HomeMy WebLinkAbout20100350 RESOLUTION
RE: APPROVE STATEMENT OF GRANT AWARD FOR JUVENILE ACCOUNTABILITY
BLOCK GRANT FOR FEMALE OFFENDER PROGRAM AND AUTHORIZE CHAIR TO
SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Statement of Grant Award for the Juvenile
Accountability Block Grant for the Female Offender Program, between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Sheriff's Office and North Range Behavioral Health, and the Colorado Division of Criminal Justice,
commencing upon full execution, with further terms and conditions being as stated in said award,
and
WHEREAS, after review, the Board deems it advisable to approve said award, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the Statement of Grant Award for the Juvenile Accountability Block Grant for
the Female Offender Program, between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Sheriff's Office and North Range
Behavioral Health, and the Colorado Division of Criminal Justice be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said award.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 17th day of February, A.D., 2010.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: l ,� ;, �r c .awA.ctc..\ :—
Douglas ademac er,Chair c
Weld County Clerk to theta •a, �
•
r !y c =-rbara Kirkmey r, Pro-T=
ro-T=BY: Gl¢� r•. G9�r. '�
Deputy Clerk to the Bo rt': ; -E gto7 c
X �`;� Sean P�Co
APPROVE A RM: J
/ William F. Garcia
unty Attorney EXCUSED
David E. Long
Date of signature: 3///a
2010-0350
• SO0031
COLORADO DIVISION OF CRIMINAL JUSTICE oAtece44
`7 r I, I STATEMENT OF GRANT AWARD (SOGA)
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4187G
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FEDERAL PROGRAM INFORMATION
CFDA Title& Number: #16.523 CFDA Number
Federal Agency: Office of Juvenile Justice and Delinquency Prevention, OJP, DOJ
Federal Award Name& Number: #2008-JB-FX-0033
Juvenile Accountability Incentive Block Grant Program Award
Subgrantee Name: Weld County Sheriffs Office
Project Director: Commander Keny Poncelow
Project Director Address: Weld County Sheriffs Office
1950 O Street
Greeley, CO 80631
Grant Number: 28-JB-L-19-13
Project Title: Weld County Juvenile Accountability
Grant Period: February 1, 2010 To September 30, 2010
Date Issued: January 29, 2010
In accordance with provisions of the Colorado Revised Statutes §24-33.5-502, the Division of Criminal Justice hereb
awards a grant to the above-named subgrantee. The attached grant application (Exhibit A), including Special Provision
and Certified Assurances, is incorporated herein as a part of this document.
APPROVED BUDGET BY PURPOSE AREA
Purpose Area #/Project Federal Award Cash Match Total
* Administration 1,109.00 0.00 1,109.00
*11a-Collaborative Crisis Assessment and Triage 20,536.00 3,576.00 24,112.00
Services
*12a-Juvenile Female Offender Program 10,536.00 0.00 10,536.00
TOTAL AWARD AMOUNT $32,181.00 $3,576.00 $35,757.00
* The detailed budget(s)found in the attached,approved plan provide budget category amounts for each purpose area. Use
these approved detailed budget(s)for reporting expenditures by Purpose Area.
* Purchase of equipment requires prior completion and approval of DCJ Form 13.
* Professional services require prior completion and approval of DCJ Form 16.
Special Condition(s):
1.This project was supported by Grant No. 2008-JB-FX-0033 awarded by the Office of Juvenile Justice and Delinquency Prevention throt
the Division of Criminal Justice, Colorado Department of Public Safety. The Office of Juvenile Justice and Delinquency Prevention
component of the Office of Justice Programs,which also includes the Bureau of Justice Statistics,the National Institute of Justice,the Bud
of Justice Assistance, and the Office of Victims of Crime. Points of view or opinions in this document are those of the author and do
represent the official position or policies of the United States Department of Justice nor the Division of Criminal Justice,Colorado Departrn
of Public Safety.
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Staterrsr t of Grant Award (SOGA)
a INSTRUCTIONS
1. Grant activities must be based on the approved budget shown on page one of this Statement of Grant Award, and the
approved detailed budget(s)within the attached application,which supersedes any earlier budget request submitted, and
which may be different from the budget originally submitted in your application. The subgrantee must secure prior written
approval from DCJ if there is to be a change in any budget category (see DCJ Form 4-A).
2. The Financial Officer of the project must be provided a copy of this document in order to adequately prepare the necessary
financial reports.
3. The Subgrantee Agency affirms that the parties'agreement consists of a two-part document, the Statement of Grant
Award (SOGA), and Exhibit A, attached to the SOGA, which contains the Grant Application (including Project
Summary, Budget and other Documents),the Certifications, the State Special Provisions,the Grant Requirements,
the Federal Certified Assurances, and signatures of persons authorized to sign on behalf of the Subgrantee Agency
on each part of the two-part document.
4. Review carefully the "Administrative Guide for Federal Justice Grant Programs Administered by the Colorado Division of
Criminal Justice,"which includes procedures regarding this document, draw-down of grant funds, reporting requirements
and requesting grant modifications.
5. This grant award shall be effective upon the final approval by the State Controller or designee. No payment shall
be made pursuant to the grant prior to State Controller approval.
6. This grant award may be voided in whole without further cause if it is not signed by the subgrantee's Authorized Official and
returned to the Division of Criminal Justice within 45 days of the date of issuance.
7. The signature of the Authorized Official below should be the same as the one on the grant application.The subgrantee must
promptly notify the Division of Criminal Justice of any changes in the Authorized Official, Project Director, or Financial
Officer,by completing and submitting DCJ Form 4-B. (If changes have already occurred,submit completed DCJ Form 4-B
with this document).
ADDITIONAL DCJ REQUIREMENTS
(1) Commencement within 60 Days. If the Division concludes that the project has not commenced within 60 days of the
start date of the grant period,the subgrantee must report the following by letter to the Division of Criminal Justice:
a. the steps taken to initiate the project;
b. the reasons for delay; and,
c. the expected starting date.
(2) Operational Within 80 Days. If the Division concludes that the project is not operational within 80 days of the original
start date of the grant period, the Division of Criminal Justice may begin termination or reduction in grant award
proceedings as described in "Special Provisions & Certified Assurances", Section entitled "Termination or Reduction in
Grant Award."
(3) All subgrants are conditioned on the ability to report to the Division of Criminal Justice all the information contained on
the DCJ quarterly narrative and financial reporting forms, which are provided with this SOGA. Technical assistance is
available upon request.
(4) These funds cannot be guaranteed beyond the end date of the grant period on page 1 of this SOGA. Unexpended
funds remaining at the end of the grant period must be returned to the Division of Criminal Justice.
RETURN:
ALL SETS of the Statement of Grant Award with ORIGINAL SIGNATURES to: Division of Criminal Justice, Office of
Juvenile Justice, 700 Kipling Street, Suite 1000, Denver, CO 80215. After other required signatures are obtained, the white
SOGA copy with approved application will be returned to your Project Director.
Statement of Grant Award (SOGA)
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r
Statement of Grant Award (SOGA)
Grant Routing Number
THE PARTIES HERETO HAVE EXECUTED THIS BINDING SUBGRANT AWARD
* Persons signing for Subgrantee hereby swear and affirm that they are authorized to act on Subgrantee's behalf and
acknowledge that the State is relying on their representations to that effect.
SUBGRANTEE: STATE OF COLORADO:
Weld County, Colorado BILL RITTER, JR.GOVERNOR
Legal Name of Subgrantee Agency
•
Cu ly.TUR fty>>4 ,L✓c By
SI NA of Authorized Official RECTOR Colorado i ision of Criminal Justice
JEANNE M. SMITH
Douglas Rademacher, Chair, Board of Commission rs
Print Name & Title of Authorized Official Date Signed: 3 -oz /,
Date Signed: 02/17/2010
STATE OF COLORADO LEGAL REVIEW:
See Contract Routing Waiver# 127
(or, if not waived)
John W. Suthers, Attorney General
By:
Signature -Assistant Attorney General
Date Signed:
ALL CONTRACTS &SUBGRANT AWARDS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This subgrant award is not
valid until signed and dated below by the State Controller or delegate. If performance begins prior to the
date below, the State of Colorado may not be obligated to pay for the goods and/or services provided.
STATE CONTROLLER:
David J. McDermott, CPA
By: �\ a l
Date Signed:' -j( t I ' CJ
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COLORADO DIVISION OF CRIMINAL JUSTICE
- JUVENILI STICE AND DELINQUENCY PREVENT (JJDP)ACT
APPLICATION FOR.,'J VENILE ACCOUNTABILITY BLOCK GRANT PROGRAM FUNDS
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
January 1,2009 SPCA Page 1 of 10
CHECK BELOW TO INDICATE WHICH CATEGORY BEST DESCRIBES YOUR AGENCY:
Inter-Governmental Grant
Grant to a Colorado State Agency(Section A does not apply)
)C Grant to a Unit of Local Government, Tribal Government, or Special District.
Grant to a Non-Profit, Private Organization(Non-Governmental)
The applicant certifies by signing that the project described in this application meets all the requirements of the applicable governing
legislation as indicated below;that all information contained in the application is correct; that there has been appropriate coordination
with affected agencies;and,that the applicant will read,understand and comply with all provisions of the governing legislation and all
other applicable federal and state laws, rules and regulations that have been or may hereafter be established. The applicant further
understands and agrees that any subgrant award received as a result of this application shall be subject additionally to the grant
conditions set forth in the Statement of Grant Award, and in the current applicable Administrative Guide of the Division of Criminal
Justice.
GOVERNING LEGISLATION FOR THIS GRANT PROGRAM-
Juvenile Accountability Block Grant Program. From the United States Department of Justice, Office of Justice Programs, Office of
Juvenile Justice and Delinquency Prevention, under federal statutory authority, PL107-273, November 2002, Making Appropriations
for the Departments of Commerce, Justice and State, the Judiciary, and related Agencies and for other Purposes (Appropriations Act)
and under applicable program guidelines established by said federal program office.
A. STANDARD STATE SPECIAL PROVISIONS
Revised 1-1-09
1. CONTROLLER'S APPROVAL.CRS 24-30-202(1)
This subgrant award shall not be valid until it has been approved by the Colorado State Controller or designee.
2. FUND AVAILABILITY. CRS 24-30-202(5.5)
Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being
appropriated,budgeted,and otherwise made available.
3. GOVERNMENTAL IMMUNITY.
No term or condition of this subgrant shall be construed or interpreted as a waiver, express or implied, of any of the
immunities, rights, benefits, protection, or other provisions, of the Colorado Governmental Immunity Act, CRS §24-10-101,
a seq.,or the Federal Tort Claims Act,28 U.S.C. §§1346(b)and 2671 , et seq. as applicable now or hereafter amended.
4. INDEPENDENT CONTRACTOR.
(THIS PROVISION IS NOT APPLICABLE TO GRANTS TO COLORADO STATE AGENCIES):
THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN INDEPENDENT
CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE AGENCY NOR ANY AGENT,
SUB-CONTRACTOR, OR EMPLOYEE OF THE SUBGRANTEE AGENCY SHALL BE OR SHALL BE DEEMED TO BE AN
AGENT OR EMPLOYEE OF THE STATE BY VIRTUE OF THIS SUBGRANT. SUBGRANTEE AGENCY SHALL PAY WHEN DUE
ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID PURSUANT
TO THIS GRANT. SUBGRANTEE AGENCY ACKNOWLEDGES THAT THE SUBGRANTEE AGENCY AND ITS EMPLOYEES
ARE NOT ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE SUBGRANTEE AGENCY OR THIRD
PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH
COVERAGE. SUBGRANTEE AGENCY SHALL NOT HAVE AUTHORIZATION,EXPRESS OR IMPLIED,TO BIND THE STATE
TO ANY AGREEMENTS,LIABILITY,OR UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. IF
THIS GRANT PROVIDES FUNDS FOR ANY PERSONAL SERVICES, SUBGRANTEE AGENCY SHALL PROVIDE AND KEEP IN
FORCE WORKERS COMPENSATION(AND SHOW PROOF OF SUCH INSURANCE)AND UNEMPLOYMENT COMPENSATION
INSURANCE IN THE AMOUNTS REQUIRED BY LAW AND SHALL BE SOLELY RESPONSIBLE FOR ITS ACTS OF ITS
EMPLOYEES,INDEPENDENT SUB-CONTRACTORS AND AGENTS.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILI STICE AND DELINQUENCY PREVENT . . I(JJDP)ACT
+ APPLICATION FOR JVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM FUNDS
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
January 1,2009 SPCA Page 2 of 10
5. COMPLIANCE WITH LAW.
The Subgrantee Agency shall strictly comply with all applicable federal and State laws,rules, and regulations in effect or
hereafter established, including,without limitation,laws applicable to discrimination and unfair employment practices.
