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FOURTH QUARTERLY REPORT 1979 t
{ WELD COUNTY JAIL
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COLORADO DIVISION OF CRIMINAL JUSTICE
SUBGRANT FISCAL REPORT
i^. FORM 8R
Subgrantee ' � Project Number Date
Weld County, Colorado 77-AGE-10C(1)-C2-119 10/15/79
Project Title Type of Report Report Sequence
Intake Classification Progressfl] Final f j 4
Project Duration Report Period
From 8/25/78 To 9/30/79 ___. 7/1/79 to 9/30/79
AWARD STATUS Federal Subgrantee Guy-In Other State TOTAL
Match Funds
Award 51,721 Ss747 57,468
Cash Received 37 ,800 5,747 _ 53, 5y7 •
balance _13 .921 _ —0— 13y9Z1
FOR DIVISION OF CRIMINAL JUSTICE USE ONLY
1E. x FY DATE ' FUND ACTION CODE AGENCY # ABL ORG. UNIT
85 1001 32 00
EXPENDITURES
Expend. Expend-
Begin- DCJ itures Expend- Unpaid
Approved ping of Use This itures. Oblig- DCJ
Budget Category Budget Quarter AC Quarter-1752 To Date ations(1753) Use
Personnel 40,143.00 12,635.30 13100 13,507.49 26,142.79 61
Supplies and Oper. 6,874.00 1,672.74 13200 774.61 . 2,447.35 61
Travel 1,115.00 264.94 13300 153.24 418.18 , 61
_Equipment • 7,312.00 889.58 13400 2,491.00 3,380.58 61
Construction -0- -0- 13500 -0 -0- 61
Consultants 2,024.00 -0- 13600 0 -0- 51
9moorTOTAL 57,468.00 15,462.56 19996 16,926.34 32,388.90 62
_,AC 177? 74(1771
Federal Share qv_ % 51,721.00 13,916.31 21100 15,233.70 29,150.01 b2
Match Share 10% 5.747.00 1,546.25 2 100 1,692.64 3,238.89 62
Buy-In % 23100 62
Other State
Funds
Ii 00000
TOTAL 100% 57.468.00 15.462,56 29996 16,926,34 32,388,90 61
I,HJH BALANCE
Cash Balance Beginning of Quarter $ ( 6,290.83)
Receipts During Quarter $ 22,000.00
Expenditures During Quarter $____116.926.34)
Cash Balance End of Quarter $ ( 7a2�7,77�
1 rertif ' tha.t_ta the best of my knowledge and belief this report is correct and complete
t all expenditures and unpaid obligations are for the purposes set forth in the
ward documents.
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c-Jones .ie , J 116-4000 X 211
Prepared By Phone Project fiect is Signature
0 COPIES OF THIS FORM TO DCJ AND ONE COPY TO YOUR REGIONAL PLANNER BY THE 15TH
THE MONTH AFTER THE CALENDAR QUARTER. DUE DATES ARE APRIL 15, JULY 15, OCTOBER 15,
JARY 15.
*****SEE INSTRUCTIONS ON REVERSE*****
SIDE BEFORE FILLING OUT FORM
DC,J Form 7R
COLORADO DIVISION OF CRIMINAL JUSTICE -
SUBGRANT 'NARRATIVE REPORT
Suuyrantee: Project Number.: Date:
Weld County, Colorado 77-AGE-10C-(1)-C2-119 :October 15, 1979
Project Title: Type of Report: E
Sequence Number:
INTAKE/CLASSIFICATION UNIT Progras® Finai C FOURTH
Project Duration: Report for Quarter Ending :
r—t
From 8/25/78 To 9/30/79 Mar❑ Junet _1 Sert Dec❑E
NOTE: Prepare this report according to the instructionv on the reverse side. Requests
for funds may be denied unless this report is complete and filed on tune as
required by the Division of Criminal Justice Administrative Cuide.
: BEGIN REPORT HERE:
PROJECT STATUS:
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Overview: •
The Intake/Classification Section has continued to progress in its knowledge
and application of classification procedures this past quarter. All of the ,
equipment and 'tests which have been ordered are now on board. Only two items
of major consequence are. still outstanding. These are the SPSS package which
'—` is expected to arrive shortly and the construction which was approved and
budgeted for. The SPSS Will be ,used by several other agencies both within
-and without Weld County. The hookups to the computer, however, have not been .
completed within the jail . The wall is expected to 'be constructed next meek..
One of the major problems with this report is the resignation of the project
director. Cody Wathen is temporarily filling the position. He was familiar
to a limited extent with the grant having worked most closely with Tom
Mannweiler. This report has been prepared by Cody Wathen following the
example of the third quarterly report: It appears in the same format.
' Having become' more familiar with the problems and the statistics and objectives
which need to be solved, gathered, and met, Mr. Wathen ,,will strive to continue
the progress of the unit and to generally improve upon post performance•
�or'�in o plain bond pages 4
ti ,a.tu� rIjfct +,�'ctor ign j ure o to 4. i 'g tics
/� i ' ! J J f• / / / , fi iL
yped Nam and it e Cddy Wathen, d `ame an. e
Director: of Correctional Programs Don Warden, Finance Director, Weld Count
evi5e 2 '/d. All Drew ouc cditinne arc nhenlate.
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THE PERFORMANCE OBJECTIVES
I . Established the Weld County Classification/Referral Project" .
