HomeMy WebLinkAbout20100401 RESOLUTION
RE: APPROVE JUSTICE ASSISTANCE GRANT APPLICATION FOR INTENSIVE COURT
SUPERVISION PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Justice Assistance Grant Application for
the Intensive Court Supervision Program from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Sheriffs Office,to the
Colorado Division of Criminal Justice, Office of Adult and Juvenile Justice Assistance, commencing
October 1, 2010, and ending September 30, 2011,with further terms and conditions being as stated
in said application, and
WHEREAS,after review, the Board deems it advisable to approve said application, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the Justice Assistance Grant Application for the Intensive Court Supervision
Program from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Sheriffs Office, to the Colorado Division of
Criminal Justice, Office of Adult and Juvenile Justice Assistance, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 24th day of February, A.D., 2010.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ' G �` G j , I -, x. r. ,�u,1
r� a "' Dougla8 Rademacher, Chair
::1 :
d Cy Clerk to th PpI ;,
rbara Kirkmeyer, ro-Tem
k .
Deputy Clerk to the Boa . a l 1 EXCUSED
Sean P. C
i,a
APP
Willis F. Garcia
o t AU rney EXCUSED
David E. Long
Date of signature: 3/1/R)
2010-0401
SO0031
(•t '
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Colorado Division of Criminal Justice
Office of Adult & Juvenile Justice Assistance
Justice Assistance Grant Program JAG
2010 APPLICATION
JAG 2010 APPLICATION Justice Assistance Grant Program
STATE USE ONLY: App# Grant# Award $
Note: Because this document is protected, you cannot run spellcheck.
SECTION I —APPLICANT INFORMATION
Project Title: Intensive Court Supervision Program
Applicant Agency: Weld County Sheriffs Office
Contact Name: Commander Kenneth E. Poncelow
Street Address: 1950 O Street
City: Greeley ZIP: 80631
Telephone: (970) 356-4015 ext 2802 Fax: (970) 304-6467
E-mail: kponcelow@co.weld.co.us
Type of government (check only ONE):
❑ State 0 City/Town ® County 0 Indian Tribe 0 District Attorney 0 Special Districts
Federal Employer ID Number: 8 4 6 0 0 0 8 1 3 DUNS Number: 8 2 5 3 3 7 6 8 1
Has applicant agency registered with the Central Contractor Registration (CCR) database? (check only ONE)
® Yes (CCR attached) 0 No
Requested JAG Amount: $ 49,850 Total Project Cost: $ 115,970
Project Duration (mm/dd/yyyy) From: 10/1/2010 To: 9/30/2011
Project Abstract: (Provide a brief description of proposed project. Limit to space provided.)
The Weld County Sheriffs Office is applying for this grant in conjunction with the Weld County Juvenile Assessment
Center's Collaborative Management Program to implement and operate a Juvenile Treatment Court project utilizing an
Intensive Court Supervision process and the evidence based service model of Multi-Systemic Treatment which
provides focus in an intensive manner on juvenile and family. The project will serve between 55 and 115 children
between the ages of 10 to 18 years of age.
Youth will be selected for the project by the 191"Judicial District Court utilizing an objective selection system. Youth
selected will be at high risk to reoffend due to specific criminal behavior, substance abuse, mental health, past history
and parental involvement. This project will provide necessary treatment services, intensive supervision of the court,
parental education and wrap around services for the child.
Continuation Projects:
(Provide a brief synopsis of what this project accomplished with its previous grant award. Limit to space provided.)
N/A
Office of Adult&Juvenile Justice Assistance 1
JAG 2010 APPLICATION Justice Assistance Grant Program
Program Area: (check ONE)
D Corrections and Community Corrections Programs
❑ Crime Victims &Witness Protection
❑ Drug Treatment Programs
❑ Law Enforcement
❑ Planning, Evaluation, Technology Improvement
❑ Prevention and Education Programs
® Prosecution and Court Programs
Prior JAG Funding for This Project: If none, indicate that this is a ® NEW project
Grant Number: Federal Funds Awarded:
Implementing Agency:
Agency Name: Weld County Juvenile Assessment Center dba Youth & Family Connections
Contact Name: Kelly Schramm
Street Address: 2835 west 101h street
City: Greeley ZIP: 80634
Telephone: 970-351-5475 Fax:
E-mail: kschramm@youthandfamilyconnections.org
Service Area:
U. S. Congressional District(s): 0 1 0 2 0 3 ® 4 ❑ 5 ❑ 6 0 7 0 Statewide
Judicial District(s) (Identify by District Number): 19
Cities and Counties (List primary cities and counties to be served):
Greeley and Weld County
Age of Target Population (check all that apply): ❑ All ❑ 0-12 Z 13-17 ❑ 18-24 ❑ Over 25
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JAG 2010 APPLICATION Justice Assistance Grant Program
SECTION II - PROJECT SUMMARY (Refer to instructions)
1) PROBLEM STATEMENT(Limit—one page)
What problem will the project be addressing? Briefly illustrate the problem using local or state data when possible.
The participating agencies submitting this grant are seeking funding to address several recent trends, as well as to
provide one solution to a gap in resources and the 'care continuum'. Specifically,juveniles coming into the system are
all receiving a "one size fits all" approach. This Project will leverage the funding to fill this gap in the County's
integration of the courts with treatment. This project will provide necessary treatment services, intensive supervision of
the court, parental education and wrap around services for children at higher risk for recidivism.
The use of the County's approved juvenile detention center bed capacity has also continued to increase. Based on
Average Daily Population (ADP)figures provided by the SB 94 program, the County exceeded its bed capacity in 44 of
the last 55 months (July 2004 to January 2009). Moreover, the County exceeded its capacity by an average of more
than one bed in 30 of those months. From FY 2004-2005 through FY 2006-2007, there were four months during which
the ADP represented 10% over capacity. Due to the excessive capacity, there have been approximately 100
emergency releases in each of the past two years.Weld County routinely borrows bed space from other jurisdictions in
order to accommodate the need for bed space as well as stay within the facility's bed cap of 69.
