HomeMy WebLinkAbout20100216.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JANUARY 27, 2010
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Centennial Center, Greeley, Colorado, January 27, 2010, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Douglas Rademacher, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem
Commissioner Sean P. Conway — EXCUSED UNTIL 9:20 A.M.
Commissioner William F. Garcia
Commissioner David E. Long - EXCUSED
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Garcia moved to approve the minutes of the Board of County
Commissioners meeting of January 25, 2010, as printed. Commissioner Kirkmeyer seconded the
motion, and it carried unanimously.
AMENDMENTS TO AGENDA: Commissioner Kirkmeyer moved to add New Item of Business
#5) Consider Purchase Order and Scope of Work for Upper Front Range Transportation Planning
Region and authorize Chair to sign — Colorado Department of Transportation. Commissioner Garcia
seconded the motion, which carried unanimously.
PUBLIC INPUT: No public input was given. (Clerk's Note: The opportunity for public input was given
after the second item of new business was discussed, as a result of the Chair inadvertently forgetting to
call the matter up in its ordinary sequence.)
CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as printed.
Commissioner Conway seconded the motion, and it carried unanimously. (Clerk's Note: Motion to
approve the Consent Agenda occurred after the first item of new business was discussed, as a result of
the Chair inadvertently forgetting to call the matter up in its ordinary sequence.)
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
BIDS:
APPROVE BID #B1000024, THREE (3) PATROL VEHICLES - SHERIFF'S OFFICE: Barbara
Connolly, Controller, recommended acceptance of the low bid from Spradley-Barr Ford Greeley, in the
amount of $63,969.00. Commissioner Garcia moved to approve the low bid from Spradley-Barr Ford
Minutes, January 27, 2010 2010-0216
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Greeley, in the amount of $63,969.00, based on staff's recommendation. Seconded by Commissioner
Kirkmeyer, the motion carried unanimously.
APPROVE BID #61000025, THREE (3) CIVILIAN VEHICLES - SHERIFF'S OFFICE: Ms. Connolly
recommended rejecting the low bid, contrary to the approval letter recommendation, because the low
bid does not meet the specifications; therefore, the bid from Korf Continental is recommended, in the
amount of $60,717.00. In response to Commissioner Garcia, Ms. Connolly stated the police package is
necessary for these vehicles because the vehicles are rotated into regular operations. Commissioner
Garcia moved to approve the low bid from Korf Continental, in the amount of $60,717.00, based on
staff's recommendation. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
APPROVE BID #B1000026, ONE (1) 4X4 SUV - SHERIFF'S OFFICE: Ms. Connolly recommended
approval of the low bid from Spradley-Barr Ford Greeley, in the amount of $26,769.00, with the tow
package. Commissioner Kirkmeyer moved to approve the low bid from Spradley-Barr Ford Greeley, in
the amount of $26,769.00, based on staff's recommendation. Seconded by Commissioner Garcia, the
motion carried unanimously.
APPROVE BID #B1000027, SUV OR SMALL CROSSOVER VEHICLE - DEPARTMENT OF PUBLIC
WORKS: Ms. Connolly recommended approval of the low bid from Spradley Barr Ford Greeley, in the
amount of $13,909.00. Commissioner Kirkmeyer moved to approve the low bid from Spradley Barr
Ford Greeley, in the amount of $13,909.00, based on staff's recommendation. Seconded by
Commissioner Garcia, the motion carried unanimously.
APPROVE BID #B1000028, ONE (1) HALF-TON 4X4 EXTENDED CAB COMPACT SHORT BOX
PICKUP - DEPARTMENT OF BUILDINGS AND GROUNDS: Ms. Connolly recommended approval of
the low bid from Spradley-Barr Ford Greeley, in the amount of $18,295.00. Commissioner
Rademacher inquired as to whether it is necessary for this vehicle to include an extended cab.
Toby Taylor, Department of Buildings and Grounds, stated it is necessary to accommodate storage of
equipment. He clarified some of the equipment is provided by the County; however, most of the tools
are owned and provided by the employees; therefore, the cab provides a secure place to store the
tools, as well as cold weather gear. Commissioner Garcia moved to approve the low bid from Spradley
Barr Ford Greeley, in the amount of $18,295.00, based on staff's recommendation. Seconded by
Commissioner Kirkmeyer, the motion carried unanimously.