Thi section has been completed. The Classification Section is operational at
this time. Staff has been hired and are functioning in their positions. All
equipment and materials have been received for this year.
There's been a tremendous development of forms and materials to assist the
Classification Counselors in determining direction and meeting the goals of the
grant. All of the forms previously referred to in the third quarter report are
still functional .and are still being evaluated as we continue to use them. The
design of these forms has allowed us to be able to meet the standards designed
by The National Advisory Commission on Criminal Justice Standards and Goals for
Classification of Offenders to an increasing extent. In addition to all the
previous forms that have been mentioned, we have found it is necessary to
develop a referral form to assist us in enabling us to guarantee that referrals
that were made were actually being handled. This referral sheet is enclosed as
addendum#1 . Included with it is an explination and flow chart. --
II. "To Complete Twelve-Hundred Initial Intake Screening Interviews" .
The changes that have taken place in relation to this particular goal have been
demonstrated in the previous report. Many of the inmates who are initially
screened by the intake-screening interview are later bonded out. Of those who
remain more than one day, they are being transferred to a Holding pod. After the
fifth day 85% of the inmates who are booked have been released. The remaining
15% are then assessed by a Classification counselor using the Inmate Assessment
Form which requires approximately two hours to complete. This gives us comprehensive`
data concerning the individual enabling us to classify him. As you can see by
the information in Chart #1 we have completed a total of 837 of the 1200 interviews
required. In the future, because of the manner in which the initial intake interview
is done, we will be able to meet this particular goal without any problems.
CHART #1
INITIAL INTAKE SCREENING INTERVIEWS (IISI)
1st QT 2nd QT 3rd QT 4th QT CUM TOTAL
# of IISI 's 81 159 228 369 837
Ave # of
IISI 's/mon 27 53 76 123 69.75
# of bookings 825 1014 1050 1209 4098
% of bookings 10% 16% 22% 31% 20%
III. "Classify on an on going basis an average daily population of seventy-five" .
Chart #2 reveals the average daily population based on quarters for the previous
year. There have been further changes in the Classification procedure at this point.
We are continuing to meet on a daily basis to classify new inmates. This is
initially a screening interview. Currently once a week a review of all the new
inmates is held by what we refer to as a Classification Board. This Board reviews
the assessements on the individual inmates and determines on a collective basis
where the individual might best fit into the jail . This allows us to observe
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the inmate for a period of five days or more prior to his reclassification. During
this'time we are able to notice any significant problems the individual might have.
Such%things., as mental disorders, mental dpfid encies, or physical complications
are 'able to be observed. We rely upon the officer observation form to assist us
in determining the habits and behaviour or the inmates. The Holding pod is a
pod in which there is definite increased access to the telephone to enable the
inmates to have access for the purpose of bonding out. We have been able to add
to the jail approximately 14 beds which we are using as a Holding pod by building
a wall in one of the existing pods seperating a Holding area from a maximum
security section. This has increased our flexibility in being able to house inmates
on a continuing basis.
CHART #2
BOOKING DATA BY MONTH
1st QT 2nd QT 3rd QT July Aug Sept 4th QT CUM TOTAL
# of bookings 969 1014 1050 383 399 427 1209 4242
% increase
over previous
month & qtr. NA 23% 3% NA NA NA 14% NA
Adult males •
booked 751 784 809 301 308 328 937 3281
Adult females
booked 80 106 100 29 35 38 102 388
Juvenile males
booked 108 111 115 41 46 44 131 465
Juvenile females
booked 30 13 26 12 10 17 39 108
Ave. daily
population 75.6 88.3 78.0 72 68 80 73.3 4242
IV. "To provide 120 referrals to agencies other than Probation, Public Defender, and
State Hospital".
This particular objective has been met. There has been no significant change
since the previous report. The statistics have continued to be gathered and
reflect the continued success concerning this particular objective. We are
continuing to open files by the Intake/Classification section. These files are
made available for other counselors and other agencies to use to make case notes.
All of the referrals and follow-up concerning referrals are logged on an initial
sheet with notes following in a different section. Statistics are continuing to
be gathered on a monthly basis at this time.
