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Home My WebLink About20100053.tiff RESOLUTION RE: APPROVE STATEMENT OF WORK FOR 2010 VACCINE ADVISORY COMMITTEE OF COLORADO (VACC) GRANT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Statement of Work for 2010 Vaccine Advisory Committee of Colorado(VACC)Grant from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Health and Environment, to the Colorado Department of Public Health and Environment, commencing January 15, 2010, and ending June 30, 2010, with further terms and conditions being as stated in said statement of work, and WHEREAS, after review, the Board deems it advisable to approve said statement of work, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Statement of Work for 2010 Vaccine Advisory Committee of Colorado (VACC) Grant from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Health and Environment, to the Colorado Department of Public Health and Environment be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said statement of work. 2010-0053 HL0037 de ; ffZCaoa10--) 7/ 61 (/ STATEMENT OF WORK FOR VACCINE ADVISORY COMMITTEE OF COLORADO (VACC) GRANT PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 11th day of January, A.D., 2010. .g % � RD OF COUNTY COMMISSIONERS COUNTY, COLORADO ATTEST: . : i/I ,'r. a :C e*�gw��.adema. er, Chair Weld County Clerk to the Board :21.11 , w �� i ,[''.7- , Z%a 7 Ly0 1 `�� 'aYbara Kirkmeyer, ro-Tem BY: v ,t1,i I , t Deputy lerk t the Board C J e c----1 Sean P. way Cr— APP D AS M: / Q91 milli F. Garcia ounty Attorney "N._� David E. Long Date of signature: i1Glib 2010-0053 HL0037 Memorandum TO: Douglas Rademacher, Chair Board of County Commissioners FROM: Mark E. Wallace, MD, MPH, Director O Department of Public Health and Environment COLORADO DATE: January 5, 2010 SUBJECT: VACC (Vaccine Advisory Committee of Colorado) Grant: Provider Lunch-n-Learn Project Enclosed for Board review and approval is a statement of work for a grant between the Colorado Department of Public Health and Environment and the Weld County Department of Public Health and Environment. This grant will be used to cover staffing and costs related to providing vaccine education to medical facilities and medical staff in Weld County. Several requests have been made by medical providers in Weld County to provide up- to-date education to their staff regarding immunizations and vaccine updates. The Vaccine Advisory Committee of Colorado funding is available to support local public health agencies to provide education, screening, vaccine administration, and reminder recall activities that ultimately lead to increased immunization rates. The term of this grant will be January 15, 2010 through June 30, 2010. Funding for this project will not exceed $6,564.01. Approval of this statement of work is recommended. Enclosure &az) -6'115., STATE OF COLORADO Bill Ritter,Jr.,Governor — Ned Calonge,M.D.,Interim Executive Director /40.o °t04, ii6SW 9 Dedicated to protecting and improving the health and environment of the people of Colorado ye o so 4300 Cherry Creek Dr.S. Laboratory Services Division * ��* * Denver,Colorado 80246-1530 8100 Lowry Blvd. *\8 Phone(303)692-2000 Denver,Colorado 80230-6928 TDD Line(303)691-7700 (303)692-3090 Colorado Department Located in Glendale,Colorado of Public Health http://www.cdphe.state.co.us and Environment 2010 VACC Grant Statement of Work Agency name: Weld County Department of Public Health and Environment The Colorado Immunization Program (CIP) at the Colorado Department of Public Health and Environment (CDPHE) has funds available to support local health agencies, non-profit community- based organizations and agencies experienced with immunization-related marketing with the following activities: • Create/modify, implement and evaluate an innovative project to enhance and improve provider immunization services. • Create/modify, implement and evaluate an innovative project to enhance vaccine delivery and increase immunization rates within a specific target population (in a public or private setting). • Create/modify, implement and evaluate an innovative project to provide educational messages/media services/strategic communications to the public related to immunization issues. These projects would address at least one of the following: • Immunization issues such as patient intake and screening, vaccine administration, vaccine management, documentation, reminder/recall activities, vaccine adverse events management and reporting, marketing of immunizations, implementation of immunization strategic plans, resources for staff orientation and development; activities that will ultimately lead to increased immunization rates. • Support the establishment, continuation, or expansion of clinical services and include unique and creative approaches to marketing, community collaboration and outreach. Grant Information: Funding period 1/15/10 - 6/30/10 Starting the project Work is not to begin on the proposed project until the grantee receives an approved contract or purchase order from the Colorado Immunization 1 Program (CIP). Progress reports Online progress reports are due on: • April 15, 2010 • July 15, 2010 Required CIIS use All projects will utilize the Colorado Immunization Registry (CIIS) to track all vaccine doses administered. Project monitoring Throughout the funding period, the CIP will conduct ongoing project monitoring and provide technical assistance as needed. In the event that project performance does not meet the agency's stated goals, a follow-up work plan will be created and additional technical assistance will be provided. In an extreme situation, and in consultation with the agency, the CIP reserves the right to reduce or withhold quarterly payments due to poor project performance. Payments Contractor will invoice the CIP quarterly using the invoice provided. 1. Please provide the following information: Agency name Weld County Department of Public Health and Environment Agency mailing address 1555 N 17' AVENUE Phone number 970-304-6420 Fax number 970-304-6416 Today's date 12/09/09 2. Who is the contact person for this project? Name Kimberly Koeltzow Phone number 970-304-6420 EXT 2308 Email address kkoeltzow@co.weld.co.us 3. Project Plan: What are the goals and objectives of your project? dal #1 - 'd� Hhy immunization schedules vaccines „ ‘ it s vaccine storage and handling: a.. . „t r. , ` �. .aft Fl V..'i�_t h _ Objective #1-1: Twelve 2 hour Educational sessions will be held in the form of "lunch and learns to the staff of family and pediatric practices in Weld County between 01/15/1( and 06/30/10. Steps/Activities 1. Medical Practices will be contacted and offered a two hour educational session by a WCDPHE immunization nurse. 