HomeMy WebLinkAbout20100753.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
APRIL 12, 2010
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Centennial Center, Greeley, Colorado, April 12, 2010, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Douglas Rademacher, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem
Commissioner Sean P. Conway
Commissioner William F. Garcia
Commissioner David E. Long - EXCUSED
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jennifer VanEgdom
Controller, Barb Connolly
MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of April 7, 2010, as printed. Commissioner Kirkmeyer seconded the motion,
and it carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed.
Commissioner Kirkmeyer seconded the motion, and it carried unanimously.
PRESENTATIONS:
GOVERNMENT FINANCE OFFICERS ASSOCIATION, CERTIFICATE OF ACHIEVEMENT FOR
EXCELLENCE IN FINANCIAL REPORTING - BARBARA CONNOLLY: Chair Rademacher read the
certificate of achievement into the record, recognizing Barb Connolly, Controller, for excellence in
financial reporting. Ms. Connolly introduced the employees of the Accounting Office, including Chris
D'Ovidio, Teri McDaniel, Vicki Mau, and Kim Dewey, and indicated the award would not be possible
without the hard work and dedication of these employees. She confirmed Weld County has been
awarded with this certificate for many consecutive years, and she is very proud of the accomplishment
since she knows the staff members work hard to produce positive audit results. Chair Rademacher and
Commissioner Conway expressed their appreciation to the staff of the Accounting Office, as well as to
Don Warden, Director of Budget Analysis. Commissioner Conway indicated many residents are
pleased with how efficiently Weld County offices are operated, and the positive impact is in large part to
the great fiscal responsibility of the County.
Minutes, April 12, 2010 2010-0753
Page 1 BC0016
BIDS:
PRESENT BID#61000093, NEW TRASH COMPACTOR - JAIL - DEPARTMENT OF BUILDINGS AND
GROUNDS: Ms. Connolly indicated three vendors entered a bid into the record, and said bid will be
considered for approval on April 26, 2010. In response to Commissioner Conway, Ms. Connolly
indicated she does not believe Weld County has previously contracted with Northern California
Compactors, and in response to Commissioner Garcia, she confirmed she has not read through the
specifics of the bid proposals. Commissioner Garcia requested that staff provide information regarding
transportation and installation costs, as well as a comparison of warranties and the length of time the
manufacturer has been in business, on the date the bid is considered for approval. Chair Rademacher
concurred and indicated the availability of replacement parts will also be an important consideration.
NEW BUSINESS:
CONSIDER MEMORANDUM OF UNDERSTANDING AND AUTHORIZE CHAIR TO SIGN - WELD
COUNTY SCHOOL DISTRICT 6: Judy Griego, Director, Department of Human Services, stated the
memorandum provides for the employment of a part-time Medicaid Intake Specialist to work at
elementary schools. She explained the specialist will be responsible for determining eligibility and
entering the necessary data into the Colorado Benefits Management System. She indicated Weld
County School District 6 will provide reimbursement of up to $2,000.00 per month, for a total maximum
reimbursement of $14,000.00, for the term of March 15, 2010, through September 30, 2010.
Commissioner Kirkmeyer moved to approve said memorandum and authorize the Chair to sign.
Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER AMENDMENT TO CHILD PROTECTION AGREEMENT FOR SERVICES AND
AUTHORIZE CHAIR TO SIGN - JONATHAN GARSON: Ms. Griego stated Mr. Garson provides
mental health services, with funds provided through Core Services. She clarified the maximum
expenditure rate will be increased from $15,000.00, to $25,000.00, for the term of June 1, 2009,
through May 31, 2010. Responding to Commissioner Garcia, Ms. Griego indicated Mr. Garson
primarily provides services for residents within the southern portions of the County, and the area is
currently experiencing a need for additional services. Commissioner Garcia moved to approve said
amendment and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion
carried unanimously.
CONSIDER YEAR-END CLOSE-OUT REPORT FOR WORKFORCE INVESTMENT ACT GRANT
PROGRAMS AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS: Ms. Griego stated the
formalization of the Workforce Investment Act (WIA) close-out packet is required by procedures set
forth by the Colorado Department of Labor and Employment for all programs which have Expenditure
Authorizations. She clarified the revenues and expenses of the programs are reconciled and the grant
obligations are released for the projects which were fully expended by the Department. Commissioner
Conway moved to approve said report and authorize the Chair to sign any necessary documents.
Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
CONSIDER CONTRACT FOR COLORADO PREVENTION PARTNERS STRATEGIC PREVENTION
FRAMEWORK STATE INCENTIVE GRANT AND AUTHORIZE CHAIR TO SIGN: Ms. Griego stated
the County acts as the fiscal agent for North Range Behavioral Health (NRBH). She clarified the
County's Interagency Oversight Group, created as a result of HB04-1451, previously submitted an
application for the Colorado Prevention Partners Grant, and a contract has been awarded for the past
several years. She indicated NRBH will continue to act as the Program Administrator, and Youth and
Family Connections, formerly known as the Juvenile Assessment Center, acting as the Interagency
Oversight Group (IOG), will continue to provide oversight. She explained the project provides services
Minutes, April 12, 2010 2010-0753
Page 2 BC0016
in schools, to help prevent youth from engaging in substance abuse, and the term of the agreement is
from March 15, 2010, through September 29, 2010. In response to Commissioner Kirkmeyer,
Ms. Griego indicated this program, and the program operated through the Weld County Sheriff's Office,
have two separate fiscal sources. She clarified the work completed by NRBH is primarily completed
within the schools, including the completion of inventories, and the pilot project is currently
concentrated with the Town of Windsor and the surrounding area. She further clarified she is not aware
of the specifics of the grant recently presented by Ken Poncelow, Sheriff's Office; however, it is her
understanding that the project concentrates primarily on juvenile offenders. Commissioner Garcia
concurred and indicated the scope of work for both projects are specific and not similar in nature.
Commissioner Kirkmeyer moved to approve said contract and authorize the Chair to sign. Seconded
by Commissioner Conway, the motion carried unanimously.
CONSIDER REVISION TO OPERATIONS MANUAL, SECTION 5.000, GENERAL ASSISTANCE
PROGRAMS POLICIES AND PROCEDURES: Ms. Griego stated the revision is in regards to
Section 5.001, concerning funeral assistance provided by the Department to the community. She
confirmed the Department will now require that all funeral homes be registered with a State of Colorado
Regulatory Agency, and if the funeral home is not registered, the Department will not enter into a
contract. She indicated the effective date of the revision is June 1, 2010. In response to Chair
Radmacher, Ms. Griego confirmed the reimbursement rates listed within Section 5.030.21 have been in
effect for the past ten to fifteen years, and she does not recall the reasoning for the difference of
reimbursement levels for the listed age categories. She indicated she believes the reimbursement
rates were determined upon the cost of a funeral; however, she will research the matter and provide an
update for the Board at a later date. Commissioner Garcia expressed his appreciation to Ms. Griego,
and John Kruse, Department of Human Services, for working on this necessary revision. He indicated
he previously was primarily concerned with the Department entering into contracts with providers who
were not licensed, and this revision will ensure the appropriate treatment of the deceased by requiring
the Department to utilize licensed providers. Commissioner Garcia moved to approve said revision.
Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES — GERALD AND BARBARA
HELFRICH: Chris Woodruff, Assessor, stated the petition is for tax years 2007 and 2008, and the
property is an office condominium containing two units. He explained it was brought to staff's attention
that the basement of the building was included in the valuation; however, it is not owned by the
petitioner, and is part of a separate unit. He indicated the petitioner also provided figures from a sale
which occurred at the end of year 2004, which is right before the tax period comparables. He
confirmed he recommends approval of the petition, which will create a tax refund in the amount of
$1,952.49 for tax year 2007, and $1,944.74 for tax year 2008. Commissioner Conway moved to
approve said petition, based upon staff recommendation. Seconded by Commissioner Kirkmeyer, the
motion carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - LIBERTY VP FIRESTONE,
LLC: Mr. Woodruff stated this petition is for tax year 2009, and the property is the Value Place
Extended Stay Hotel located adjacent to Interstate 25. He explained these types of properties are
complicated since they are assessed partly as commercial property, and partly as residential property,
due to the extended stay nature of some of the residents within the building. He confirmed this property
was recently protested, and a value was established; however, during processing, a clerical error
occurred, and the abstract was not updated. He clarified the assessment of this property is 55 percent
commercial and 45 percent residential. He recommended approval of the petition, which will create a
tax refund in the amount of $3,630.17. Commissioner Garcia moved to approve said petition, based
upon staff recommendation. Seconded by Commissioner Conway, the motion carried unanimously.