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CHART #3
----,. MAJOR REFERRALS PROVIDED BY IN-HOUSE STAFF AND OUTSIDE AGENCIES
IN-HOUSE PROG 1st QT 2nd QT 3rd QT 4th QT CUM TOTAL
1 . Ind ,i nterper
Counsel 55 34 ' 37 48 174
2. Grp Interper . .
Counsel 11 16 • 19 14 60
3. Pre Release
Planning 0 9 9 7 25
4. Pre State •
Correct Insti 0 1 8 6 15
5. Vocational
Counsel 0 0 0 11 11
6. Crisis Counsel 8 11 26 21 66
7. Family Counsel 1 7 11 6 25
8. Medical - - 7 5 12
,�-.. 9. Work Release
Trusty - - 7 8 15
TOTAL 75 78 124 126 403
OUTSIDE AGENCIES
1 . GED 12 5 25 18 60
2. A.A. 19 7 17 12 55
ALANON 0 0 1 0 1
3. A.R.C. Intakes 16 4 3 4 27
Jail Grp Ed 31 15 25 19 90
Indiv Counsel 3 4 - 4 6 17
Detox Center 0 0 0 0 0
Halfway House 2 1 0 2 5
4. Weld Mental Health
Psycho Eva. 4 7 5 2 18
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CHART #3, continued
1st QT 2nd QT 3rd QT 4th QT CUM TOTAL
Indiv Counsel 4 2 11
Therapy, in Jail 2 "3
Drug Grp, in Jail 39
New,Horizons 0 0 21 18
Sexual Dysfunc, 2 0 2
Out patient • • 0 0
Family Therapy, ' 0
In & Out Jail 0 0 0 0
5. Narcotic Anon 12 0 0 12
(Dropped) • 0
6. Colo Div of 0 0 1
Rehabilitation 1 0
7. Weld Co. Human
Resources Dept 0
Manpower/CETA 0 0 0 0
Transportation 0 0 0 0 0
Supple Food 0
0 0 0 0
8. Colo Rural 1 0 3 4
Legal Services 0
9. Weld Infor/Refers 9 7 23
Sery (WIRS) 3 4
10. Colo Division 3
Employ Sery 0 0 1 2
11 . OTHER SERVICES
Comm. Corrections
Ft. Collins 0 0 4 2 6
POST HOUSE 0 0 1 2 3
Social Services, 0 0 4 3 7
Woman's Safe 6
House 0 0 4 2
Other 0 0 11 8 19
TOTAL 93 63 141 112 409
TOTAL REFERRALS 168 141 265 238 812
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V. "To provide pre-release planning to one hundred inmates".
The difficulties in meeting this objective have been previously stated. Having
defined the categories, however, has enabled ,us to meet this objective to a greater
extent.
CHART #4
PRE-RELEASE PLANNING BY TYPE
1st QT 2nd QT 3rd QT 4th Qt CUM TOTAL
CATEGORY I 0 0 5 14 19
CATEGORY II 0 1 5 10 16
CATEGORY III 0 2 1 7 10
CATEGORY IV 0 6 0 4 10
TOTALS 0 9 11 35 55
The following are descriptions of the categories:
CATEGORY I. Brief planning (10-20 minutes) . Basic referral and/or information
on community services, e.g: address of or referral to Colorado
Division of Employment.
CATEGORY II . Medium length planning (20-60 minutes) . Helping, client determine
needs and referral made by counselor, or giving client address
and direction to agency. Usually completed in one session or
two brief sessions with the client.
CATEGORY III. Lengthy planning (60-120 minutes) . As in Category II, but client
requires more intenseive help. Counselor may experience difficulty
in helping client determine needs. Due to particular situation,
finding the appropriate agency may be difficult. It the client is
disabled in some manner, good planning may be made problematic.
This usually requires two or more lengthy sessions.
CATEGORY IV. Intensive planning (120 minutes plus). As in Category III, but
because of client's unique problems, the counselor must meet with
client more than twice for one hour plus each session. This may
involve enrolling the client in specialized training programs,
e.g. : group vocational planning in which the client is taught how
to apply for a job, how to complete application, how to participate
in an interview, etc. May also entail including the client's
family in planning.
At this point, we are still experiencing difficulties in accumulating the data
because frequently these types of sessions can be two and three minute sessions
Which take place in hallways and the counselor consequently has failed to document
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those at that time.
As .stated in the Third Quarterly Report, the Life Skill Program is functioning
and is one of the best programs in the Jail at this time. It is also one that is
popular among the inmates, providing them with basic living skills which they,
because of their backgrounds, have not normally been exposed to. Because of our
problems with gathering statistics, many who have participated in the Life Skill
Programs have not been included in the' statistics on chart #4.
VI . "To provide community referrals to the families of twenty-five inmates".
The chart #5 indicates that this objective has been met without any problems.
CHART #5
REFERRALS OF INMATES' FAMILIES "
1st QT 2nd QT 3rd QT 4th QT CUM TOTAL
Weld Mental
Health - - 0 1 1
Social Services - - 2 2 4
Human Resources
Food Stamps - - 0 0 0
Manpower/CETA - - 0 0 0
Colo Employ
Service - - 0 0 0
WIRS - - 2 1 3
Other Colo State
Agencies - - 0 0 0
Other Agencies - - 7 4 11
TOTAL FAM REFERRALS 8 15 11 8 42
VII ."Develop a comprehensive data base on all persons" .
This objective has been met by the design of the Intake Data Sheet (IDS). Each
inmate who is booked has this sheet completed at the time of intake. The SPSS
package will enable us to put this information into the computer where we will be
able to obtain a variety of statistical data concerning inmates booked into the
,r- . Weld County Jail . As stated in the Third Quarterly Report, this information is
increased by the assessement package that is performed on inmates that stay more
than five days.
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VIII . "Provide counseling and preparation for twenty-five inmates who will be transferred
to a state correctional institution form the Weld County Jail ".
This objective has not been successfully completed. The problems are addressed
in the section relating to problems in this report. Chart #6 represents the
numbers of inmates for whom services have been provided. Had the staff in the first
quarter compiled the data concerning this objective, I believe we would have had
no problem meeting this objective.
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CHART #6
PRE-STATE CORRECTIONAL COUNSELING
1st QT 2nd QT 3rd QT 4th QT CUM TOTAL
# of inmates for
whom services have
been provided 0 4 8 11 23
SIX."Provide counseling for five state inmates returning from state institutions C
to Weld County".