6. CHOICE OF LAW.
Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the interpretation, execution, and
enforcement of this subgrant. Any provision included or incorporated herein by reference, which conflicts with said laws,
rules, and regulations shall be null and void. Any provision incorporated herein by reference which purports to negate this or
any other Special Provision in whole or in part shall not be valid or enforceable or available in any action at law, whether by
way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of this provision shall not
invalidate the remainder of this subgrant,to the extent capable of execution.
7. BINDING ARBITRATION PROHIBITED.
The State of Colorado does not agree to binding arbitration by any extra-judicial body or person. Any provision to the
contrary in this subgrant award or incorporated herein by reference shall be null and void.
8. SOFTWARE PIRACY PROHIBITION.(Governor's Executive Order D 002 00)
State or other public funds payable under this subgrant shall not be used for the acquisition, operation, or maintenance of
computer software in violation of federal copyright laws or applicable licensing restrictions. The Subgrantee Agency hereby
certifies and warrants that,during the term of this subgrant and any extensions,the Subgrantee Agency has and shall maintain
in place appropriate systems and controls to prevent such improper use of public funds. If the State determines that the
Subgrantee Agency is in violation of this provision, the State may exercise any remedy available at law or equity or under
this Subgrant, including, without limitation, immediate termination of the Subgrant and any remedy consistent with federal
copyright laws or applicable licensing restrictions.
9. EMPLOYEE FINANCIAL INTEREST/CONFLICT OF INTEREST CRS§§24-18-201 &CRS 24-50-507.
The signatories aver that to their knowledge, no employee of the State has any personal or beneficial interest whatsoever in
the service or property described in this subgrant award. The Subgrantee Agency has no interest and shall not acquire any
interest,direct or indirect,that would conflict in any manner or degree with the performance of Subgrantee Agency's services
and Subgrantee Agency shall not employ any person having such known interests.
10. VENDOR OFFSET.CRS§§24-30-202(1)&CRS 24-30-202.4[Not applicable to intergovernmental grants]
Subject to CRS §24-30-202.4 (3.5), the State Controller may withhold payment under the State's vendor offset intercept
system for debts owed to State agencies for: (a)unpaid child support debts or child support arrearages; (b)unpaid balance of
tax, accrued interest, or other charges specified in CRS §39-21-101, et seq.; (c) unpaid loans due to the Student Loan
Division of the Department of Higher Education; (d)amounts required to be paid to the Unemployment Compensation Fund;
and(e)other unpaid debts owing to the State as a result of final agency determination or judicial action.
11. FEDERAL FUNDING.
This subgrant is subject to and contingent upon the continuing availability of federal funds for the purposes hereof.
12. PUBLIC CONTRACTS FOR SERVICES. CRS §8-17.5-101. [Not Applicable to agreements relating to the offer,
issuance, or sale of securities, investment advisory services or fund management services, sponsored projects,
intergovernmental agreements, or information technology services or products and services] The Subgrantee Agency
certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work
under this subgrant and will confirm the employment eligibility of all employees who are newly hired for employment in the
United States to perform work under this subgrant,through participation in the E-Verify Program or the Department program
established pursuant to CRS §8-17.5-102(5)(c), the Subgrantee Agency shall not knowingly employ or contract with an
illegal alien to perform work under this subgrant or enter into a contract with a subcontractor that fails to certify to the
Subgrantee Agency that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under
this subgrant. The Subgrantee Agency (a) shall not use E-Verify Program or Department program procedures to undertake
pre-employment screening of job applicants while this subgrant is being performed, (b) shall notify the subcontractor and the
contracting State agency within three days if the Subgrantee Agency has actual knowledge that a subcontractor is employing
or contracting with an illegal alien for work under this subgrant, (c) shall terminate the subgrant if a subcontractor does not
stop employing or contracting with the illegal alien within three days of receiving the notice, and (d) shall comply with
reasonable requests made in the course of an investigation, undertaken pursuant to CRS §8-17.5-102(5), by the Colorado
Department of Labor and Employment. If the Subgrantee Agency participates in the Department program, the Subgrantee
COLORADO DIVISION OF CRIMINAL JUSTICE
' JUVENILI STICE AND DELINQUENCY PREVENT f(JJDP)ACT
APPLICATION FOR oJVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM FUNDS
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
January 1,2009 SPCA Page 3 of 10
Agency shall deliver to the contracting State agency, Institution of Higher Education or political subdivision a written,
notarized affirmation, affirming that the Subgrantee Agency has examined the legal work status of such employee, and
comply with all of the other requirements of the Department program. If the Subgrantee Agency fails to comply with any
requirement of this provision or CRS §8-17.5-101 et seq., the contracting State agency, Institution of Higher Education or
political subdivision may terminate this subgrant for breach and, if so terminated, the Subgrantee Agency shall be liable for
damages.
13. PUBLIC CONTRACTS WITH NATURAL PERSONS. CRS §24-76.5-101. Subgrantee Agency, if a natural person
eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he or she (a) is a citizen or
otherwise lawfully present in the United States pursuant to federal law, (b) shall comply with the provisions of CRS §24-
76.5-101 et seq.,and(c)has produced one form of identification required by CRS §24-76.5-103 prior to the effective date of
this subgrant.
B. GRANT REQUIREMENTS
1. FINANCIAL&ADMINISTRATIVE MANAGEMENT
a. The Subgrantee Agency assures that fund accounting, auditing, monitoring, evaluation procedures and such records
as necessary will be maintained to assure adequate intemal fiscal controls, proper financial management, efficient
disbursement of funds received, and maintenance of required source documentation for all costs incurred. These
principles must be applied for all costs incurred whether charged on a direct or indirect basis.
b. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable
expenditures will be permitted.
c. The Subgrantee Agency assures that it will comply with the provisions of the current applicable Administrative
Guide of the Division of Criminal Justice which is hereby incorporated by reference. However, such a guide cannot
cover every foreseeable contingency, and the Subgrantee Agency is ultimately responsible for compliance with
applicable state and federal laws,rules and regulations.
2. PAYMENT&REPORTING
a. The Division of Criminal Justice will pay the Subgrantee Agency the reasonable and allowable costs of
performance, in accordance with current Colorado State Fiscal Rules, not to exceed the amount specified herein as
the Total Award Amount, as identified in the Statement of Grant Award.
b. The Division's requirements for invoice, advance payments, and cost reporting submissions are contained in the
DCJ Form 3 - Cash Request Procedures, and DCJ Form 1-A - Subgrant Financial Report, which are hereby
incorporated by reference.
c. Advance payments cannot exceed 30-day operating expenses.
d. The Subgrantee Agency assures that it shall maintain data and information to provide accurate quarterly program
narrative and financial reports to the Division. Said reports shall be provided in such form and contain such data and
information as the Division of Criminal Justice reasonably requires to administer the program.
e. The Subgrantee Agency assures that quarterly financial and narrative reports shall be submitted within 30 days of
the end of each calendar quarter and shall be current and actual.
f. The Subgrantee Agency further assures that final financial and narrative reports shall be submitted on the forms
provided by the Division of Criminal Justice within 45 days of the end date of the subgrant.
g. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant
Award for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals
and objectives, and other modifications which do not change the total amount of the Grant Award. The Division's
requirements for such grant adjustments are contained in the procedures for DCJ Forms 4A,4B,4C, and 4D, which
are hereby incorporated by reference.
h. The Division may withhold payment in the event the Subgrantee Agency fails to comply with conditions, including
all financial reporting requirements and certifications contained in this grant award.
3. PROCUREMENT AND CONTRACTS
a. The Subgrantee Agency assures that open, competitive procurement procedures will be followed for all purchases
under the grant. All contracts for professional services,of any amount, and equipment purchases over five thousand
dollars (per item, with a useful life of at least one year) must receive prior approval by the Division of Criminal
Justice.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILI STICE AND DELINQUENCY PREVENT I(JJDP)ACT
APPLICATION FOR..dVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM FUNDS
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions& Certified Assurances must remain attached to the application
January I,2009 SPCA Page 4 of 10
b. The Subgrantee Agency assures that no contract or agreement will be made for execution of project activities or
provisions of services (other than purchase of supplies or standard commercial or maintenance services)that is not
incorporated in the approved application or approved in advance by the Division of Criminal Justice.
c. The Subgrantee Agency assures that contractors/vendors who assist the Subgrantee Agency to develop
specifications, requirements, statements of work and/or Request For Proposal for a proposed procurement shall be
excluded from bidding or submitting a proposal to compete for the award of such procurement.
d. The Subgrantee Agency assures that where activities supported by this subgrant produce any discovery or invention,
original computer programs, writing, sound recordings, pictorial reproductions, drawing or other graphical
representation and works of any similar nature,the following requirements apply:
i. The Division of Criminal Justice reserves a royalty-free, non-exclusive, and irrevocable license to
reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: The
copyright in any work developed under an award or subaward; and 2) Any rights of copyright to which a
recipient or subrecipient purchases ownership with support.
ii. If any program produces patentable items, patent rights, processes or inventions, in the course of work
sponsored by the Federal award or subaward funds, such facts must be promptly and fully reported to the
awarding agency, Division of Criminal Justice. The awarding agency shall determine whether protection
on the invention or discovery shall be sought. The awarding agency will also determine how rights in the
invention or discovery (including rights under any patents issued thereon) shall be allocated and
administered in order to protect the public interest pursuant to published Presidential and government
memorandums and guidelines, and the regulations promulgated by the Department of Commerce in 37
CFR Part 401.
iii. When issuing statements, press releases, requests for proposals, bid solicitations, and other published
documents describing projects or programs funded in whole or in part with these grant funds, all
Subgrantee Agencies must clearly:
a) State the percentage of the total cost of the program or project, which will be financed with this
grant money;
b) State the dollar amount of state or federal funds for the project or program;
c) Use the phrase-"This project was supported by grant# , issued by the Colorado Division of
Criminal Justice."
e. The Subgrantee Agency may not assign its rights or duties under this grant without the prior written consent of the
Division of Criminal Justice.
4. AUDIT,RECORD-KEEPING,AND MONITORING/INSPECTION
a. The Subgrantee Agency assures that it will procure an audit or financial review, incorporating this subgrant, by an
independent Certified Public Accountant(CPA), licensed to practice in Colorado. If the agency expends more than
$500,000 per year in combined federal funds, a Single Audit must be conducted in accordance with OMB Circular
A-133 (Audits of States, Local Governments, and non-profit organizations). If the agency expends less than
$500,000 per year in combined federal funds,the following policy applies: Agencies with total annual revenue from
all sources of$200,000 or more shall procure a financial audit;a financial review shall not be sufficient to meet this
requirement. Agencies with total annual revenue of less than $200,000 shall procure either a financial review or
financial audit.
i. At such time as the audit or financial review is completed, ONE COPY OF THE REPORT, INCLUDING
THE CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO THE DIVISION
OF CRIMINAL JUSTICE for clearance. The audit or financial review incorporating this subgrant must be
completed and received within 12 months of the end of the fiscal years that includes the end date of the
grant.
ii. The Subgrantee Agency accepts responsibility for the costs of a financial program audit to be performed by
the Department of Public Safety in the event that the audit report or financial review:
a) does not meet the applicable A-133 or DCJ standards;
b) is not submitted in a timely manner;or,
c) does not provide an audit response plan with corresponding corrections made sufficient to satisfy
any audit findings.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILI' STICE AND DELINQUENCY PREVENT , l(JJDP)ACT
APPLICATION FOR,..JVENILE ACCOUNTABILITY BLOCK GksNT PROGRAM FUNDS
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
January 1,2009 SPCA Page 5 of 10
b. The Subgrantee Agency assures that:
i. It will retain all project records, as will facilitate an effective audit,for seven years after the end of the state
fiscal year that includes the end date of the grant. (For example if the grant ended 9/30/2001, the state FY
would be July I,2001-June 30,2002. The files could be destroyed after 6/30/2009); except,
ii. If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily,then
records must be retained beyond the seven-year period until such issues are resolved.
c. The Subgrantee Agency assures that it will keep copies of all documents, correspondence, and required receipts
related to this subgrant in a separate file bearing the project title and grant number.
d. The Division may periodically request submission of supporting financial and programmatic documentation,
subcontracts, general and sub-ledgers for the purpose of monitoring compliance with the grant award via desk
review, or in preparation for an on-site monitoring visit. Routine or special on-site visits may be conducted at the
subgrant agency, and at the location of any collaborating entities, for the same purpose. Subgrantee Agencies will
be notified in advance of any on-site monitoring visit.
e. The Subgrantee Agency assures that the Division of Criminal Justice, Colorado Department of Public Safety, shall
have access for purposes of monitoring, audit and examinations to any bonds, documents, papers and records of the
Subgrantee Agency and to relevant books and records of subcontractors of the Subgrantee Agency. It is the
responsibility of the Subgrantee Agency to notify any of its project collaborators and subcontractors of these
provisions.
f. The Subgrantee Agency assures that signatories of the application and subgrant award and personnel employed
through this subgrant will appear when requested at any administrative hearing, monitoring site visit, conference or
meeting conducted by the Division of Criminal Justice.