Also, in a recent review of juvenile court cases from January 1, 2007 to April 1, 2009 (3,007 cases)the following trends
appeared:
486 youth had multiple cases, and 90% of these youth were facing burglary, theft or drug charges.
School issues were present in almost every case.
232 youth were charged with drug offenses as original charges.
In addition to the 486 youth with multiple offenses, 210 youth had siblings in the criminal judicial system.
Finally, an informal review of recent direct file cases found that the number of these cases increased four-fold over the
past five months compared with the last five years. That is, approximately five direct file cases were filed the past five
years compared with approximately 20 such cases in the last five months. Weld County DHS believes that the majority
of these 20 youth would have been eligible for and benefited from the Intensive Court Supervision program.
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JAG 2010 APPLICATION Justice Assistance Grant Program
2) PROJECT PLAN (Limit—two pages)
In a narrative format, describe your project's goals and objectives and the plan to accomplish them. Identify the timeline
and milestones needed for completion. Include a discussion of project resources and responsible parties. How will this
project address one or both of the goals of the JAG program?
The Intensive Court Supervision Program (ICS) is a collaboration of public and private sectors (including non-profit
organizations), which provides intensive treatment, supervision, and comprehensive judicial monitoring to juvenile
offenders who are at a high risk to reoffend due to specific criminal behavior, substance abuse, and/or mental health
treatment needs. ICS will implement evidence based practices in a systematic manner that will, in the context of the
Project implementation, meet all of the elements of an evidence based practice as defined in the Request for
Applications.
Specifically, the Collaborative Management Program (CMP) intends for the ICS itself(i.e., independent of the MST
program, which is evidence-based) to meet the eight principles in this manner:
Principle Project Component Element
1. Assess actuarial risk and needs CJRA
2. Enhance Intrinsic Motivation MST; Family Court Facilitator
3. Target Interventions CJRA; MST; FCF
4. Use of Cognitive-Behavioral Treatment models MST
5. Increase Positive Enforcement ICS
6. Engage Ongoing Support in Natural Communities ICS; MST; FCF
7. Measure Relevant Processes and Practices CMP/JAC/OMNI Institute
8. Provide Measurement feedback JAC/OMNI
It should be noted that the Court, the CMP partners and the community have a keen interest in moving to research-
informed or—based models and methodologies to reduce the substance abuse and use among youth offenders.
Further, the commitment of the CMP and County to the use of ICS is demonstrated by local representatives, including
the 19th Judicial District Court Magistrate, Family Court Facilitator, & Child Welfare Manager with the Weld County
Department of Human Services (SB94 Chair), attending the Kansas City ICS conference sponsored by the National
Council of Juvenile and Family Court Judges (NCJFCJ), Alcohol and Other Drugs (AOD) Division. The AOD Division
has been working under a cooperative agreement with the Bureau of Justice Assistance (BJA), and the Office of
Juvenile Justice and Delinquency Prevention (OJJDP). This collaborative effort allows the AOD Division to provide
training and technical assistance to jurisdictions for planning, implementing, or enhancing juvenile treatment courts.
This initiative is focused in several areas: planning, implementation, and sustaining treatment courts. (Attending this
training was to compliment and increase our juvenile treatment court planning by reviewing evidenced based programs
and not to plan the implementation of a drug court.)
MST is a well-known and studied evidence based practice, and has been proven to work with this population.
PRE TRIAL SERVICES -Although this program specifically addresses juveniles post adjudicated, it is important to
begin the process for all youth at this point of the youth's entry into the juvenile system. Thus, a brief description of
services at this level will help complete the picture of the intensive court supervision. Once a youth is detained and
assigned to Pre Trial Services, the SB94 Detention Hearing Assessment is completed by a case manager. Services are
put into place based on the initial assessment of youth and family. This provides an early identification of needs for the
juvenile and family and their ability to access and comply with those requirements. The pretrial services case manager
reports to the Court, prosecutor and defense during the pendency of proceedings. The closing report will make any
information available to probation. This assessment and identification of needs will be available for completion of the
eligibility scoring instrument which will facilitate an expeditious and accurate identification of juveniles who meet and do
not meet the requirement for the program at sentencing. This is designed to reduce, if not eliminate any delay in
treatment of the juvenile.
Continue on next page if necessary.
NOTE: Text will not automatically flow to next page. You must STOP TYPING and START AGAIN on NEXT PAGE.
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JAG 2010 APPLICATION Justice Assistance Grant Program
2) PROJECT PLAN- Continued,page 2
INITIAL JUDICIAL PROCEEDINGS -At the sentencing hearing, the Court will determine if the youth is a candidate for
the ICS program based on eligibility and behavior. If the youth is ordered into the ICS program, they will be set
immediately for frequent court appearances to begin the program. All sentenced youth are ordered to Probation
immediately for supervision. In those cases where probation may not be able to assume supervision immediately, the
youth will continue with SB-94 Pre-Trial Services until active supervision occurs by probation. All necessary releases
will be signed for probation and the courts to access all necessary treatment provider information to ensure compliance.
The first court hearing after sentencing will be no later than 14 days from sentencing and any documents not signed
before that date can be completed in court at the first hearing.
COMMUNICATION - Upon entry to ICS, a common database will be available to compile ongoing information
concerning the youth, family and compliance. This database will be available so that all responsible agency providers,
including probation and the courts, will have access to client information, school attendance, treatment compliance, and
compliance with other programs and orders. Releases of Information, as necessary, will be executed at the first
appointment with probation. Ongoing communication will continue on a weekly basis with information from all key
reporters being updated and compiled on the database, allowing information from key reporters to be available even if
a reporter is not present in court. It will also allow the Court to post information regarding instructions and conditions
from the hearing. This open and efficient communication is vital to the success of the Intensive Court Supervision
program.