Minutes, April 12, 2010 2010-0753
Page 3 BC0016
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES — DANIEL BUXMAN:
Mr. Woodruff stated the petition is for tax year 2008, and the personal property in question is equipment
which was formerly utilized at the Buxman gravel pit. He clarified the petition indicates the equipment
was sold before January 1, 2008, which was not known by staff, and the petitioner is exercising his right
to have the valuation corrected. He confirmed the gravel pit did not contain any personal property for
tax year 2008, and the recommended approval of the petition will create a tax refund in the amount of
$5,920.97. Commissioner Conway moved to approve said petition, based upon staff recommendation.
Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES — OUTFITTER
MANUFACTURING: Mr. Woodruff stated the petition is for tax year 2009, for personal property located
within the City of Longmont. He explained the company originally provided lump sum amounts for the
equipment on the site, and after review, the company has now indicated there were some exempt items
and other items had been disposed of. He indicated the petition is correcting the valuation of the
equipment, and the recommended approval of the petition will create a tax refund in the amount of
$1,181.03. Commissioner Kirkmeyer moved to approve said petition, based upon staff
recommendation. Seconded by Commissioner Conway, the motion carried unanimously.
CONSIDER ASSIGNMENT OF TAX LIEN SALE CERTIFICATES TO THOMAS LEEPER AND
AUTHORIZE CHAIR TO SIGN: Bruce Barker, County Attorney, stated the tax liens have been stricken
from the record, and the certificates are now being assigned to the buyers. He clarified the Treasurer's
Office had been assigning the certificates; however, in accordance with State statute, only the Board of
Commissioners may assign the certificates. He confirmed all taxes and fees have been paid, and there
are four certificates being assigned to Mr. Leeper, for a total amount of $1,135.14. Commissioner
Conway moved to approve said assignment and authorize the Chair to sign. Seconded by
Commissioner Garcia, the motion carried unanimously.
CONSIDER ASSIGNMENT OF TAX LIEN SALE CERTIFICATE TO JACKS, INC., AND AUTHORIZE
CHAIR TO SIGN: Mr. Barker stated the full amount of this certificate, including interest, is in the total
of$279.88. Commissioner Kirkmeyer moved to approve said assignment and authorize the Chair to
sign. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER ASSIGNMENT OF TAX LIEN SALE CERTIFICATES TO NINE INVESTORS AND
AUTHORIZE CHAIR TO SIGN: Mr. Barker stated the certificates, for a total of 81 parcels, have been
sold to nine investors, and one certificates is for a mobile home. He indicated the various amounts are
listed within the Exhibits to the Resolution. Commissioner Garcia moved to approve said assignment
and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously.
CONSIDER APPOINTMENTS TO WORKFORCE DEVELOPMENT BOARD: Commissioner Kirkmeyer
moved to appoint Dana Rutz, Jeannie Valliere, and Donna Getman to the Workforce Development
Board. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER APPOINTMENT AND REAPPOINTMENTS TO BUILDING TRADES ADVISORY
COMMITTEE: Commissioner Garcia moved to reappoint Douglas Graff and Marion Richter, and to
appoint Joseph McClellan, to the Building Trades Advisory Committee. Seconded by Commissioner
Conway, the motion carried unanimously.
SECOND READING OF CODE ORDINANCE #2010-3, IN THE MATTER OF REPEALING AND
REENACTING, WITH AMENDMENTS, CHAPTER 5 REVENUE AND FINANCE, OF THE WELD
COUNTY CODE: Commissioner Kirkmeyer moved to read Ordinance #2010-3 by title only. Seconded
by Commissioner Conway, the motion carried unanimously, and Mr. Barker read said title into the
record. Dave Bressler, Director, Weld County Paramedic Service, stated there have been no changes
Minutes, April 12, 2010 2010-0753
Page 4 BC0016
since first reading. In response to Commissioner Garcia, Mr. Bressler indicated he does not have a
comparison of the fees charged by the Weld County Paramedic Service to the other jurisdictions within
the surrounding areas. He explained RETAC does an anonymous compilation; however, most entities
are reluctant to provide a listing of their fees, and many of the entities to the east of Weld County are
organizations operated mostly by volunteers. Chair Rademacher indicated many of the entities are
also supported by taxing districts, which does not create a fair comparison, and Commissioner
Kirkmeyer confirmed many of the private entities will not release any information about the rates.