5. COLORADO VICTIM RIGHTS ACT
The Subgrantee Agency assures that the application signatories, all staff and all volunteers assigned to the funded project
have read and understand the rights afforded to crime victims pursuant to §24-4.1-302.5 C.R.S.,and the services delineated
pursuant to §§24-4.1-303 and 24-4.1-304 C.R.S.,commonly known as the Victim Rights Act, and enabling legislation.
6. TERMINATION or REDUCTION IN GRANT AWARD
The Division will monitor the performance of the Subgrantee Agency against goals and performance standards as found in
the application, Section VI required herein. The Division will provide reasonable assistance to the Subgrantee Agency
concerning project goals, performance standards and subgrant requirements. Any determination of substandard performance
on the part of the Subgrantee Agency shall be within the discretion of the Division, based upon the Division's review of the
terms and conditions of the Grant Award, the application and project summary, the grant terms and assurances, and the
requirements of applicable law. Substandard performance, as determined by the Division, shall constitute non-compliance,
which may result in termination for cause,or reduction of the Grant Award for cause,as follows:
a. Reduction In Grant Award Amount for Cause
i. The Division may reduce the total Statement of Grant Award amount for cause, without compensation for
reduction costs.
ii. If the state reduces the grant amount for cause, it will first give ten (10) days written notice to the
Subgrantee Agency, stating the reasons for reduction, steps taken to correct the problems, and the date the
subgrant award amount will be reduced in the event problems have not been corrected to the satisfaction of
the Division.
iii. In the event this grant is reduced for cause, the Division will only reimburse the Subgrantee Agency for
acceptable work or deliverables received up to the date of reduction.
iv. In the event this grant is reduced for cause,final payment to the Subgrantee Agency may be withheld at the
discretion of the Division until completion of final Division review.
b. Termination for Convenience:
i. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate.
ii. If the grant is terminated for convenience by either the Subgrantee Agency or the state, the Subgrantee
Agency shall be paid the necessary and allowable costs incurred through the date of termination, but not
exceeding a prorated amount based on the number of days of project operation prior to the date of
termination.
c. Termination for Cause:
i. The Division may terminate the grant for cause without compensation for termination costs.
ii. If the state terminates the grant for cause, it will first give ten (10) days written notice to the Subgrantee
Agency, stating the reasons for termination, steps taken to correct the problems, and the date the subgrant
will be terminated in the event problems have not been corrected to the satisfaction of the Division.
COLORADO DIVISION OF CRIMINAL JUSTICE
+ ' JUVENILE STICE AND DELINQUENCY PREVENT i(JJDP)ACT
APPLICATION FOR,..J VENILE ACCOUNTABILITY BLOCK GkANT PROGRAM FUNDS
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
January t,2009 SPCA Page 6 of 10
iii. In the event this grant is terminated for cause, the Division will only reimburse the Subgrantee Agency for
acceptable work or deliverables received up to the date of termination.
iv. In the event this grant is terminated for cause, final payment.to the Subgrantee Agency may be withheld at
the discretion of the Division until completion of fmal Division review.
d. Any equipment purchased under this grant would revert, at the option of the Division, to the Division of Criminal
Justice upon termination of the grant for any of the above reasons.
7. ORDER OF PRECEDENCE
Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order: (a) Special
Provisions and Certified Assurances, (b)Statement of Grant Award;and,(c)the final approved Subgrant Application.
8. DISPUTE RESOLUTION(THIS PROVISION APPLIES ONLY TO INTERAGENCY AGREEMENTS):
Any failure of either party to perform in accordance with the terms of this agreement shall constitute a breach of the
agreement. Any dispute concerning the performance of this agreement which cannot be resolved at the divisional level shall
be referred to superior departmental management staff designated by each department. Failing resolution at that level,
disputes shall be presented to the executive directors of each department for resolution. Failing resolution by the executive
directors,the dispute shall be submitted in writing by both parties to the State Controller, whose decision on the dispute will
be final.
C. FEDERAL CERTIFIED ASSURANCES
1. FEDERAL PUBLIC POLICY ASSURANCES
a. The Subgrantee Agency hereby agrees that it will comply, and all of its contractors will comply with the applicable
provisions of:
i. Title I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended;
ii. The Juvenile Justice and Delinquency Prevention Act and/or the Victims of Crime Act,as appropriate;
iii. All other applicable Federal laws,orders,circulars,regulations or guidelines.
b. The Subgrantee Agency hereby agrees that it will comply, and all of its contractors will comply with the provisions
of 28 CFR applicable to grants and cooperative agreements including:
i. Part 18,Administrative Review Procedure;
ii. Part 22,Confidentiality of Identifiable Research and Statistical Information;
iii. Part 23,Criminal Intelligence Systems Operating Policies;
iv. Part 30 Intergovernmental Review of Department of Justice Programs and Activities;
v. Part 35,Nondiscrimination on the Basis of Disability in State and Local Government Services;
vi. Part 38,Equal Treatment for Faith Based Organizations;
vii. Part 42 Nondiscrimination/Equal Employment Opportunity Policies and Procedure;
viii. Part 61 Procedures of Implementing the National Environmental Policy Act;
ix. Part 63 Floodplain Management and Wetland Protection Procedures;and,
x. Federal Laws or regulations applicable to Federal Assistance Programs.
2. FINANCIAL&ADMINISTRATIVE MANAGEMENT
a. Subgrantee Agency assures that it will comply with appropriate federal cost principles and administrative
requirements applicable to grants as follows:
i. For state,local or Indian tribal government entities;
a) OMB Circular A-87, Cost Principles for State, Local&Indian Tribal Governments
b) OMB Circular A-102, Common Rule-Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments
c) 28 CFR 66, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
ii. For non-profit organizations;
a) OMB Circular A-122,Cost Principles for Non-Profit Organizations
b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals and Other Nonprofit Organizations
c) 28 CFR 70, Uniform Administrative Requirements for Grants and Cooperative Agreements with
Institutions of Higher Education, Hospitals, and other Non-Profit Organizations
iii. For colleges and universities;
a) OMB Circular A-21, Cost Principles for Educational Institutions
b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE "STICE AND DELINQUENCY PREVENT T(JJDP)ACT
APPLICATION FOR„JVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM FUNDS
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
January 1,2009 SPCA Page 7 of 10
Institutions of Higher Education, Hospitals and Other Nonprofit Organizations
c) 28 CFR 70, Uniform Administrative Requirements for Grants and Cooperative Agreements with
Institutions of Higher Education, Hospitals, and other Non-Profit Organizations
iv. For each agency spending more than$500,000 per year in federal funds from all sources;
a) OMB Circular A-133,Audits of States, Local Governments and Nonprofit Organizations
b. The Subgrantee Agency assures that it will comply with the provisions of the Office of the Comptroller, Office of
Justice Programs OC Financial Guide for Grants,current edition. (For practical purposes,the requirements pertinent
to the management of these funds have been extracted from the above documents and are contained in the current
applicable Administrative Guide of the Division of Criminal Justice, which is hereby incorporated by reference.
However, such a guide cannot cover every foreseeable contingency, and the Subgrantee Agency is ultimately
responsible for compliance with applicable state and federal laws,rules and regulations.)
3. NON-SUPPLANTING OF FUNDS (Governmental Agencies Only)
a. The Subgrantee Agency certifies that any required matching funds used to pay the non-federal portion of the cost of
this subgrant are in addition to funds that would have otherwise been made available for the purposes of this project.
b. The Subgrantee Agency certifies that federal funds made available under this grant:
i. Will not be used to supplant state or local funds;
ii. That the Subgrantee Agency's expenditures for the purpose described in this application for the annual
period are as great as for the preceding year plus the average annual increment in such expenditures for the
past two,three,four or five years;OR
iii. Where the certification above(3bii)cannot be made, and there is a reduced or unchanged local investment,
then the Subgrantee Agency shall give a written explanation demonstrating that the Subgrantee Agency's
reduced or unchanged commitment would have been necessitated even if federal financial support under
this federal grant program had not been made available.
4. PROHIBITIONS ON LOBBYING WITH FEDERAL FUNDS(Subgrantee Agencies receiving$100,000 or more in total
federal funds per year. See 28 CFR Part 69.)
The prospective Subgrantee Agency certifies,by submission of this proposal,that:
a. No federal funds received through this subgrant will be paid to any person for influencing or attempting to influence
an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee
of a member of Congress in connection with the making of any federal grant, the entering into of any cooperative
agreement,and the extension, continuation,renewal,amendment,or modification of any federal grant or cooperative
agreement;and,
b. If any funds other than funds through this subgrant will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with this subgrant, the prospective Subgrantee Agency shall
complete and submit Standard Form-LLL,"Disclosure of Lobbying Activities."
5. CERTIFICATION REGARDING DEBARMENT,SUSPENSION,INELIGIBILITY AND VOLUNTARY
EXCLUSION(Subgrantee Agencies receiving$100,000 or more in total federal funds per year. See, 28 CFR Part 67.)
The prospective Subgrantee Agency certifies,by submission of this proposal,that neither it nor its principals,subcontractors
or suppliers:
a. Are presently debarred,suspended,proposed for debarment, declared ineligible, sentenced to a denial of Federal
benefits by a State or Federal court,or voluntarily excluded from participation in this transaction by any Federal
department or agency;
b. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or
performing a public(Federal, State, or local)transaction or contract under a public transaction;violation of Federal
or State antitrust statutes or commission of embezzlement,theft, forgery,bribery,falsification or destruction of
records,making false statements,or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State,or
local)with commission of any of the offenses enumerated in paragraph(5)(b)of this certification;and
d. Have not within a three-year period preceding this application had one or more public transactions(Federal, State,or
local)terminated for cause or default;and
e. Where the prospective Subgrantee Agency is unable to certify to any of the statements in this certification,he or she
shall attach an explanation to this application.
COLORADO DIVISION OF CRIMINAL JUSTICE
4 JUVENILE 'STICE AND DELINQUENCY PREVENT 1(JJDP)ACT
APPLICATION FOR. uVENILE ACCOUNTABILITY BLOCK GENT PROGRAM FUNDS
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
January t.2009 SPCA Page 8 of 10
6. CERTIFICATION REGARDING DRUG FREE WORKPLACE (See, 28 CFR Part 67, Subpart F.)
The prospective Subgrantee Agency certifies, by submission of this proposal, that it will comply with the Drug Free
Workplace Act of 1988,as implemented at 28 CFR Part 67, Subpart F.
7. CIVIL RIGHTS COMPLIANCE (See, 28 CFR Part 42)
a. Upon award, each Subgrantee Agency will be provided DCJ's Form 30, entitled "Certification of Compliance with
Regulations Regarding Federal Civil Rights Requirements and Equal Employment Opportunity Plans (EEOP), and
will be required to do the following:
i. The Project Director must submit the form to the Subgrantee Agency's Authorized Official for this grant;
ii. The Authorized Official must review the form in conjunction with subgrant agency personnel responsible
for reporting civil rights findings of discrimination;
iii. The Authorized Official must accurately complete the required information and provide all information
requested;
iv. The Authorized Official must provide an original signature on the form as indicated;and,
v. The DCJ 30 Form with original signature must be returned to the Division with the Statement of Grant
Award(SOGA).
b. Any subgrant agency findings of discrimination must be reported to the Division of Criminal Justice within 45 days
of receipt of this grant award, and to the Office for Civil Rights, Office of Justice Programs, U.S. Department of
Justice.