ASSESSMENT AND TREATMENT- Once under supervision, the youth, if not already completed during pretrial
services, will be required to complete an in-depth assessment using either the CYO-LSI (Colorado Youth Offender
Level of Supervision Inventory) through probation or the Colorado Juvenile Risk Assessment(if available). This
assessment is used to determine risk factors for the youth, what services may be needed to address those risk factors,
and if a mental health and/or substance abuse evaluation is needed. If needed, an evaluation will be completed by
North Range Behavioral Health (NRBH) using the evidenced based CRAFFT Screen. The Massachusetts Youth
Screening Instrument(MAYSI-2) may continue to be used to assess ongoing progress and recent needs that may
develop given the age and fluidity of this population's needs. Treatment planning will occur in accordance with the
results as soon as the assessments are completed and will continue to be monitored, developed, and adapted
throughout participation in ICS. Funding problems for the family should be considered and discussed as part of the
treatment plan and use of outside sources including school programs, Medicaid, and the youth's private insurance
should be utilized to help lower or contain costs of treatment.
ICS COURT OVERVIEW - Court reviews for the ICS program will happen weekly to biweekly depending on the amount
of supervision and accountability needed for each case. A specific goal will be the complete development of a
treatment plan by week 4 after adjudication. During the court review, the youth will appear with their parents and a copy
of the report from the common database. Professionals may or may not need to appear. The Court will be able to
review the information prior to Court as well. Juveniles and parents will be addressed with regard to compliance
including success and issues that need to be resolved. The Court will provide feedback via the common database as
to the requirements for the juvenile, parents and care providers to complete.
IMPLEMENTING THE COLORADO JUVENILE RISK ASSESSMENT (CJRA) - The CMP will incorporate the full CJRA
into its process for determining eligibility for this Project, and for the types of services necessary for each youth once
funding is available to do so. Currently, the pre-screen version of the CJRA is being utilized through the SB 94
program. A pre-screen is conducted on every youth as part of the youth detention screening process. The Project
envisions utilizing the CJRA full assessment through the SB 94 process. The Project will utilize the pre-screen, which
assesses risk to re-offend until all SB94 staff and JAC staff are properly trained on the full assessment.
Once training is completed, youth that have been identified to be eligible for the ICS program by the pre-trial case
managers will receive a full assessment at time of intake. If a youth is identified as eligible for the ICS program, but
does not go through the pre-trial program, the youth will to be sent to the JAC for a full assessment by JAC staff. Re-
assessments may also be done by JAC staff as needed.
Multiple State agencies are committed to using the CJRA as their standardized, evidenced-based juvenile risk
assessment tool. In order to work well with our partner agencies throughout the State, the CMP and partners with the
ICS Program are committed to receiving training on the full CJRA process.
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JAG 2010 APPLICATION Justice Assistance Grant Program
3)GOALS&OBJECTIVES(Limit—one page)
Concrete objectives should be defined for the project that are time framed and measurable,These are the elements
against which your project will be evaluated. Outcomes should indicate the change or benefit the project is expecting to
produce and measures identify how the project will document the change that has occurred.
Outcome: Measure:
Goal 1: Strengthen and expand existing collaboration to improve effective and efficient use of resources.
Objective 1.1: Develop a common reporting instrument for youth, parent, &treatment provider compliance.
Youth/parent will increase attendance at required #of missed appts at start of ICS against#of
events by 50% based on fewer missed appts, etc missed appts at 4 month ICS review
Objective 1.2: Develop a central location for information regarding the juvenile to measure complaince with tmt plans
Launch of a common database for information Launch of common database within project
sharing among applicable agencies timeline
Objective 1.3: Create & implement a common scheduling tool to increase efficient treatment planning.
Reduction in time from order to complete #of days between order and complete evaluation
evaluation to 14 days No more than 14 days for 90% of Juveniles
Goal 2: Increase cost effectiveness &community safety through positive outcomes for offender youth &family.
Objective 2.1: Utilize an Evidenced-Based Needs Assessment for Multidisciplinary Treatment Planning in ICS.
100% youth will be assessed using the CYO-LSI #of youth in project; #of youth that completed the
or Full CJRA specific assessment
Objective 2.2: Increase successful sentence and treatment completion rates
90% of youth enrolled in school or an appropriate #of youth in Project; #of youth enrolled in school
educational program within 4 weeks of sentence or educational program within 4 wks of sentence
Objective 2.3: Increase successful treatment completion rates through developed/implemented treatment
90% of youth enrolled in an appropriate #of youth in Project; #of youth enrolled in an
treatment program within 4 weeks of sentence appropriate treatment program within 4 wks
Goal 3: Reduce Recidivism of Youth Offenders
Objective 3.1: Reductions in the numbers of: rearrests; probation sentence revocations; and time spent in court.
80% of youth will not reoffend while in Project #of youth in Project; #of youth that reoffended
and 90 days post completion during or 90 days after program
Objective 3.2: Reductions in the utilization of detention/commitment beds.
80% of youth will not be in a correctional setting #of youth in Project; #of youth in a correctional
while in the Project and 90 days post completion setting during or 90 days after program
Objective 3.3: Reductions in the numbers of out-of-home placements.
80% of youth won't enter out-of-home placement #of youth in Project; #of youth in out-of-home
while in the Project& 90 days post completion placement during or 90 days after program
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JAG 2010 APPLICATION Justice Assistance Grant Program
4) MANDATED PERFORMANCE MEASURES/PROJECT EVALUATION(Limit—two pages)
4A) Specific performance measures will be required for each grant program area as required by federal grant
guidelines. Describe the process by which this data will be collected, confirmed and reported to DCJ within the required
time frame. See Appendix A of Application Instructions for copies of the mandatory reporting forms.
The CMP is fully committed to collecting the necessary data, and participating in an on-going evaluation of this project.
For the past four years, the CMP's capacity to monitor, measure, evaluate and adapt programs has greatly improved,
as evidenced through our latest Collaborative Management Program evaluation which was independently conducted by
the OMNI Institute (OMNI), an external evaluator. OMNI will be contracted under this project to help with the collection
of data to support a larger project evaluation and for reporting on required performance measures. The project will
submit Quarterly narrative reports using all the required DCJ Report Forms, specifically DCJ Forms; 2-JAG, 3-JAG, 5-
JAG and the UNIVERSAL SUBGRANT NARRATIVE REPORT.