APPROVE BID #B1000029, ONE (1) HALF-TON 4X4 EXTENDED CAB SHORT BOX PICKUP -
DEPARTMENT OF BUILDINGS AND GROUNDS: Ms. Connolly recommended approval of the low bid
from Spradley-Barr Ford Greeley, in the amount of $22,435.20. Commissioner Kirkmeyer inquired as
to what the difference is between this vehicle and one approved in the last bid. Mr. Taylor stated this
vehicle is a full size vehicle with a short box and the last bid was for a compact short box. He stated
examples of a compact are Ford Rangers and Chevrolet S10s, and an example of a full size is a Ford
F150. Commissioner Garcia moved to approve the low bid from Spradley-Barr Ford Greeley, in the
amount of $22,435.20, based on staff's recommendation. Seconded by Commissioner Kirkmeyer, the
motion carried unanimously.
APPROVE BID #61000030, ONE (1) HALF-TON 4X4 EXTENDED SUPER CAB PICKUP -
CORONER'S OFFICE: Ms. Connolly recommended acceptance of the low bid from Dellenbach
Motors, in the amount of $26,202.00. Commissioner Garcia inquired as to whether there are any
differences between the models, since the bids are comparable. Ms. Connolly stated the Coroner's
Office indicated the recommended vehicle will work best for their needs, based on its height.
Commissioner Garcia moved to approve the low bid from Dellenbach Motors, in the amount of
Minutes, January 27, 2010 2010-0216
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$26,202.00, based on staff's recommendation. Seconded by Commissioner Kirkmeyer, the motion
carried unanimously.
APPROVE BID #B1000031, TWO (2) HALF-TON 4X4 EXTENDED CAB PICKUPS - DEPARTMENT
OF PUBLIC WORKS: Ms. Connolly recommended approval of the low bid form Sill-TerHar Motors, in
the amount of $44,808.00. Commissioner Garcia moved to approve the low bid from Sill-TerHar
Motors, in the amount of $44,808.00, based on staff's recommendation. Seconded by Commissioner
Kirkmeyer, the motion carried unanimously.
APPROVE BID #61000032, ONE (1) 3/4 TON 4X4 EXTENDED CAB PICKUP - DEPARTMENT OF
PUBLIC WORKS: Ms. Connolly recommended approval of the low bid from Spradley-Barr Ford
Greeley, in the amount of $25,372.00. Commissioner Rademacher inquired as to what Option 2 is.
Ms. Connolly stated it is a rear-mounted lift gate. Commissioner Garcia moved to approve the low bid
from Spradley-Barr Ford Greeley Option 2, in the amount of $25,372.00, based on staff's
recommendation. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
APPROVE BID #61000033, ONE (1) 3/4 TON 4X4 FULL SIZE REGULAR CAB PICKUP -
DEPARTMENT OF PUBLIC WORKS: Ms. Connolly recommended approval of the low bid from
Spradley-Barr Ford Greeley, in the amount of$20,648.00. Commissioner Garcia moved to approve the
low bid from Spradley-Barr Ford Greeley, in the amount of $20,648.00, based on staff's
recommendation. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
APPROVE BID #B1000034, ONE (1) ONE-TON CREW CAB PICKUP WITH FLATBED -
DEPARTMENT OF PUBLIC WORKS: Ms. Connolly recommended approval of the low bid from
Spradley-Barr Ford Greeley, in the amount of $44,915.97, with Options 2 and 3, which include cruise
control and tool boxes. In response to Commissioner Kirkmeyer, Ms. Connolly confirmed the vehicle
costs more than was budgeted for the item; however, the overall equipment cost is within the budget.
Commissioner Garcia moved to approve the low bid from Spradley-Barr Ford Greeley, in the amount of
$44,915.97, based on staff's recommendation. Seconded by Commissioner Kirkmeyer, the motion
carried unanimously.
APPROVE BID #61000035, ONE (1) ONE-TON 4X4 PICKUP WITH CLUB CAB/SERVICE BODY -
DEPARTMENT OF PUBLIC WORKS: Ms. Connolly recommended approval of the low bid from
Spradley-Barr Ford Greeley, in the amount of $43,957.00. Commissioner Garcia moved to approve the
low bid from Spradley-Barr Ford Greeley, in the amount of $43,957.00, based on staff's
recommendation. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
APPROVE BID #B1000036, ONE (1) TANDEM TRUCK WITH PLOW/SANDER - DEPARTMENT OF
PUBLIC WORKS: Ms. Connolly recommended approval of the low bid from McCandless Truck Center,
in the amount of $157,935.00. Commissioner Garcia moved to approve the low bid from McCandless
Truck Center, in the amount of $157,935.00, based on staff's recommendation. Seconded by
Commissioner Kirkmeyer, the motion carried unanimously.
APPROVE BID #B1000037, ONE (1) TANDEM TRUCK WITH ROCK BOX - DEPARTMENT OF
PUBLIC WORKS: Ms. Connolly recommended approval of the low bid from MCH Kenworth, in the
amount of $111,070.00. Commissioner Garcia moved to approve the low bid from MHC Kenworth, in
the amount of $111,070.00, based on staff's recommendation. Seconded by Commissioner Kirkmeyer,
the motion carried unanimously.
