HomeMy WebLinkAbout20101431.tiff RESOLUTION
RE: APPROVE WORKFORCE INVESTMENT ACT (WIA) PLAN MODIFICATION FOR
PROGRAM YEAR 2010 AND EXPENDITURE AUTHORIZATIONS FOR VARIOUS
WORKFORCE DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Workforce Investment Act (WIA) Plan
Modification for Program Year 2010 and Expenditure Authorizations for various Workforce
Development Programs between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Human Services,
Employment Services of Weld County, and the Colorado Department of Labor and Employment,
with terms and conditions being as stated in said Workforce Investment Act(WIA)Plan Modification
and expenditure authorizations, and
WHEREAS, after review, the Board deems it advisable to approve said Workforce
Investment Act (WIA) Plan Modification and expenditure authorizations, copies of which are
attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Workforce Investment Act (WIA) Plan Modification for Program Year
2010 and Expenditure Authorizations for various Workforce Development Programs between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, Employment Services of Weld County, and
the Colorado Department of Labor and Employment be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said Workforce Investment Act (WIA) Plan Modification and expenditure authorizations.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 7th day of July, A.D., 2010.
BOARD OF .O1 NTY COMMISSIONERS
-- - ` LD CO NTY, C LORADO
ATTEST: fi _ .:
/� / j4cti
I . Dougldemcher, Chair
Weld County Clerk to th :o. r
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7 Tc7r EXCUSED
( x` 4 Barbara Kirkmeyer, Pro-Tem
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Deputy Clerk . the'Board ���� c_ _____
Sean P. Con
APP AS TO 4 /
illiam F. Gard --
Linty Attorney EXCUSED
David E. Long
Date of signature: 0•?Y. teW
3oriot IllI�1Asb C,� , 0SO 2010-1431
a - a -I° HR0081
MEMORANDUM
a
1
f S4 DATE: July 1, 20r10
W liD TO: Douglas Rademacher, Chair, Boar of Cou mmissioners
t�((�e FROM: Judy A. Griego, Director, Human ervice$ Dep menu
•
COLORADO RE: The Weld County Department of Human Services' Workforce
Investment Act Plan Modification for Program Year 2010 and
the Expenditure Authorizations for the WIA Title I Adult,
Dislocated Worker, and Youth Programs and an Expenditure
Authorization for the Title III Wagner-Peyser Program
Enclosed for Board approval is the Department's Workforce Investment Act Plan Modification for
Program Year 2010, and the Expenditure Authorizations for the WIA Title I Adult, Dislocated
Worker and Youth programs; and an Expenditure authorization for the Title III Wagner-Peyser
Program. The Plan and the Expenditure Authorizations were presented at the Board's May 10,2010,
Work Session.
The Expenditure Authorizations include the Budget information summaries for these programs and
request the following funding levels: Title I Adult $439,827.00; Dislocated Workers $475,174.00;
Youth $609,298.00; and Wagner-Peyser $892,122.00.
These funds will be used to provide the Core, Intensive, and Training Services to job seekers and
employers as outlined under the Workforce Investment Act of 1998.
If you have questions, please give me a call at extension 6510.
2010-1431
Employment Services of Weld County
PY10 Local Plan Modification Signature Sheet
Workforce Region
Name: Employment Services of Weld County
Address: PO Box 1805
City/State/Zip: Greeley, CO 80632
This Exhibit B provides the Local Plan required under the Workforce Investment Act of 1998 (WIA) for
implementation starting in Program Year 2010. This Local Plan shall be implemented to cover the interim
period until the Workforce Investment Act of 1998 (WIA) is reauthorized.
We certify that all planned activities and modifications under the Two Year Local Plan are presented here
for implementation beginning July 1, 2010 for Program Year 2010-2011.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO ATTEST: ,�•(�*',^
r' Rr, JUL Q 7 2010 �- �_
Dougl s Rade, acher, Chair Date Weld County Clerk to the B 1 .t ,
(Sea
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BY:
Deputy Cler . o the Board
By: 'M�It Wedge Od CCt C/9�Date
Weld County Workforce Development Board
Bye /en Lr, C
Li da Perez, Division Head Date
Employment Service of Weld County
t.20/1) - /4743/
Workforce Investment Act/Wagner-Peyser
Plan Modification for PY10
Executive Summary for the State Workforce Development Council
Workforce Region: Weld County
One-Stop Operator: Employment Services of Weld County
Address: PO Box 1805, Greeley CO 80632
Division Head: Linda L Perez Phone: (970) 353-3800 Ext. 6750
Program Contact: Ted Long Phone: (970) 353-3800 Ext. 6777
Fiscal Contact: Lennie Bottorff Phone: (970) 353-3800 Ext. 6537
MIS Contact: Dora Lara Phone: (970)353-3800 Ext. 6744
• Provide a brief summary of the client groups and business sectors that will be targeted for PY 10
and the reasons for selecting them.
Employment Services of Weld County intends to serve the following client target groups:
a. Adults: Employment Services will target Weld County Residents who are unemployed
for the WIA Adult Program. Although priority will be given to recipients of public
assistance or other low income individuals, Employment Services will not limit the use of
funds to only those groups of individuals. Weld will continue to target and serve
unemployed adults who are in need of and can benefit from additional assistance, and
will continue to provide services to all segments of the population to ensure that those
most in need are provided the necessary services to assist them in preparing for and
obtaining employment.
b. Dislocated Workers: Weld will continue to serve those individuals who meet the
eligibility requirements for the Dislocated Worker Programs as outlined in the Workforce
Investment Act. If a need exists for us to increase our recruitment efforts, we will
potentially recruit individuals who are identified eligible under the UI Profiling System.
c. Youth: Weld will target eligible out-of-school youth and eligible in-school youth ages
16-21. The primary focus of services will be towards the out-of-school youth population,
particularly those who have dropped out of school.
d. Wagner Peyser: Weld County will continue to provide priority services to veterans and
targeted services to unemployment insurance claimants, migrant and seasonal farm
workers. The Weld County Disability Program Navigator will continue to focus on
increasing access to services in the workforce system for people with disabilities.
Based on an analysis of the Greeley MSA labor market data, Weld County will continue to focus
employer relations efforts in the Energy, Sustainable Manufacturing, Healthcare, and
Transportation sectors.
The Weld County Workforce Development Board will continue to place emphasis on increasing
the availability of workers for the energy, healthcare, sustainable manufacturing, and
transportation fields. Marketing efforts to the employers in the county with positions in green
jobs, sustainable energy, office and administrative support, and sustainable manufacturing will be
Page 1 of 32
targeted as these are expanding sectors for the county and we continue to see an expanding
employer base in those areas. Marketing efforts will be directed towards familiarizing the
employers with the services available to them through the workforce center, as well as advertising
the Employment Services of Weld County satellite offices located in the Del Camino and Fort
Lupton areas. The Weld County Workforce Development Board will continue to analyze local
data to ensure that changes in market trends are addressed.
The US Department of Labor identified fourteen sectors that are projected to add substantial
numbers of new jobs in the future. The Weld County Workforce Region compared Department of
Labor information with the Weld County local labor market data and determined the following to
be high growth sectors that we will focus our efforts and training funds: Advanced/Sustainable
Manufacturing; Construction; Transportation; Energy, and Health Care. While the Hospitality and
Retail sectors were also identified as growth sectors,these are not areas that Weld County will
focus its efforts.
The most recent Labor Market Information data from the Colorado LMI Gateway indicates that
for 2008,the largest major occupational group was Office and Administrative Support
Occupations (with 18 percent of the employment distribution), followed by Construction and
Extraction Occupations(with 14 percent), and Sales and Related Occupations(with II percent).
The largest major industry sector is Manufacturing(31-33) (with 25 percent of the employment
distribution), followed by Retail Trade (44&45) (with 18 percent), and Construction (with 15
percent).
These industry areas will be targets for our business relations efforts during the next year, and our
primary focus will be in the green jobs, renewable energy, sustainable manufacturing, healthcare,
office and administrative support, and transportation sectors as each reflect a projected job growth
as identified in the LMI Gateway data.
Employment Services of Weld County consistently analyzes its job seeker/applicant data base to
determine whether labor supply meets the needs of the demand occupational areas. Data is also
analyzed to compare our client pool against existing job orders, proposed new business
expansions, as wells as to target employers who could benefit from the skills of our job seekers.
The 2008 population of Weld County was estimated at 249,775 which represent a 50.22 percent
increase from 1997. In 2009, Weld County's projected population growth for the next 15 years
ranked as 17'h fastest in the nation according to an analysis by American City Business Journals
Inc. The analysis showed the Greeley Metropolitan Statistical Area(MSA), which encompasses
all of Weld County, will grow 60.61 percent by 2025 which made it the fastest-growing metro
area in Colorado. For the period of 2000-2009 the U.S. Census Bureau ranked Weld County 7'h
in the nation for growth rate. The April 2010 unemployment rate for the Greeley MSA was 9.1
percent.
• Provide a brief summary of the program initiatives,goals and objectives that will be
undertaken in PY 10 for each WIA program and the Wagner-Peyser program.
The following is a brief summary of the program initiatives, goals and objectives that Weld
County will undertake for PY 10:
P. Employment Services will provide services to eligible WIA Adult and Dislocated Worker
clients consistent with the Statement of Work identified in the WIA Expenditure
Authorization for each of those programs. As identified within the programs Scope of
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•
Work, the goal is to provide participants with the appropriate mix of services they require
to assist them in obtaining and retaining employment.
For the WIA Adult program, Employment Services will continue to target and serve
unemployed adults who are in need of and can benefit from additional assistance, and
will continue to provide services to all segments of the population to ensure that those
most in need are provided the necessary services to assist them in preparing for and
obtaining employment. The Dislocated Worker Program will provide services to eligible
dislocated workers registered in the WIA Program to meet their identified needs in
obtaining employment.
Funding for both programs will be used to provide the appropriate mix of core, intensive,
and training services to assist individual participants in meeting the agreed upon
employment goal. Clients in need of a GED will be provided those services as part of
their overall employment goal.
Occupational skills training, typically 1 year certificates or less (some 2 year programs
may also be considered), work experience/internship activities, and/or on-the-job training
placements will target or those jobs identified as growth occupations for Weld County.
These targeted sectors include Green Jobs, positions within the renewable energy
industry, sustainable manufacturing, health care, transportation, and the support jobs
within those sectors. Services will be structured to best prepare individuals for growing
occupations within Weld County and as appropriate to the participant's employment
goals.
• Employment Services will use WIA Youth funds to provide services consistent with
those allowed by WIA law and noted in the Statement of Work in the WIA Youth
Expenditure Authorization to eligible youth registered in the Program to meet their
identified needs. The goal of the WIA Youth program is to provide youth participants
with the appropriate mix of services they require to assist them in obtaining a GED or
high school diploma, assist them in obtaining and retaining employment, or preparing the
participant for post-secondary education. As a common occurrence, youth participants in
need of basic skills remediation or GED preparation will be provided those services as
part of their overall participation goal.
Typically, Work Experience/Internship placements and Occupational Skills Training
activities for youth will also target jobs identified as growth occupations for Weld
County. Where possible and appropriate, targeted sectors for youth will include Green
Jobs, positions within the renewable energy industry, health care, transportation, and the
support jobs within those sectors. Services will be structured to best prepare youth
participants for growing occupations within the Weld County and as appropriate to the
participant's goals.
• Wagner Peyser funds will be used to provide basic labor exchange services to job seekers
and employers in the Weld County area. The services, goals, and objectives of the
Wagner Peyser Program are identified within the program's Expenditure Authorization
Statement of Work. As indicated within that document, Employment Services will also
continue to implement and revise strategies to increase employer relations and applicant
services.
Page 3 of 32
In addition to the WIA and Wagner Peyser initiatives, goals and objectives noted above,
Employment Services will also focus on the following initiatives:
• The satellite office in Fort Lupton will continue to receive intensive marketing efforts and
increased employer relations services directed towards the businesses in southeast and
southwest Weld County. The Ft Lupton office offers the full array of program services
and is projected to be open 5 days per week in the near future. Assessment and
educational services provided through Employment Services of Weld County's
Assessment and Learning Lab are accessible via the Internet;therefore customers are able
to access all of the Lab services from any location with internet access.
• Utilization of technology in both the Smart Classrooms and the Workforce Center
Resource Rooms will continue to be utilized as a means to provide registration for
services as well as workshops to assist individuals in acquiring the job seeking skills
needed to find and secure employment. Access to the resource rooms assist customers in
expanding their job search beyond the local economy. The technology in the Smart
Classroom is also being used for group orientations of Food Stamp claimants, and the
resource room is used for registrations of customers. During the past year, Employment
Services increased the number of computers available to customers in both the Greeley
and Ft Lupton offices.
• Consistent with the goals for WIA program, initiatives to promote and expand training
opportunities with Aims Community College in the energy,transportation, health care,
sustainable manufacturing, office and administrative support, and construction sectors
will continue.