This objective has not been met at this time. We are still persuing the concept
of Community Corrections within Weld County. With the increase in the population
in the Jail it is obvious that the Jail will be overcrowded within a year. During
that time with the projections that we have, we expect to influence the County
Commissioners to persue a Community Corrections program. Many of them are currently
in favor of that concept.
X. "Establish coordination with state correctional agencies?.
This objective has been met to the extent stated in the Third Quarterly Report.
We are continuing the actions described there. These include continued contact
with the Director of Diversion Services, CBPA, DC. , the developement of a Weld
County Corrections Program, continued work with the Adult Probation Office in
Weld County, and the expected contract with Transitional Services, CBPA.
XI."Improve coordination with local criminal justice and public welfare agencies".
Chart #7 indicates that there was some increase in the number of contacts
within the ciminal justice system during the fourth quarter over the previous
quarter. This is a result of our gathering of statistics to indicate that we
we do have a representative and benificial exchange within the community concerning
public welfare agencies and the local criminal justice system. Our relationship
with these organizations has continued to improve and remains at an excellent
status. We have an even better relationship with the Distric Attorney's Office
than previously. The DA is now accepting letters from us, indication that we are
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recognized as people who are representative of the counseling field. Using
recommendations that we have made in court actions.
CHART #7
REFERRALS TO CRIMINAL JUSTICE' & PUBLIC WELFARE AGENCIES
1st QT 2nd QT 3rd QT 4th QT CUM TOTAL
Public Defender - - 11 18 29
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Private Attorney - - 2 3 5
Probation - - 18 22 40
District Attorney - - 6 3 9
Social Service - - 5 9 14
Other - - 1 0 1
TOTAL - - 43 55 98
XII. "Develop material both qualitative and quantitative of the effect of the referral
process on other agencies".
There was consideration at one time to develop a three or four page form to
serve as a tool to inform us concerning the results of referrals to ourside
agencies. The form would be such that the initial referral would be made and at
at some point in time, a part of the form would be returned to us informing us
concerning the individual 's programs. We are still maintaining an effective and
constant contact with the Alcohol , Recovery and Rehabilitation Center , Mental
Health, and the GED program. The in-house communications are still functioning
as stated in the Third Quarterly Report also. The survey which was conducted in
April will be conducted again during this next quarter.
XIII. "Develop a data base to substantiate the use of referrals by a community program" .
Due to the fact that the computer has not been installed we have not been able
to meet this objective. There are political and administrative problems in
obtaining the computer terminals. As soon as the computer hook-ups are intact,
we will begin gathering data demonstrating the effective of this objective.
XIV. "Determine the frequency of behavior problems on each pod controlling for; 1 ) individuals
of such a disposition to be a constant source of trouble making, 2) classification
level of the pod".
This objective has continued to be met through the use of the interviews and the
assessements that the Classification team has developed. There has been a
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tremendous decrease in the number of problems and the quick resolution of the
problems that have taken place by the assistance of the Classification team.
The /trouble makers are readily identified and are able to be handled out of the
mainstream of the population. With the construction that is taking place in G
pod, we will have additional space .with which to house people.
XV. "Receive subjective inmate feedback on`the effectiveness of variousin-house
and community resources. The inmates will have constant feedback capacity in
the program by interview and questionnaire".
As stated previously the inmate survey will be Pun again this quarter providing
an opportunity for feedback from the inmates. In addition, we are still having the use
of the inmate request/complaint forms.
VI. "Receive subjective security staff feedback on the effectiveness of variou
in-house and community resources".
The survey that was planned on being presented during the Fourth Quarter was
not presented. The reason the survey was not completed will be addressed under
the section including problems.
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PROBLEMS INCURRED
1 . No Intake Pod:
This problem has existed throughout the first year of this grant.
We were able to obtain funding which has been applied for the purpose
of;building a wall in G pod. Previously this was used for maximum
security. There were two or three inmates in an area that held twenty
beds . The wall will divide the section such that seven beds will be in
the maximum section and thirteen beds will be in the Intake Pod. This
wall should be under construction on October 15, 1979. In the mean
time, we have been using the maximum security pod (G pod) , for the pur-
pose of an intake pod. It has served very well in this capacity. The
officers have been able to observe the inmates reporting to Classifica-
tion any unusual or other behavior which has caused difficulties. Having
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tested it in this manner, we feel that the wall is to be more than satis-
factory to met our needs . We will continue using !that section to observe
the new inmates'enabling us to verify their dispositions and mannerisms .
2. The Resignation of the Previous Project Director:
Tom Mannweiler resigned. His last day was September 30, 1979.
Tom' s way of preparing quarterly reports was based upon everyone giving
part of the input. One person would be responsible for statistics gather-
ing, another for the problems section of the report, etc. As a consequence
of this, no one had a comprehensive understanding of what the quarterly
report was or how it was to be handled. Taking over this position, I ,
Cody Wathen, have become much more familiar with the nature of the grant,
the problems that are involved in the implementation of the grant, and
the gathering of statistics and the objectives . Knowing these things will
enable me to better serve the purposes of the grant; meeting the objectives
in a more satisfactory manner in the future. In the meantime, however,
I expect a period of adjustment will be necessary to allow me to become
as familiar as possible enabling me to know what the needs are more speci-
fically.
3. Philosophical Foundation of Jail Staff and Counselors:
This problem was defined explicitly in the third quarterly report.