8. NON-DISCRIMINATION
The following federal non-discrimination cites apply in particular: the nondiscrimination requirements of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended; Title VI of the Civil Rights Act of 1964; Section 504 of the
Rehabilitation Act of 1973,as amended; Subtitle A,Title II of the Americans with Disabilities Act of 1990,42 U.S.C. 12101,
et. seq. and Department of Justice Regulations on Disability Discrimination, 28 CFR Part 35 and Part 39;Title IX of the
Education Amendments of 1972; the Age Discrimination Act of 1975; the Department of Justice Nondiscrimination
Regulations 28 CFR Part 42, Subparts C, D, E, and G; and Executive Order 11246, as amended by Executive Order 11375,
and their implementing regulations,41 CFR Part 60.1 et. seq., as applicable to construction contracts.
9. NATIONAL ENVIRONMENTAL POLICY ACT(NEPA)AND NATIONAL HISTORIC PRESERVATION ACT
(NHPA)COMPLIANCE (42 USC§§4321-4370 and 16 USC§470)
a. The Subgrantee Agency agrees to assist the Division of Criminal Justice and the Office of Justice Programs, U.S.
Department of Justice, in complying with the National Environmental Policy Act,the National Historic Preservation
Act (NHPA) and other related federal environmental impact analyses requirements in the use of these grant funds
either directly by the Subgrantee Agency or by a subcontractor. As long as the activity needs to be undertaken in
order to use these grant funds,this NEPA requirement first must be met whether or not the activities listed below are
being specifically funded with these grant funds.The activities covered by this special condition are:
b. New construction;
c. Minor renovation or remodeling of a property either listed on or eligible for listing on the National Register of
Historic Places,or located within a 100-year flood plain;
d. Renovation, lease or any other proposed use of a building or facility that will either result in a change in its basic
prior use,or significantly change its size.
e. Implementation of a new program involving the use of chemicals other than chemicals that are either purchased as
an incidental component of a funded activity and traditionally used,for example,in office,household,recreational
or educational environments.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (This provision applies only to entities that
provide medical care and treatment)
The Subgrantee Agency acknowledges that it is a covered health care provider under the Health Insurance Portability and
Accountability Act,42 U.S.C. 1320d-1320d-8, and its implementing regulations and agrees to comply with the requirements
of HIPAA concerning any uses and disclosures of protected health information.
11. Uniform Relocation Assistance and Real Property Acquisitions Act of 1970(Government Entities Only)
The prospective Subgrantee Agency certifies,by submission of this proposal,that it will comply with the requirements of the
Uniform Relocation Assistance and Real Property Acquisitions Act of 1970,which govern the treatment of persons displaced
as a result of federal and federally-assisted programs.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE 'STICE AND DELINQUENCY PREVENT T(JJDP)ACT
APPLICATION FOR...i VENILE ACCOUNTABILITY BLOCK GKnNT PROGRAM FUNDS
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
January I,2009 SPCA Page 9 of 10
12. Political Activity of Certain State and Local Employees (5 U.S.C. §§ 1501-08 and §§ 7324-28 —applies to Government
Entities Only)
The prospective Subgrantee Agency certifies, by submission of this proposal, that it will comply with requirements of 5
U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain political activities of State and local government employees whose
principal employment is in connection with an activity financed in whole or part by federal assistance.
D. PROGRAM SPECIFIC REQUIREMENTS
The following program specific requirements are imposed by the Federal or State sponsoring agency concerning special
requirements of law,program requirements, and other administrative requirements which must be passed on to subgrant
award recipients.
1. Right if Privacy for Recipients of Service and Sharing of infonnation.
The prospective Subgrantee Agency certifies,by submission of this proposal,that:
a. Pursuant to Section 223(a)(18)of the Juvenile Justice and Delinquency Prevention Act,procedures have been
established to ensure that this program will not disclose program records containing the identity of individual
juveniles. Exceptions to this requirement are authorization by law;consent of either the juvenile or his/her legal
authorized representative;or justification that otherwise the functions of this title cannot be performed. Under
no circumstances may public project reports or findings contain names of actual juvenile service recipients.
b. Necessary information will be shared appropriately among schools,law enforcement,courts and juvenile-
serving agencies pursuant to the Family Educational Rights and Privacy Act(FERPA)(20 U.S.C. §1232g),as
amended by Improving America's School Act of 1994(IASA). FERPA allows schools to play a vital role in a
community's effort to identify children who are at risk of delinquency and provide services prior to a child's
becoming involved in the juvenile justice system.
c. Necessary information will be shared in accordance with the"Children's Code Records and Information Act,"
19-1-301 et seq.,Colorado Revised Statutes,to balance the best interests of children and the privacy interests of
children and their families with the need to share information among service agencies and the need to protect
the public safety.
2. In addition to the"Termination for Cause"item,F.3 under Grant Requirements above,the subgrant may be
suspended or terminated by the Division of Criminal Justice if the Subgrantee Agency fails to comply with the core
requirements of the Juvenile Justice and Delinquency Prevention Act, 1974,as amended: Deinstitutionalization of
Stats Offenders, Section 223 (a)(12)(A); Separation of Juveniles from Incarcerated Adults, Section 223(a)(13);
Removal of Juveniles from Adult Jails and Lockups, Section 223 (a)(14);Disproportionate Minority Confinement,
Section(a)(23).
E. GENERAL PROVISIONS
1. INDEMNIFICATION.
The Subgrantee Agency shall indemnify, save,and hold harmless the State, its employees and agents, against any and all
claims, damages, liability and court awards including costs, expenses, and attorney fees and related costs, incurred as a
result of any act or omission by the Subgrantee Agency, or its employees, agents, subcontractors, or assignees pursuant
to the terms of this subgrant award.
I. COLORADO DIVISION OF CRIMINAL JUSTICE
"' JUVENILE -STICE AND DELINQUENCY PREVENT i(JJDP)ACT
` APPLICATION FOR_.,VENILE ACCOUNTABILITY BLOCK Gi..+NT PROGRAM FUNDS
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
January 1,2009 SPCA Page 10 of 10
SIGNATURE PAGE ->->->TO BE COMPLETED BY ALL APPLICANTS
(ORIGINAL SIGNATURES REQUIRED-Please sign in BLUE ink. See instructions for description of proper signatories.)
The Subgrantee Agency and responsible signatories certify by signing that they have read the Application including the Special Provisions and Certified
Assurances, and are fully cognizant of their duties and responsibilities for this project. The Subgrantee Agency understands and agrees that any subgrant
award received as a result of this application shall incorporate by reference the information contained herein. Responsibility for narrative and fiscal reporting
requirements are delegated to the designated Project Director,who will sign all such reports. This delegation is for purposes of reporting to the Division and
for operational ease,and in no way limits the authority and responsibility of the Authorized Official. In accordance with the Colorado Revised Statutes 24-
72-202.6,information supplied in this application is considered a public record.
AUTHORIZED OFFICIAL
Name
Douglas Rademacher
Position Chair
Agency Board of Weld County Commissioners
Mailing Address 915 10th Street P.O. Box 758
City,State,Zip Greeley, Colorado 80632
Telephone# 970-356-4000 X4200
Fax# 970-352-0242
E-mail Address drademacher@co.weld.co.us
Signature ',...^' Date,
cexi le t3. ,Q, 02/17/2010
FINANCIAL OFFICER
Name T`6
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Position
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Agency Lt�l'_`& 6014 My Shed c (( S Of-[ ca
Mailing Address ) 9 GO b 5i-
City,State,Zip (�/ 67-4-. e I e g I D c0-t)- I
Telephone# 9 .-7D - 3sb' 440 a s s, a go
Fax# 970" 3Dt-J — gLI toi
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Name to /,J F_ rf( L • ga.t/CtLOc.J
Position C 0 MM4 ndOcit
Agency Gfde.° co 4,a, - r/'te,,.eLs dtrees- t
Mailing Address 7?s a O .f rip e e 7--
City,State,zip G.Pet cc ,— co fa G 3 /
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Telephone# (p 20 ) 3?SG - Vais IZx T. 2102
Fax# (9/U) 3o r- 6VC ?E-mail Address KpQ?Ge /G4,,/ 6) Co . 4.Je/o ./J
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Signature rr• `: Date
o?D/o- oZS&
T COLt . ADO DIVISION OF CRIMINAL J. iICE
J JUVENILE ACCOUNTABILITY BLOCK GRANT111
APPLICATION FOR PROGRAM FUNDS
SECTION I -APPLICANT INFORMATION
STATE USE ONLY
LAPP#: I Grant#: I Award:
APPLICANT AGENCY: Weld County
Address 1950 O Street City,ZIP Greeley,80631
Project Director Ken Poncelow E-mail kuoncelowcaIco.weld.co.us
Telephone (970)356-4015 x 2802 FAX (970)304-6467
Federal Employer ID Number 8 4 6 0 0 0 8 1 3
FEDERAL FUNDS REQUESTED: $32,181.00 CASH MATCH: $3,576.00 TOTAL: $35,757.00
TYPE OF AGENCY: (check one) OState ['City/Town ®County ['Indian Tribe
❑Private Non-profit ❑Faith-Based Non-Profit ❑ Other
FUNCTION OF ® Law Enforcement 0 Probation 0 Prosecution
AGENCY: 0 Courts 0 Social Services ❑ Youth Services
O Public Defense 0 Education ® Treatment/Mental Health
® Treatment/Substance Abuse 0 Other Describe:
TYPE OF APPLICATION: ZJABG Local Allocation 0 State Program Funds ❑Other
New: Continuation:
❑ Start a new project ❑ Continue a project currently receiving JABG funds
❑ Expand or enhance an existing project not ® Expand/enhance an existing project receiving JABG funds
previously JABG-funded For continuation applications,list up to three years of prior
JABG funding in the table below.
GRANT NUMBER FEDERAL FUNDS DURATION
27-JB-L-19-13 $15,248 12/01/08-9/30/09
26-JB-L-19-13 $15,327 10/01/07-9/30/08
PROJECT TITLE: Weld Co.Juvenile Accountability PROJECT DURATION: From 10/01/2009 To 09/30/2010
PROJECT DESCRIPTION(Limit to space provided):These funds support behavioral health services,which will be provided to
juveniles in Weld County through multiple agencies: North Range Behavioral Health will deliver a continuum of mental health and substance use
disorder services to both detained youth from Weld County at Platte Valley Youth Services Center and non-detained youth involved in the juvenile
justice system. Services to be provided will include risk and needs assessments of juvenile offenders,crisis intervention,mental health and substance
use disorder treatment,and referrals to ongoing behavioral health care services as needed. Finally,the 19th Judicial Probation Department will
provide gender specific probation services in an effort to provide greater access to services/accountability for 15-20 female juvenile offenders
utilizing an Individual Probation Plan(IPP). In addition to the IPP,the girls will participate in weekly groups and collaborative case management.
Partners in this collaboration include North Range Behavioral Health(including partners formally identified as Island Grove Regional Treatment
Center),Senate Bill 94 of the 19th Judicial District,Juvenile Probation,and the Juvenile Assessment Center.
PURPOSE AREA#1:#12 Establishing and maintaining programs to conduct risk and needs assessments
PURPOSE AREA#2:#15 Establishing and maintaining programs to enable juv.courts&juv.prob.officers to be more effective
PURPOSE AREA#3(if applicable): #11 Accountability Based Program
PROJECT WILL BE USING EVIDENCE-BASED PROGRAMS OR ACTIVITIES: :Wes ®No
SERVICE AREA: U.S.Congressional District(s): ❑1 O2 O3 04 O5 O6 O7 ['Statewide
Judicial District(s)(Identify by District Number): 19th Judicial District
Cities and Counties to be served: Weld County
IS THE JURISDICTION(S)TO BE SERVED IN COMPLIANCE WITH THE DCJ USE ONLY-Jurisdiction
JJDP ACT?ZYes 0 No 0 No,but working with DCJ Compliance Monitor. Compliant with EDP Act?
- 1 -
FY2008 JABG Application Direct Await
SECTION II: LOCAL JUVENILE CRIME ENFORCEMENT COALITION(JCEC)
Minimum required representation includes categories A-G: (If any category was impracticable, explain
on an attached page.)