• The Weld County Workforce Development Board and Employment Services of Weld
County have identified several areas that it will direct its resources and time on for the
next year. These focus areas are identified in the WIA Plan Modification for PY 10.
Examples of these areas include: aligning Workforce Board initiatives with those of the
State Workforce Development Council and the State Jobs Cabinet; continue to implement
a marketing plan that complements the statewide marketing plan developed by the
Colorado Workforce Development Council; refine the continuous improvement process
for Employment Services of Weld County; continue to explore options for expanding
services and alternatives for youth who are involved in the social services or juvenile
justice systems through the use of the TIGHT Youth Corps model; and align our Business
Services team with the identified sectors approach.
• Although direct program funding is no longer available. Employment Services will
maintain the position of the Disability Program Navigator(DPN) and will continue to
work with community based organizations such as the Community Transitions Team,
Division of Vocational Rehabilitation, and the City of Greeley's Commission on
Disabilities, etc., to increase systems access for individuals with disabilities which
include the services available through the workforce center. The DPN will also continue
to facilitate the agency policy concerning disability training for new employees.
• In an effort to provide our customers with certificates/documentation concerning skills
employers have identified as beneficial for employees, Employment Services continues
to be involved in a Weld County Workforce Strategy Team made up of representatives
from Aims Community College, the City of Greeley Chamber of Commerce,
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representatives from the Weld County Workforce Development Board, and Upstate
Colorado Economic Development.
• Employment Services will continue to promote and provide program participants and
workforce customers the opportunity to acquire Colorado CareerReady Certificates
through the utilization of WorkKeys assessments. Based upon the individuals
demonstrated levels in the Reading, Math, and Locating Information assessments, they
will be able to document their abilities with certificates that they then will be able to
provide to potential employers.
• The Weld County Workforce Development Board will continue to work closely with
Upstate Colorado Economic Development and the various local chambers of commerce
in assisting existing businesses to grow and expand as well as in bringing new businesses
into the County. The Weld County Workforce Development Board has worked on a
regional Sector Planning effort utilizing Upstate Colorado Economic Development and
the Brighton Economic Development Corporation, Adams County Economic
Development and others to identify employer needs and the surrounding gaps for the
Sustainable Manufacturing sector. A Sectors implementation grant was submitted to the
Colorado Department of Labor in May 2010 and if funded, this existing partnership will
move forward with the next steps identified within the plan.
• The Workforce Development Board will continue its efforts with the Larimer County and
Wyoming Workforce Development Boards concerning regional collaboration efforts.
The Board will also continue to focus on its strategic plan and its south county
engagement strategies.
• In 2010, the Workforce Board continued its work in the Transportation sector and
Employment Services plans to continue efforts to address the shortage of professional
drivers. As a part of these efforts, the Board held a transportation forum in May of 2010
to address changes in the Comprehensive Safety Analysis(CSA)that may affect the
trucking industry as the safety standards are more strictly implemented.
• A priority for Employment Services and the Workforce Board will be to work with the
Colorado Green Jobs initiatives and as opportunities for these sector initiatives role out
locally and regionally we will implement those initiatives.
• Complete the following chart for PY10,which does not include carry-in or transfer funds.
Program PY10/FY 11 Original # of Clients to be Cost Per Client
Allocation Served in PY 10
(includes carry in)
WIA Adult $439,827 200 $2,199.14
WIA Dislocated $475,174 160 $2,969.84
Worker
WIA Youth $609,298 250 $2,437.19
Wagner-Peyser $892,122 30,000 $ 29.74
Page 5 of 32
Employment Services of Weld County
WIA/WP Local Plan Modification Narrative for PY10
For PY 10 each region is to answer the following questions and provide documentation as
indicated below:
A. Strategies to Address Program and Discretionary Grant Implementation
1. Describe the region's strategies/partnerships to increase the number and level of
training and educational opportunities for clients and employers, utilizing Recovery
Act funds to support these efforts. Include your plans for utilizing class-size training
contracts, training programs, related to green jobs, and other sector based training.
(For purposes of this plan, training activities may include apprenticeships, ITAs, OJTs,
customized training,work experience (adult and youth); tutoring and alternative
secondary school youth program elements, and ESL, GED, diploma, KeyTrain/WIN
(etc.), and literacy classes.)
Employment Services will target services under WIA funds to those activities and services
that most efficiently and effectively assist workers impacted by the current economy. Weld
will continue to target and serve unemployed adults who are in need of and can most benefit
from additional assistance. Employment Services will continue to provide services to all
segments of the population to ensure that those most in need are provided the necessary
services to assist them in preparing for and obtaining employment.
Employment Services does not anticipate utilizing class-size training projects to support our
efforts in increasing the level of training available to customers. Certainly there are cases
where an employer will have an increased demand for a specific skill. Recently JBS Carriers
indicated their need for more CDLA licensed drivers. Rather than try to develop a short term
fix that may not have produced lasting benefits to JBS, we worked with the employer and
Aims Community College to increase the trained applicant pool and by recruiting eligible
individuals for training. This resulted in a broader focus than just for those individuals
enrolled in one of our categorical programs and training available for non-WIA customers.
Employment Services' efforts to increase training and education opportunities for WIA and
the remaining ARRA participants will focus on targeting and increasing services to customers
through increased numbers of individuals enrolled in occupational skills training (typically 1
year certificates or less although some 2 year programs may be considered) as well as
increased placements in work experience activities, and/or on-the-job training placements.
ARRA funds have provided the opportunity for us to serve more individuals in the Multi
Industry Systems Technician (MIST) program and assist them with training in the Program's
certificate levels. Individuals who obtain either a Level I or Level II certificate through the
MIST program at Aims Community College are guaranteed an interview with two of the major
renewable/green energy employers in Weld County, Vestas and Hexcell Corporation.
In response to the anticipated need to make additional training available combined with less
total funding available than last year, the cap for our Individual Training Accounts (ITA's) has
been lowered to $4,000.00. ITA's are coordinated with PELL grants as applicable. In some
instances, the ITA amount may be increased to allow customers to acquire skills needed in
those growing industries that typically have higher training costs such as jobs in the medical
or information technology sectors. As indicated in the Employment Services' ITA Policy, the
Employment Services Division Head has the authority to approve those increases.
Weld County has been actively engaged in Sustainable Manufacturing sector planning with
Adams County. Partners within the planning also included Upstate Northern Colorado and
Brighton Economic Development as conveners. The Weld/Adams region is well-positioned to
Page 6 of 32
become a center for sustainable manufacturing by developing a coherent yet flexible strategy
to prepare the workforce. The region's education and training systems offer a number of
learning opportunities important to supporting manufacturers' skill needs, but a coordinated
approach to meeting the specific needs of sustainable manufacturers must be developed.
The collaboration between Employment Services of Weld County, Upstate Colorado
Economic Development, Brighton Economic Development, Adams County Economic
Development and Adams Workforce has produced a concerted regional effort successful in
business attraction, retention,job creation and sustainability. The continuation of
collaborative efforts from this partnership forms the foundation on which the Weld/Adams
Sustainable Manufacturing Alliance (WASMA)will be built. The goal is to address employer
needs in sustainable manufacturing and clean energy to achieve incumbent employee
retention and promotion, support and encourage the hiring of displaced workers, and
improving energy conservation through education and training in the Weld/Adams region.
The Sector Implementation grant proposal submitted by Employment Services under the
Sector Discretionary funding opportunity includes Abound Solar and Golden Aluminum as the
first planned anchor businesses to help our alliance further strategies to strengthen this
sector. The Leadership partners in this sector initiative include: Adams County Economic
Development, Adams County Workforce Center, Aims Community College, Brighton
Economic Development, the Colorado Association for Manufacturing and Technology in
Adams County, the Colorado Association for Manufacturing and Technology in Weld County,
Front Range Community College, Golden Aluminum, Abound Solar, and Upstate Colorado
Economic Development.
The Weld County Workforce Development Board continues to promote and encourage
discussion around regional workforce collaboration, the anticipated growth in the energy
employment sector, specifically regarding renewable energy jobs. The development of new
and/or enhanced training for emerging technologies was identified as a high priority to
address these workforce needs.
The high growth potential of renewable energy jobs and a collaboration with a variety of
partners resulted in a regional approach to meet those needs and submission of a WIRED
Innovations grant to develop and implement the Multi Industry Systems Technician (MIST)
program. The MIST Program was employer validated, and designed to be flexible in its
delivery, academic credit bearing and financial aid eligible with short term elements that are
open entry-open exit and not dependent upon future external funding.
The MIST Program certificates were developed by Aims Community College to meet the
identified hiring needs of energy and manufacturing employers. The Vestas Blades business
unit which includes the Windsor and Brighton plants, the Vestas Nacelles business unit, and
Hexcel Corporation agreed to guarantee interviews for individuals who complete either of the
MIST certificate levels. As a result of the successes seen with the program, Aims Community
College added two additional certificates to this program as well as a two year degree. This
will allow the MIST program to continue to be a viable talent development option for
employers as they build the workforce.
Employment Services applied for and was successful in attaining an ARRA funded
AmeriCorps program through the Governor's Commission for National and Community
Service. This program has allowed us to expand the opportunities available to youth and
operate two separate AmeriCorps funded programs. The AmeriCorps crew programs
provide opportunities for youth to engage in conservation and environmental projects
throughout Weld County while earning an educational award.
Page 7 of 32
In an effort to provide our customers with certificates/documentation concerning skills
employers have identified as beneficial for employees, Employment Services is involved in a
Weld County Workforce Strategy Team made up of representatives from Aims Community
College, the City of Greeley Chamber of Commerce, representatives from the Weld County
Workforce Development Board, and Upstate Colorado Economic Development. As a result
of strategic planning undertaken by this team, Employment Services and the workforce
development board will enter into a collaborative process with Aims Community College and
the City of Greeley Chamber of Commerce to develop and offer a Soft Skills Certificate
Program that responds to the employers needs. Through this collaboration, Aims Community
College will develop and offer short term training opportunities providing the soft skills
employers require. The City of Greeley Chamber will encourage its business members to
utilize these classes and to consider the attainment of the resulting certificate as a
consideration in their hiring process.
Employment Services of Weld County will continue to focus on increasing the number of
individuals obtaining CareerReady Certificate. To aid in this effort, Employment Service also
intends to increase the use of Key Train and the WorkKeys assessments to provide program
participants and workforce customers the opportunity to acquire CareerReady Certificates
which they can then provide to potential employers.
The Marketing Committee of the Workforce Development Board is in the process of
developing a CareerReady Certificate Marketing Plan that it will target towards the
sustainable energy community and which demonstrates the advantages of considering
applicants who include a certificate in the application process. It is anticipated that these
strategies will provide a wide range of options for the employer and job seeker.
2. Describe your implementation of the Recovery Act Summer Youth Employment
Program if Recovery Act funds are available, or congress passes new legislation to
fund this program for 2010, or you are utilizing other sources of funding such as
TANF. Include your strategies for recruiting disconnected and 22-24 year-old youth,
developing summer employment opportunities (including green work experiences),
utilizing work readiness assessments and activities, and connecting youth with sector
based initiatives.
Employment Services does not have any Recovery Act funds remaining for youth for
Summer of PY 2010. In the event that Congress does pass new legislation that makes
Summer Youth Program Funding available, Employment Services will utilize the lessons
learned and the contacts established from last year to gear up, recruit, and implement the
program. Unless ARRA Summer Youth funds do become available, Employment Services
will refer youth ages 22-24 to the WIA Adult program as eligibility for the regular WIA Youth
Program is 16-21 of age.
To ensure we continue to address the needs of youth, activities during the summer have
been and continue to be a priority for the Weld County Workforce Development Board and its
Youth Council. Summer Programs operated by Employment Services with non-WIA funds
include:
a. The TANF Summer Youth Employment Program targets economically
disadvantaged youth, 14-15 years of age, from those families who receive
assistance under the Temporary Assistance for Needy Family (TANF) Program,
families on Medicaid, families receiving food stamps, and foster children. The
program allows younger youth to participate in positive activities throughout the
summer to gain work and life skills, earn money, and receive remedial or
academic enrichment while encouraging them to remain in or return to school.
b. The Teamwork, Innovation, Growth, Hope, and Training (TIGHT) Youth Corps is
designed to positively engage youth who are involved in out-of-home placement
Page 8 of 32
situations through the Department of Social Services Youth in Conflict program.
The goal of the TIGHT Corps program is to eliminate the need for an out-of-home
placement by exposing participating youth to a positive supportive environment
that helps the youth realize success, provide education, and attach the youth to
the community through work on a variety of worthwhile projects within their
communities.
c. The ARRA AmeriCorps Youth Crew(funded by the Corporation for National and
Community Service through non WIA ARRA funds received in 2009) is designed
to engage youth between the ages of 16 and 24 in service projects that have
value to the local community. These youth work on meaningful projects such as
native grass restoration and fence construction for the Pawnee national
Grasslands.
d. The Learn and Serve, Summer of Service Program, serves youth who are
entering the 6th-9th grades. Youth choose to participate in one of the two offered
four-week community and environmental service sessions and upon completion
of the 100 hours of service, will receive an education award of$500.
