of the board of directors; school district -
superintendent/assistant superintendent. The authorized official must be a person other
than the project director or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been
delegated the authority to enter into contractual agreements such as this grant, you must provide
official documentation of delegation (such as bylaws or resolutions) immediately following the
signature page.
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SECTION I- ATTACHMENTS:
Any active memorandum of understanding or an agreement regarding the coordination and
provision of services.
Letters of support.
Your agency's VRA brochure OR the VRA brochures from other agencies your agency
utilizes.
Client Survey, if applicable.
A signed copy of the attached Grant Applicant Memorandum of Understanding Concerning the
Rights Afforded to Crime Victims.
A list of your agency's Board of Directors, if applicable.
Include a copy of agency's most recent audit report or financial review. If agency is not subject to
audit, explain how proper management and disbursement of funds is monitored. (Only one copy of the
audit or financial review is required.)
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