The larger evaluation effort will collect data and report on program implementation progress, barriers encountered and
solutions identified to overcome problems. Process measures will include the numbers of youth served, youth
demographics including gender and race/ethnicity, completion rates, and exit rates for non-completion. CMP members
will work with OMNI to identify data sources for all outcome areas, and assist in the organization of these data to
support later analysis. OMNI will also be requested to implement a survey of collaboration effectiveness to assess
where partners feel the effort is working well and to identify possible areas of improvement.
The information gathered through the evaluation will be used as a program planning tool to help us examine program
impact, identify best practices and determine where there are problems with collaborative efforts. This information will
help us to continuously improve our processes and procedures which we believe will lead to improved participant
outcomes. Though this evaluation, we will: 1. Track program progress; 2. Organize outcomes data to show how the
collaborative partners are working together and 3. Use evaluative information for feedback and improvement
recommendations.
48) How will project success be determined? How will it be measured? How will the results be analyzed? Describe the
impact of the project and its affect on other agencies and organizations.
A youth who has entered the ICS program will be deemed to have successfully completed the program when the youth
has exhibited compliance for at least 6 months, or completed the treatment and/or the requirements of probation
whichever occurs first. Consideration of completion of ICS will be based on recommendations of probation, District
Attorney's Office, treatment providers and the Court. Most youth who have completed all the program requirements will
be eligible for termination of supervision by probation. The Court will consider recommendations from all key reporters,
the parents, and the youth at all times in this process. Completion of ICS will not automatically terminate probation as
other factors such as restitution, victim's rights and the severity of the charges must be considered as well.
Monitoring of treatment providers will occur during structured phases to ensure that the juvenile and parent have
access to recommended treatment and that it is successful as measured by objective standards such as clean
substance tests, improved grades/attendance, attendance and cooperation with mental health treatment, etc.,
appearances at required appointments, and juvenile remaining law abiding. Frequent reviews will allow and require
evaluation and modification of treatment that is not successful based on the reason for that lack of success. When the
juvenile and parent are considered successful based on all factors, the court should be able to consider termination of
intense supervision.
"Failures" will be judged according to the juvenile and family ability and the treatment provider ability to continue to
ensure community safety and guide the juvenile and parent to success. Since the juvenile is on probation supervision
status, failure to comply with the requirements may result in a revocation complaint and will signal dismissal from the
program and a return to "adjudication status". This will mean that upon another plea at sentencing the juvenile may be
accepted back into the program.
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JAG 2010 APPLICATION Justice Assistance Grant Program
4C)Will research be conducted as part of this project? ® No O Yes
If yes, check the type of research proposed:
❑ The planned research/evaluation activities do not involve the collection of information identifiable to private persons.
❑ The planned research/evaluation activities involve the collection of information identifiable to private persons.
If the second box is checked, in the area below describe the procedures that will be put in place to ensure administrative
and physical security of identifiable data and to preserve anonymity of private persons to whom information relates.
4D) Describe your sustainability plan (if applicable).
The ICS Program is a large project and has taken over a year to plan. In order to reduce duplication and to use our
current resources efficiently, the CMP is only asking for partial funding instead of the total project cost. This funding will
help to develop the tools and provide the training on procedures that will make the ICS program a success. The CMP
and its partners are fully committed to sustaining the key components of this Project past the funding period and the
commitment is based on the following primary elements:
1. The majority of costs related to the funding of this Project are one-time costs associated with changing practices
and supporting an integrated, intensive court supervision project (i.e. the development of the common database).
2. The personnel costs related to implementing the Project are already absorbed within existing resources and will
continue after the funding period ends.
3. The CMP has shown the ability to seek and obtain additional funding for integrated programming, and a history of
reinvestment of 'costs avoided'. The CMP has been responsible for, or has participated in, the establishment and
funding of a number of successful programs, such as the Day Reporting Center, Multi-Disciplinary Assessment Teams,
Functional Family Therapy and MST, and Juvenile Diversion. As an example, the MYAT program has increased the
number of youth served by 7 percent between 2006-07 and 2008-09 while reducing the per person cost of the program
by almost 30%.
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JAG 2010 APPLICATION Justice Assistance Grant Program
SECTION III - COLLABORATION (Refer to instructions)
1) OTHER AGENCIES AND ORGANIZATIONS(Limit—one page)
1A) Describe the collaborative efforts/planning that have already occurred.
The Project's CMP partners have been planning and designing the key elements of this Project for most of last year.
Planning meetings started monthly after two very large Juvenile Treatment Court Planning Sessions involving the
community. The individual planning meetings have consisted of judicial officers, court facilitators, treatment providers,
executive directors of local non-profits, Guardian ad Litems, District Attorney representatives, and more. The Weld
County Collaborative Management Program has been an ongoing presence at the planning meetings and has assisted
with the preparation of documents for the implementation of the project.
Further, the commitment of the CMP and County to the use of ICS is demonstrated by the planned travel of local
representatives to the Kansas City ICS conference sponsored by the National Council of Juvenile and Family Court
Judges (NCJFCJ), Alcohol and Other Drugs Division (AOD). The AOD Division has been working under a cooperative
agreement with the Bureau of Justice Assistance (BJA), and the Office of Juvenile Justice and Delinquency Prevention
(OJJDP). This collaborative effort allows the AOD Division to provide training and technical assistance to jurisdictions
for planning, implementing, or enhancing juvenile drug courts. This initiative is focused in several areas: planning,
implementation, and sustaining drug treatment courts.
1B) Identify additional agencies, organizations, and planning groups that will be included in the planning and
implementation of this project.
Youth and Family Connections oversees Weld County's Collaborative Management Program (CMP) created under
Colorado House Bill 04-1451, designed to decrease fragmentation and duplication and increase communities'
efficiency and effectiveness in serving children and families. Our Board of Directors is made up of 24 representative
leaders from 23 agencies and organizations, including: Weld County Commissioners, Weld County Department of
Humans Services, multiple school districts, mental health and substance abuse treatment providers, law enforcement
and the court system, public health officials, United Way, domestic violence prevention and service providers, and
private businesses. Board members are all agency or department heads or have been given authority to approve the
contribution of time, resources, and funding to address problems identified by the Collaborative Management Team.