APPROVE BID #61000038, TRIPLE AXLE TRAILER - DEPARTMENT OF PUBLIC WORKS:
Ms. Connolly recommended rejection of the low bid, since it does not meet the specifications, and
approval of the second lowest bid from Power Equipment, in the amount of $34,522.00. Commissioner
Minutes, January 27, 2010 2010-0216
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Rademacher stated a local vendor submitted a bid which is only slightly higher and he inquired as to
why the bid was not considered. Ms. Connolly stated the bid from the local vendor does not meet the
bid specifications. Commissioner Garcia moved to approve the second lowest bid from Power
Equipment, in the amount of $34,522.00, based on staff's recommendation. Seconded by
Commissioner Kirkmeyer, the motion carried unanimously.
APPROVE BID #61000039, TWO (2) MOTORGRADERS - DEPARTMENT OF PUBLIC WORKS:
Ms. Connolly recommended approval of the bid from Colorado Machinery for both of the John Deere
motorgraders, with options, in the amount of $437,850.00. She stated Power Equipment submitted the
low bid for one (1) motorgrader; however, due to higher repair costs for the Volvo motorgrader, it is
recommended that the two (2) John Deere motorgraders be purchased from Colorado Machinery.
In response to Commissioner Garcia, Pat Persichino, Director, Department of Public Works, stated a
maintenance cost analysis was conducted for John Deere versus Volvo motorgraders for the entire
fleet, and the cost per hour is $5.92 for John Deere and $9.20 per hour for Volvo. Mr. Persichino stated
there are seven (7) motorgraders in the fleet which may experience upcoming problems, two (2)
engines have been replaced for two (2) of the motorgraders, and new oil pumps have been installed
and the bearings have been checked on the other five (5) motorgraders. In response to Commissioner
Garcia, Mr. Persichino confirmed the motorgraders which required engine replacements are both
Volvos. (Clerk's Note: Commissioner Conway is now in attendance; it is 9:20 a.m.) Commissioner
Garcia moved to approve the low bid from Colorado Machinery, in the amount of $437,850.00, based
on staff's recommendation. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
APPROVE BID #B1000040, ONE (1) 20-TON SINGLE DRUM VIBRATORY ROLLER - DEPARTMENT
OF PUBLIC WORKS: Ms. Connolly recommended approval of the low bid from Honnen Equipment, in
the amount of $147,105.00. Commissioner Garcia moved to approve the low bid from Honnen
Equipment, in the amount of $147,105.00, based on staff's recommendation. Seconded by
Commissioner Conway, the motion carried unanimously.
APPROVE BID #B1000041, ONE (1) TRENCH PLATE VIBRATORY COMPACTOR - DEPARTMENT
OF PUBLIC WORKS: Ms. Connolly recommended approval of the low bid from Colorado Machinery, in
the amount of $3,999.99. Commissioner Conway moved to approve the low bid from Colorado
Machinery, in the amount of $3,999.99, based on staff's recommendation. Seconded by Commissioner
Kirkmeyer, the motion carried unanimously.
APPROVE BID #61000043, TWO (2) DIESEL PUMPS - DEPARTMENT OF PUBLIC WORKS:
Ms. Connolly recommended approval of the low bid from Wagner Rents, in the amount of $95,198.00.
She stated in addition to the two (2) pumps, the bid includes intake hoses, suction screens, and
flanges. Commissioner Conway moved to approve the low bid from Wagner Rents, in the amount of
$95,198.00, based on staff's recommendation. Seconded by Commissioner Garcia, the motion carried
unanimously.
APPROVE BID #B1000044, TWO (2) FLEX WING ROTARY MOWERS - DEPARTMENT OF PUBLIC
WORKS: Ms. Connolly recommended approval of the low bid from Longmont Farm Supply, in the
amount of $26,340.00. Commissioner Conway moved to approve the low bid from Longmont Farm
Supply, in the amount of $26,340.00, based on staff's recommendation. Seconded by Commissioner
Kirkmeyer, the motion carried unanimously.