Enrolled WIA Youth continue to work on areas identified in their Individual Services
Strategies focusing on activities that promote achievement in academics and employment
placement and as identified through objective and work readiness assessments. As
addressed in the WIA Youth EA, youth placed in work experience and/or occupational skills
training will be linked with growth occupations for Weld County as well as the sector initiatives
as appropriate to the youth and their goals.
The Governor's Summer Job Hunt Program continues to provide an opportunity to connect
employers with youth for summer employment. A kick-off Teen Job Fair will be co-hosted
with the City of Greeley in March of 2011 and historically this event has attracted well over a
thousand youth who are seeking summer employment and/or career guidance. A second
South County teen-focused hiring event will be planned and will be co-hosted with the
Carbon Valley Chamber of Commerce and Erie Chamber of Commerce. The initial plans for
this event are for it to be a regional hiring event that will focuses on the youth job seeker and
to provide opportunities for customers from Boulder and Adams County in addition to the
youth in south Weld County.
3. Describe your implementation of the Reemployment Services (RES) program for UI
claimants, including your strategies for recruitment, in-person staff assisted services,
assessments, career counseling,job development, and referral to training services
and sector based/green jobs initiatives. Describe the integration of the Colorado
Enhanced Approved Training Program (CEATP) and other UI initiatives, such as
regular approved training and Pell Grant assistance, with the RES program.
Recruitment for Unemployment Insurance (UI) claimants for services under the Wagner
Peyser Reemployment Services (RES) funding will be accomplished by notifying those UI
claimants registering at the workforce center as required by rules as well as through the
utilization of the UI profiling systems.
Employment Services plans to dedicate 1-2 Wagner Peyser staff to focus efforts on the
provision of direct staff assisted services. The planned RES services for unemployment
insurance claimants, including those identified by the UI Profiling system, may include the
following:
• Assessments including basic skills, interest inventories, aptitude and attitudinal
assessment
• Testing including WorkKeys tests for the CareerReady Colorado Certificate (CRC)
• One on one or group staff assistance regarding labor market and occupational
information
Page 9 of 32
• Interview and resume workshops and assistance
• Individualized job search assistance
• Referral service to training including WIA funded training
• Other allowable services as identified under the Wagner-Peyser Act.
Employment Services will continue to work closely with CDLE and Unemployment Insurance
to integrate the various program initiatives under SB 247 to ensure appropriate services are
provided to eligible individuals. Employment Services will continue to serve individuals who
bring in job contacts even though the requirements for SEB recipients have been halted. If
new legislation brings back the SEB program Employment Services will re-start the
workshops and provide services to individuals receiving State Extended Benefits (SEB).
Employment Services will continue to inform and recruit eligible individuals for the Colorado
Enhanced Approved Training Program (CEATP) and assist those individuals in applying for
benefits.
The Colorado Enhanced Approved Training Program (CEATP) provides additional
compensation for Unemployment Insurance claimants who are in an approved training
program. Approved training programs are those that prepare individuals for entry into
occupations within high-demand industry sectors, occupations that lead to stable, long-term
employment, or occupations in the renewable energy industry, as determined by labor market
data. Employment Services will continue to identify and submit occupations for inclusion on
the CEATP approved Occupational Code list for occupations that local labor market data
indicates as demand occupations.
Additionally, Employment Services will continue to assist customers, whether Wagner Peyser
or those enrolled in WIA programs, with submitting for UI regular approved training for those
individuals enrolled in training for growth occupations.
4. Describe programmatic changes and approaches for leveraging of funds resulting
from the infusion of grant funding, (I.e. E-learning, Microsoft Elevate America, Hire
Colorado, Career-Ready Colorado Certificate,the Green Energy Grant,TAA, and
sector implementation grant), particularly the introduction/integration of sector-based
strategies within the local workforce delivery system. Include the identification of any
programmatic impacts that will result from the reduction of formula allocated funds for
PY 10.
E-Learning (On-line-learning) funds have provided additional resources to increase the
number of individuals who receive training. Funds are being directed towards identified
growth occupations and allow participants the flexibility of when and where to access the
training selected. Extending the end date of these funds will be beneficial due to reductions
in overall funds.
Funds provided through the Microsoft Elevate America program provided interested
customers the opportunity to acquire Microsoft Office skills for a number of the Microsoft
Office products employers find valuable. Vouchers for learning and certification were
provided in a number of the Microsoft Office products and Employment Services experience
was that the majority of individuals opted for the Microsoft Office 2007 products over the
Office 2003 products. Vouchers allowed program funds that may have been used for these
types of training to be used for other training courses for program participants or increased
the number of clients that could be provided training. Vouchers expired in April 2010.
The HIRE Colorado Program funds received as a result of the collaboration between the
Colorado Department of Labor and Employment Services and Human Services of Weld
County has benefited a variety of the workforce centers customers and in some instances
have allowed us to divert individuals applying for public assistance. These funds are being
used to help at least sixty-five eligible individuals gain wages in temporary employment
Page 10 of 32
placements while providing them valuable on the job learning experiences and a potential of
obtaining a permanent job. The program will end in September 2010 and has provided many
opportunities and incentives for individual participants, their families and the businesses or
organizations where they are placed.
Discretionary funds issued to workforce centers to enable them to acquire KeyTrain site
licenses and purchase additional WorKeys assessments provides the availability of the CRC
to all workforce customers. In addition to being able to offer WorkKeys testing to non-
program participants, the funds allow individuals to access Key Train remedial lessons
through our Learning and Assessment Lab remotely through the Internet. Employment
Services will continue to provide program participants and workforce customers the
opportunity to acquire Colorado CareerReady Certificates which they can then provide to
potential employers. This effort continues to grow.
As an indirect link to the CRC initiative, Employment Services is in the process of developing
a collaborative effort with a number of community partners to offer job seekers training in the
soft skills employers have identified as beneficial for employees and to obtain a certificates
attesting to the acquisition of those skills. The classes will be offered at Aims Community
College and agreements have been made with the City of Greeley Chamber of Commerce to
encourage its business members to utilize the completion of these classes as a consideration
in their hiring process.
To date Employment Services has not received funds or been provided ITA's funded through
the Colorado Green Energy Grant. It is our understanding that ITA's will be made available
during this program year which in turn will allow us to utilize our other program funds for
training activities for program participants.
Trade Adjustment Act(TAA) case management has typically been funded with Dislocated
Worker funds. The receipt of TM case management funds has allowed us to use the
Dislocated Worker funds previously used to cover TM staff costs for the costs associated
with services for regular Dislocated Worker clients.
As noted previously, Employment Services has been actively engaged in Sustainable
Manufacturing sector planning with Adams County and identified Upstate Northern Colorado
Economic Development and Brighton Economic Development to act as conveners. We
strongly believe the Weld/Adams region is well-positioned to become the State's center for
sustainable manufacturing and by developing a coherent yet flexible strategy to prepare the
workforce for these potential future jobs new employers will look to the region to relocate or
expand their business and as a result more of our program participants will be able to secure
employment. Although the region's education and training systems offer a number of
learning opportunities important to supporting manufacturers' skill needs, a coordinated
approach to meeting the specific needs of sustainable manufacturers must be developed.
The recent Sector Implementation grant proposal submitted by Employment Services
includes Abound Solar and Golden Aluminum as the first planned anchor businesses to help
our alliance further its strategies to strengthen this sector. We are hopeful for a favorable
decision regarding our grant and if funds are awarded, our goal will be to use those funds to
address employer needs in sustainable manufacturing and clean energy to achieve
incumbent employee retention and promotion, support and encourage the hiring of displaced
workers, and improving energy conservation through education and training in the
Weld/Adams region and leverage the funds received from other funding sources.
The Weld County Workforce Development Board continues to promote and encourage
discussion around regional workforce collaboration, the anticipated growth in the energy
employment sector, specifically regarding renewable energy jobs. The development of new
and/or enhanced training for emerging technologies was identified as a high priority to
Page 11 of 32
address these workforce needs.
Employment Services of Weld County has been designated as a significant Migrant
Seasonal Farm Worker(MSFW) office for PY 2010. Weld County is primarily an agricultural
county and the major crops which attract MSFWs to this county include: onions, sugar beets,
corn and beans. In addition, but a lesser extent, MSFWs are employed in other agricultural
occupations, which include irrigation, ditch cleaning, livestock and poultry animal care. The
Employment Services MSFW outreach worker(s)will be responsible for the area north of
Platteville while the Brighton office outreach staff will cover the area southeast and southwest
of Platteville, as it has for several years. It is important to note while Employment Services
has been designated as a significant MSFW office, its geographical jurisdiction will be limited
to the areas northeast and northwest of Platteville. Discretionary Funds provided by the
Colorado Department of Labor will help support and enhance our efforts with the MSFW
program.
5. Identify local policy changes that will be occurring as a result of additional grants or
reduced formula grants, such as supportive services caps, OJTs work experience, ITA
caps, etc. Identify the specific reasons for such changes.
Reflecting the decrease of Recovery Act Funds and the increase of demands, Employment
Services and the Weld County Workforce Development Board reviewed the existing ITA
policy and decided to decrease the training cap from $6,000 to $4,000.
The flexibility remains in the approved policy to increase the Training Cap for high cost
Training in the medical and IT fields or based on individuals needs. Although Employment
Services was initially considering capping the total amount of supportive services funds that
could be available to program participants, due to current economic conditions as well as the
increased time it is taking for individuals to locate employment, the decision was made to not
implement a cap at this time. Supportive services currently have caps relating to amounts for
specific services on a monthly basis and we will continue to operate under those guidelines.
Case Management funds received for the Trade Adjustment Act (TM) Program are used to
help support the program. Staff costs associated with the case management for TM clients
are also partially paid through Dislocated Worker and Wagner Peyser funds. The new funds
help with the overall efforts to serve the increased client caseload.
Youth Discretionary funds received will help support our efforts in increasing partnerships in
South Weld County and provide increased opportunities for targeted youth in this area.
Specifics of this project are identified in the Youth Discretionary funds EA.
B. Organizational/Infrastructure Changes; Waivers, CAP, LAP, and Charts
1. Describe organizational changes that occurred during PY 09 and indicate additional
changes that you anticipate for PY10. Explain the reasons for the anticipated
changes, such as reduction of formula funding or leveraging and managing of
discretionary or additional grants. Include the hiring of temporary or contract staff,
plus any layoffs that have or may occur with temporary and permanent staff.
Employment Services does not foresee any significant changes as a workforce center or
system. Temporary positions funded under ARRA will end in May and June of 2010.
2. Provide a copy of your latest organizational chart. On the chart or on a separate page,
indicate the gross annual salary for each position.
A current organizational chart, including a listing of the gross annual salary for each position,
is included as Attachment 1. It should be noted that other federal, state and local funds help
Page 12 of 32
support programs operated by Employment Services of Weld County. Staff salaries as well as
other costs are allocated based on time spent in various programs as identified in the Weld
County Cost Allocation Plan.
3. Provide a copy of your latest Cost Allocation Plan that incorporates Recovery Act
Funds.
The Weld County Cost Allocation Plan is included as Attachment 2.
4. Discuss the region's intent to utilize the state's wavers identified below. Regions
wishing to implement the first two waivers effective July 1, 2010, should include the
planned transfers and set-asides in the original EAs for PY10. (Note: the state will apply
for a one-year extension of these waivers through PY10.)
a. Transfer of up to 50% of funds between the Adult and Dislocated Worker
formula-allocated funding steams (30%for Recovery Act funds) (Note: Regions
taking advantage of this waiver must still meet their responsibility to provide a
full range of services to Adults or Dislocated Workers and meet the
performance standards for these programs.)
At this time, Employment Services does not plan to transfer funds between the Adult
and Dislocated Worker Programs, but will retain the option to transfer funds in the
future if it is decided that will be the best way to meet the needs of our customers.
b. Set-aside of up to 20% of formula Dislocated Worker funds for incumbent
worker training/layoff aversion projects.
Employment Services does not intend to set-aside any funds for discretionary projects
at this time. If, at some point in the future things change and we chose to submit for a
discretionary project, we will follow the guidelines established under the PGL#06-09-
WIA.
c. Use of the sliding scale for employer reimbursement for OJTs and customized
training.
Employment Services does not intend to utilize a sliding scale for employer
reimbursements for OJT's or customized training.
d. Other waivers: See Attachment#4—Current Waivers, for a description of all
waivers
Employment Services does not foresee any additional waivers that may be needed to
allow for additional flexibility for utilizing formula funds.
5. Identify any additional waivers that might be needed to allow increased flexibility in the
use of the WIA formula funds.
Employment Services does not foresee any additional waivers that may be needed to allow for
additional flexibility for utilizing formula funds.
Page 13 of 32
6. Provide a copy of your revised Language Assistance Plan (LAP)for PY10. Updated
LAPS should include a summary report of the results of the "Customer Service Across
Cultures Staff Training", if training sessions have occurred by May 15, 2010 (see
funding provisions in applicable EA documents). An updated Staff directory should
also be included as part of the LAP updates. Contact ChrvstalvnnOstate.co.us with any
questions related to the LAP's.