To improve accountability and gain insight for planning services, we enlist the services of outside providers to conduct
external audits and to prepare annual program evaluations.
Planning and development of the ICS program had a good head start because of the current involvement that most
agencies already had with the Weld County CMP. This exisiting relationship among agencies has helped open
communication regarding the community needs for this intensive court supervision program.
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JAG 2010 APPLICATION Justice Assistance Grant Program
SECTION IV-CONTINUATION APPLICANTS (Refer to instructions)
For continuation applications (projects) only.
1) PROJECT CHANGES(Limit— 1/2 page)
Describe any significant project changes (programmatic or budgetary) in this proposal from the previously funded project.
N/A
•
2) EVALUATION OF PAST PROGRESS(Limit- 1/2 page)
Summarize the extent to which each of the project's goals and/or objectives were met, with supporting data included.
If a specific objective was not achieved, or only partially achieved, provide an explanation.
N/A
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JAG 2010 APPLICATION Justice Assistance Grant Program
SECTION V- BUDGET
1) BUDGET TABLE (Please refer to application instructions for more detail on completing the budget tables.)
A) PERSONNEL (1) (2) (3) (4) TOTAL
Note: You have to TAB through Annual Annual Sub-Total % to be
fields to activate calculation Full-time Fringe paid by
functions. Salary Benefit Cost grant funds
$ + $ =$ 0 x % $ 0
$ + $ =$ 0 x % $ 0
$ + $ =$ 0 x % $ 0
$ + $ =$ 0 x % $ 0
$ + $ = $ 0 x % $ 0
$ + $ = $ 0 x % $ 0
$ + $ = $ 0 x % $ 0
$ + $ = $ 0 x % $ 0
TOTAL PERSONNEL COST to be charged to this grant $ 0
B) SUPPLIES AND OPERATING TOTAL
300 Saliva Tests for drugs and alcohol. $125/25 tests - 300 Tests per year $ 1,500
Urinalysis confirmation tests. $35/test- 50 tests per year $ 1,750
Printing $ 1,000
Administrative Expenses (5%) $ 2,000
TOTAL SUPPLIES AND OPERATING COST to be charged to this grant $6,250
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C)TRAVEL (Designate specifically in-state and out-of-state travel) TOTAL
TOTAL TRAVEL COST to be charged to this grant $ 0
D) EQUIPMENT (Items costing $5,000 or more—see Instruction Manual) TOTAL
TOTAL EQUIPMENT COST to be charged to this grant $ 0
E) CONTRACTED, CONSULTANT AND PROFESSIONAL SERVICES TOTAL
Development of ICS Common Database $ 18,000
Data Management and Storage $ 1,000
Training on ICS Common Database & Procedures for all providers $ 5,000
Parental Education (Strengthening Family Course Instructors for 12, 10 week sessions) $ 9,600
Program Evaluation $ 10,000
TOTAL CONTRACTED, CONSULTANT AND PROFESSIONAL SERVICES COST $43,600
to be charged to this grant
F) TOTAL OF ALL PROJECT COSTS(A through E) $49,850
(This should equal the requested JAG amount listed on page 1)
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2) BUDGET NARRATIVE (Limit—three pages)
Refer to instructions. Follow the same categories and line items as in the Budget Summary. YOU MUST INCLUDE A
COST CALCULATION AS THE BASIS FOR YOUR BUDGETED AMOUNTS. *You must provide a detailed budget
narrative for anything listed under Budget Category E (Contracted, Consultant and Professional Services)
The Project Plan in Section 2.2 laid out the basis for the entire project but the CMP is only asking for certain aspects of
the project to be funded. This was done to reduce duplication and to use their current resources more efficiently. The
costs relating to this grant are associated with changing practices, training, and supporting an integrated, intensive
court supervision process.
A) PERSONNEL
The cost for required Personnel and Court space for this Intensive Court Supervision program are being provided in-
kind from various organizations to increase sustainability of this program after funding has ended.
1) The Court Magistrate operates on an exisiting caseload that will be adjusted to implement the program, thereby
seeing youth once a week for ten weeks. Currently, the Magistrate sees 600 juveniles a year with 55-115 of those
Juveniles being eligible for ICS for an in-kind of$23,920.
(Salary$125,000/600 juveniles =$208/juvenile x 85 cases = $17,680)
2) The Court Facilitator will spend roughly 5 hours per week with the ICS program at$34/ hr for an in-kind of$8,840
($34 x 5hrs per week x 52 weeks per year= $8,840)
3) The average Weld County Juvenile Probation Officer handles a caseload of 65 juveniles per year. With the potential
to have 55-115 juveniles enrolled in the ICS Program and all of them being on probation as a court order, it is estimated
that an in-kind contribution from probation would be $39,600 which is the equivilent of 1.0 FTE.
Total Personnel Cost to be charged to Grant: $0
Total Personnel In-Kind: $66,120
B) SUPPLIES AND OPERATING
1) 300 Saliva Tests for Drugs and Alcohol - $125/25 tests - 300 Tests per year need for program = $1,500
Explanation: Saliva testing can be done right in the court room for much faster screening and confirmation of
substance abuse. If positive, a urinalysis confirmation is done for confirmation (costs below). Faster screening is
needed for the ICS Program and costs are based on existing costs for saliva-based testing and confirmation using
urinalysis.
2) Urinalysis confirmation tests. - $35/test-50 tests per year= $1,750
Explanation: If a saliva test returns a positive result, a urinalysis confirmation is done for verification.