A. Police r F. Schools: School district and/or local middle and/or
B. Sheriffs High schools (Please include students)
C. Prosecutors: District,County and/or City G. Business
D. Probation Services H. Prevention organizations
E. Juvenile Court: District and/or municipal I. Religious-affiliated, fraternal,nonprofit,and/or
jurisdiction social services
-2-
FY2008 JABG Application Direct Aware
SECTION III-PROJECT SUMMARY'
1. PROBLEM IDENTIFICATION (Limit 1 page) Identify the problem or issue to be addressed with
relevant existing data. Clearly describe the nature and extent of the problem among the target
population.
North Range Behavioral Health (NRBH)
Weld County, extending from Denver to the south to Nebraska to the east and to Wyoming in the north, covers an
area of nearly 4,000 square miles.It contains 31 incorporated towns and 12 school districts. Greeley is the only
area within the county that is classified as"urban,"and serves as the county seat.
The trends that have led the County to implement treatment courts argue for the establishment of the continuation
of this grant funded service line. These trends, including sharp increases in population for this rural and frontier
county,coupled with its geographic configuration and cultural diversity,have made it one of the fastest growing
counties in the U. S. Local justice and mental health/substance use disorder agencies are adversely impacted by
this growth, leading to unacceptable results, such as regularly exceeding the capacity of the 26-bed regional youth
detention center; an increase in emergency releases; and the consideration of additional jail facilities to
accommodate juvenile offender growth.
The estimated population of Weld County was approximately 148,000 in 1995,and has grown to an estimated
236,857 in 2006, according to the U.S. Census Bureau. Moreover,the County's Hispanic (Latino)population is
growing faster than other populations with 84.01% growth from 1990 to 2000,as compared to 59.58% for all non-
Hispanic citizens. Hispanics now make up 28%of Weld County's population. The juvenile population between
the ages of 10-18 is now 29, 859. Further, according to the 2005 American Community Survey, 12% of people
living in Weld County were in poverty,and 12%of related children under 18 years of age were below the poverty
level. According to U.S. Census figures,in 1999, 80%of Weld County households earned less than$75,000 per
year. The use of the County's approved juvenile detention center bed capacity has also continued to increase.
Based on Average Daily Population(ADP)figures provided through the SB 94 program(another state-local
collaborative program that serves youth on pretrial through diversion and other programs),the County exceeded
its bed capacity in 44 of the last 55 months(July 2004 to January 2009). Moreover,the County exceeded its
capacity by an average of more than one bed in 30 of those months. From FY 2004-2005 through FY 2006-2007,
there were four months during which the ADP represented 10%over capacity. To accommodate the excessive
capacity,there have been approximately 100 emergency releases in each of the past two years,and the pace for
the current fiscal year is 118. Because of the public safety and health issues raised by these emergency releases,
the Board of County Commissioners has recently begun consideration of building additional beds to house
juvenile offenders.
In a recent review of cases from January 1, 2007 to April 1, 2009 (3,007 cases)the following trends appeared:
• 486 youth had multiple cases, and 90%of these youth were facing burglary,theft or drug charges.
• 232 youth were charged with drug offenses as original charges.
• In addition to the 486 youth, another 210 youth had siblings in the judicial system.
These are the youth we have identified as our target population. It is the intention of North Range Behavioral
Health(NRBH)to utilize grant dollars to provide a continuum of behavioral health(both mental health and
substance use disorder)treatment in order to intervene effectively with youth who are either at risk for criminal
behavior(i.e.,prevention services provided at the Juvenile Assessment Center)and/or intervention services(i.e.,
services provided at the detention center, Platte Valley Youth Services Center).
-3 -
FY2008 JABG Application Direct Awards
' 2.'CONTRIBUTING FACT( ; (Limit '% page) Provide an analysis o; ntributing factors,such as risk
and protective factors, identify which contributing factors this project will address and indicate the
desired change for each of those factors.
Contributing Protective Factors Project Intervention Type Desired Change
Parental Involvement Assessment of parent involvement, Increase involvement to include
assessment of ecological resources supervision
to help with supervision,education,
role play,and prosocial activities
Warm Parental Relationship—almost Educate parent on parenting types Balance between warmth and structure
symmetrical between parent and child and pros and cons of each,and
develop a plan to implement pros
of each strategy with family
Ability to follow rules and structure when Work with family and youth to Implement structure/rewards in home
detained identify rewards for compliance post release/treatment
with rules at home
Contributing Risk Factors Project Intervention Type Desired Change
Biological Influences Complete a medication evaluation Actively taking any medication
if indicated recommended by prescribing doctor
Negative Peer Associations Identify negative peers,encourage Develop new rules regarding contact
parent to contact peers and express with negative peers
concern for their child and their
wishes for contact to stop
Truancy Case management interventions Increased home-school link and a plan
designed to link parents with to monitor attendance and school
school behavior
3. INTENDED LONG-TERM OUTCOMES/CHANGES (Limit'A page)Describe the intended long-term
change/outcome desired.Indicate their relation to the proposed project's goals,objectives and
contributing factors.
i
2 ,, .'l tt ��@'1 cl4�l fr �...
Identify risk and Provide initial risk and needs assessment Design interventions that will decrease
protective factors and within 48 hours of initial meeting. Utilize criminal offending and/or criminal recidivism
utilize each to develop assessment to develop interventions designed
interventions that will to prevent criminal behavior and/or criminal
support youth prior to recidivism.
and post-detention Provide crisis intervention to youth and
families engaged in JABG supported
service/treatment.
Guardians will increase supervision of the Increased accountability among identified
Increase accountability youth in their care,increase structure in the youth and their caregivers/guardians will lead
among identified youth home,increase home-school link and support to sustainable change and a decrease in new
and their youth in prosocial behavior. criminal charges as well as in criminal
caregivers/guardians Increase sobriety upon discharge as evidenced recidivism.
by negative screens. Follow through on Decrease substance abuse among youth.
referrals made for behavioral health services. Increase school attendance.
Link underserved youth Identify youth who have a need for behavioral Increase number of youth served.
to behavioral health health services but who have not had access Increase community collaboration.
services in their to services. Provide youth with resources and
community referrals to community agencies/services in
order to sustain changes made during
treatment.
-4-
FY2008 JABG Application Direct Awards
4. PROJECT DESCRIPTIO'v (Limit 1 '/2 pages) Describe in detail t'-- project that will be supported with
these funds including th .rvices and activities to be provided a how they will not duplicate others
offered in the community. If this request is for part of a larger program, the project (and associated costs)
must be clearly defined.
These funds support behavioral health services, which will be provided to juveniles in Weld County
through multiple agencies: North Range Behavioral Health will deliver a continuum of mental health and
substance use disorder services to both detained youth from Weld County at Platte Valley Youth Services
Center and non-detained youth involved in the juvenile justice system. Services to be provided will include
risk and needs assessments of juvenile offenders, crisis intervention, mental health and substance use
disorder treatment (Behavioral Health Treatment) provided in both individual and group formats, and
referrals to ongoing behavioral health care services as needed. Finally, the 19th Judicial Probation
Department will provide gender specific probation services in an effort to provide greater access to
services/accountability for female juvenile offenders utilizing an Individual Probation Plan (IPP). In
addition to the IPP, the girls will participate in weekly groups and collaborative case management. Partners
in this collaboration include North Range Behavioral Health (including partners formally identified as
Island Grove Regional Treatment Center), Senate Bill 94 of the 19th Judicial District, Juvenile Probation,
and the Juvenile Assessment Center.
Through this proposal NRBH seeks to be able to continue to quickly and appropriately identify, assess,
evaluate, and treat detained youth who are in need of Behavioral Health services; to communicate
effectively with the juvenile court, probation officers, human service workers, detention facility staff,
mental health and substance abuse therapists, school personnel, caregivers/guardians, and pertinent others
about each referred youth; and to provide timely behavioral health services to those identified as needing
such services. JABG funds have helped accomplish many of these tasks in past years.
Because of restrictions on staff time and clearance requirements, youth served by grant funds would have
no other assessment and treatment options while being detained at PVYSC.
5. POPULATION TO BE SERVED (Limit'''A page)
Complete the Table provided to define the proposed target population.
Number of Juveniles Targeted to be Served
White Black Hispanic Asian/Pacific Native Other/ Total
Islander American Unknown
Males 33 4 48 1 3 4 93
Females 8 2 13 1 2 1 27
Total 120
Percent of Total to be Served with Limited English Proficiency: <8 %
Provide a description of the target population including age, gender, ethnicity and other characteristics
of those the project is intending to serve. Describe how the proposed services are culturally, gender and
age appropriate to the proposed target population.
NRBH Clinicians providing JABG funded services are culturally, ethnically, and gender diverse. We provide
services
in Spanish provided by a Latino clinician, and services in English available from both male and female
clinicians, in this manner we are able to provide youth with options based on their preferences for service
delivery.
-5 -
FY2008 JABG Application Direct Awards
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t 7. PROJECT/PROGRAM IMPLEMENTATION OR ENHANCEMENT(Limit 1 page)
Provide evidence that the proposed program or program enhancement will result in the
intended outcomes including delinquency prevention and maximizing community
safety.Cite the evidence or research utilized.
In July 2008,North Range Behavioral Health(NRBH)merged service lines with Island Grove
Regional Treatment Center (IGRTC). This service integration is expected to enhance services
supported by JABG grant funds to include substance use disorder treatment and increased family
involvement in all interventions provided.
Research indicates that rates of comorbid mental health and substance use disorders are as high as
65%. It was this knowledge that informed our decision to combine service lines so that all youth
served via JABG grants will be assessed for both mental health and substance abuse risks and needs
and will be matched to the most appropriate service (i.e., education, support, intervention services;
individual or group modalities)in the spirit of providing comprehensive behavioral health services.
Finally,all services will be enhanced to include a family component. This change is supported by
Scott Henggeler's research on correlates and causes of youth behavior problems. Family
involvement in case management, education, and treatment enhance youth and family accountability
and have proven to increase sustainable changes in behavior, which ultimately decrease risk factors
and increase community safety.
19TH JUDICIAL PROBATION FEMALE OFFENDER PROGRAM
1. PROBLEM IDENTIFICATION (Limit 1 page) Identify the problem or issue to be addressed
with relevant existing data. Clearly describe the nature and extent of the problem among the
target population.
Over the last decade in Weld County there has been a significant increase of female offenders being
served by Juvenile Probation Officers. In 2001 101 new juvenile female offenders served by probation,in
FY 2009 there were 202,a Weld County increase of 100%. Probationers considered at maximum level or
"highest risk"are referred to a specialized Probation Officer, who oversees and coordinates the Juvenile
Female Offender Program(JFOP). The term"high risk"as it relates to JFOP is defined as: a female
juvenile who is not profiting from standard probation interventions that have been implemented to date
and who is continuing to put herself or others at risk through her current behavior. Between 70%and
80% of these young women present with multiple issues such as prior sexual assault, family violence and
substance abuse that need to be address in concert with multiple agencies and programs. Without
program intervention,maximum level/high risk female offenders are not successful at completing
probation. Gender specific issues tied directly to their"high risk"behaviors must be addressed to
increase the chance of successful completion of probation.
2. CONTRIBUTING FACTORS (Limit %2 page) Provide an analysis of contributing factors,
such as risk and protective factors, identify which contributing factors this project will
address and indicate the desired change for each of those factors.
A key factor in understanding the gender specific relationship between victimization,traumatic and
abusive home life,and juvenile female crime. In order to appreciate the complexity of these gender
specific issues, it is critical to consider the inter-relationship of all the accompanying behavior variables
that play a major role in determining probation outcomes:
1. Youth and Family Issues: Parental disengagement, sexual assault, domestic violence,pregnancy,
gang involvement, extensive substance abuse,multiple educational failures and unidentified
educational needs and significant losses within the family.
2. Probationer Behaviors: Defiant,disgraceful, aggressive,resistive,belligerent, antagonistic, angry,
—8—
' uncooperative,truant,irresponsible,impulsive,thoughtless.
3. System Issues: Previously failed placements, failure to access or profit from needed services,
inappropriate referrals,and program or agency resistance to provide services,lack of gender specific
programs, incomplete assessment of needs, lack of access to specific programs or services that might
address these needs.
Unfortunately,the attention of the families and professionals is often focused on a single,isolated
behavior variable. Their reaction to the isolated behavior determines how they relate to these young
women,and triggers requests for punitive detention, suspension,expulsion, or even DYC
commitment. Rather, their focus must be driven by the dynamic interplay of victimization,the
trauma of abusive home life and dysfunctional parental interactions.