The revised Language Assistance Plan is located as Attachment 3.
7. Charts.
a. Attachment#4— Budget and Service Level Chart:
The Budget and Service Level Chart is included as Attachment 4.
b. Expenditure Authorizations for PY10/FY11 funding:
The Expenditure Authorizations for the WIA and Wagner-Peyser Programs are
included as Exhibit C.
Page 14 of 32
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Employment Services of Weld County
Organization Chart— Page 2 Salary Information
Unit/Name Salary(Does not include Fringe)
Director
Linda Perez $73,211.22
Administrative Assistant
E.Tedi Guerrero $40,506.00
Complaint Specialist/EEO Officer
Susan Talmadge $54,443.28
Fiscal Officer
Lenny Bottorff $84,328.80
Client Data System Unit
Dora Lara—Manager $61,618.32
Genaro Avalos $36,932.52
Pat Cods $34,790.28
Joe Galindo $39,178.92
Annette Gutierrez $41,564.88
Alicia Lopez $39,178.92
Georgan Martinez $32,781.12
Genaro Ochoa $34,790.28
Nancy Sanchez $39,178.92
Yolanda Sepeda $34,790.28
Nereyda Torres $34,790.28
Erik Zamora $35,827.32
Educational and Vocational Unit
Chris Arnaud—Manager $48,650.04
Kris Armstrong—Vocational Education Assistant $46,679.88
John Ingle $34,790.28
Melissa Galles $32,781.12
Tim Marquart $34,790.28
Veterans
Kristi Cronan—State Employee N/A
Special Programs
Ted Long—Manager $61,618.32
Maria Arellano $32,781.12
Julie Atkinson $39,178.92
Tracy Jacks $32,781.12
Loretta Llamas $41,564.88
Daniel Mendez $35,827.32
Paul Mendez $34,790.36
Tomas Perez $32,781.12
Vangie Sandoval $41,564.88
Laurie Speck(DPN) $39,178.92
Renee Valenzuela-Lara $39,178.92
Brittiny Vasquez $32,781.12
Mary Ann Welzbacker $39,178.92
Tammy Winter $34,790.28
Youth Programs
Tami Grant-Manager $51,631.32
Karina Amaya $35,827.32
Greg Cordova $35,827.32
Shannon Kinahan $33,750.12
Sean McCaffrey $32,781.12
Holly Nelson $34,790.28
Eric Warrington-Employment Services Youth Team Lead $40,279.08
Chris Williams $33,750.12
Tamara(Young)Curry $34,790.28
Employer Services
Marie Llamas—Manager $55,833.72
Elvira Gonzalez $39,178.92
Colleen Lechman $39,178.92
*Note—Salaries do not all come from WIA or WP funding as some staff receive a portion or all of their salary from other funding
sources.
Page 16 of 32
Attachment 2
EMPLOYMENT SERVICES
FISCAL
MANUAL
Revised 3/10
Page 17 of 32
•
This manual sets forth applicable fiscal policies and procedures for Weld County Department of Human Services,
specific to the Colorado Department of Labor and Employment programs under Employment Services of Weld
County. Specifically, WIA, and Wagner/Peyser, Summer Job Hunt and Workforce Innovation in Regional
Economic Development(WIRED).
The CDLE employment programs follow the requirements included in:
OMB Circulars A-87, 102 and 133
Federal Regulations 29CFR 96-97-99, 20CFR652
CDLE Program Guidance Letters
One-Stop Technical Assistance Guide
The procedures in this manual serve only to break down the specifics to the CDLE programs that are unique to
Weld.
Revised 3/10
Page 18 of 32
ACCOUNTING SYSTEM—
The Accounting System used for documentation of ES grants is the Weld County Government system called Banner
Financial System. Weld County has a fund accounting system on a modified accrual basis.
Weld County has a universal chart of accounts for cost center(grant)and line items and cost categories(project
codes).
All phases of the accounting system are available, including income statement, balance sheet,trial balance,
inventory, fixed asset group and agency with ability to see transaction level activity charged to each line. These are
all available on-line.
Weld County runs on a calendar year basis, however all time periods are still available on line.
Weld County also uses Peoplesoft software for the personnel payroll system which uploads into the Banner system
monthly. All payroll and fringe are input monthly to all phases of the books.
For specifics on each area, see Weld County Code book and the Banner Manuals.
Revised 3/10
Page 19 of 32
ACCOUNTING FOR GRANTS—
Weld County Financial System has a universal chart of accounts made up of the following: funds, organizations,
accounts and program codes.
At Weld County Department of Human Services (WCDHS), we specify each grant as a fund,the organization
identifies the grant as belonging to Human Services,the accounts are set by the County, and the program codes
define the cost categories of each grant.
In the attached example of a page from the WIA Youth Out of School ledger(income statement format): 1)defines
the fund 2637 as WIA Youth Programs; 2)defines the organization 60000 as Human Services;3)defines the
accounts 6320 Printing and Duplicating;6340 Memberships and Registration Fees, and 6359 Other Purchased
Services in this example; and 4)defines the program code 5283 Out of School Youth to denote the cost category for
these expenses. Each program code or cost category subtotals to give the period cost for the cost category.
Any changes to the chart of accounts must be requested and approved at the County Accounting level.
Each defined line in the account listing denotes a documented transaction in that account. If the document number of
the entry starts with a"P" it denotes a PO and falls under the encumbrance line; if it starts with an"I" it is a payment
of an invoice and falls under the transaction column;"J" denotes a journal entry which will fall under the transaction
column;"PC" denotes a purchase on a PCARD(see"Procurement" section)which will also fall under the
transaction column.
All transactions are backed up by hard-copy documentation for January-September 2008. Beginning in October
2008, all documents are scanned and only electronic files are maintained.
These ledgers are the backup to the entire grant reporting at WCDHS.
Revised 3/10
Page 20 of 32
Weld County DHS
Purchasing
Weld County utilizes a procurement card(PCARD)procedure for purchases up to$500 per transaction and$2,500
per month. Exceptions to these limits are allowed and approved by the County Controller's office in accordance
with the Board of Commissioner's policies. Purchases in excess of the PCARD limits utilize the Purchase Order
process.
Revised 3/10
Page 21 of 32
JOBLINK SYSTEM:
Click on Joblink icon
Username: Weld
Password: (use the current password provided by Jim Harrington)
To access expense report forms:
cdle_fin>
con>
/pct>
Opr: wc>
Contract record: (enter vax number)
Highlight and screen print each individual vax
To access cash request form:
/pcn>
Highlight and screen print each individual vax
Technical Assistance: 303-665-3532 Nann Bulltbew for setup online
BANNER REPORTING:
Using the Banner Finance Icon, search box type FGRPDTA which will access the section where reports can be
printed by fund, org, acct and project code. Print the funds you need. For Employment that usually is fund 262695 to
2649.Then put in from and to months for a year to date print out. The Banner report will break down all the costs
into project codes which should match cost categories of the particular grants. From the Banner reports,take the
YTD expenditures and subtract out previously reported expenditures to report current. Banner runs on a Jan.-Dec.
cycle. Expenditures are reported on the vax reports using the corresponding Banner fund. Grants are reported to
funds on a FIFO basis.
Revised 3/10
Page 22 of 32
WELD COUNTY
DIVISION OF HUMAN SERVICES
COST ALLOCATION PROCESS
BY
LENNIE BOTTORFF
FISCAL AND BUDGETING MANAGER
REVISED MARCH 2010
Revised 3/10
Page 23 of 32
CERTIFICATION OF COST ALLOCATION PLAN
This is to certify that 1 have reviewed the cost allocation plan submitted herewith and to the best of my
knowledge and belief:
1. All the costs covered by this proposal revised March 2010,to establish the cost allocation method
for calendar year 2010 on,are allowable and in accordance with the requirements of OMB
Circular A-87 and the requirements to the Federal awards to which they apply.
2. All costs covered by this proposal are properly allocable to the Federal awards on the basis of a
beneficial or causal relationship between the expenses incurred and the awards to which they are
allocated in accordance with the applicable requirements. Further, similar types of costs have been
accounted for consistently.
I declare that the foregoing is true and correct.
State of Colorado
County of Weld County
Division of Human Services
Judy Griego
Director, WCDHS
Revised 3/10
Page 24 of 32
WELD COUNTY DIVISION OF HUMAN SERVICES
COST ALLOCATION PLAN
PURPOSE
The purpose of this cost allocation plan is to outline, in writing,the methods and procedures that Weld County
Division of Human Services will use to allocate costs to its various programs, contracts and grants.
BACKGROUND
Weld County Department of Human Services includes various federal, state and county funded grants and contracts.
The Divisions within Human Services include Child Support, Child Welfare, Assistance Payments, Employment
Services, Area Agency on Agency on Aging, Business and Fiscal Services and Common Support. The three areas
affected by the cost allocation plan are Employment Services, Area Agency on Aging and Business and Fiscal
Services. Employment Services include the following grants and contracts: Workforce Investment Act Grant
programs; Wagner/Peyser programs; Summer Job Hunt; Employment First Food Stamp/Job Search Program;
Workfare;TANF and TANF Hire Colorado;TIGHT;Americorp; PSI; various Department of Local Affairs
contracts;and the Educational Computer Lab. Area Agency on Aging incorporates Older American Act funds into
several senior programs. It also relies on USDA funds for senior nutrition programs; Community Service Block
Grant Funds for coordinating the senior volunteer program; Single Entry Point Funds; and Private Contracts for
senior case management. Other Human Service programs and funding include Community Service Block Grant and
the Commodity Supplemental Food Program. Annual budgets for all DHS grants and funds are incorporated in the
Weld County Calendar Year Budget Book.
These grants require that DHS complies with OMB Circular A-102, Uniform Administrative Requirements for State
and Local Governments and OMB Circular A-87,Cost Principles for State and Local Governments. This Cost
Allocation Plan is based on the definitions and requirements spelled out in OMB Circular A-87.
GENERAL APPROACH
The general approach of DHS in allocating costs to particular programs, grants and contract is as follows:
A) All costs identifiable with a specific program, grants or contracts are charged directly to the
benefiting program. This includes salaries and benefits beginning with the December 15, 2009
payroll charged through the PeopleSoft payroll time and labor distribution module.
B) Unassigned direct costs are assigned to cost pools and are allocated monthly based on PeopleSoft
time and effort distribution percentages. For example,the percentages taken against the
Employment Services cost pool relate only to the collective distribution of time from Employment
Services staff and are allocated only to the programs served by the Employment Services staff
ALLOCATION METHODOLOGY
DHS uses four cost pools:
1) Employment Services Cost Pool
This pool is used to accumulate travel, operating, supply,contract, utility and building
repair/maintenance costs which cannot be directly identified to a grant or contract.
2)Area Agency on Aging Cost Pool
This pool is used to accumulate travel, operating, supply,contract, utility and building
repair/maintenance costs which cannot be directly identified to a grant or contract.
Page 25 of 32
3)Administrative Cost Pool
This pool includes all travel,operating and supply costs associated with administering all DHS
programs which cannot be directly identified to a grant or contract.
4)Client Payroll Pool
This pool is used to accumulate all the client payroll expense, salary and fringe
benefits, from all Employment Services programs.
EMPLOYMENT SERVICES COST POOL
Using the PeopleSoft time and effort distribution percentages,the time worked per program is entered into a
spreadsheet and applied to this pool of costs for monthly allocations to grants served.
AREA AGENCY ON AGING SERVICES COST POOL
Using the PeopleSoft time and effort distribution percentages,the time worked per program is entered into a
spreadsheet and applied to this pool of costs for monthly allocations to grants served.
ADMINISTRATIVE COST POOL
Using the PeopleSoft time and effort distribution percentages,the time worked per program is entered into a
spreadsheet and applied to this pool of costs for monthly allocations to grants served.
CLIENT PAYROLL POOL
A bimonthly payroll log is sent from County Payroll. The Business and Fiscal Services technician identifies, through
work experience time sheets, what program each client is associated with on the payroll log. A manual journal entry
is done monthly to move the salary and fringe benefits from the pool to the fund/grant that the client is directly
associated with.
GENERAL LEDGER ACCOUNTING
Weld County uses a uniform classification of accounts for all general ledger departments. Each grant or program is
its own general ledger department(fund). All direct costs are charged directly to the particular department served.
All allocated costs are entered into the ledger by journal entry from the pools to the grant departments. Each
allocated line item is coded so it can be identified as to cost pool source. Each expense, whether direct or allocated,
is also coded with a program code to charge it against the cost category defined by the grant.
REPORTING
Most grant programs are on a monthly reporting. Each general ledger department is printed for the time period to
report. The department carries the calendar year-to-date totals for each cost category of expenses. Monthly reports
are derived from the difference between current year-to-date and previous year-to-date totals. The balance for the
cost category is transferred to the report for the current period.The ledger report is the documentation of costs and
backup to reported expenditures.