3) Printing Costs - $1,000
Explanation: To address the need for a common treatment plan and to bring accountablility back to the youth and
parents, the planning committee has designed a comprehensive, common reporting tool to improve system-wide use of
resources. This 12 page packet, called a "Passport to Success", has sections for each portion of the ICS program for
complete wrap-around service. Information includes court dates & UA results, probation information, substance abuse
and behavioral health treatment information, school attendance, and other needed resources. Each juvenile in the ICS
program will receive a "Passport to Success" and will use it throughout their involvement with the program. This
information packet will also compliment the common database that is being developed for use by the professionals
involved. The cost has been estimated at$3 per passport and it is assumed that we will need more to start with in case
of accidental loss and the need for replacement. ($3 x 300 passports = $900 + $100 one-time design fee = $1,000)
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JAG 2010 APPLICATION Justice Assistance Grant Program
2) BUDGET NARRATIVE—Continued,page 2
4)Administrative Expenses -$2,000
Explanation: Covers incidental staff time to facilitate organization of meetings and trainings, incidental staff travel,
meeting expenses, grant management, and coordination efforts.
Total Supplies and Operating Costs to be charged to Grant: $6,250
C) TRAVEL
n/a
Total Travel Cost to be charged to Grant: $0
D) EQUIPMENT
n/a
Total Equipment Cost to be charged to Grant: $0
E) CONTRACTED, CONSULTANT AND PROFESSIONAL SERVICES
1) Development of ICS Common Database -$18,000
Explanation: Youth & Family Connections currently uses a Web Portal based, paperless Records Management
System for all client records. Costs are to mirror the current system and include an ICS Program module to store all
client records for youth/parents participating in this project. This will provide the necessary security and confidentiality
features to allow the Court and partner agencies to use a common database system; improve communication and
information sharing concerning youth/parent assigned to the ICS Program; reduce duplication of client records and
streamline processes for therapists and case managers providing client services; and provide a medium to evaluate
identified outcomes of this project. The common database, along with the "Passport to Success," will also allow for
virtual meetings/staffings before court appearances and treatment appointments.
2) Data Management and Storage-$1,000
Explanation: Ongoing Information Technology support services for the common database system, which include
web hosting, data storage, managament of database, and system technical support.
3)Training on ICS Common Database & Procedures for all providers - $5,000
Explanation: Once the common database is developed, there will be multiple trainings for providers involved to go
over the use of the database, the common release of information form, and the policies and procedures of the ICS
Program. These training sessions are needed to get the officers and caseworkers oriented with the new program and
the new ways to communicate. The following groups will need the training and more could be added as the program is
implemented: Probation Officers, Youth-in-Conflict caseworkers with Weld County DHS, Guardian ad Litems, SB 94
Pre Trial Services staff, Youth & Family Connections staff, select 19th Judicial District staff, Mental Health/Substance
Abuse Treatment Providers and intake staff, and Utilization Review Team staff with Weld County DHS. Trainings are
expected to be half to full day trainings with lunch and training materials provided. The development and printing of the
training manuals and materials is included in the cost of the training. The trainings are to be at no-cost to the providers
to encourage maximum attendance.
Training costs associated with training the above staff to use the Colorado Juvenile Risk Assessment(CJRA)will also
be offset with any available training costs after the initial training on the common database, protocols and procedures
has been completed. Multiple State agencies are committed to using the CJRA as their standardized, evidenced-
based juvenile risk assessment tool. In order to work well with our partner agencies throughout the State, the CMP and
partners with the ICS Program are committed to receiving training on the full CJRA process once funding is available to
do so.
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JAG 2010 APPLICATION Justice Assistance Grant Program
2) BUDGET NARRATIVE—Continued,page 3
4) Parental Education (The Strengthening Families Program Course Instructors for 12, 10 week sessions) - $9,600
Explanation: Parental education costs are estimated using an existing curriculm (below)created for offender youth
(some of whom are parents) and their parents. Funding will go towards 12, 10 week sessions of the Stengthening
Families Program for ICS participants and their parents. The Strengthening Families Program (SFP) is a nationally and
internationally recognized parenting and family strengthening program for high-risk families. SFP is an evidence-based
family skills training program found to significantly reduce problem behaviors, delinquency, and alcohol and drug abuse
in children and to improve social competencies and school performance. Child maltreatment also decreases as parents
strengthen bonds with their children and learn more effective parenting skills.
5) Program Evaluation - $10,000
Explanation: The CMP is fully committed to collecting the necessary data, and participating in an on-going
evaluation of this project. For the past four years, the CMP's capacity to monitor, measure, evaluate and adapt
programs has greatly improved, as evidenced through our latest Collaborative Management Program evaluation which
was independently conducted by the OMNI Institute (OMNI), an external evaluator. OMNI will be contracted under this
project to help with the collection of data to support a larger project evaluation and for reporting on required
performance measures.
The larger evaluation effort will collect data and report on program implementation progress, barriers encountered and
solutions identified to overcome problems. Process measures will include the numbers of youth served, youth
demographics including gender and race/ethnicity, completion rates, and exit rates for non-completion. CMP members
will work with OMNI to identify data sources for all outcome areas, and assist in the organization of these data to
support later analysis. OMNI will also be requested to implement a survey of collaboration effectiveness to assess
where partners feel the effort is working well and to identify possible areas of improvement.
The information gathered through the evaluation will be used as a program planning tool to help us examine program
impact, identify best practices and determine where there are problems with collaborative efforts. This information will
help us to continuously improve our processes and procedures which we believe will lead to improved participant
outcomes. Though this evaluation, we will:
1. Track program progress;
2. Organize outcomes data to show how the collaborative partners are working together and
3. Use evaluative information for feedback and improvement recommendations.
Total Contracted, Consultant and Professional Services Costs to be charged to Grant: $43,600
Total of ALL Project Costs: $49,850
Total In-Kind Donation for Project: $66,120
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JAG 2010 APPLICATION Justice Assistance Grant Program
3)TOTAL PROJECT FUNDING
Will this project BE FUNDED using ADDITIONAL FUNDS other than those provided from this grant? ❑ No ® Yes
If yes, list the type and approximate amount of other funding that will be used to support this project.
Fund Type/Describe Amount
Federal $
Direct Federal JAG Award* (see below) $
State $
County Government $
Municipal Government $
Private $
Other—specify $
TOTAL $ 0
*Certain jurisdictions (cities and counties) are eligible to receive JAG funds directly from the Bureau of Justice
Assistance. If your jurisdiction is eligible to receive JAG funds directly from the Bureau of Justice Assistance,
please specify the amount of those funds devoted to this project.