There have been some changes since the resignation of Tom Mannweiler. The
Classification/Intake Section as well as the other Programs positions have
taken on a new context in relation to the Jail Administration. We are seen now
as more of a civilian support group within the Sheriff's Department. The
policy and procedures are still in need of revision to define some of the areas
of responsibility more explicitly which would greatly facilitate the function-
ing of the Programs Unit including Intake/Classification Section. The previ-
ous strife between the different philosophical stances has diminished consi-
derably over the past two quarters.
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4 . Development of a System:
The development of the sys.tem is still somewhat of a problem. The
problems that have arisen at this point are in relation to the staffing.
We have had somewhat of a turnover in staff with the leaving of Mr.
Mannweiler and Linda Plasters. In consequence,we have had to train and
' assimilate the ideas of the temporary staff which will continue when
new staff is added. Being understaffed has caused us to delay the item
analysis of the system we have developed. It has also occurred to us
that there is- a propensity to complicate things instead of to simplify. As
a result of this me are seriously considering a revision of what has taken
place in the past in order to simplify the procedures. It is apparent
that jail size and the space available for housing are very important
factors in classifying inmates. Consequently, we are more aware of the
needs df the Weld County Jail which may not fit any other jail of the same
size. A simplified system is under consideration at this point having
been developed by the supervisor of the Classification/Intake system. As
this system is considered, reports will follow during the next quarter.
5. Feedback from Referral Agencies :
This has continued to be a problem of the Classification/Intake
system. As referrals are made to outside agencies and as the inmates
leave,we infrequently hear of any progress that has been made. As stated
early we have continued to increaseour relationship with outside agencies
and have developed a good rapport with the community. Instead of each
individual working collectively on many of these objectives as has been
the previous direction, we feel that it might be better if each one had
specific designed tasks in order to effectively met the objectives.
Therefore, the people who replace the positions that are now vacant will
be directly in touch with the objectives to a greater extent than has been
the case previously.
6. Job Description Inadequacies:
This problem has not effectively been addressed in relation to having
volunteers and interns supplement the work of the counselors. Part of the
problem has been that there has not been a diversity in the counselors.
By this I mean all were selected in relation to their counseling capabilities
as opposed to their administrative or social work and/or other capabilities.
As the positions become vacant, it is apparent that they must be filled with
people that have these additional abilities. In the meantime, there has
been much advance in the acceptance and application of volunteers and interns.
This particular program is being developed more than ever before.
7. No Phones in Offices:
This has been a persistent problem within our Unit, the Classification/
Intake Section consists of four individuals. There are four others who work
in the Programs Unit. For the eight people there are only three phones. The
problem with the Buildings and Grounds installing the phones which have been
ordered and the money has been funded for, is the problem that there is no one
who can install the phones due to the fact that it requires a Electrician and
the position for Electrician is vacant at this time. When this problem will
be corrected is anyone' s guess.
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8. Importance of Making Security Aware of Federal Guidelines;
You are directed to the third quarterly report where this problem
is outlined very specifically. All that is said in that report is still
the case. The only thing that might be added to clarify the situation
is ;that there has been a change in the hiring policies of the jail . Now
people are hired either for the Field or for the Jail . This should add
stability and cause those that are hired to remain for a longer period
of time. This -would result in increased rapport between the Programs
staff and the jailers. As the Programs staff receives more status and
appreciation in the eyes of the Jail Administration,we should be able
to assist the Jail in what capacity we are able to understand the impor-
tance of following the Federal Guidelines . An additional part.of the
problem is that we are seen as threatening to some of the jail Security
personnel because of the educational status of many of the Programs
personnel . As a consequence of this, much of what we say is held in low
esteem. Our attempt is to diplomatically correct this situation demon- {
strating to the Jail Administration that we are their servants and offer
a tremendous amount of help and experience to effectively assist the
jail and the administration.
9. Problem with Objective VIII : _
This problems has been succinctly described in the third quarterly
report. There has been much progress in relation to this particular
problem however, in the realization that this objective must be meet.
As a consequence of this we have reconsidered what it is necessary for
us to do to meet this objective. Therefore, we have paid closer attention
to courts and trial dates and have made ourselves more readily available.
Another factor that has reduced the problem has been the fact that usually
an inmate who is going to be sentenced to the state penitentiary is one
who remains for a longer period of time than the average inmate in the
jail . As a result of this we have had an opportunity to have a longer
contact with the people. Since they know us it has made it easier for
them to talk to us about their sentence to the state penitentiary.
10. Problem with Objectives XII :
We have had no difficulty in meeting quantitative aspects of this
objective. The qualitative aspects again are the major difficulty. In the
third quarterly report, Tom Mannweiler demonstrated that part of the problem
was in determining what qualitative meant and in judging the ability of
other agencies to handle their particular positions. These two situations
have continued to be a problem. As the second year grant has already been
produced and approved,you may have noticed that there has been a change which
would effectively take care of this particular situation. As stated earlier
in this report the computers are not on line yet, there will be a problem
with terminals even when that takes place. In spite of this there has been
a substantial amount of data 'concerning each inmate and each individual who
is booked in. The problems concerning the wording should have been alleviated
r-� by the corrections made in the second year grant.
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PROJECT CHANGES
As in any operation, there have been a multiple number of changes that have
occurred which directly affect the application and production of the Classification/
Intake Unit. These changes are as follows: '
1 . The grant was _initially written by an individual who left prior to the first
quarter of implementation. This made' it necessary for others to pick up the
ball who weren't directly in touch with all that the grant writer nad in mind.
