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WELD 911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
P.O. Box 758
Greeley,Colorado 80632
Phone(970)356-4000, Ext 4245
November 16, 2010
Division of Local Government
1313 Sherman Street
Room 520
Denver, CO 80203
Dear Sirs:
Enclosed please find the following documents relating to the Weld County 911 Emergency
Telephone Service Authority
Certification of 2011 budget copy
2011 Budget Message
• Description of Service
• Budgetary Accounting Basis
• Lease/Purchase Agreements
• Summary of Resources and Estimated Expenditures
• Line Item Revenue, Operating Expenses and Capital Equipment
Affidavit of Publication
Resolution to Adopt 2011 Budget
2011 Resolution to Appropriate Sums of Money
Because the authority is supported by a telephone surcharge, no property tax is levied or authorized.
If you have questions please do not hesitate to contact me or Don Warden, Director of Budget and
Management Analysis, at (970)336-7215, Extension 4218.
Very true yours,
andy Winsett
Secretary/Treasurer
911 Emergency Telephone Service Authority
Budget Message
Service:
Prior to 1990, many jurisdictions in Weld County had limited 911 service. Some jurisdictions had no
method to report emergencies using the telephone system. To serve the public welfare and the best
interests of all citizens in Weld County, 41 government entities within Weld County agreed to form
the Weld County 911 Emergency Telephone Service Authority to implement enhanced 911
emergency telephone capabilities for every telephone in Weld County.
E-911 is a telephone system utilizing the single three-digit number 911 for reporting police, fire,
medical, or other emergency situations. A call on the E-911 system automatically displays the
location of the caller's telephone number, address for the telephone, and other supplemental
information of the calling party's location at a Public Safety Answering Point (PSAP). There is a
single PSAP in the Weld County Regional Communications Center serving 18 law enforcement
agencies, 21 fire districts, and two EMS services. Individual response personnel for each
jurisdiction are notified of the emergency from the PSAP.
The Weld County 911 Emergency Telephone Service Authority is a separate legal entity responsible
for the administration of the E-911 emergency telephone service program for all of Weld County,
except the Town of Erie. The Authority Board is authorized to collect an emergency telephone
charge not to exceed seventy cents per month. The Authority Board must determine the surcharge
rate each year, no later than September 1st, and fix the new rate to take effect commencing with the
first billing period of each telephone customer on, or following, the next January 1st.
Funds collected from the surcharge must be spent to pay for dispatch and computer support staff,
equipment costs, installation costs,the monthly recurring charges,and, if moneys are available after
such charges are fully paid, such funds may be expended for emergency medical services provided
by telephone. Any funds collected and unexpended at the end of the budget year are carried over to
the next succeeding year to be used in supplying E-911 emergency telephone service.
The Authority Board may do any act as may be necessary to continue operation of the 911
emergency telephone service including, but not limited to, the ability to negotiate with equipment
vendors and service suppliers to obtain the benefit of technological developments. These benefits
must improve or enhance the quality and efficiency of 911 emergency telephone service to the
users.
The primary funding resource for E-911 service is the surcharge established in 1988, at fifty cents
per month, per telephone service. Beginning in 1998,the surcharge was also extended to wireless
phones. Effective January 1, 2009, the surcharge went up to seventy centers per month, per
telephone service. The revenue from the seventy cent surcharge and surplus revenues carried
forward from previous years will produce sufficient revenues in 2011 to fund expenditures authorized
by the intergovernmental agreement and current legislation.
Budgetary Accounting Basis:
The Basis of Accounting refers to when revenue and expenditures or expenses are recognized in
the accounts and reported in financial statements. The Basis for Accounting relates to the timing of
the measurements made regardless of the measurement focus applied.
Revenue and expenditures or expenses are accounted for using a modified accrual method. This
method recognizes revenue in the year in which it becomes both measurable and available as net
current assets or,when revenue is of a material amount, planned for but not yet received. Revenue
in the modified accrual method primarily consists of surcharges collected even though the surcharge
may not have yet been remitted by telephone companies in the service area. Unbilled charges for
services are recorded in the appropriate fund at year end. Expenditures are generally recorded
when the related fund liability is incurred.