Office of Adult& Juvenile Justice Assistance 16
JAG 2010 APPLICATION Justice Assistance Grant Program
4) FINANCIAL MANAGEMENT—Please complete the items below.
A. Has a copy of your last independent audit or financial review been previously submitted to DCJ?
❑ No 'Yes If YES, to which program?
If audit last provided to DCJ is older than one year, include one copy of the most recent audit or financial review,
including any management report or other auditor comments in the appendix. Also, if there were findings, please
attach the audit resolutions and/or corrective action plan.
B. Does your agency expend over$500,000 from combined federal sources in a year?
❑ No XYes If YES, attach a copy of the A-133 audit, including audit resolutions and/or corrective action plan.
C. Please respond to the following questions about whether your accounting system meets the criteria for managing
federal grant funds. (These questions cover areas that will be monitored by DCJ staff during site visits or through
other reporting mechanisms. They are not intended to be all inclusive and do not substitute for the agency's
responsibility to meet all federal and state requirements for these grant funds.)
g Yes 0 No Does your accounting system separate ALL revenues and expenditures by funding source?
® Yes ❑ No Does your system track revenues and expenditures for each grant award separately through a
sub-ledger system?
gYes 0 No Does your system allow expenditures to be classified by the broad budget categories listed in the
approved budget in your grant, i.e. Personnel, Supplies and Operating, Travel, Equipment and
Professional Services?
Yes 0 No Do you reconcile sub-ledgers to your general ledger at least monthly?
g Yes ❑ No Do you mark your invoices with the grant number?
NI Yes ❑ No Do you maintain time sheets, signed by the employee and supervisor for each employee paid by
DCJ grant funds?
$l Yes ❑ No Do you have written financial policies and procedures in place?
tg(Yes ❑ No Do you have accounting internal controls in place, such as separation of duties, two signatures on
certain checks, reconciliations or other reviews?
For Continuation Applicants only:
❑ Yes ❑ No Do you use your accounting system data to prepare your quarterly financial reports for DCJ?
O Yes 0 No Do you reconcile your accounting system data with your quarterly financial reports for DCJ?
If you answered "NO" to any questions above, please provide a brief explanation below.
Office of Adult& Juvenile Justice Assistance 17/
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
CHECK BELOW TO INDICATE WHICH CATEGORY BEST DESCRIBES YOUR AGENCY:
I/ Inter-Governmental Grant
Grant to a Colorado State Agency(Section A does not apply)
.� Grant to a Unit of Local Government,Tribal Government,or Special District.
Grant to a Non-Profit,Private Organization(Non-Governmental)
SECTION VI - CERTIFICATIONS
The applicant certifies by signing that the project described in this application meets all the requirements of the applicable governing
legislation as indicated below; that all information contained in the application is correct; that there has been appropriate coordination
with affected agencies; and, that the applicant will read, understand and comply with all provisions of the governing legislation and all
other applicable federal and state laws, rules and regulations that have been or may hereafter be established. The applicant further
understands and agrees that any subgrant award received as a result of this application shall be subject additionally to the grant conditions
set forth in the Statement of Grant Award,and in the current applicable Administrative Guide of the Division of Criminal Justice.
GOVERNING LEGISI,ATION FOR THIS GRANT PROGRAM.
Edward Byrne Memorial Justice Assistance Grant Program. From the United States Department of Justice, Bureau of Justice
Assistance, under federal statutory authority Title I of the Omnibus Crime Control and Safe Streets Act of 1968,42 U.S.C.3701,
et seq., as amended,and under applicable program rules and regulations established by said federal program office.
A. STANDARD STATE SPECIAL PROVISIONS
Revised 1-1-09
1. CONTROLLER'S APPROVAL.CRS 24-30-202(1)
This subgrant award shall not be valid until it has been approved by the Colorado State Controller or designee.
2. FUND AVAILABILITY.CRS 24-30-202(5.5)
Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being
appropriated,budgeted,and otherwise made available.
3. GOVERNMENTAL IMMUNITY.
No term or condition of this subgrant shall be construed or interpreted as a waiver,express or implied,of any of the immunities,
rights,benefits,protection,or other provisions,of the Colorado Governmental Immunity Act,CRS §24-10-101,et seq.,or the
Federal Tort Claims Act,28 U.S.C. §§1346(b)and 2671 ,et seq.as applicable now or hereafter amended.
4. INDEPENDENT CONTRACTOR.
(THIS PROVISION IS NOT APPLICABLE TO GRANTS TO COLORADO STATE AGENCIES):
THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN
INDEPENDENT CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE
AGENCY NOR ANY AGENT, SUB-CONTRACTOR,OR EMPLOYEE OF THE SUBGRANTEE AGENCY SHALL BE OR
SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE OF THE STATE BY VIRTUE OF THIS SUBGRANT.
SUBGRANTEE AGENCY SHALL PAY WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND
LOCAL HEAD TAX ON ANY MONIES PAID PURSUANT TO THIS GRANT. SUBGRANTEE AGENCY
ACKNOWLEDGES THAT THE SUBGRANTEE AGENCY AND ITS EMPLOYEES ARE NOT ENTITLED TO
UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE SUBGRANTEE AGENCY OR THIRD PARTY PROVIDES
SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE.
SUBGRANTEE AGENCY SHALL NOT HAVE AUTHORIZATION, EXPRESS OR IMPLIED, TO BIND THE STATE TO
ANY AGREEMENTS,LIABILITY,OR UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. IF
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Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
THIS GRANT PROVIDES FUNDS FOR ANY PERSONAL SERVICES, SUBGRANTEE AGENCY SHALL PROVIDE AND
KEEP IN FORCE WORKERS COMPENSATION(AND SHOW PROOF OF SUCH INSURANCE)AND UNEMPLOYMENT
COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW AND SIIALL BE SOLELY RESPONSIBLE
FOR ITS ACTS OF ITS EMPLOYEES,INDEPENDENT SUB-CONTRACTORS AND AGENTS.