Tom Mannweiler was one who was directly working with the grant writer and who
knows more concerning the grant than the other individual . As of September 30,
1979 Tom Mannweiler resigned and is no longer a participant in the development
of this project. •
2. The result of Mr. Mannweiler's resignation is the promotion of Cody Wathenn to
Director of Correctional Programs. There is also verbal communication that
Cody Wathen, the one who is second most knowledgeable concerning the grant, will
be the new project director. Written communication should be following.
3. Linda Plasters, the Counselor I, has been out most of the quarter on maternity
leave. Since that time, an opening has taken place in another part of the
Programs unit which would be an advancement for her. She has applied and has
been accepted for that position and will no longer be working in the Classification/�
Intake unit.
1. Barry Erdman, whose resume is enclosed, is replacing Linda. Barry has recently
made application for Cody Wathen's position as Counselor II.
5. Another change has been in the nomenclature and positions of the counselors in the
grant. Previously the counselors had filled Deputy positions in the Jail making
for confusion as far as advancement, promotions and county guidlines. The county
has had counselor's levels assigned for other functions in the county. Arrangements
have been made with Personnel to re-classify these positions in accordance with
other county policies. The Director of the Programs unit's title has been changed
to The Director of Correctional Programs. The Classification Supervisor will now
be known as The Chief of Intake/Classification. The Counselors I and II will be
be Counselors II and III.
6. The effect of Jim Griego's resignation in the second quarter has resulted in the
promotion of Pam Scalia to his position. The vacancy left by Pam was filled by
Maria Ketterling, the secretary of the Intake/Classification unit. It was
necessary to hire another individual in that position. It is expected that a woman
c _ by the name of Carol Dodge will be replacing Maria Ketterling.
7. The addition of the Intake/Observation pod has enabled us to more effectively make
use of the time made available in the initial days of an inmate's stay in jail to
observe and classify without the previous pressure. Addendum #2 is a flow chart of
the process where by an inmate is eventually classified. This is followed by a
description of the process. Eighty-five percent of the individuals who are booked
15
•
in leave after the first five days in jail . This is why we have found it most
beneficial to wait for a period of five days before we perform an assessment.
This allows us -to spend most of our time with those who remain for much longer
period of time than the average person:
8. Another change that has taken place is the advent of the Security Observation
Form. This form is designed such that a Security Officer can check off on a
likert scale concerning the inmate's behavior. You will notice (addendum #3)
that there are positive and negative characteristics described on the scale.
These are mixed in a somewhat random order. We have in the office a overlkaf
where we can simply add up the positive and negative values which we place in
the blocks referred to as "P" and "N". The division of the larger number by the
smaller number gives us a ratio of either more or less than 1 , whereby we might
judge the individual 's behavior in the pod according to observations by the
officers. This gives us an idea of how the inmate's behavior is seen on a more
objective basis. We have found in using this particular tool , that the
observations by the officers tend to be either positive or negative. What I
mean by this is that a multiple number of officers are usually positive or they
are usually negative in a group sense. We feel that this has some validity
though there has been no verification of that.
9. Another change that is taking place is the reconsideration of pod usage and the
system by which we would determine where inmates are housed. As we have continued
to deveop the system we have obviously continued to find additional problems that
were not anticipated. In facing these problems, we have found that it is necessary
to make some subtle changes that might benefit the system in a total sense. It
might be expected that in the coming months with a relativey new Classification
and Intake staff that new ideas will be forthcoming.
AQDENDUM #1
REFERRAL FORM
f ,
INMATE DATE REF SOURCE
Marriage Counseling HORIZONS Work Release
Vocational Counseling Fond Trustee
GED Financial -Assistance Medical •
AA Transportation Testing
ARC Individual Counseling _ Chaplain
-
Relax Grp Attorney Other
Religious
Additional Info:
Clearinghouse RECORD DATE
Initial Referral to
Action Taken:
Signature of Acting Agent DATE REC
Return to the Clearinghouse Counselor: Stats
inter Dffice Communication
August 24, 1979
Date 9
TO: Programs Unit
FROM: Cody Wathen - -
RE: Referrals
In order to inform you concerning the referral system and to guarantee
that problems that are referred are attended to and to assure that stats
are accummulated (assuming that accummlation of anything is important?)
the following outline should be followed:
1. Do not record any stats that accrue from a referral form. This will be
taken care of for you by the referral process. Any you need will be avail-
able at the end of each month.
2. When a referral is made, it is to be placed in the clearing house
counselors box (Cody's) . There must be one referral form filled out for
each of the various boxes,N0T LINES, in which a check mark is placed.
i .e. : if it is Mar Cnsl , GED, and AA---one form is filled.
if it is Mar Cnsl, Food, and Trustee---three must be filled.
if it is(Mar Cnsl , GED) and (Food, and Ind Cnsl )---2 forms are filled.
3. The clearinghouse counselor records the referral in the client file.
4. The referral form is then sent to the appropriate attendant for action
to be taken.
5. That person will record all contacts made under the paragraph entitled
"Action Taken"- (e.g. : called P.D. ) . This information will later be
compiled for statistical purposes.
6. Be sure to note in the client file at that time in the appropriate place
that there was a disposition by dating and writing your initials in the column
"disposition".