The Board adopted a policy in the meeting on September 15, 1992,to fund an equipment reserve by
depreciating E-911 equipment, effective January 1, 1993. Equipment will be depreciated using a
straight-line method and a five-year life. This depreciation method results in an annualized expense
of approximately $121,000.
Lease-Purchase Agreements:
The following supplemental data regarding lease purchase agreements involving real property
pursuant to Section 29-1-104(2)(d), C.R.S., 1973, as amended:
$ 0 A. The total amount to be expended during the ensuing fiscal year
for payment of obligations under all lease-purchase agreements
involving real property.
$ 0 B. The total maximum payment liability of the local government
under all lease-purchase agreements involving real property over
the entire terms of such agreements, including all optional
renewal terms.
$ 0 C. The total amount to be expended during the ensuing fiscal year
for payment obligations under all lease-purchase agreements
other than those involving real property.
$ 0 D. The total maximum payment liability of the local government
under all lease-purchase agreements other than those involving
real property over the entire term of such agreements, including
all optional renewal terms.
Weld County E-911
Emergency Telephone Authority
for the period
January 1, 2011 to December 31, 2011
Actual Estimated Proposed Final
Resources 2009 2010 2011 2011
Beginning Fund Balance $ 3,223,697 $ 3,599,571 $ 3,884,279 $ 3,884,279
Estimated Revenue
Surcharge 1,873,189 2,065,000 2,165,000 2,165,000
Interest 103,617 60,000 40,000 40,000
Total Resources $ 5,200,503 $ 5,724,571 $ 6,089,279 $ 6,089,279
Estimated Expenditures
Operations
Personnel $ 0 $ 814,156 $ 905,492 $ 895,000
Office Supplies 3,278 13,000 9,665 9,665
Small Items of Equipment 178,820 98,823 59,735 59,735
Computer Software 89,063 13,827 22,258 22,258
Uniforms 0 0 1,000 1,000
Other Supplies 5,700 7,100 10,975 10,975
Telephone Charges 983,919 115,200 140,738 140,738
Contract Payments 57,323 516,928 577,547 577,547
Training 706 14,420 14,100 19,100
Other Prof. Services 13,030 20,725 20,250 20,250
Grants and Donations $ 161 $ 0 $ 0 $ 0
Equipment
Equipment $ 268,932 $ 226,113 $ 2,980,000 $ 3,023,495
Depreciation 239,534 121,000 121,000 121,000
Contingency 0 0 30,000 30,000
Emergency Reserve 0 0 96,000 150,000
Total Expenditures $ 1,840,466 $ 1,961,292 $ 4,988,760 $ 5,080,763
ENDING FUND BALANCE $ 3,360,037 $ 3,763,279 $ 1,100,519 $ 1,008,516
ENDING FUND BALANCE
with Depreciation
and Contingencies $ 3,599,571 $ 3,884,279 $ 1,347,519 $ 1,309,516
Weld 911 Emergency
Telephone Authority
2011
7300- Emergency 2009 2010 2011 2011
22300 Telephone Operations Actual Estimate Proposed Final
6111 Personnel $ 0 $ 814,156 $ 905,492 $ 895,000
6210 Office Supplies 3,278 13,000 9,665 9,665
6220 Small Items of Eqpmt. 178,820 98,823 59,735 59,735
6225 Computer Software 89,063 13,827 22,258 22,258
6248 Uniforms 0 0 1,000 1,000
6249 Other Supplies 5,700 7,100 10,975 10,975
6367 Telephone Charges 983,919 115,200 140,738 140,738
6379 Contract Payments 57,323 516,928 577,547 577,547
6400 Training 706 14,420 14,100 19,100
6370 Other Prof. Services 13,030 20,725 20,250 20,250
6710 Grants and Donations 161 0 0 0
Total Expenditures $ 1,332,000 $ 1,614,179 $ 1,761,760 $ 1,756.268
Weld 911 Emergency
Telephone Authority
2011
7300- 2009 2010 2011 2011
22300 Equipment Actual Estimate Proposed Final
6540 Depreciation $ 239,534 $ 121,000 $ 121,000 $ 121,000
6952 Equipment 268,932 226,113 2,980,000 3.023,495
Total Expenditures $ 508,466 $ 347,113 $3,101,000 $3,144,495
7300- 2009 2010 2011 2011
22300 Reserves Actual Estimate Proposed Final