3. IfIlideSTEUM OUTCOMES/CHANGES (Limit '/2 page) Describe the intended
MOOS desired. Indicate their relation to the proposed project's goals,
obj factors.
Long term outcomes include decreasing the number of high-risk young women who recidivate
within one year after JFOP completion. Additionally,we continue to collaborate with other agencies
and programs to focus on gender specific approaches for this population.
Provide JFOP services to 18-22 juvenile female probationers
Reduce recidivism of the program participants compared to other high risk juvenile females
Reduce the negative impact of these juvenile's behavior on their families and the Weld
Community
4. PROJECT DESCRIPTION (Limit 1 '/2 pages) Describe in detail the project that will be supported
with these funds including the services and activities to be provided and how they will not duplicate
others offered in the community. If this request is for part of a larger program, the project (and
associated costs)must be clearly defined.
To continue providing services to high-risk juvenile female offenders,by expediting access to appropriate
services and greater accountability and to increase the number of probationers that successfully complete
probation. Through providing more intensive supervision, weekly gender specific groups and the
development of the Individualized Probation Plan (IPP) a greater number of young women will be served.
This grant will continue probation's current services with the professional skills of Hawk II Systems,
whose personnel are trained in specialty areas such as family/group dynamics and substance abuse/mental
health needs. This collaboration between Probation, Hawk II Systems and other service providers give
broader service delivery and greater accountability to this unique population.
5. POPULATION TO BE SERVED (Limit %2 page)
Complete the Table provided to define the proposed target population.
Number of Juveniles Targeted to be Served
White Black Hispanic Asian/Pacific Native Other/ Total
Islander American Unknown
Males
Females 11 0 9 0 2 0 22
Total 22
I'+ f . 88e Ved wlt►► Cited English Prodtdencyt 41%
Provide a description of the target population including age, gender, ethnicity and other
characteristics of those the project is intending to serve. Describe how the proposed services
are edllnrjl ge*ider mid age appropriate to the proposed target population.
18-22 juvenile(ages 10-18) female probationers will be targeted with an estimated ethnic composition of:
-9-
50%Caucasian,40%Hispanic, and 10%Native American or other heritage. Our goal is to offer adequate
services all cultures. FOP is able to access services of our in-house Spanish-language interpreter.
—10—
4 5
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7+' p • I LAMENTATION ORENHANCEMEI (Limit 1 page)
proposed program or program enhancement will result in the
o +1 iaetding delinquency prevention and maximizing community
sa#'ttr+ie Senile or research utilized.
Despite declines in overall juvenile delinquency rates since 1993, in the 1990's the number of juvenile females
arrested for violent crimes increased 25%. Nationally, in 2002 29% of juvenile arrests involved females. (OJJDP
Bulletin, 2004) The growing number of girls in the juvenile justice system and high rates of exposure to violence
among these girls pose special challenges and obligations for the system. A 1998 National Council on Crime and
Delinquency revealed that 92% of interviewed juvenile female offenders had been the victims of"some form of
emotional, physical, and/or sexual abuse." (Acoca, 1999, Acoca & Dedel, 1998) Many girls who enter the
juvenile justice system come from unstable home environments or violent home lives. Neglect and abuse as a
child increases the likelihood of juvenile arrest by 38% (Wisdom, 1992). Preventative and outreach programs are
needed to address risk factors specific to girls, indeed "[o]ne of the most significant risk factors is prior
victimization." (Zahn, 2004) Juvenile justice programs must also help girls address complex and conflictual
relationships with family members, while helping parents reinforce effective communication between parent and
child, and offering them strategies for behavioral management. (National Institute of Justice, 1998)
As its mission, "North Range Behavioral Health provides professional, culturally competent behavioral health
services for Weld County." Known previously as the Weld Mental Health Center,Inc.,NRBH has served the
mental health needs of the people in this area for more than four decades. From 1995 to 1997,it functioned as the
Mental Health Assessment Service Agency(MHASA) for Weld County. In 1998,NRBH joined with the Larimer
Center for Mental Health and Centennial Mental Health Center to form Northeast Behavioral Health,which is
now the Behavioral Health Organization(BHO) for Weld County, Larimer County, and the 12 counties
comprising the northeastern corner of Colorado.
NRBH has developed numerous collaborative efforts over the years. Most notably,it currently works with Weld
County School District Six(District Six)to provide day treatment,residential treatment,and education services
through the Kathleen P.Littler Center in Greeley to children 12 years of age and under facing serious mental
health problems. NRBH has also worked with staff from District Six and other Weld County school districts to
provide mental health services to students attending alternative educational programming at Weld Opportunity
School,Trademark,and Colorado High. Staff members of NRBH also provide on-site services to the students of
Centennial,Dos Rios, and Cameron Elementary Schools and Northridge, Greeley Central,and Greeley West High
Schools. A positive working relationship between the Family Education Network of Weld County and NRBH
enables selected Head Start students to receive mental health care in their schools. Staff of NRBH also worked
collaboratively with staff of the Platte Valley Youth Services Center(PVYSC)and with the Juvenile Services
Planning Committee(Senate Bill 94 or SB 94)to provide basic mental health services to detained youth. In
addition,NRBH was again awarded a JABG grant for the current fiscal year that helped provide services to
juveniles while they are detained. NRBH is a regular participant in meetings of the local Juvenile Services
(SB94)Planning Committee,local JABG,the Greeley-Evans Prevention Council,the Weld County Community
Juvenile Review Board, and the Weld County Child Abuse Team. NRBH is a member of the Weld County
Interagency Oversight Group and works with A Kid's Place in the reviewing and updating of the Weld County
Child Abuse Protocol. An NRBH administrator is a member of the Board of Directors of A Kid's Place, which
operates the local children's advocacy center and the Court Appointed Special Advocate(CASA)program. A
related collaborative effort,Promises for Children,is now in place as well,necessitated by continuing needs in the
community.
An ongoing collaborative effort called the Multidisciplinary Youth Assessment Team(MYAT) is now in Its fifth
year. Comprised of the Weld County Department of Human Services(WCDHS)and NRBH,this team has
planned for and developed a community-wide system to meet various needs of youth and families in conflict or in
need of positive youth development. NRBH has also joined in a community collaborative resulting in the
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FY2008 JABG Application Direct Awards
fo imation of the Juvenile f •ssment Center(JAC,) a program designe assess,provide crisis intervention and
triage services to appropria, services for juveniles in the community.
SECTION IV-PAST PERFORMANCE
(For Continuation Applications Only)
1. Summarize the progress made in meeting your previous or current grant goals and objectives and the
specific services that have been provided. Describe any changes or improvements made and/or
problems encountered in implementing the project. (Limit'/2 page)
North Range Behavioral Health
All goals and objectives for the current fiscal year will be met or exceeded,based on data gathered
through 5/1/2009. Timely evaluation, case management, and treatment services have been delivered to
all youth referred. Specifically, 24 hour responses were provided to youth referred as well as to relevant
stakeholders and referral sources occurred more than 90% of the time.
Unfortunately we have seen that the number of emergency releases has gone up,making the number
of new referrals rise proportionately,as a result we've had to change our staffing patterns to include the
use of an intern and increased hours at the beginning and end of the week to accommodate for this trend.
Again this year we were saddened to find that Hispanic youth were disproportionately represented among
youth in detention at PVYSC. Of the 580 youth served, 65% were Hispanic, 32% were Caucasian, and 3%
were African American. In addition, males made up 78% of the total number of youth served and females
accounted for the remaining 22%.
19th Judicial Probation Female Offender Program
All females placed on probation during this the grant year received an initial assessment to determine their
placement in the FOP program. The assessment was gender-specific, culturally sensitive,involved the parents or
guardian and included a risk/needs inventory and substance abuse survey of the juvenile. Of those assessed all
have a completed IPP.
For this grant year,we have completed in-depth individual and family assessments with 25 high-risk female
probationers. Results have been used to place 14 young women in formalized weekly groups and 11 young
women have been receiving individualized services through the program. During this year 8 young women have
completed the program successfully and three were removed as unsuccessful. We have exceeded our target
populations. We had hoped that of those served,40%would be Hispanic and we have achieved72%or 18 of 25
clients. The last month of this grant year,only weekly groups were provided in addition to the intense probation
oversight.This was because of a loss of other program funding.For the year we had 8 girls complete successfully,
and had 49 ongoing cases. Only two of the juveniles re-offended.
We are continually looking for funding sources to supplement the current program. We would like to be able to
ensure all females who need services are able to access them without financial worry. We are also looking at how
we can accomplish long-term stability in the program and add more females to those already being served.
2. Explain the project's effectiveness and impact on the intended outcomes to date. Include specific data
related to changes in contributing factors. (Limit%2 page)
North Range Behavioral Health
Intended outcomes for JABG supported services included reducing overall recidivism rates of youth
entering the juvenile justice system and the negative impact of their behaviors on their families and the
community. Unfortunately our success in reaching this outcome have been limited for various reasons
including low family engagement, low follow-through with services post-detention, and untreated
substance abuse problems. In the coming year we intend to address these barriers in order make a greater
impact on the contributing factors identified throughout this proposal.
The current proposal includes a plan for increasing caregiver/guardian engagement by providing them with
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FY2008 JABG Application Direct Awards
"mare contact and resourc ✓bile their child is in detention so tha ances of developing sustainable
engagement in services are increased. In addition, NRBH will be providing integrated behavioral health
treatment so that youth services are no longer limited to mental health treatment. NRBH has provided a
significant amount of Certified Addiction Counselor(CAC) training to staff working at PVYSC so that this
outcome may be reached effectively. Finally,NRBH has expanded home and community based services so
that barriers related to lack of resources can be addressed and overcome.
19th Judicial Probation Female Offender Program
For this grant year,we have completed in-depth individual and family assessments with 25 high-risk female
probationers. Results have been used to place 14 young women in formalized weekly groups and 11 young
women have been receiving individualized services through the program. During this year 8 young women have
completed the program successfully and three were removed as unsuccessful. We have exceeded our target
populations. We had hoped that of those served, 40%would be Hispanic and we have achieved72% or 18 of 25
clients. The last month of this grant year, only weekly groups were provided in addition to the intense probation
oversight.This was because of a loss of other program funding.For the year we had 8 girls complete successfully,
and had 49 ongoing cases. Only two of the juveniles re-offended.
3. Share any information that is not/was not part of the original evaluation design.(Limit Y2 page)
North Range Behavioral Health
Historically,North Range Behavioral Health(NRBH)and Island Grove Regional Treatment Center(IGTC)have
submitted separate proposals for JABG Grant dollars. On July 1, 2008,these two agencies merged in order to
provide true behavioral health care services in an effort to address the co-morbidity of mental illness and
substance use disorder. The current grant represents a new approach. Specifically,we are proposing a continuum
of treatment that incorporates versions of the original NRBH and IGRTC grant proposals.
19th Judicial Probation Female Offender Program
We had intended to be able to provide the full range of services through Hawk II Services,however, due to loss of
supplemental funding we had to limit services near the end of the grant to adjusted intake procedures and weekly
group with the juveniles. We have continued the weekly groups by using our Offender Service Funds.
For this next grant year we will be having a new probation officer take over the caseload. Because of reduced
funding for our service provider we will attempt to refer girls out for Multi-Systemic Therapy(MST)or
Functional Family Therapy(FFT) where needed,or use other available community services. These services will
be determined in collaboration with NRBH.We will maintain the basic tenets of the gender specific programming
as much as possible.
SECTION V-PROJECT EVALUATION
1. Specifically define the outcomes, impacts, or products you intend to achieve (within the proposed
grant period) and how you will measure the degree to which your grant-funded activities are
achieving them.Explain how you will document progress toward your objectives. (Limit%1 pages)
North Range Behavioral Health
NRBH seeks to continue its capacity to provide services to youth detained at the PVYSC. This project has
served,and will continue to serve, as a pilot or model for how initial triage and evaluation, treatment, and case
management services can be provided to this target population in a manner best suited to reducing recidivism and
the severity of repeat offenses for those who do re-offend. Ideally, a full array of mental health and substance use
disorder treatment services should be available to detained juveniles and their families. This project,as proposed,
when linked with the other services to youth provided by the NRBH Community Based Child and Family
program,will serve as a larger step toward achieving that ideal.