7. Return to the Clearinghouse counselor for filing one copy in the file and
a second copy in the stats box for later compilation.
S. Direct any questions to someone else.
Reply Requested Yes ( ) No ( )
REFERRAL FORM FLOW CHART
Referrdi made-
Clearinghouse counselor (notes referral in client file)
Referral made to appropriate individual
y In house Counselor
Marriage Cnslng
Voc. Cnsl or classes --
GED >Action Taken
AA
ARC
Relax Gp
Horizons
Religious
Individual Disposition recorded
Counselor
in client file`
Food
Financial Assistance Transportation
Individual Counseling W
Attorney Form returned to
Clearinghouse
) Work Release Counselor
Work Release
Trustee
Medical One copy to file
nesting One copy to stat box
Chaplain
NAME
INMATE CONTACT SHEET
DATE COUNSELOR CONTACT DATE COUNSELOR CONTACT
k
•
REFERRALS
AGENCY/REQUEST COUNSELOR DATE REQ. DATE MADE DISPOSITION
830-79-397
ADDENDUM #2
Detainee Flow Chart
Detainee (booking)
Booked
Intake interview and medical screening (daily basis) > Released
11(
Moved to intake pod on day following court appearance - J Released
W {
Assessment completed on 5th day, counselor assigned, handbook received
Observes videotape on living in jail (first Wednesday in intake pod)
.--pReassignment meeting (Reclassification board meets each thursday)
W
Moved to new pod. Z Released
Request td move to different pod
ADDENDUM # 3
SECURITY OBSERVATION FORM INMATE
OFFICER 'S NAME _ POD_
DOES INMATE:
0 1 , 2 Accept constructive guidance?
0 1 2 Fulfill minimum duties and assignments?
0 1 ' 2• Engage in prohibited sexual activities?
0 1 2 Seem to be honest and straight forward?
0 1 2 Excessively seek attention?
O 1 2 Demonstrate feelings of inferiority, inadequacy, or general fear?
0 1 2 Participate in activities?
0 1 2 Avoid verbal temper with staff?
0 1 2 Respond sharply or curtly?
0 1 2 Cooperate with staff?
0 1 2 Demonstrate quick or impulsive mood changes?
0 1 2 Try to avoid conflict? N
0 1 2 Bully physically, emotionally, in any way? R
0 1 2 Tend to have lots of physical complaints?
0 1 2 Show good personal hygiene habits, individual and room?
0 1 2 Sleep alot, lack energy, listless?
0 1 2 Seem imaginative?
0 1 2 Often act odd or strange?
0 1 2 Seem bright and intelligent?
0 1 2 Show understanding of the feelings and needs of others?
0 1 2 Seem shy, self conscious?
0 1 2 Have temper tantrums?
0 1 2 Seem to learn from his mistakes?
0 1 2 Show lack of emotional reaction to many things via fixed espression,
unresponsiveness, etc.?
IS INMATE:
0 1 2 Agreeably responsive to directions?
0 1 2 Self determined?
0 1 2 Tense, irritable or anxious? •
0 1 2 Cooperative with andaccepted by fellow inmates?
' 0 1 2 Easily led?
0 1 2 Restless, unable to sit still ?
0 1 2 Assertive and definite in his personal actions and interactions?
. 0 1 2 Often depressed and sad?
*** O=Seldom or don't know 1=0ccassionaly 2=Usually or often
COMMENTS:
830-79-395
• , I
S CURITT OBSERVJTIOH 70HI4 SCORING air
POSITIVE ' MATIVE -
Milian .
• Pas 1 i
i
RESUME
Barry Erdman •
742 Alpine
Boulder, Co 80302
(303)449-6998
PERSONAL: Age 27; single; Born in Brooklyn,New York; excellent health.
SYNOPSIS: My personal interests and training have been in the areas of transpersonal
and humanistic psychology. In addition to academic study, I have travelled
extensively thru out Europe and Asia studying eastern psychology and religious
theraputic methods.' In addition to being in private practice, I have taught
various self-help classes and workshops, as well as worked in agency settings.
My practice specializes in NeuroLinguistic Programming, body/Mind therapy,
Nuiritionalcounseling, Hypnotherapy, Sensory awarenss, and Gestalt therapy systems.
EDUCATION:B.A. ,Psychology, Brooklyn College, 1975. k
M.A.courses towards Gjidance and Counseling, University of Northern ,-
Colorado, currently attending.
EMPLOYMENT:
4/79-present ASSISTANT DIRECTOR, DISCOVERIES COUNSELING CENTER,2669 Spruce St. ,
Boulder, Co 80302. Child, Individual , and family Counseling, a non-
profit agency.
Duties: Provide direct services to clientele; publish monthly magazine;
administrative and marketing responsibilities; group classes and prevent-
tative groups.
8/79-present CLASSIFICATIONS COUNSELOR, WELD COUNTY JAIL,Greeley Co.
Duties:Cousel inmates with personal and situational difficulties;
conduct interviews;crisis intervention; individual problem solving.
1/78-3/79 PROGRAMS DIRECTOR,AND RELAXATION THERAPIST,LIVING FOUNDATION RELAXATION
PROJECT,1942 Broadway Suite 210,Boulder Co. 80302
Duties:Design and conduct training workshops for Teachers and therapists.