6940
CONT Contingency $ 0 $ 0 $ 30,000 $ 30,000
6940
EMGY Emergency Reserve 0 0 96,000 150,000
Total Expenditures $ 0 $ 0 $ 126,000 $ 180,000
Weld 911 Emergency
Telephone Authority
2011
7300- 2009 2010 2011 2011
22300 Revenues Actual Estimate Proposed Final
4410 Telephone Surcharge $ 1,873,189 $ 2,065,000 $ 2,165,000 $ 2,165,000
4610 Earnings on Deposit 103,617 60,000 40,000 40,000
Total Revenue $ 1,976,806 $ 2,125,000 $ 2.205.000 $ 2,205,000
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RESOLUTION TO ADOPT BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE
EMERGENCY TELEPHONE AUTHORITY FUND AND ADOPTING A BUDGET FOR THE WELD
911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE CALENDAR YEAR
BEGINNING ON THE FIRST DAY OF JANUARY, 2011, AND ENDING ON THE LAST DAY OF
DECEMBER, 2011
WHEREAS,the Authority Board of the Weld Emergency Telephone Authority has appointed
Randy Winsett, Secretary/Treasurer, to prepare and submit a proposed budget to said governing
body at the proper time, and
WHEREAS, Randy Winsett, Secretary/Treasurer, has submitted a proposed budget to this
governing body for its consideration, and
WHEREAS, upon due and proper notice, published or posted in accordance with the law,
said proposed budget was open for inspection by the public at a designated place, a public hearing
was held on November 16, 2010, and interested taxpayers were given the opportunity to file or
register any objections to said proposed budget.
NOW,THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911
EMERGENCY TELEPHONE SERVICE AUTHORITY:
Section 1. That estimated expenditures for the fund are as follows:
Emergency Telephone Authority Fund $ 5,080,763
Section 2. That estimated revenues for the fund are as follows:
From unappropriated surplus $ 2,877,763
From sources other than general property tax 2,205,000
From general property tax levy 0
TOTAL REVENUES $ 5,080,763
Section 3. That the budget, as submitted,amended, and summarized above by fund, hereby
is approved and adopted as the budget of the Weld 911 Emergency Telephone Service Authority for
the year stated above.
Section 4. That the budget hereby approved and adopted shall be signed by the Chairman
of the Authority Board and made a part of the public records of the Authority.
ADOPTED thi0 6th day of November, A.D., 2010.
ATTEST: ��
ETARY/TREASURER CHAIR c
A HORITY BOARD AUTHORITY BOARD
RESOLUTION TO APPROPRIATE SUMS OF MONEY
A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE EMERGENCY
TELEPHONE AUTHORITY FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH
BELOW, FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE
2011 BUDGET YEAR
WHEREAS,the Authority Board, on November 16, 2010, has adopted the annual budget in
accordance with the Local Government Budget Law, and
WHEREAS,the Authority Board has made provision therein for revenues in an amount equal
to, or greater than, the total proposed expenditures as set forth in said budget, and
WHEREAS, it is not only required by law, but also necessary, to appropriate the revenues
provided in the budget to and for the purposes described below, so as not to impair the operations
of the Authority.
NOW,THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911
EMERGENCY TELEPHONE SERVICE AUTHORITY:
That the following sums are hereby appropriated from the revenue of the Emergency
Telephone Authority Fund for the following purposes:
Emergency Telephone Authority Fund
Current Operating Expenses $ 1,756,268
Capital Outlay 3,023,495
Depreciation 121,000
Contingency 30,000
Emergency Reserve 150,000
TOTAL FUND $ 5,080763
ADOPTED this 16th day of November, A.D., 2010.