Revised 3/10
Page 26 of 32
ADMINISTRATIVE LIMITATIONS—
Administrative limitations are defined by 20 CFR667.210-220 for One-stop Grants. See attachment from TAG.
Revised 3/10
Page 27 of 32
Attachment 3
LANGUAGE ASSISTANCE PLAN III (LAP)
EMPLOYMENT SERVICES OF WELD COUNTY
JUNE 1, 2010
A. LANGUAGE ASSISTANCE PLAN
1. ASSESSMENT:
a. Data Collection
Employment Services of Weld County has identified the languages of its current and
potential
English language learner customers through the following sources:
• Registration onto Job Link via interview or our web site
• Demographic data— State, County and Federal
• Partner Agencies: Rocky Mountain SER, Right to Read, Inc, Lutheran Family Services
• Aims Community College
b. Assessment Report
• Job Link registration data indicates, from March 1, 2009 through March 1, 2010, 27,565
people were enrolled with Employment Services of Weld County. Of this total, 1,928
reople, or 8% of the total enrolled, indicated limited English.
Total Participants Participants with limited English Percent
27,565 1,928 9%
Source: Colorado Department of Labor and Employment Job Link Data Base, JOLS
Search
• Census data indicates 18.4% or 39,586 speak a language other than English at home
(population 5 years and over).
Weld County Demographic Data
Total Population Hispanic or Latino population Percent
249,775 68,438 27.4%
Source: U.S. census Bureau 2005-2007 American Community Survey
• The significant population in Weld County who speak a language other than English is
Latino/Hispanic. Minimal populations who speak languages other than English include
Somali and Farsi.
• Resources available for this population group include:
✓ Bilingual staff, on site and through telephone system -47% of the staff is bilingual
✓ Bilingual printed/materials
✓ Interpreters accompany the small number of Somali and Karen groups seeking
services
✓ A revised Memorandum of Understanding (MOU) will be entered into with Family
Lutheran Services to assist Somali and Karen groups seeking services through
Employment Services(LFS assistance ended 1/20/10)
• Other sources in Weld County utilized by Employment Services to provide services to
English language learners (ELL) include:
✓ Literacy partner, Right to Read, for English-as-a-second-language services
✓ Referrals are made for monolinguals with farm worker background to Rocky Mountain
SER for WIA training including, but not limited to GED classes
✓ The Grove Neighborhood Network provides educational and employment services
✓ Lutheran Family Services
✓ East African Community
Page 28 of 32
2. LANGUAGE ASSISTANCE SERVICES:
• The following language assistance resources (written and oral) are currently in place:
✓ Intake forms
✓ Fliers
✓ Oral translators
✓ Disability Navigator Program
✓ Signage within the workforce center
✓ Comprehensive ESL programs
✓ English Discoveries
✓ Rapid Response Program forms
✓ Referral to existing Spanish written resource materials
✓ Job Fair materials (fliers and posters) are translated into Spanish
✓ Complaint procedures (Fliers and posters also available in Spanish)
✓ Spanish Test of Adult Basic Education (TABE)
✓ TANF forms
✓ Summer Youth Program Announcement
✓ Various Program Brochures
✓ Post GED Assessment
✓ Employment Inventory Assessment (El)
✓ Employability Skills (ES TIP) Training Program
✓ Various program applications
✓ Various program notification letters
• Response to communication needs of customer at the first point of contact:
✓ Bilingual reception area staff
✓ Signage in both English and Spanish
✓ Bilingual intake staff
✓ I Speak Identification Cards
• The partnerships used to serve English Language Learners (ELL) include:
✓ Aims Community College
✓ Lutheran Family Services
✓ Right to Read, Inc.
✓ Rocky Mountain SER
✓ Vocational Rehabilitation Services
✓ East African Community
• Bilingual - Spanish translation services are provided at:
✓ Primary Workforce Center location (Greeley CO)
✓ South Weld County satellite office (Ft. Lupton, CO)
✓ Southwest Weld County satellite office (Longmont/Del Camino)
Customers with limited English will work with bilingual staff through the core, intensive, and
training services as appropriate.
• Each Program has vital documents translated into Spanish. These include applications,
complaint procedures, program contacts and assessment forms for Employment First,
some company applications, brochures and outreach materials, consent forms, all
compliance forms for TANF and Employment First and a community services guide.
• Methods used to announce available services to ELL customers include, but are not
limited to:
✓ State wage and hour posters
✓ Worker Protection
✓ Workforce Center facility signage
✓ I Speak Identification Cards
✓ E Colorado Team Room/Colorado Workforce Speaks
✓ Employment Assistance Reference Book
Page 29 of 32
I State documents for child labor laws, Spanish resume format, migrant and seasonal
farm worker information and civil rights information
• The following identifies the strengths of Employment Services' language assistance
services:
✓ Large number of staff are bilingual in English/Spanish
✓ Identify jobs that are posted through Employment Services to determine whether or
not an employer hires limited English speakers.
✓ Translate a large amount of documents into Spanish
✓ Identify employers who hire limited English speakers even though a job order is not
available
✓ A generic agency application has been translated into Spanish
✓ Outreach person for migrant and seasonal farm workers
✓ Coordination agreement with CBO
• Identify its weaknesses and gaps in services provided to ELL clients:
✓ Currently provide only some of the program materials in Spanish
✓ Identify more translated documents for community/state resources
• Anticipated action plan and timetable to enhance current delivery of services to ELL
customers:
✓ Update and republish the 'Employer's Guide to Language-Based Needs', published to
assist employers in working with limited English speakers by 2008/2009
Status: This will be reviewed in 2010 to determine the feasibility of updating
✓ Increase Spanish language signage within agency after the move to the Human
Services campus
Status: Completed and review is on-going
✓ Continue on-going process of translating documents and informational materials into
Spanish and Somali
Status: On-going
✓ Continue to review and utilize training material for staff
Status: On-going
✓ Continue to participate in the State's Colorado Workforce Speaks Taskforce to
enhance services to the ELL
Status: On-going
• Rosetta Stone was replaced by English Discoveries in January 2010 and is available
through web access
3. TRAINING
The following outlines the training provided to Employment Services' staff:
• Currently staff are trained, and resources are available, to assist ELL customers. Nine
staff members are required, at time of hire, to review, and familiarize themselves with the
Language Assistance Guide, Resource Directory, and other tools available at www.e-
colorado.orq through the team rooms.
• The LAP Plan is made available to staff as a resource and to garner their comment and
input.
• The Colorado Workforce Speaks sponsored "Customer Service across Cultures" training
and 22 staff attended. It was a very worthwhile training focusing on resources and
communication.
4. OUTREACH
• Outreach to ELL is provided through the following means:
✓ Outreach tools are made available in the community as stated previously. Outreach
documents are translated into Spanish. Employment Services also collaborates with
various Community Based Organizations such as The Grove Neighborhood Network
Page 30 of 32
which offers various educational and employment services and Lutheran Family
Services.
• Plans to increase outreach to ELL customers include:
✓ Increase public service announcements on Spanish-speaking radio
✓ Increase usage of La Tribuna publication
✓ The updated MOU with Lutheran Family Services will include more collaboration in
the area of translation and employer relations activities
• Weld County's representative serving on the State's Colorado Workforce Speak!
Taskforce is Dora Lara.
5. MONITORING and EVALUATION
• Employment Services monitors its Language Assistance Plan by:
✓ Analyzing data to determine usage
Status: On-going.
o An MOU with Lutheran Family Services was developed as a result an increased
service demand
by the Somali and Karen population.
o A Service Agreement was entered into by the Department to assist with Lutheran
Family Services and applicants/recipients of TANF and other public assistance
benefits.
o A resource listing, updated monthly, is available to staff to keep them informed of
available community resources
o Somali Aide— (Somaid) flyers are posted in both languages and provided to major
employers
✓ Determine if other documents need to be translated and implemented
• Evaluation of our LAP is measured by the following criteria:
✓ Complaints for new service
Status: Interpreter-add as needed
✓ Input from Partners on needed service
Status: MOU — Family Lutheran Services
✓ Weld County Workforce Development Board and Partner agency renewal of plan for
adjustments
Status: No change in existing MOUs
• Employment Services' Colorado Workforce Speaks! regional representative assists in the
monitoring and evaluation process by:
✓ Providing ongoing dialog and information to agency's director
Status: Continued
✓ Providing information on available resources
Status: Continued
• Employment Services assures it will:
✓ Update on online region's resources as applicable
✓ Update online staff directory information quarterly, or as applicable
A semi-yearly review was completed on the 2009/2010 Language Assistance Plan. Adjustments
were made and at year end we completed the goal of a generic application.
Page 31 of 32
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Exhibit C
Workforce Region: Weld County
CMS#: 12069
EXPENDITURE AUTHORIZATION (EA)
Signature Page
Program/Project Coordinator: Ted A Long Phone Number: (970) 353-3800 ext 6777
EXPENDITURE AUTHORIZATION SUMMARY
This Expenditure Authorization (EA) covers the following Funding Streams: q
Workforce Region: Employment Services of PY10 Grant Agreement CMS# 12069 ,
Weld County
Funding Source Term Vax# $Amount .9
PYI0 WIA Adult 7/1/10 to 6/30/12 1760 $ 76,342.00
PYI0 WIA Youth 7/1/10 to 6/30/12 1761 $609,298.00
PYI0 WIA Dislocated Worker 7/1/10 to 6/30/12 1762 $129,984.00
PYI0 Wagner Peyser 7/1/10 to 6/30/11 1763 $892,122.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be incorporated into the
Workforce Development Programs Grant Agreement as an attachment. This signature page, when duly signed, authorizes
the granting of funds by the Colorado Department of Labor and Employment for the program/project identified herein.
The EA commitment document is not valid until it has been approved by tate Controller or designee.
, (� JUL 0 7 2010
By: Dougl Radem cher, Chair Date P . Herbertson ate
Board of Weld ounty Commissioners Director, Division of Employment and Training
Colorado Dept. of Labor and Employment
By: � f�'l/ S _ _(!o By:
Milt Wedgew d, Chair Date Date
Weld County Workforce Development Board Title:
b o? 1c9d/D By:
kA'nda L. Perez, Djyision Head Date Date
Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller, or
such assistant as he may delegate,has signed it. The contractor is not authorized to begin performance until the contract is signed and
dated below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or
services provided.
STATE CONTROLLER:
ID ID J. M DERMO ,CPA
By
Date 1% 7//J
Page 1 of 25
Exhibit C
Workforce Region: Weld County
CMS#: 12069
EXPENDITURE AUTHORIZATION (EA)
Signature Page
Program/Project Coordinator: Ted A Long Phone Number: (970) 353-3800 ext 6777
ry
EXPENDITURE AUTHORIZATION SUMMARY o
This Expenditure Authorization (EA) covers the following Funding Streams: "'
Workforce Region: Employment Services of PY10 Grant Agreement CMS# 12069
Weld County
Funding Source Term Vax# $Amount —
FYI I WIA Adult /O/i /i 0 -7717 e-to 6/30/12 1760 $363,485.00 '
FYI I WIA Dislocated Worker yo /1 /1 b 7/1/10 to 6/30/12 1762 $345,190.00 j
This Expenditure Authorization has been reviewed and approved by the following parties and will be incorporated into the
Workforce Development Programs Grant Agreement as an attachment. This signature page, when duly signed, authorizes
the granting of funds by the Colorado Department of Labor an Employment for the program/project identified herein.
The EA commitment document is not valid until it has been approved by he State Controller or designee.
p4JiIL072010 ,$29'�o
By: ao a By:
oug as Radem her, Chair Date Peggy S. Herbertson Date
Board of Weld County Commissioners Director, Division of Employment and Training
Colorado Dept. of Labor and Employment
By: uit A≥. aQ z_ 67/, 0 By:
Milt Wedgewo Chair Date Date
Weld County Workforce Development Board Title:
By:Ci; �� l - /(;(5)(:7&'/J By:
U da L. Perez, Div ion Head Date Date
Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller, or
such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the contract is signed and
dated below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or
services provided.
STATE CONTROLLER:
VID J. M1RMOTT PA
By ✓ ./
Date .14 7 7)
Page 2 of 25
Exhibit C
Workforce Region: Weld County
EXPENDITURE AUTHORIZATION (EA)
EMPLOYMENT SERVICES OF WELD COUNTY-WIA ADULT
NFA#10-01
I. BUDGET INFORMATION:
Employment Services of Weld County will use the total award of$439,827.00 provided under NFA#10-01 to provide services to
eligible adults registered in the WIA Program and for the associated administrative costs of operating the program.