The treatment and case management services to be delivered are part of a service plan developed with and for
each youth admitted to NRBH services. Some of the youth served by this project will not complete their
behavioral health services during the fiscal year,even some of those who are referred early on in the year. NRBH
will continue to track them once they do finish and add their data to that of the others. Those who do finish will
immediately help prove the value of services such as these and demonstrate the need for continuing this work.
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FY2008 JABG Application Direct Awards
'Ovsr the time this project It :en funded,the benefit of such services is 'children and their families has been
• clearly shown,demonstrating that NRBH does provide cost savings to the .,ommunity and the State as the mental
health treatment costs are much less than those involved in detaining them and immensely less than serving them
as committed youth.
This project will continue to allow NRBH access to juveniles who otherwise would not have accessed behavioral
health care either because they would have refused it or never would have been referred to it. Access is also
gained to their siblings and other family members of the referred youth, again expanding NRBH's ability to help
others make positive changes in their lives.
Measurement of the achievement of the goals set forth herein will be ongoing with reports made at required or
requested intervals. Both positive and negative results will be used to modify plans as the year progresses to
realize maximum goal attainment and to ensure attainment of the desired impact on the needs the therapists are
striving to meet. NRBH will continue to regularly evaluate how best to serve the target population over the
course of the new grant period. The efficacy of various evaluation and treatment approaches will be studied to
show what, if any,revamping of services is indicated. Strong efforts will be made to improve communications
with all others involved in this project and the overall grant.
19th Judicial Probation Female Offender Program
Success will be achieved when 100% (a minimum of 18 annually) of all juvenile female probationers have
received greater access to services through the use of the multi-disciplinary staffing and the IPP, and has been
provided with weekly groups and collaborative case management. Goals for each individual will be reviewed,
renewed and progress acknowledged monthly at the IPP staffing. Supporting measurements of success, weekly
supervision meetings, in home collaborative visitations, group attendance, group assignment completion, school
attendance, will also be collected on a regular monthly basis. We are confident that the above indicators of
success will result in lowered recidivism / revocation rates as compared to the non-Juvenile Female Offender
Program participants.
2. Will research be conducted as part of this project? (Limit 1/2 page)
X NO U YES If yes,check the type of research proposed:
❑ The planned research/evaluation activities do not involve the collection of information identifiable
to private persons.
❑ The planned research/evaluation activities involve the collection of information identifiable to
private persons.
If the second box is checked, describe the procedures that will be put in place to ensure
administrative and physical security of identifiable data and to preserve anonymity of private persons
to whom information relates.
SECTION VI- SUSTAINABILITY
1. Describe the plan for reducing reliance on federal funding in the future. Describe the steps you have
taken to diversify your funding sources, and/or incorporate this project into local funding sources,
e.g. state or local government funding,and/or broad-based community support. (Limit 1/2 nage)
North Range Behavioral Health
NRBH has applied for State funding through the JAC(Juvenile Assessment Center)and its Partners via the
existing JAC/1451 Collaborative Management Board for a Juvenile Treatment Court and associated support
services. In addition,the Division of Youth Corrections has partnered with NRBH through a contract to provide
services to youth and families post-commitment,to ensure successful reintegration into the community. NBRH
has also committed to providing emancipation/transition support services to Medicaid consumers upon the
renewal of the Medicaid contract. These services will include case management to qualifying youth and families
as well as services designed to link youth and families to community supports designed to increase accountability.
- 16-
FY2008 JABG Application Direct Awards
"Finally,prevention services! :been developed,i.e.,The Day Reporting Inter, in the spirit of decreasing the
need for detention center services. Unfortunately, funding sources are lim...d for many of the youth whose
services are provided by JABG funds so NRBH continues to rely on the grant to fund services otherwise
unfunded.
19`"Judicial Probation Female Offender Program
In the past we have applied for and obtained additional federal funding. We have used Senate Bill 94 funds
during most of the program existence to supplement services. This year we will not have these funds and have
supplemented with Offender Service Funds which is only a stop-gap measure. As stated above we will utilize
other service providers in the community as needed and if funds are available.
- 17-
FY2008 JABG Application Direct Awards
, SECTION VII—BUDGET
Copy this Budget Table and complei., the Table and Narrative for each purpost. .ea as well as the applicant agency's
administrative portion of the funds. For continuation applicants: Identify and justify all new budget items and
increases in each budget category from previous year funding.
Project Title: Administrative Costs
Purpose Area: Administration
(1) (2) (3) (4) Source
Annual Full- Annual Sub-Total % of time Fed$ Cash
time Salary Fringe for This TOTAL Match
Benefit Project
1.PERSONNEL Cost
+ = X % $
+ = X % $
+ = X
+ = X % $
TOTAL PERSONNEL COST $
Source
TOTAL Fed$ Cash
2. SUPPLIES AND OPERATING Match
Administrative Costs $1109.00 1109.00
$
$
TOTAL SUPPLIES AND OPERATING COSTS $ 1109.00 1109.00
Source
TOTAL Fed$ Cash
3.TRAVEL(Designate specifically in-state and out-of-state travel.) Match
$
$
TOTAL TRAVEL COST $
Source
TOTAL Fed$ Cash
4. EQUIPMENT Match
$
$
TOTAL EQUIPMENT COST $
Source
5. CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES TOTAL Fed$ Cash
Attach a copy of each contract with a detailed budget. Match
$ $ S
TOTAL CONTRACTED COST $ $ $
6. TOTAL OF ALL PROJECT COSTS Source
(1 through 5) TOTAL Fed$ % of Total Cash Match$ % of Tot:
MI
- 18-
FY2008 JABG Application Direct Awards
BUDGET NARRATIVE: it 1 a es
- 19-
FY2008 JABG Application Direct Awards
Copy this Budget Table and compli he Table and Narrative for each purpos, ta as well as the applicant agency's
administrative portion of the funs. For continuation applicants: Identify d justify all new budget items and
increases in each budget category from previous year funding.
Project Title: Collaborative Crisis Assessment and Triage Services
Purpose Area:Number 11 "Establishing and maintaining programs to conduct risk and needs assessments" and Number
12 "Accountability Based Programs"
(1) (2) (3) (4) Source
Annual Full- Annual Sub-Total % of time Fed$ Cash
time Salary Fringe for This TOTAL Match
Benefit Project
1.PERSONNEL Cost
+ = X % $
+ = X % $
+ = X %
+ = X % $
TOTAL PERSONNEL COST $
Source
TOTAL Fed$ Cash
2. SUPPLIES AND OPERATING Match
$
TOTAL SUPPLIES AND OPERATING COSTS $
Source
TOTAL Fed$ Cash
3. TRAVEL(Designate specifically in-state and out-of-state travel.) Match
TOTAL TRAVEL COST $
Source
TOTAL Fed$ Cash
4. EQUIPMENT Match
TOTAL EQUIPMENT COST $
Source
5. CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES TOTAL Fed $ Cash
Attach a copy of each contract with a detailed budget. Match
Clinical Staff $24,112 $20,536 $3,576
TOTAL CONTRACTED COST $24,112 $20,536 $3,576
6. TOTAL OF ALL PROJECT COSTS Source
(1 through 5) TOTAL Fed$ % of Total Cash Match$ %of Tota
TOTAL COST $24,112 $20,536 85% $3,576 15%
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FY2008 JABG Application Direct Awards
2. DBUDGET NARRATIVE: rut 3 pages)
. Refer to instructions. Follow the same categories and line items as i.. .he Budget Table. Complete a Budget
Narrative for each purpose area/project as well as the applicant agency's administrative portion of the funds.
For continuation applicants: Identify and justify all new budget items and increases in each budget
category from previous year funding.
Project Title: Collaborative Crisis Assessment and Triage Services
Purpose Area: The following narrative includes information for purpose areas Number 11 "Establishing and
maintaining programs to conduct risk and needs assessments" and Number 12 "Accountability Based Programs"
Overall Budget
The overall budget for this project will be $20,536.00 broken down as follows:
A. Personnel: No personnel expense is planned.
B. Supplies and Operating:No support is being requested for costs anticipated for supplies and operating
expenses for this project.
C. Travel: No funds to cover travel expenses are being sought.
D. Equipment: No equipment expense is planned.
E. Contracted Consultant/Professional Services: Contract personnel expenses of$20,536.00 include the
salary and fringe benefits for the clinical staff who will be performing the services to be delivered. Fringe
benefits account for 23% of gross salary and are prorated based on the full time equivalent. Additional
personnel expenses such as the salaries of the Program Director and clinical supervisor are not included here
nor is grant support sought for them. Data from Mountain States Employers Council,Inc. of Denver indicates
the proposed salary is consistent with what is paid for equivalent positions and employee qualifications in this
area.
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FY2008 JABG Application Direct Awards
•
SECTION VII—BUDGET
Copy this Budget Table and complete the Table and Narrative for each purpose _..ea as well as the applicant agency's
administrative portion of the funds. For continuation applicants: Identify and justify all new budget items and
increases in each budget category from previous year funding.
Project Title: Juvenile Female Offender Program(JFOP)
Purpose Area: Number 12. Establishing and maintaining programs to conduct risk and needs assessments of juvenile
offenders that facilitate the effective early intervention and the provision of comprehensive services, including mental
health screening and treatment and substance abuse testing and treatment to such offenders.
(1) (2) (3) (4) Source
Annual Full- Annual Sub-Total °/0 of time Fed$ Cash
time Salary Fringe for This TOTAL Match
Benefit Project
1.PERSONNEL Cost
+ = X % $
+ = X % $
+ = X
+ = X % $
TOTAL PERSONNEL COST $
Source
TOTAL Fed$ Cash
2. SUPPLIES AND OPERATING Match
$
$TOTAL SUPPLIES AND OPERATING COSTS $ Source
TOTAL Fed$ Cash
3. TRAVEL(Designate specifically in-state and out-of-state travel.) Match
$
$TOTAL TRAVEL COST $
Source
TOTAL Fed$ Cash
4. EQUIPMENT Match
$TOTAL EQUIPMENT COST $
Source
5. CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES TOTAL Fed$ Cash
Attach a copy of each contract with a detailed budget. Match
W f U:, a✓. - - - II • t k, LLC $10,536.00 $10,536.00
TOTAL CONTRACTED COST $10,536.00 $10,536.00
6. TOTAL OF ALL PROJECT COSTS Source
(1 through 5) TOTAL Fed$ % of Total Cash Match$ % of Tot:
TOTAL COST $10,536.00 $10,536.00 100% $
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FY2008 JABG Application Direct Awards
2. 'BUDGET NARRATIVE:, nit 3 pages)
• Refer to instructions. Follow the same categories and line items as i .he Budget Table. Complete a Budget
Narrative for each purpose area/project as well as the applicant agency's administrative portion of the funds.
For continuation applicants: Identify and justify all new budget items and increases in each budget
category from previous year funding.
Project Title: Juvenile Female Offender Program(JFOP)
Purpose Area: Number 12. Establishing and maintaining programs to conduct risk and needs assessments of
juvenile offenders that facilitate the effective early intervention and the provision of comprehensive services,
including mental health screening and treatment and substance abuse testing and treatment to such offenders.
CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES
Weld County Probation has contracted with Hawk II Systems L.L.C. continuously for the past several years to
work with the Juvenile Female Offender Program (JFOP). In order to continue the program and to maintain
current services, the Probation Depaitment is requesting $10,536.00 annually to be allocated towards Hawk II
Systems. Hawk II Systems, as well as other providers or agencies working directly with JFOP, will attend
monthly staffings where the Individualized Probation Plan (1PP) will be developed, and review and create new
goals for the upcoming month outlined. Expenses will cover Hawk II Systems' provision of the required
parent/daughter groups that will contain parenting and behavior management information. In addition, weekly,
on-going cognitive girls groups will be provided by Hawk II Systems to address issues of personal safety, teen
pregnancy, interpersonal relationships, personal decision making and career choices. In order for the girls and
their families to receive support and program consistency, regular in-home and/or school visits will be conducted
jointly by Hawk II Systems and the probation officer. These visits allow issues that arise to be addressed in a
timely and supportive fashion.
3. TOTAL PROJECT FUNDING:
A. In the box below,provide ALL sources of funding you are CURRENTLY RECEIVING for this
project. List the other sources of funding for this project by the type of funds and amount.
List the type and amount of other funding that will be provided to this project.
Fund Type/Describe Amount
Federal:
State:
County Government:
Municipal Government:
Private:
Other—specify:
TOTAL PROJECT COSTS
B. What percentage of the total project costs will be supported by the federal funds you are requesting in
this proposal? 100%
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FY2008 JABG Application Direct Awards
4.'FINANCIAL MANAGEM F: Please com lete the items below.