Mr. Bressler concurred, and indicated he will compile as much information as possible and present it to
the Board at an upcoming work session. No public testimony was provided concerning this matter.
Commissioner Kirkmeyer moved to approve the second reading of Ordinance #2010-3. The motion
was seconded by Commissioner Conway.
Commissioner Garcia indicated the Weld County Paramedic Service does a great job of providing
necessary services, and he does not have any concerns about the service level; however, he
expressed his concerns regarding the rising costs and the problems the costs will create for citizens
utilizing the emergency services. He indicated he looks forward to a presentation of comparisons in the
near future, and he believes since this is an enterprise activity, it should be required to pay its own way.
He indicated one of his main concerns is that the continual cost increases will reduce the overall use of
the services, and the Paramedic Service will be pricing itself out of business. Commissioner Garcia
indicated the leaders of Weld County need to view the "bigger picture" of the situation, and determine
whether these services are truly enterprise in nature, or are considered to be a service provided by the
government. He further indicated the key leaders need to talk about the possibility of privatization of
these services, which he does not personally advocate, since he believes these services are necessary
to protect the health and welfare of the area residents. He confirmed the budget needs to be carefully
reviewed, and Chair Rademacher concurred with the concerns presented by Commissioner Garcia.
Chair Rademacher indicated the privatization of these services will create a larger debt load and he
believes it is necessary for the County to continue to help subsidize the costs of these services.
Commissioner Conway indicated Commissioner Garcia has expressed some legitimate concerns, and
he concurs that if the fees continue to rise, then fewer people will be taking advantage of the services
provided, which will worsen the financial situation. In response to Commissioner Conway, Mr. Bressler
confirmed the billing office is currently only able to recover approximately seven cents of every dollar
billed for those who utilize Medicaid. Commissioner Conway confirmed these financial problems have
been expounded by new federal regulations, and he does believe County involvement with these
services is necessary due to the issues concerning the safety of the public. He confirmed the
Paramedic Service has many outstanding professionals employed and providing services, and he is
pleased with the level of service provided. He indicated he is also interested to see the comparisons of
fees to be presented, and he understands the percentage of Medicaid and Medicare clients has
increased; however, the reimbursement rates have not. Chair Rademacher indicated he understands it
will be difficult for Mr. Bressler to provide an adequate comparison. Commissioner Kirkmeyer
concurred the comments provided by Commissioner Garcia were excellent, and she confirmed the
reimbursement rate for Medicare/Medicaid has always been a tough issue. She indicated the services
provided are easily abused by some members of the public, and she would like for Mr. Bressler to
include information regarding the trend of the reimbursement ratio for the past 20 years. Mr. Bressler
indicated a recently conducted study does address the concerns presented by the Board today, and
provides an objective analysis for national service, including other studies and trends. Commissioner
Conway expressed his appreciation to Mr. Bressler for his efforts of providing explanation to those
members of the public who do not have a true appreciation of what 911 services are for, and for
directing them to utilize other County services for non-emergencies. He confirmed directing people to
utilize other services available does help the overall cost factor for this service. Mr. Bressler confirmed
the staff of the Department of Human Services does a wonderful job with providing information when
clients requesting services are transferred to their care. There being no further discussion, the motion
carried unanimously.
Minutes, April 12, 2010 2010-0753
Page 5 BC0016
PLANNING:
CONSIDER CANCELLATION AND RELEASE OF COLLATERAL FOR USR-1591 - GIB SMITH:
Michelle Martin, Department of Planning Services, stated USR-1591 was approved for the outdoor
storage for trucks, trailers, recreational vehicles, boats, and equipment. She confirmed the
Departments of Planning Services and Public Works have conducted an inspection at the site, and all
improvements have been adequately completed. She recommended final release of collateral, in the
amount of $26,006.28. Commissioner Garcia moved to approve said cancellation and release of
collateral. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:40 a.m.
BOARD OF COUNTY COMMISSIONERS
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Weld County Clerk to the Board W
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William F. G rcia
EXCUSED
David E. Long
Minutes, April 12, 2010 2010-0753
Page 6 BC0016
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