Workforce Region: Weld County PY10 Grant Agreement CMS# 12069
Funding Stream: PY10 Adult Period of Performance: 7/1/10-6/30/12
Revised Period of Performance:
Original Allocation: $76,342.00 Vax# 1760
Original Program Budget: $68,708.00 Original Admin Budget: $7,634.00
Transfer In(+): $00.000 From Fund Year and Name:
Transfer Out(-): ($00.00) To Fund Year and Name:
Cost Category Current Budget Transfer In/Out(+/-) Revised Budget
Admin $7,634.00 $7,634.00
Program $68,708.00 $68,708.00
DW-Admin(transfer in) $0.00 $0.00
DW-Program (transfer in) $0.00 $0.00
Total Program $76,342.00 $76,342.00
Workforce Region: Weld County PY10 Grant Agreement CMS# 12069
Funding Stream: FY11 Adult Period of Performance: 10/1/10-6/30/12
Revised Period of Performance:
Original Allocation: $363,485.00 Vax# 1760
Original Program Budget: $327,137.00 Original Admin Budget: $36,348.00
Transfer In (+): $00.000 From Fund Year and Name:
Transfer Out(-): ($00.00) To Fund Year and Name:
Cost Category Current Budget Transfer In/Out(+/-) Revised Budget
Admin $36,348.00 $36,348.00
$327,137.00 $327,137.00
Program
DW-Admin (transfer in) $0.00 $0.00
DW-Program(transfer in) $0.00 $0.00
Total Program $363,485.00 $363,485.00
II. BUDGET NARRATIVE:
Employment Services will use $395,844,or 90%,of the funds to provide the needed core, intensive, and training services to
eligible participants in the WIA Adult program as described in Section IV, Statement of Work. A total of$43,982, or 10%,
of the allocated funds will be used to cover the associated administrative costs to the program. It is Employment Services
intent to spend 70%of the total allocation by June 30,2011.
Page 3 of 3
Exhibit C
Workforce Region: Weld County
III. SCOPE OF WORK:
Program Description: Employment Services of Weld County will use funds to provide services to eligible adults
registered in the WIA Program to meet their identified needs in obtaining employment.
The goal of the program is to provide participants with the appropriate mix of services they require to assist them in obtaining
and retaining employment. Weld will continue to target and serve unemployed adults who are in need of and can benefit
from additional assistance, and will continue to provide services to all segments of the population to ensure that those most in
need are provided the necessary services to assist them in preparing for and obtaining employment.
Purpose of Funding: Funding will be used to provide the appropriate mix of core, intensive, and training services that will
help prepare individual participants to meet specified employer needs. Those participants in need of basic skills remediation
or GED preparation will be provided those services as part of their overall employment goal.
Occupational skills training(typically I year certificates or less although some 2 year programs may also be considered),
work experience/internship activities, and/or on-the-job training placements will target or those jobs identified as growth
occupations for Weld County. These targeted sectors include Green Jobs, positions within the renewable energy industry,
health care, transportation, and the support jobs within those sectors. Services will be structured to best prepare individuals
for growing occupations within the Weld County and as appropriate to the participant's employment goals.
IV. STATEMENT OF WORK:
Services to be Provided
Adult participants will be able to access core, intensive, and training services and activities authorized under Section 134(b)
of the Workforce Investment Act through Employment Services of Weld County's Workforce Centers. Customers will also
be able to access information regarding WIA partner programs and will be referred as appropriate to the customers need.
Wagner-Peyser Act services have been an integral part of Employment Services One-Stop Center for more than thirty years,
and therefore,do not exist as a stand-alone system. The services described in Section 7(a)of the Wagner-Peyser Act are
universally available to the customers of Employment Services of Weld County.
The following WIA employment and training activities and services will be available to adult participants:
Core Services
I. Determination of eligibility to receive assistance under Title I of WIA.
2. Outreach, intake(including worker profiling), and orientation to the information and services available through the One-
Stop system at Employment Services of Weld County.
3. Initial assessment of the skill levels,aptitudes, abilities, and supportive service needs of customers.
4. Job search and placement assistance.
5. Career counseling, where appropriate.
6. Labor market information which will include information related to the local, regional,and national labor markets
including job vacancy listings, information on the job skills necessary to obtain the jobs, and information regarding
occupations in demand in the local area and the earnings and skill requirements for those occupations.
7. Performance and program cost information on eligible training providers furnished for each training program.
8. Information regarding the One-Stop Center's performance.
9. Information regarding the availability of supportive services, including daycare and transportation services, in the local
area and when appropriate, the referral to such services.
10. Information regarding filing claims for unemployment compensation.
I I. Assistance in establishing eligibility for programs of financial aid assistance for training and education programs not
funded by WIA.
12. Follow-up services, including counseling regarding the workplace, for participants placed in unsubsidized employment
for not less than 12 months.
Page 4 of 25
Exhibit C
Workforce Region: Weld County,
Intensive Services
Intensive services will be provided to adults who are: I)unemployed and who have been unable to obtain employment
through the provision of core services;and 2)have been determined to be in need of more intensive services in order to
obtain employment; or 3)employed,but have been determined to be in need of intensive services in order to retain their
employment or obtain employment which allows for self-sufficiency.
The following intensive services may be provided to customers who meet the above criteria:
1. Comprehensive and specialized assessments of the skill levels and service needs of customers including:
(a) diagnostic testing and use of other assessment tools; and
(b) in-depth interviews and evaluations to identify any employment barriers and appropriate employment goals.
2. Development of an individual employment plan(IEP)which identifies an employment goal, appropriate achievement
objectives, and the appropriate combination of services to allow the customer to achieve their employment goals.
3. Individualized counseling and career planning
4. Case management for customers seeking training services
5. Short term pre-vocational services to prepare customers for unsubsidized employment or training which may include
(a) development of learning skills;
(b) improvement of basic skills(i.e. reading and math levels);
(c) GED preparation;
(d) development of communication skills;
• Interviewing Techniques
• Resume Development
• Labor Market Information
• Application Completion
• How to Dress for Interviews
• Effective Communication
• Other Related Activities
(e) development of interviewing skills;
(t) development of resume and cover letters;
(g) punctuality;
(h) development of personal maintenance skills; and
(i) professional conduct.
Training Services
Training services will be provided to adults who: I)have met the eligibility requirements for intensive services and who have
been unable to obtain or retain employment through the receipt of such services; 2)after an interview, evaluation,
assessment,and case management are determined to be in need of training services and have the skills and qualifications to
successfully participate in the selected training services; 3)select programs of training services that are directly linked to
employment opportunities in the local area or in an area where the participant is willing to relocate; 4)are unable to obtain
other grant assistance for such services as required by law;and 5)are determined eligible in accordance with the established
Weld County priority of service policy if enacted.
The following training services may be made available to customers:
1. occupational skills training, including training for non-traditional employment
2. on-the-job training
3. training programs operated by the private sector
4. programs that combine workplace training with related instruction, including cooperative education programs
5. skill upgrading and retraining
6. entrepreneurial training
7. job readiness training
8. customized training conducted with commitments from an employer or employers to hire the individual upon successful
completion of the training
9. adult education and literacy activities provided in combination with the above listed services
Page 5 of 25
Exhibit C
Workforce Region: Weld County
Supportive Services
The Weld County Workforce Development Board and Employment Services have adopted a supportive services policy to
ensure that services are provided on a consistent and equitable basis for those individuals who need such services to assist
them in obtaining or retaining employment or to participate in and complete core, intensive,or training services and who are
unable to obtain such services through other programs or means.
The supportive services that may be provided are:
• transportation
• child care/dependent care
• job related medical expenses
• special clothing
• license costs
• assistance to secure bonding
• books, and supplies for training
Projected Number of Participants to be Served
The projected number of participants to be served for the period of July I, 2010 through June 30, 2011 is included in Planned
Participation and Termination Summary included with this EA.
Expected Outcomes
The expected outcomes are included in the Planned Participation and Termination Summary included with this EA.
Coordination with other One-Stop Partners
The Memorandums of Understanding with the required One-Stop Partners address the services to be provided by the One-
Stop partners and how these services will be coordinated and made available through the One-Stop system.
In general,the partners have agreed to provide: information regarding their services which will be made available at each
access point; cross train staff to help customers' access appropriate services; and coordinate employer relations efforts as
appropriate.
VIII. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS
a. The Grantee agrees to adhere to the requirements of relevant Policy Guidance Letters, Program Information,
and/or the specifications outlined in section b. below.
Employment Services of Weld County agrees to adhere to relevant Policy Guidance Letters nd other program specific
information regarding the WIA program
b. NFA Funding Provisions.
Employment Services will adhere to provisions identified within the appropriate Notice of Fund Availability(NFA)as they
pertain to this program.
c. Other financial resources to support the program/project
The following programs and funding streams will help support the delivery of services through the Weld County One-Stop
system:
Workforce Investment Act: Title I Youth and Dislocated Workers
Wagner-Peyser-Basic Labor exchange
Temporary Assistance to Needy Families
Page 6 of 25
Exhibit C
Workforce Region: Weld County
Employment First Food Stamp Job Search Program
AmeriCorps
Disabled Veterans Outreach Program
d. Subcontracting arrangements, if any, for delivery of services
Not applicable. Weld County does not subcontract services.
e. Cost Sharing/Matching/Leverage Summary:
N/A
f. Additional Provisions.
N/A
Page 7 of 25
Exhibit C
Workforce Region: Weld County
PLANNED PARTICIPATION AND TERMINATION SUMMARY - CUMULATIVE
Program and Year: PY10 WIA Adult
hi each category, indicate the total cumulative number of Adults to be served with all years of WIA Adult fluids being
spent during PY10. Submit a revised chart when changes in planned expenditures occur.
CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
July Ito October Ito January 1 to April Ito
September 30,2010 December 31,2010 March 31,2011 June 30,2011
Total Participants* 137 161 185 200
Carry In* 117 117 117 117
New* 20 44 68 83
Total Exiters* 20 50 80 100
Carry Out N/A N/A N/A 100
Entered Employment Rate** 83% 83% 83% 83%
EmploymentRitentionRate** 83% 83% 83% 83%
Average.Earnings/Wage** $12,700 $12,700 $12,700 $12,700
NOTE: Only those items that are highlighted in blue above will be formally monitored based on planned versus actual numbers. All
other items are for the purpose of reviewing program delivery strategies.
PLANNED PROGRAM ACTIVITIES- CUMULATIVE
CATEGORY July
ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
July 1 to October I to January 1 to April I to
September 30,2010 December 31,2010 March 31,2011 June 30,2011
Training Services* 109 128 148 160
Training Completions* 61 72 83 90
Training Related Placements* 12 30 48 60
%Training Related 60% 60% 60% 60%
Placements*
* CDLE uses the JobLink Activity Report(AS)to track plan versus actual for this item
** CDLE uses the JobLink WIA Common Measures Report(CO)to track plan versus actual for this item
Page 8 of 25
•
• Exhibit C
Workforce Region: Weld County
PROJECTED QUARTERLY EXPENDITURES-CUMULATIVE FOR PY10
Funding Stream: WIA Adult (include all wars of Adult funding and PY10/FYII fluids when received)
Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections
July Ito September 30,2010 October Ito December 31, January Ito March 31, April Ito June 30,2011
2010 2011
Administration 18,190 40,050 58,250 72,788
Program 117,064 257,550 374,650 468,256
Total 135,254 297.600 432,900 541,044
Carry In/Carry Out 233,164 N/A N/A 131,948
Page 9 of 25
Exhibit C
Workforce Region: Weld County
CMS#: 12069
EXPENDITURE AUTHORIZATION (EA)
EMPLOYMENT SERVICES OF WELD COUNTY-WIA DISLOCATED WORKER
NFA#10-01
II. BUDGET INFORMATION:
Employment Services of Weld County will use the total award of$475,174.00 provided under NFA #10-01 to provide services to
eligible dislocated worker participants registered in the WIA Program and for the associated administrative costs of operating the
program.
Workforce Region: Weld County PY10 Grant Agreement I CMS# 12069
Funding Stream: PY10 Dislocated Period of Performance: 7/1/10-6/30/12
Worker
Revised Period of Performance:
Original Allocation: $129,984.00 Vax# 1762
Original Program Budget: $116,986.00 Original Admin Budget: $12,998.00
Transfer In(+): $00.000 From Fund Year and Name:
Transfer Out(-): ($00.00) To Fund Year and Name:
Cost Category Current Budget Transfer In/Out(+/-) Revised Budget
Admin $12,998.00 $12,998.00
$116,986.00 $116,986.00
Program
DW-Admin (transfer in) $0.00 $0.00
DW-Program (transfer in) $0.00 $0.00
Total Program $129,984.00 $129,984.00
Workforce Region: Weld County PYI0 Grant Agreement I CMS# 12069
Funding Stream: FY11 Dislocated Period of Performance: 10/1/10-6/30/12
Worker
Revised Period of Performance:
Original Allocation: $345,190.00 Vax# 1762
Original Program Budget: $310,671.00 Original Admin Budget: $34,519.00
Transfer In (+): $00.000 From Fund Year and Name:
Transfer Out(-): ($00.00) To Fund Year and Name:
Cost Category Current Budget Transfer In/Out(+/-) Revised Budget
$34,519.00 $34,519.00
Admin
$310,671.00 $310,671.00
Program
DW-Admin (transfer in) $0.00 $0.00
DW-Program (transfer in) $0.00 $0.00
Total Program $345,190.00 $345,190.00
II. BUDGET NARRATIVE:
Employment Services will use $427,657,or 90%,of the funds to provide the needed core, intensive, and training services to
Page 10 of 25
Exhibit C
Workforce Region: Weld County
CMS#: 12069
eligible participants in the WIA Dislocated Worker program as described in Section IV, Statement of Work. A total of
$47,517, or 10%, of the allocated funds will be used to cover the associated administrative costs to the program. It is
Employment Services intent to spend 70%of the total allocation by June 30, 2011.