• A.
C. Please respond to the following questions about whether your accounting system meets the criteria for managing
federal grant funds. (These questions cover areas that will be monitored by DCJ staff during site visits or
through other reporting mechanisms. They are not intended to be all inclusive and do not substitute for the
agency's responsibility to meet all federal and state requirements for these grant funds.)
®YES ONO Does your accounting system separate ALL revenues and expenditures by funding source?
®YES ONO Does your system track revenues and expenditures for each grant award separately through a
sub-ledger system?
®YES ONO Does your system allow expenditures to be classified by the broad budget categories listed in
the approved budget in your grant,i.e.Personnel, Supplies and Operating,Travel,Equipment
and Professional Services?
NILES ENO Do you reconcile sub-ledgers to your general ledger at least monthly?
®YES ONO Do you mark your invoices with the grant number?
®YES ONO Do you maintain time sheets, signed by the employee and supervisor for each employee paid
by DCJ grant funds?
®YES ONO Do you have written financial policies and procedures in place?
®YES ENO Do you have accounting internal controls in place, such as separation of duties,two
signatures on certain checks,reconciliations or other reviews?
For Continuation Applicants only
EYES ONO Do you use your accounting system data to prepare your quarterly financial reports for DCJ?
EYES ONO Do you reconcile your accounting system data with your quarterly financial reports for DCJ?
If you answered"No"to any of the questions above,please provide an explanation on an inserted page
referencing Section V Item#4.
-24-
FY2008 JABG Application Direct Awards
- SF TON VIII- CERTIFICATION OF MA` 'H
This Certification of Appropriation of Match form should be completed by a.:agencies providing match.
Certification of Appropriation of Match
Date:May 29, 2009
Colorado Division of Criminal Justice
Office of Adult and Juvenile Justice Assistance
700 Kipling Street
Denver, Colorado 80215
To Whom It May Concern:
Please be advised that North Range Behavioral Health(NRBH)has committed support in the form of form
of cash match in the amount of$3.576.00 to match the State of Colorado funds for the
Juvenile Accountability Block Grant for NRBH Collaborative Crisis Assessment and Triage Services.
Execution of this document represents a certification that said funds have been earmarked within the appropriation of
budget process for use as matching funds for this grant application.
Sincerely,
Signature/Date
Larry Potorff: North Range Behavioral Health; Deputy Director
Typed Name and Title
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FY2008 JABG Application Direct Awards
SF 'ION IX-CERTIFICATIONS/SIGNA' TES
These pages contain the required federal and state certified assurances and certifications (updated) necessary for the
applicant to qualify for federal funding. Read these carefully. If you have any questions regarding these assurances, call
OAJJA. These pages must accompany the completed application.
X-ATTACHMENTS
Attach the following applicable items behind the Signature page(Page 11 of the Special Provision and Certified
Assurances pages) and label with the appropriate title:
A. Organizational Chart—Highlight any positions included in the budget personnel category.
B. Job Descriptions for the positions included in the budget personnel category.
C. Memoranda of Understanding/Agreement or Letters of Commitment—Refer to the Application Instructions and
the specific program area to which this application is responding to determine if these are required. If so, attach and
label.
D. —Supply only one copy of the last audit or formal financial review.
However,if there were any management reports or other auditor comments, attach them to each copy of the
application. It is not necessary to provide copies with each copy of the application.
NOTE: Applicants for federal funding are required to undergo an annual A-133 audit if$500,000 or more is spent annually
from any federal source. Applicants that spend less than $500,000 in federal assistance must maintain records and internal
controls sufficient for audit. DCJ requires all subgrantees, regardless of amount received, to submit a current formal
financial review or audit report every year.
-26-
FY2008 JABG Application Direct Awards
••' I of 2 originals
WELD COUNTY, COLORADO
AGREEMENT FOR SERVICES RECEIVED BY DCJ
UNDER FEDERAL GRANT JUN 16 2009
The Parties to this Agreement are WELD COUNTY, COLORADO (herein "COUNTY")
and the COLORADO JUDICIAL DEPARTMENT by and through the NINETEENTH
JUDICIAL DISTRICT PROBATION DEPARTMENT (herein"DISTRICT"). The
COUNTY and the DISTRICT may be referred to herein as the "Parties."
WHEREAS, the Colorado Division of Criminal Justice (herein"DCJ") has received an
award of Juvenile Accountability Incentive Block Grant(herein "JAIBG") funds from the ,
Federal Office of Juvenile Justice and Delinquency Prevention of the Federal Department
of Justice, being Award No. 2007-JB-FX-0065; AND
WHEREAS, the COUNTY has applied for and received from DCJ an award of funds
(herein"Subgrant") from the above described JAIBG Award, identified as DCJ Grant
No. 27-JB-L-19-13, for the period from 12/01/2008 to 9/30/09 in support of the
COUNTY'S project entitled"Weld County Juvenile Accountability"; AND
WHEREAS, the said Subgrant includes financial support for the DISTRICT'S "Juvenile
Female Offender Program" ("JFOP", or"Program") as described in the COUNTY'S
grant application materials; AND
WHEREAS, the COUNTY and the DISTRICT desire to enter into an agreement under
which the DISTRICT will provide Juvenile Female Offender Program services, and the
COUNTY will reimburse the DISTRICT from JAIBG funds for a specified amount of the
cost of providing those services.
NOW THEREFORE, in consideration of their mutual promises and for their mutual
benefit, the COUNTY and the DISTRICT agree as follows:
1. TERM OF THE AGREEMENT.
Subject to termination as provided herein and notwithstanding the date of execution of
this Agreement, the term of this Agreement shall be from December 1, 2008 through
September 30, 2009.
2. DUTIES OF THE DISTRICT.
a. Statement of Work. The DISTRICT shall provide services in its Juvenile
Female Offender Program as described in the Statement of Grant Award (herein
"SOGA") for Grant Number 27-JB-L-19-13, a copy of which is attached hereto as
Exhibit A, the primary purpose of the Program being to reduce recidivism and
hold juvenile female offenders accountable by offering a gender specific program
that provides intensive supervision and increased access to resources and groups,
in order to enhance accountability.
Intergov WeldCounty-19thDistProbation
FemaleOffenderProgram
JAIBG 12-01-08 to 09-30-09
X609-CY5`!
„ • „
'4
b. Private Contractor. The DISTRICT shall provide the services required by
the JAIBG Subgrant documents, through a contract with a private service
provider, Hawk II Systems, LLC,to run weekly groups, prepare initial
assessments for identified juvenile female offenders, participate in weekly home
visits and case staffings with the Program's probation officer, and perform a
variety of additional services as may be needed for the Program. The said private
provider shall be an independent contractor, and not an employee of the
DISTRICT, and therefore shall not look to the DISTRICT for any employment-
related matters including but not limited to, the payment of a salary and the
provision of benefits, the withholding and payment of any payroll taxes and
deductions, the provision of unemployment insurance and workers' compensation
insurance, and the application of rules of employment.
c. Invoices and Reports. The DISTRICT shall submit to the COUNTY
quarterly invoices for services provided under this Agreement, as well as
quarterly reports and a final report, including a"Financial Report," a
"Professional Services/Consultant Certification Form"and a"Narrative Report."
The said quarterly invoices and reports shall be due by the 9th day of each month
(or as soon thereafter as practicable) immediately following the end of each
quarter(ie. each 3-month period or fraction thereof following the start-date),
throughout the contract term. The said due dates shall be on or about March 9,
June 9, September 9, and October 9, with the final report due on November 14,
2009. Failure to submit quarterly reports may result in withholding of funds
and/or contract termination.
d. Approved Expenditures. The DISTRICT agrees that all funds received
under this Agreement shall be expended solely for the purposes stated in this
Agreement, and in the Subgrant documents. Any funds not so expended shall be
repaid to the COUNTY.
e. Records. The DISTRICT shall make available to the COUNTY or to its
authorized designee,upon reasonable request and at reasonable times, all records
and other information relative to the implementation of this Agreement, except
that records and information for which the DISTRICT owes a duty of
confidentiality shall not be disclosed.
3. DUTIES OF THE COUNTY. The COUNTY shall compensate the DISTRICT
for services performed under this Agreement at a total fee of up to $7243.00. The
COUNTY shall make quarterly payments to the DISTRICT within thirty(30) days after
receipt and approval of invoices. Such payments should be addressed to Colorado
Judicial Department, Financial Services Division, Office of the State Court
Administrator, 1301 Pennsylvania Suite 300, Denver, CO 80203, with a copy to Chief
Probation Officer, 19th Judicial District Probation, 934 9th Avenue, Greeley, CO 80631.
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The disbursement of funds from the COUNTY shall be contingent upon the receipt of
said funds by the COUNTY from DCJ, and shall be limited to the extent of the funds
received.
4. TERMINATION. Non-compliance with any portion of this Agreement may
result in termination of the Agreement, withholding of funds,return of money to the
COUNTY, and/or other action deemed necessary by the COUNTY.
5. CONFIDENTIALITY. In the event that the COUNTY obtains access to any
records or files of the DISTRICT in connection with this Agreement, or in connection
with the performance of its obligations under this Agreement, the COUNTY shall keep
such records and information confidential and shall comply with all laws and regulations
concerning the confidentiality of such records to the same extent that such laws and
regulations concerning the confidentiality of such records apply to the DISTRICT. The
COUNTY shall notify its employees and agents, if any, that they are subject to the
confidentiality requirements as set forth above, and shall provide each employee or agent
with a written explanation of the confidentiality requirements before the employee or
agent is permitted access to confidential data.
6. AMENDMENT. This Agreement may be amended upon written agreement of
the Parties.
7. INSURANCE. The DISTRICT, as a division of the Colorado Judicial
Department is a "Public Entity"within the meaning of the Colorado Governmental
Immunity Act, C.R.S. 24-10-101 et seq, as amended(hereinafter the "Act"), and
therefore its liability for acts and omissions of its employees and agents is limited by the
provisions of the said Act. To the extent required or permitted by the Act, the Judicial
Department, through the state Office of Risk Management, will at all times during the
term of this Agreement maintain such liability insurance,by commercial policy or self-
insurance, as is necessary to meet its liabilities under the said Act.
8. STATE AND FEDERAL ASSURANCES. The DISTRICT shall comply with
all applicable "Special Provisions and Certified Assurances" that the COUNTY is
required by the DCJ SOGA to require of its contractors, including without limitation the
"Federal Public Policy Assurances,"the "Certification Regarding Debarment ,
Suspension, Ineligibility and Voluntary Exclusion" and the "Right of Privacy for
Recipients of Service and Sharing of Information,"which are set forth in the SOGA
attached hereto as Exhibit A.
9. ENTIRE AGREEMENT. This writing constitutes the entire Agreement
between the Parties with respect to the subject matter herein, and shall be binding upon
said Parties, their officers, employees, agents and assigns and shall inure to the benefit of
the respective survivors, heirs,personal representatives, successors and assigns of said
Parties.
10. NO WAIVER OF IMMUNITY. No portion of this Agreement shall be deemed
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to constitute a waiver of any immunities that the Parties or their officers or employees
may possess, nor shall any portion of this Agreement be deemed to have created a duty of
care which did not previously exist with respect to any person not a Party to this
Agreement.
11. NO THIRD PARTY BENEFICIARY ENFORCEMENT. It is expressly
understood and agreed that the enforcement of the terms and conditions of this
Agreement, and all rights of action relating to such enforcement, shall be strictly reserved
to the undersigned Parties and nothing in this Agreement shall give or allow any claim or
right of action whatsoever by any other person not included in this Agreement. It is the
express intention of the undersigned Parties that any entity other than the undersigned
Parties receiving services or benefits under this Agreement shall be an incidental
beneficiary only.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement through their
respective lawfully empowered representatives.
WELD COUNTY, COLORADO JUDICIAL DEPARTMENT
COLORADO By and through the 19TH JUDICIAL
DISTRICT PROBATION DEPARTMENT CBy: (/l/ ` By: t
William F. Garcia, Chair RogrItein
Board of County Commissioners Chief Judge
MAR 3 0 2009 i
ATTES BY: By: J • Lv
4
Kevin A. Nelan
Chief Probation Officer
1-.
Printed: Donald D.
By: L - 1
Deputy Clerl 1R r' / B
erald A. Ma n y
State Court Admi istrator
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