Classes in self health awareness, stress management,and bio-feedback.
Services to Boulder County Jail ; Bal Swan school for handicapped children;
and other agencies. Family counseling sessions included.
1977 STAFF COUNSELOR, TWIN VALLEYS ALTERNATIVE COMMUNITY SCHOOL, Wardsville,
Ontario, Canada. Government funded community school for adolesvents with
•
drug abuse, legal ,and psychological difficulties.
Duties: Supervised adolescent work groups, support services, community
•responsiblities and services.
1975 FAMILY SOCIAL WORKER, PRIVATE EMPLOYMENT,Steingart family, Brooklyn ,New
York.
Duties: Family counseling with teenage learning disabled son;communication
restructuring, individual counseling.
75-present EDUCATOR, TEACHER, SELF EMPLOYED COMMUNITY WORKSHOPS, Boulder Co.
Conducted various classes and workshops for Institute for Transpersonal
Studies, Unitarian Church, Colorado Holistic Health Network, YMCA, Etc.
Courses in Self awareness; Neuro-Linguistic Programming;Relaxation and
Stress Management; Eastern Philosophy;Yoga with Children; Etc.
-2-
RELATED EXPERIENCE:
4/79-8/79 HELPLINE VOLUNTEER, Boulder Mental Health Center,Boulder, Co.
Duties: Answer crisis calls,community reasource referring,crisis
intervention, counseling skills.
1974 PSYCHIATRIC ASSISTANT, Brooklyn State Hospital , Brooklyn, New York.
Supervised undergraduate internship.
Duties: Counseling sessions'.with psychiatric geriatric patients,
attend staff meetings, training and assist with program responsibilities.
1974 BIO-FEEDBACK ASSISTANT, Meimonidies Hospital , Brooklyn, New York.
Volunteer assistant at Dr. Stanley Krippner's Parapsychological
dream laboratory.
Duties: Help with bio-feedback equiptment and experiments,assist
in Geinsfeld imagery transference experiments, run bio-feed bacZc
set up.
y
PUBLICATIONS: "Knowin' and Growin '", A monthly magazine for parents and teachers
on suggestions for raising children.Published by Discoveries Counseling
Center, Boulder, Co. 80302. 1979.
"An Inner/Outer Space journey ", a participatory metaphor. 1979.
Presented at Association for Humanistic Psychology, Annual Rocky
Mountain Regional Conference. May 1979.
OTHER EMPLOYMENT:
69-75. PROFESSIONAL MUSICIAN, SELF EMPLOYED, New York City Area. Union
member local 802. contracted engagements, free lance.
70-75 PERCUSSION INSTRUCTOR, self employed and thru music studios, New
York City.
78-79 PRODUCTION MANAGER, BAKER, for The Bread Shop bakery, Boulder, Co.
OFFICE OF THE SHERIFF
PHONE (303)3564000
EXT.433 CIVIL
486 POLICE DIV.
In 7 , , 600 ADMINISTRATIONS
470 FT. LUPTON
P.O. BOX 759
- II - 111‘ �Q GREELEY,COLORADO 80632
COLORADO September 24, 1979
Mike Magg
Criminal Justice Planner
Council of Governments
201 East 4th Street
Room 201
Loveland, Colorado 80537
Dear Mike,
This letter is to officially notify you of my resignation from
the Weld County Sheriff's Office as Programs Supervisor, and hence
as the Program Director for the Classification/Intake Grant. I am
leaving Weld County due to my great desire to return to my home in
Florida. I have been offered a job in Florida and must start no
—'. later than October 8, 1979. I am sorry about the shortness of
notice but I hope you will understand I must move quickly if I am
to accept the position on October 8.
I am recommending to Captain Metzger, the Jail Administrator
that Cody Wathen will serve as Acting Programs Supervisor until the
position can be filled on a permanent basis. During that time, all
communications between your agency and the Programs Unit should be
to Cody Wathen, until further notification by this agency.
I have greatly enjoyed working for Weld County but feel it would
be in my and my family's best interest to return to our home in
Gainesville, Florida. I believe I have done an admirable job of
adminstering this Grant and request that you provide a letter of
reference to me if you so desire. I will be leaving. the Sheriff's
Department on Friday, September 28, 1979. If you do not have the
time to write a letter before that time it can be mailed to the
following address: Tom Mannweiler
c/o The Corner Drug Store
1128 Southwest First Avenue
Gainesville, Florida 32601
Again, thank you for all the cooperation and help that I have
received in making this a successful project.
Respectfully yours,
Tom Mannweiler
Programs Supervisor
TM:mak
cc: Sheriff Andrews
Captain Metzger
ci
pI
byjj
../__.‘121[111) ( 43.
COLORADO October 10, 1979
Mike Magg
Criminal Justice Planner
Council of Governments
201 East 4th Street
Room 201
Loveland, Colorado 80537
Dear Mr. Magg,
I would like to recommend to you that Cody Wathen be considered
to replace Tom Mannweiler as the Project Director for the Intake/
Classification Grant. Cody has assisted Tom in preparation of
grant reports and the second year grant proposal . He has been named
as Tom' s replacement as the Director of Correctional Programs for the
Weld County Jail . I believe that you will find that Cody will be able
to serve well in this position
Ca ain Mike Me zg
cc:
Sheriff Andrews
Under Sheriff Ross
Cody Wathen
file
Hello