Ill. SCOPE OF WORK:
Program Description: Employment Services of Weld County will use funds to provide services to eligible dislocated
workers registered in the WIA Program to meet their identified needs in obtaining employment.
The goal of the dislocated worker program is to provide participants with the appropriate mix of services they need to assist
them in obtaining and retaining employment. Weld will continue to target and serve those dislocated workers who can
benefit from additional assistance, and will continue to ensure that those most in need are provided the necessary services to
assist them in preparing for and obtaining employment.
One of the focuses for the Dislocated Worker program will be to provide the appropriate mix of services that will help
prepare individual participants for employer needs as identified through the Weld County Sector Initiative including jobs in
sustainable manufacturing, clean energy and agriculture advanced manufacturing.
Purpose of Funding: Funding will be used to provide the appropriate mix of core, intensive, and training services that will
help prepare individual participants to meet specified employer needs. Those participants in need of basic skills remediation
or GED preparation will be provided those services as part of their overall employment goal.
Occupational skills training(typically 1 year certificates or less although some 2 year programs may also be considered),
work experience/internship activities, and/or on-the-job training placements will target or those jobs identified as growth
occupations for Weld County. These targeted sectors include Green Jobs, positions within the renewable energy industry,
health care,transportation, and the support jobs within those sectors. Services will be structured to best prepare individuals
for growing occupations within the Weld County and as appropriate to the participant's employment goals.
IV. STATEMENT OF WORK:
Services to be Provided
Dislocated worker participants will be able to access core, intensive, and training services and activities authorized under
Section 134(b)of the Workforce Investment Act through Employment Services of Weld County's Workforce Centers.
Customers will also be able to access information regarding WIA partner programs and will be referred as appropriate to the
customers need.
Wagner-Peyser Act services have been an integral part of Employment Services One-Stop Center for more than thirty years,
and therefore,do not exist as a stand-alone system. The services described in Section 7(a)of the Wagner-Peyser Act are
universally available to the customers of Employment Services of Weld County.
The following WIA employment and training activities and services will be available to dislocated worker participants:
Core Services
1. Determination of eligibility to receive assistance under Title I of WIA.
2. Outreach, intake(including worker profiling), and orientation to the information and services available through the One-
Stop system at Employment Services of Weld County.
3. Initial assessment of the skill levels, aptitudes, abilities, and supportive service needs of customers.
4. Job search and placement assistance.
5. Career counseling,where appropriate.
6. Labor market information which will include information related to the local,regional, and national labor markets
including job vacancy listings, information on the job skills necessary to obtain the jobs, and information regarding
occupations in demand in the local area and the earnings and skill requirements for those occupations.
7. Performance and program cost information on eligible training providers furnished for each training program.
8. Information regarding the One-Stop Center's performance.
9. Information regarding the availability of supportive services, including daycare and transportation services, in the local
Page 11 of 25
Exhibit C
Workforce Region: Weld County
CMS#: 12069
area and when appropriate,the referral to such services.
10. Information regarding filing claims for unemployment compensation.
11. Assistance in establishing eligibility for programs of financial aid assistance for training and education programs not
funded by WIA.
12. Follow-up services, including counseling regarding the workplace, for participants placed in unsubsidized employment
for not less than 12 months.
Intensive Services
Intensive services will be provided to dislocated workers who are: 1)unemployed and who have been unable to obtain
employment through the provision of core services; and 2)have been determined to be in need of more intensive services in
order to obtain employment; or 3)employed,but have been determined to be in need of intensive services in order to retain
their employment or obtain employment which allows for self-sufficiency.
The following intensive services may be provided to customers who meet the above criteria:
1. Comprehensive and specialized assessments of the skill levels and service needs of customers including:
(a) diagnostic testing and use of other assessment tools; and
(b) in-depth interviews and evaluations to identify any employment barriers and appropriate employment goals.
2. Development of an individual employment plan (IEP)which identifies an employment goal,appropriate achievement
objectives, and the appropriate combination of services to allow the customer to achieve their employment goals.
3. Individualized counseling and career planning
4. Case management for customers seeking training services
5. Short term pre-vocational services to prepare customers for unsubsidized employment or training which may include
(a) development of learning skills;
(b) improvement of basic skills(i.e. reading and math levels);
(c) GED preparation;
(d) development of communication skills;
• Interviewing Techniques
• Resume Development
• Labor Market Information
• Application Completion
• How to Dress for Interviews
• Effective Communication
P. Other Related Activities
(e) development of interviewing skills;
(0 development of resume and cover letters;
(g) punctuality;
(h) development of personal maintenance skills; and
(i) professional conduct.
Training Services
Training services will be provided to dislocated workers who: I)have met the eligibility requirements for intensive services
and who have been unable to obtain or retain employment through the receipt of such services; 2)after an interview,
evaluation, assessment,and case management are determined to be in need of training services and have the skills and
qualifications to successfully participate in the selected training services; 3)select programs of training services that are
directly linked to employment opportunities in the local area or in an area where the participant is willing to relocate;4)are
unable to obtain other grant assistance for such services as required by law; and 5)are determined eligible in accordance with
the established Weld County priority of service policy if enacted.
The following training services may be made available to customers:
I. occupational skills training, including training for non-traditional employment
2. on-the-job training
3. training programs operated by the private sector
Page 12 of 25
Exhibit C
Workforce Region: Weld County
CMS#: 12069
4. programs that combine workplace training with related instruction, including cooperative education programs
5. skill upgrading and retraining
6. entrepreneurial training
7. job readiness training
8. customized training conducted with commitments from an employer or employers to hire the individual upon successful
completion of the training
9. adult education and literacy activities provided in combination with the above listed services
Supportive Services
The Weld County Workforce Development Board and Employment Services have adopted a supportive services policy to
ensure that services are provided on a consistent and equitable basis for those individuals who need such services to assist
them in obtaining or retaining employment or to participate in and complete core, intensive,or training services and who are
unable to obtain such services through other programs or means.
The supportive services that may be provided are:
D. transportation
• child care/dependent care
• job related medical expenses
• special clothing
• license costs
• assistance to secure bonding
• books, and supplies for training
Proiected Number of Participants to be Served
The projected number of participants to be served for the period of July 1,2010 through June 30,2011 is included in Planned
Participation and Termination Summary included with this EA.
Expected Outcomes
The expected outcomes are included in the Planned Participation and Termination Summary included with this EA.
Coordination with other One-Stop Partners
The Memorandums of Understanding with the required One-Stop Partners address the services to be provided by the One-
Stop partners and how these services will be coordinated and made available through the One-Stop system.
In general,the partners have agreed to provide: information regarding their services which will be made available at each
access point; cross train staff to help customers' access appropriate services; and coordinate employer relations efforts as
appropriate.
VIII. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS
a. The Grantee agrees to adhere to the requirements of relevant Policy Guidance Letters, Program Information,
and/or the specifications outlined in section b. below.
Employment Services of Weld County agrees to adhere to relevant Policy Guidance Letters nd other program specific
information regarding the WIA program
b. NFA Funding Provisions.
Employment Services will adhere to provisions identified within the appropriate Notice of Fund Availability(NFA)as they
pertain to this program.
c. Other financial resources to support the program/project
Page 13 of 25
Exhibit C
Workforce Region: Weld County
CMS#: 12069
The following programs and funding streams will help support the delivery of services through the Weld County One-Stop
system:
Workforce Investment Act: Title I Youth and Dislocated Workers
Wagner-Peyser-Basic Labor exchange
Temporary Assistance to Needy Families
Employment First Food Stamp Job Search Program
AmeriCorps
Disabled Veterans Outreach Program
d. Subcontracting arrangements,if any, for delivery of services
Not applicable. Weld County does not subcontract services.
e. Cost Sharing/Matching/Leverage Summary:
N/A
f. Additional Provisions.
N/A
Page 14 of 25
Exhibit C
Workforce Region: Weld County
CMS#: 12069
PLANNED PARTICIPATION AND TERMINATION SUMMARY - CUMULATIVE
Program and Year: PY10 WIA Dislocated Worker
In each category, indicate the total cumulative number of Dislocated workers to be served with all years ttf WIA
Dislocated worker funds being spent during EY10. Submit a revised chart when changes in planned expenditures occur.
CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
July I to October Ito January Ito April 1 to
September 30,2010 December 31,2010 March 31,2011 June 30,2011
Total Participants* 108 127 146 160
Carry In* 91 91 91 91
New* 17 26 55 69
Total Exiters* 10 28 50 70
Carry Out N/A N/A N/A 90
Entered Employment Rate** 83% 83% 83% 83%
Employment Retention Rate*' 83% 83% 83% 83%
Average Earnings/Wage+`* $12,700 $12,700 $12,700 $12,700
NOTE: Only those items that are highlighted in blue above will be formally monitored based on planned versus actual numbers. All
other items are for the purpose of reviewing program delivery strategies.
PLANNED PROGRAM ACTIVITIES - CUMULATIVE
CATEGORY I ST QUARTER 2ND QUARTER 3RD QUARTER 4T1 I QUARTER
July Ito October Ito January I to April Ito
September 30,2010 December 31.2010 March 31,2011 June 30,2011
Training Services* 91 107 124 136
Training Completions* 50 59 69 76
Training Related Placements* 6 17 30 42
%'training Related 60% 60% 60% 60%
Placements*
* CDLE uses the JobLink Activity Report(AS)to track plan versus actual for this item
** CDLE uses the JobLink WIA Common Measures Report(CO)to track plan versus actual for this item
Page 15 of 25
Exhibit C
Workforce Region: Weld County
CMS#: 12069
Funding Stream: WIA Dislocated Worker (include all years of DPP and Enhanced DW funds and add PY10/FYII funds
when received
Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections
July 1 to September 30,2010 October Ito December 31, January Ito March 31, April Ito June 30,2011
2010 2011
Administration 14,850 32,650 47,500 59,262
Program 101.200 222,700 323,950 404,940
Total 116,050 255,350 371,450 464,202
Carry In/Carry Out 131,580 N/A N/A 142,552
Page 16 of 25
Exhibit C
Workforce Region: Weld County
CMS#: 12069
EXPENDITURE AUTHORIZATION(EA)
EMPLOYMENT SERVICES OF WELD COUNTY-WIA YOUTH
NFA#10-01
III. BUDGET INFORMATION:
Employment Services of Weld County will use the total award of$609,298.00 provided under NFA #10-01 to provide services to
eligible youth registered in the WIA Youth program and for the associated administrative costs of operating the program.
Funding Stream: PY10 Youth Period of Performance: 7/1/10-6/30/12
Revised Period of Performance:
Original Allocation: $609,298.00 Vax# 1761
Original Program Budget: $548,368.00 Original Admin Budget: $60,930.00
Cost Category Current Budget Changes In/Out(+/-) Revised Budget
Admin $60,930.00 $60,930.00
Out-of-School $383,858.00 $383,858.00
In-School $164,510.00 $164,510.00
Total Program $609,298.00 $609,298.00
II. BUDGET NARRATIVE:
Employment Services will use $548,368, or 90%, of the funds to provide the needed services to eligible participants in the
WIA Youth program as described in Section IV, Statement of Work. A total of$60,930,or 10%,of the allocated funds will
be used to cover the associated administrative costs to the program. It is Employment Services intent to spend 70%of the
total allocation by June 30,2011.
III. SCOPE OF WORK:
Program Description: Employment Services of Weld County will use funds to provide services to eligible youth registered
in the WIA Program to meet their identified needs.
The goal of the program is to provide youth participants with the appropriate mix of services they require to assist them in
obtaining a GED or high school diploma, assist them in obtaining and retaining employment, or preparing the participant for
post-secondary education.
Purpose of Funding: Funding will be used to provide the appropriate mix of services that will help prepare individual
participants to prepare for and obtain their GED or high school diploma,prepare for employment or post secondary education
placements,and to increase their functioning levels in literacy and numeracy. Participants in need of basic skills remediation
or GED preparation will be provided those services as part of their overall participation goal.
Occupational skills training and work experience/internship activities will target jobs identified as growth occupations for
Weld County. These targeted sectors include Green Jobs,positions within the renewable energy industry, health care,
transportation, and the support jobs within those sectors. Services will be structured to best prepare youth participants for
growing occupations within the Weld County and as appropriate to the participant's goals.