2. WCDPHE will provide lunch. 3. A WCDPHE nurse will educate clinical staff about immunization schedules, vaccine safety, vaccine administration, and vaccine storage and handling utilizing Power Point presentation/video media including case studies. 4. Clinical staff will be educated about how to obtain important vaccine related resources for continued education and practice improvement. How will you know A pre and post educational session questionnaire will be provided to all attendee: the objective is to evaluate for and measure increased knowledge related to immunizations to met? measure the success of the training session and to assess future educational needs. If participants indicate an increase in knowledge regarding immunization schedules, administration, safety, storage, and handling, the objective will be met 2 4. Timeline: List the monthly activities your agency plans to complete to meet the goal(s) for the 2010 project period. Description of the planned activities Additional comments Jan 2010 Medical practices will be contacted via phone, e-mail, There will be more planning time used th Mailed flyers, Educational presentation will be planned first month. and created, food vendor will be chosen, Educational sessions will be scheduled. Questionnaires will be created and printed. One educational session will be scheduled at the end of the month. Feb 3 educational sessions, questionnaires will be evaluated for quality improvement. Mar 2 educational sessions, questionnaires will be evaluated for quality improvement. April 2 educational sessions, questionnaires will be evaluated for quality improvement. May 2 educational sessions, questionnaires will be evaluated for quality improvement. June 2 educational sessions, questionnaires will be evaluated for quality improvement, a final evaluation of the questionnaires will be done to determine the success of the trainings and to plan for future educational needs 5. Collaboration: Please list the providers, community groups, networks, agencies, etc. who will be your collaborators with this project. Indicate your current relationship with the entities and the specific role each will play. A. Sanofi Pasteur, Glaxo Smith Kline, Merck, Medlmmune: provide educational brochures to share with staff. B. Immunization Coalition of Weld County: WCDPHE works closely with the coalition as a partner and host to coalition events/projects. The coalition will provide support of our educational efforts by assisting with recognizing community needs and requests. C. Weld County School Districts: Support is provided to school nurses and requests have been made by nurses to educate practices regarding immunization timing schedules. D. Local Family Practices and Pediatrician offices: We provide support to local clinics by being available to answer immunization related questions and requests. Those who are willing to participate will provide space and trainees for the program. 6. Barriers: What problems must be solved or obstacles overcome to commence and/or to complete the project? How do you plan to address them? a. Scheduling: Many practices are very busy in the winter time, and it can be difficult to allow staff time to sit through a training session. We plan to address this by keeping the training short (2 hours), during the lunch time, and providing resources to providers for finding information easily and quickly on their own. 3 b. Space: Some providers may not have space for a power point presentation. We may invite smaller practices to join larger practices that have more space for the trainings, or we may look into having one of the trainings at a larger facility (like the hospital, and invite multiple clinics. 7. Evaluation: A final comprehensive evaluation report will be submitted by the grantee at the end of the project period. List here components of your project you plan to evaluate: a. Effectiveness of the training will be evaluated. We will want to know that the participants feel like the information was valuable and that they state they have increased knowledge after the training. b. Content: We will evaluate how the program has met learning needs and assess for other additional learning needs for future training. c. Scheduling and Location: We will evaluate the timing and location of the event to help learn how we can continue meets the demands of busy practices. d.Teaching method: We will evaluate the learning preferences of clinical staff for effectiveness of utilizing power point presentations/ videos. e.Resources: We will evaluate the current resources that are being used prior to the education session, and the type of resources clinics plan to use after the session. 8. Budget Expenses Describe in detail VACC RFA Local Total Funding In-kind Budge Request Personnel Registered nurse #1 @ 2 hrs/wk (0.05 FTE) $ 3,397.60 Registered nurse #2 @ 2 hrs/wk (0.05 FTE) Travel Mileage reimbursement (approx 250 miles $ 133.00 travel) Marketing Incentives Food for attendees (150 meals x $15 per $ 2,250.00 meal) Equipment No new equipment will be purchased Office Folders, Paper, Printing, general office $ 330.00 supplies supplies Indirect 7.42% $ 453.41 ... y _ .@{ , S. t h g f"v @ .M{I 1 4 _ `*Ytl""gt ₹. ' 9. Additional information: None 4 LOCAL HEALTH PARTNER ACCEPTANCE OF THE 2010 VACC Grant statement of work requirements: I, Douglas Rademacher, Chair, Board of Weld County Commissioners on behalf of The Weld County Department of Public Health and Environment hereby acknowledge that the requirements for the above-named Immunization Service Purchase Order have been reviewed, and are accepted and agreed to. I further acknowledge that I have the necessary authority to sign this acceptance on behalf of the entity mentioned above. Or ,JAN 1 1 Z010, ' <? s�..�^;f4 l \v Chair Signatupe Douglas Rademacher Title Date 5 o?0/D L?L? 2010 VACC Grant Invoice INVOICE #: Today's Date: Billing period: TO: Teri Lindsey (teri.lindsey@state.co.us) Colorado Department of Public Health& Environment/Immunization Program 4300 Cherry Creek Drive South DCEED-IMM-A3 Denver, CO 80246-1530 303-692-2732 303-691-6118 (fax) EXPENSES DESCRIPTION AMOUNT Personnel Travel Marketing Incentives Equipment Office Supplies Indirect Other TOTAL DUE Agency name: Weld County Health Department Address: City: State: Colorado Zip Code: Agency Tax ID#: Name of agency staff authorized to complete this invoice: Purchase order #: 6 Hello