ATTEST: 9L ��ZL / l )
SE TAR /TREASURER CHAIR
AUTHORITY BOARD "AUTHORIT BOARD
NOTICE AS TO PROPOSED BUDGET
NOTICE IS HEREBY GIVEN that a proposed budget has been submitted to the Weld County
911 Emergency Telephone Service Authority Board for the ensuing year of 2011. A copy of the
proposed budget has been filed in the Weld County Office of the Clerk to the Board, located at
915 10th Street, Greeley, Colorado, where same is open for public inspection. The proposed
budget will be considered at a regular meeting of the Authority Board to be held at the Weld
County Law Enforcement Administration Building, 1950 "O" Street, Greeley, Colorado, on
November 16, 2010, at 12:00 noon. Any interested elector within such Weld County 911
Emergency Telephone Service Authority may inspect the proposed budget and file or register
any objections thereto at any time prior to the final adoption of the budget.
WELD COUNTY 911 EMERGENCY
TELEPHONE SERVICE AUTHORITY
WELD COUNTY, COLORADO
DATED: October 29, 2010
PUBLISHED: November 3, 2010, in the Fort Lupton Press
PROOF OF PUBLICATION
FORT LUPTON PRESS
STATE OF COLORADO
COUNTY OF WELD SS.
I, Allen Messick, do solemnly swear that I am the Publisher
of the Fort Lupton Press that the same is a weekly
newspaper printed and published in the County of Weld,
State of Colorado, and has a general circulation therein;
that said newspaper has been published continuously and
uninterruptedly in said county of Weld for a period of more
than fifty-two consecutive weeks prior to the first NOTICE AS TO PROPOSED
publication of the annexed legal notice or advertisement; BUDGET
that said newspaper has been admitted to the United NOTICE IS HEREBY GIVEN Seta
States mails as second-class matter under the provisions pr000sedbuddethasbeensubmfited
to the wale County 911 Eme airy
of the act of March 3, 1879, or any amendments thereof, Telephone Service Authority Acopy
for the ensuing year of 2011.A copy
and that said newspaper is a weekly newspaper duly fil� Proposed n the Weld my Office of
qualified for publishing legal notices and advertisements the Clerk to the Board, located at
within the meaning of the laws of the State of Colorado. 915 same s Greeley,
y,Colorado,
inspecfion.The proposed budget That the annexed legal notice or advertisement was be considered at a regular meeting
published in the regular and entire issue of every number of the Authority regular
y
of said weekly newspaper for the period of ONE Room (GPD6Headquarters) 2875
West 10th Street,Greeley,Colorado,
consecutive insertion(s); and that the first publication of on November 16, 2010, at 12:00
noon. Ntr
said notice was in the issue of newspaper, dated 3rd day such Veld County Cont 9111 elector
within
of NOVEMBER 2010, and the last on the 3rd day of Telephone Service Authority may
inspect the proposed budget and file
NOVEMBER 2010 or register any objections thereto at
anyt�prior to the final adoption of
the budget.
WELD COUNTY 911 EMERGENCY
TELEPHONE SERVICE
AUTHORITY
WELD COUNTY,COLORADO
DATED: October 29,2010
Z h, �C'�-��9 PUBLISHED: November 3,
2010,in the Fort Lupton Press
Publisher, Subscribed and sworn before me, this 3rd
day of, NOVEMBER, 2010.
Notary Public.
0O0\t_ PE?
p10T^^AR� y
N� PUBLIC P �.
4'OPCO•- 2P'�
PEy
Esther Gesick
From: dig-filing dig-filing [dig-filing@state.co.us]
Sent: Thursday, December 30, 201011:33 AM
To: Esther Gesick
Subject: Re: Weld County 911 Emergency Telephone Service Authority 2011 Budget(62084)
Thank you for your submission to DLG. This is your confirmation email
notifying you that your filing reached our email box. We will review
your submission and contact you with any problems or issues if
necessary.
Please do not reply to this email as it is auto-generated.
Thank you,
DLG Staff
>>> Esther Gesick <egesick( co.weld.co.us> 12/30/10 11:32 »>
Esther E. Gesick
Deputy Clerk to the Board
Weld County, Colorado
915 10th Street
Greeley, CO 80631
(970)336-7215 X4226
(970)352-0242 (fax)
1
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Hello