IV. STATEMENT OF WORK:
Services to be Provided
In accordance with Section 129(c)of the Workforce Investment Act, Employment Services of Weld County will deliver the
following to eligible youth participants:
Page 17 of 25
•
Exhibit C
Workforce Region: Weld County
CMS#: 12069
1. Eligible youth will be provided an objective assessment of the academic levels, skill levels,and service needs of each
participant. This assessment will include a review of the basic skills,occupational skills, prior work experience,
employability, interests, aptitudes(including interests and aptitudes for nontraditional jobs), supportive service needs,
and developmental needs of the participant;
2. Service strategies for each participant will be developed and they will identify an employment goal (including, in
appropriate circumstances, nontraditional employment),appropriate achievement objectives,and appropriate services for
the participant,taking into account the assessment conducted pursuant to paragraph(a).
The following services will be provided to eligible youth participants:
(a) preparation for post-secondary educational opportunities, in appropriate cases;
(b) strong linkages between academic and occupational learning;
(c) preparation for unsubsidized employment opportunities, in appropriate cases; and
(d) effective connections to intermediaries with strong links to
(i) the job market; and
(ii) local and regional employers
Program Elements
Employment Services of Weld County will provide the following program elements to eligible youth participants:
1. Tutoring, study skills training, and instruction leading to completion of secondary school, including drop-out prevention
strategies;
2. alternative secondary school services as appropriate;
3. summer employment opportunities that are directly linked to academic and occupational learning;
4. as appropriate, paid and unpaid work experiences, including internships and job shadowing;
5. occupational skill training, as appropriate;
6. leadership development opportunities,which may include community service and peer centered activities encouraging
responsibility and other positive social behaviors during non-school hours, as appropriate;
7. supportive services which may include;
▪ transportation
▪ child care/dependent care
D. job related medical expenses
• special clothing
• license costs
• assistance to secure bonding
8. adult mentoring for the period of participation and a subsequent period, for a total of not less than 12 months;
9. follow-up services for not less than 12 months after the completion of participation, as appropriate; and
10. comprehensive guidance and counseling, which may include drug and alcohol abuse counseling and referral, as
appropriate.
Each participant or applicant who meets the minimum income criteria to be considered an eligible youth shall be provided
I. information on the full array of applicable or appropriate services that are available through the local board or other
eligible providers or One-Stop partners including those receiving funds under subtitle I of WIA; and
2. referral to appropriate training and educational programs that have the capacity to serve the participant or applicant either
on a sequential or concurrent basis.
Applicants not meeting enrollment requirements:-Employment Services of Weld County will ensure that an eligible
applicant who does not meet the enrollment requirements of the program or who cannot be served shall be referred for further
assessment, as necessary, and to appropriate programs to meet the basic skills and training needs of the applicant.
Projected Number of Participants to be Served
Page 18 of 25
Exhibit C
Workforce Region: Weld County
CMS#: 12069
The projected number of participants to be served for the period of July I,2010 through June 30,2011 is included in Planned
Participation and Termination Summary included with this EA.
Expected Outcomes
The expected outcomes are included in the Planned Participation and Termination Summary included with this EA.
Coordination with other One-Stop Partners
The Memorandums of Understanding with the required One-Stop Partners address the services to be provided by the One-
Stop partners and how these services will be coordinated and made available through the One-Stop system.
In general,the partners have agreed to provide: information regarding their services which will be made available at each
access point; cross train staff to help customers' access appropriate services; and coordinate employer relations efforts as
appropriate.
VIII. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS
a. The Grantee agrees to adhere to the requirements of relevant Policy Guidance Letters, Program Information,
and/or the specifications outlined in section b. below.
Employment Services of Weld County agrees to adhere to relevant Policy Guidance Letters and other program specific
information regarding the WIA program
b. NFA Funding Provisions.
Employment Services will adhere to provisions identified within the appropriate Notice of Fund Availability(NFA) as they
pertain to this program.
c. Other financial resources to support the program/project
The following programs and funding streams will help support the delivery of services through the Weld County One-Stop
system:
Workforce Investment Act: Title I Adult and Dislocated Workers as appropriate
Wagner-Peyser- Basic Labor exchange
Temporary Assistance to Needy Families
Employment First Food Stamp Job Search Program
AmeriCorps
Disabled Veterans Outreach Program
d. Subcontracting arrangements, if any,for delivery of services
Not applicable. Weld County does not subcontract services.
e. Cost Sharing/Matching/Leverage Summary:
N/A
f. Additional Provisions.
N/A
Page 19 of 25
•
• Exhibit C
Workforce Region: Weld County
CMS#: 12069
PLANNED PARTICIPATION AND TERMINATION SUMMARY - CUMULATIVE
Program and Year: PY10 All Youth Combined
In each category, indicate the total cumulative number of Youth to be served with all years of WIA Youth funds being
spent during PYI0. Submit a revised chart when changes in planned expenditures occur.
CATEGORY I ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
July Ito October I to January 1 to April I to
September 30, December 31,2010 March 31,2011 June 30.2011
2010
Total Participants` 159 189 220 250
Carry In* 128 128 128 128
New* 31 61 92 122
Total Exiters* 30 72 112 150
Carry Out N/A N/A N/A 100
Placement in Employlnentor 73% 73% 73% 73%
Educations?
Attainmentofa3Degreeor 58% 58% 58% 58%
Certificate**
Literacy&Numeracy 39% 39% 39% 39%
Gains**
Training Services* 159 189 220 250
Training Completions* 92 109 127 145
Training Related Placements* 10 24 37 50
%Training Related 0.33% 0.33% 0.33% 0.33%
Placements*
NOTE: Only those items that are highlighted in blue above will be formally monitored based on planned versus actual numbers.All other
items are for the purpose of reviewing program delivery strategies.
* CDLE uses the JobLink Activity Report(AS)to track plan versus actual for this item(Program Code Y* which includes the program
code YT for new PY 10 enrollments).
** CDLE uses the JobLink WIA Common Measures Report(CO)to track plan versus actual for this item.
Page 20 of 25
Exhibit C
Workforce Region: Weld County
CMS#: 12069
Funding Stream: WIA Youth (include all years of Youth funds that will be spent during PYIO)
Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections
July Ito September 30,2010 October Ito December 31, January Ito March 31, April 1 to June 30,2011
2010 2011
Administration 15,950 35,150 51,100 63,951
Program 127,900 281,400 409,300 511,559
Total 143,850 316,550 460,400 575,510
Carry In/Carry Out 149,000 N/A N/A 182,789
Page 21 of 25
Exhibit C
Workforce Region: Weld County
CMS#: 12069
EXPENDITURE AUTHORIZATION (EA)
EMPLOYMENT SERVICES OF WELD COUNTY-WAGNER PEYSER
NFA#10-01
IV. BUDGET INFORMATION:
Employment Services of Weld County will use the total award of$892,122.00 under NFA#10-01 to provide basic labor
exchange services to job seekers and employers in the Weld County area,and for the activities that support the administration and
service delivery of its employment and workforce information system.
Workforce Region: Weld County PY10 Grant Agreement CMS# 12069
Funding Source Term Vax# $Amount
PY 10 Wagner Peyser 7/1/10 to 6/30/11 1763 $892,122.00
II. BUDGET NARRATIVE:
Employment Services of Weld County will use the total award of$892,122.00 to provide basic labor exchange services to
job seekers and employers in the Weld County area, and for the activities that support the administration and service delivery
of its employment and workforce information system. This may include staff salaries, purchase of equipment to improve the
centers ability to provide services and enhance the ability of customers to utilize the center resources.
III. SCOPE OF WORK:
Program Description: The Wagner Peyser program will provide basic labor exchange services to job seekers and employers
in the Weld County area.
Purpose of Funding: Funding will be used to provide the appropriate mix of services that will meet the needs of the
employers and job seekers utilizing Employment Services of Weld County.
IV. STATEMENT OF WORK:
Services to be Provided
Wagner-Peyser Act services are an integral part of Employment Services of Weld County. The services described in Section
7(a)of the Wagner-Peyser Act are universally available to all customers of Employment Services of Weld County.
The Weld County Workforce Development Board and Employment Services will continue to implement and revise strategies
to increase employer relations and applicant services.
I. General Business Development Strategies.
(a). Continue to augment the awareness of the services offered through Employment Services by utilizing an educational
marketing campaign designed to increase the number of presentations to employers and community groups, and
improve our brand awareness through the use of media displays and promotional materials. This includes increasing
the awareness of our services in the South Weld area.
(b). Continue to review job orders for specific industry groups to identify how well we are generating applicants to
respond to those job orders, and identify how well we are recruiting customers for specific programs to increase the
utilization of those services. As part of this effort,the Business Services Unit has increased hiring events and
targeted sector strategies to meet the needs of employers.
(c). Continue to partner with Adams, Larimer, and Boulder county to support the applicant base for employers. Sector
approaches between the counties also target resources to meet the human resource needs of the business customers.
Various chambers in the Weld County area have proven to be great partners in collaborating services, especially for
small businesses.
Page 22 of 25
Exhibit C
Workforce Region: Weld County
CMS#: 12069
(d). Continue to conduct customer satisfaction surveys and gather statistical data to assist in determining program
effectiveness. Information obtained will be used to identify areas that can benefit from improved marketing efforts
and/or program design.
(e). Continue to offer workshops to customers to acquire or update their skills in interviewing, resume preparation,job
search, etc.
2. Strategies for new and existing business development will continue to include coordination efforts between Upstate
Colorado Economic Development and the various Weld County Chambers of Commerce to ensure the businesses are
informed about our services and to offer our assistance to meet their needs.
3. Marketing strategies that promote the usage of the Colorado Career Ready Certificate. Employment Services will utilize
some of the Wagner Peyser funding to continue to support the Disability Program Navigator position to ensure services
are accessible to individuals with disabilities and to provide information to the business customer regarding
accommodations as appropriate.
Projected Number of Participants to be Served
The projected number of participants to be served for the period of July 1,2010 through June 30, 2011 is included in Planned
Participation and Termination Summary included with this EA.
Expected Outcomes
The expected outcomes are included in the Planned Participation and Termination Summary included with this EA.
Coordination with other One-Stop Partners
The Memorandums of Understanding with the required One-Stop Partners address the services to be provided by the One-
Stop partners and how these services will be coordinated and made available through the One-Stop system.
In general, the partners have agreed to provide: information regarding their services which will be made available at each
access point;cross train staff to help customers' access appropriate services; and coordinate employer relations efforts as
appropriate.
Page 23 of 25
Exhibit C
Workforce Region: Weld County
CMS#: 12069
VIII. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS
a. The Grantee agrees to adhere to the requirements of relevant Policy Guidance Letters, Program Information,
and/or the specifications outlined in section b. below.
Employment Services of Weld County agrees to adhere to relevant Policy Guidance Letters and other program specific
information regarding the Wagner Peyser program.
b. NFA Funding Provisions.
Employment Services will adhere to provisions identified within the appropriate Notice of Fund Availability(NFA)as they
pertain to this program.
c. Other financial resources to support the program/project
The following programs and funding streams will help support the delivery of services through the Weld County One-Stop
system:
Workforce Investment Act: Title I Adult, Youth and Dislocated Workers
Temporary Assistance to Needy Families
Employment First Food Stamp Job Search Program
AmeriCorps
Disabled Veterans Outreach Program
d. Subcontracting arrangements, if any, for delivery of services
Not applicable. Weld County does not subcontract services.
e. Cost Sharing/Matching/Leverage Summary:
N/A
f. Additional Provisions.
N/A
Page 24 of 25
•
Exhibit C
Workforce Region: Weld County
CMS#: 12069
PLANNED PARTICIPATION AND TERMINATION SUMMARY- CUMULATIVE
Program and Year: PY10 Wagner-Peyser
In each category, indicate the total cumulative number to be served with all years of Wagner-Peyser funds being spent
during PYl0. Submit a revised chart when changes in planned expenditures occur.
1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
CATEGORY* July 1 to October 1 to January 1 to April Ito
September 30,2010 December 31,2010 March 31,2011 June 30,2011
Total Participants 7,800 15,500 23,400 31,000
• EnTeTtllErnployment Ra[e 57% 57% 57% 57%
iE_ploymen R tentiSn1Rate 73% 73% 73% 73%
GAverage EaminRs/Y/iP $13,000 $13,000 $13,000 $13,000
Total Employers Served 65 140 220 285
Total Job Openings Received 450 950 1,500 1,980
NOTE: Only those items that are highlighted in blue above will be formally monitored based on planned versus actual numbers. All
other items are for the purpose of reviewing program delivery strategies.
* CDLE uses the Job Link ES9002 report to track plan versus actual for all items except Total Employers Served. CDLE uses the
Employers Served report found on Connecting Colorado-Reports-Other Queries to track planned versus actual for Total Employers
Served.
Funding Stream: Wagner-Pcvser
Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections
July 1 to September 30,2010 October Ito December 31, January I to March 31, April Ito June 30,2011
2010 2011
Program 278,000 620,100 834,150 1,142,122
Carry In/Carry Out 250,000 N/A N/A 0**
** If there is a carry out amount at the end of the Program Year,Employment Services of Weld County anticipates that CDLE will
continue to allow those funds to be carried forward to the next year as has been allowed and approved in past years.
•
Page 25 of 25
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