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NEW BUSINESS:
CONSIDER CANCER, CARDIOVASCULAR DISEASE, AND PULMONARY DISEASE PREVENTION
COMPETITIVE GRANT RENEWAL APPLICATION FOR HEART OF WELD PROGRAM AND
AUTHORIZE CHAIR TO SIGN: Dr. Mark Wallace, M.D., Director, Department of Public Health and
Environment, stated this is a grant renewal application and it was reviewed by the Board at a work
session conducted last week. Dr. Wallace stated the grant allows the Department to operate a program
focused on screening women for cardiovascular disease, which is the #1 killer of women, and the
Program targets women who are in an age range that nutrition and behavior medication can still make
a difference. He stated the Program was successful through its first year and women who participated
were able to modify their risks and lower their chances of experiencing cardiovascular problems. He
further stated the Department is applying for up to $222,379.00 for the year. Dr. Wallace stated the
Program has developed good partnerships between the Department and other providers, and provided
care to women who needed it. Commissioner Conway moved to approve said application and
authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER GRANT APPLICATION FOR PRENATAL COMMUNITY OUTREACH PROJECT AND
AUTHORIZE CHAIR TO SIGN — UNITED WAY OF WELD COUNTY: Dr. Wallace stated this
application was discussed at a recent work session with the Board, and the Project is part of a
collaborative relationship with United Way of Weld County and its Promises Program, and the United
Way of Weld County has funded a position in the Department for prenatal community outreach. He
stated the Program has been successful at having women enter into prenatal care earlier and
identifying women who would not ordinarily receive prenatal care. He stated another goal of the Project
will be to improve low birth weight. Dr. Wallace stated the term of the grant will commence July 1,
2010, through June 30, 2012, and the award amount will be $110,019.00. Commissioner Conway
moved to approve said application and authorize the Chair to sign. Seconded by Commissioner
Kirkmeyer, the motion carried unanimously.
CONSIDER VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) EQUIPMENT GRANT
AGREEMENT FOR DISTRICT ATTORNEY VICTIM WITNESS ASSISTANCE UNIT AND AUTHORIZE
CHAIR TO SIGN: Joann Holden, District Attorney's Office, stated the application for this grant was
approved approximately one (1) month ago, the grant is to purchase equipment for the new waiting
rooms, and the funding is in the amount of $1,523.00. Commissioner Conway moved to approve said
agreement and authorize Chair to sign. Seconded by Commissioner Garcia, the motion carried
unanimously.
CONSIDER TAX INCREMENT EXPENDITURE AND REVENUE SHARING AGREEMENT AND
AUTHORIZE CHAIR TO SIGN - TOWN OF FIRESTONE: Bruce Barker, County Attorney, stated this
agreement is with the Firestone Urban Renewal Authority and the Town of Firestone, and previously
discussed changes have been incorporated into the agreement. Commissioner Kirkmeyer thanked the
County staff for their diligent work on the agreement and she stated the communication between the
County and the Town of Firestone has been excellent regarding this matter, and Commissioner
Rademacher concurred. Commissioner Conway commended the Mayor of the Town of Firestone, the
Firestone Town Council, and the County staff for expeditiously processing the agreement.
Commissioner Kirkmeyer moved to approve said agreement and authorize Chair to sign. Seconded by
Commissioner Conway, the motion carried unanimously.
CONSIDER PURCHASE ORDER AND SCOPE OF WORK FOR UPPER FRONT RANGE
TRANSPORTATION PLANNING REGION AND AUTHORIZE CHAIR TO SIGN - COLORADO
DEPARTMENT OF TRANSPORTATION: Elizabeth Relford, Department of Public Works, thanked the
Board for amending the agenda to add this item of business and she explained she has been working
with the Colorado Department of Transportation (CDOT) over the last two (2) months regarding this
Minutes, January 27, 2010 2010-0216
Page 5 BC0016
matter and she still does not have the actual purchase order; however, she has provided an example of
what it will look like. Ms. Relford stated the purchase order will be in the amount of $12,000.00, on
behalf of Upper Front Range Transportation Planning Region, to allow it to hire a consultant to create a
Congestion Mitigation and Air Quality (CMAQ) process. She clarified the funding is entirely provided by
CDOT and Weld County is simply acting as the purchasing agent for the Upper Front Range
Transportation Planning Region, since it does not employ any staff. In response to Commissioner
Conway, Ms. Relford stated this is not the result of Senate Bill 3, and it is strictly the result of the Upper
Front Range Transportation Planning Region being included in the nonattainment ozone boundary.
Commissioner Kirkmeyer thanked Ms. Relford for her persistence on this matter and she stated the first
meeting with the consultant is scheduled for tomorrow, which is the reason the matter needed to be
placed on the agenda today, and she moved to approve said purchase order. Seconded by
Commissioner Conway, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:35 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: • i ���` )• �(c , �c• �>
�e\\ I'• /_��� Dougias'Rademaaa, her, Chair
Weld County Clerk to the B.� d
&ILiss ��Cl Barbara Kirkmeyer, Pro-Tem/
BY:
Deputy Clerk to the Bo'.. c ; -Th
\\,.{ Sean P CQrf y
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William F. Gar
EXCUSED
David E. Long
Minutes, January 27, 2010 2010-0216
Page 6 BC0016
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