5. COMPLIANCE WITH LAW.
The Subgrantee Agency shall strictly comply with all applicable federal and State laws,rules,and regulations in effect or
hereafter established,including,without limitation, laws applicable to discrimination and unfair employment practices.
6. CHOICE OF LAW.
Colorado law,and rules and regulations issued pursuant thereto,shall be applied in the interpretation,execution,and
enforcement of this subgrant.Any provision included or incorporated herein by reference,which conflicts with said laws,rules,
and regulations shall be null and void. Any provision incorporated herein by reference which purports to negate this or any other
Special Provision in whole or in part shall not be valid or enforceable or available in any action at law,whether by way of
complaint,defense,or otherwise.Any provision rendered null and void by the operation of this provision shall not invalidate the
remainder of this subgrant,to the extent capable of execution.
7. BINDING ARBITRATION PROHIBITED.
The State of Colorado does not agree to binding arbitration by any extra-judicial body or person. Any provision to the contrary
in this subgrant award or incorporated herein by reference shall be null and void.
8. SOFTWARE PIRACY PROHIBITION.(Governor's Executive Order D 002 00)
State or other public funds payable under this subgrant shall not be used for the acquisition, operation, or maintenance of
computer software in violation of federal copyright laws or applicable licensing restrictions. The Subgrantee Agency hereby
certifies and warrants that,during the term of this subgrant and any extensions, the Subgrantee Agency has and shall maintain in
place appropriate systems and controls to prevent such improper use of public funds. If the State determines that the Subgrantee
Agency is in violation of this provision, the State may exercise any remedy available at law or equity or under this Subgrant,
including, without limitation, immediate termination of the Subgrant and any remedy consistent with federal copyright laws or
applicable licensing restrictions.
9. EMPLOYEE FINANCIAL INTEREST/CONFLICT OF INTEREST CRS§§24-18-201 &CRS 24-50-507.
The signatories aver that to their knowledge, no employee of the State has any personal or beneficial interest whatsoever in the
service or property described in this subgrant award. The Subgrantee Agency has no interest and shall not acquire any interest,
direct or indirect, that would conflict in any manner or degree with the perfonnance of Subgrantee Agency's services and
Subgrantee Agency shall not employ any person having such known interests.
10. VENDOR OFFSET.CRS§§24-30-202(1)&CRS 24-30-202.4 [Not applicable to intergovernmental grants]
Subject to CRS §24-30-202.4 (3.5),the State Controller may withhold payment under the State's vendor offset intercept
system for debts owed to State agencies for: (a) unpaid child support debts or child support arrearages; (b) unpaid
balance of tax,accrued interest,or other charges specified in CRS §39-21-101,et seq.;(c)unpaid loans due to the Student
Loan Division of the Department of Higher Education; (d) amounts required to be paid to the Unemployment
Compensation Fund; and (e) other unpaid debts owing to the State as a result of final agency determination or judicial
action.
11. FEDERAL FUNDING.
This subgrant is subject to and contingent upon the continuing availability of federal funds for the purposes hereof
12. PUBLIC CONTRACTS FOR SERVICES. CRS §8-17.5-101. [Not Applicable to agreements relating to the offer, issuance,
or sale of securities, investment advisory services or fund management services, sponsored projects, intergovernmental
agreements, or information technology services or products and services] The Subgrantee Agency certifies, warrants, and
agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this subgrant and will
confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work
under this subgrant,through participation in the E-Verify Program or the Department program established pursuant to CRS §8-
17.5-102(5)(c), the Subgrantee Agency shall not knowingly employ or contract with an illegal alien to perform work under this
subgrant or enter into a contract with a subcontractor that fails to certify to the Subgrantee Agency that the subcontractor shall
not knowingly employ or contract with an illegal alien to perform work under this subgrant. The Subgrantee Agency(a)shall not
JAG Special Provisions and Certified Assurances Page 2 of 10 January 1,2009
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
use E-Verify Program or Department program procedures to undertake pre-employment screening of job applicants while this
subgrant is being performed, (b) shall notify the subcontractor and the contracting State agency within three days if the
Subgrantee Agency has actual knowledge that a subcontractor is employing or contracting with an illegal alien for work under
this subgrant, (c) shall terminate the subgrant if a subcontractor does not stop employing or contracting with the illegal alien
within three days of receiving the notice, and(d) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to CRS §8-17.5-102(5),by the Colorado Department of Labor and Employment. If the Subgrantee Agency
participates in the Department program, the Subgrantee Agency shall deliver to the contracting State agency, Institution of
Higher Education or political subdivision a written, notarized affirmation, affirming that the Subgrantee Agency has examined
the legal work status of such employee, and comply with all of the other requirements of the Department program. If the
Subgrantee Agency fails to comply with any requirement of this provision or CRS §8-17.5-101 et seq., the contracting State
agency, Institution of Higher Education or political subdivision may terminate this subgrant for breach and, if so terminated,the
Subgrantee Agency shall be liable for damages.
13. PUBLIC CONTRACTS WITH NATURAL PERSONS.CRS §24-76.5-101. Subgrantee Agency, if a natural person eighteen
(18)years of age or older,hereby swears and affirms under penalty of perjury that he or she(a) is a citizen or otherwise lawfully
present in the United States pursuant to federal law, (b) shall comply with the provisions of CRS §24-76.5-101 et seq., and (c)
has produced one form of identification required by CRS §24-76.5-103 prior to the effective date of this subgrant.
B. GRANT REQUIREMENTS
1. FINANCIAL&ADMINISTRATIVE MANAGEMENT
a. The Subgrantee assures that fund accounting,auditing,monitoring,evaluation procedures and such records as necessary
will be maintained to assure adequate internal fiscal controls, proper financial management, efficient disbursement of
funds received, and maintenance of required source documentation for all costs incurred. These principles must be
applied for all costs incurred whether charged on a direct or indirect basis.
b. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable
expenditures will be permitted.
c. The Subgrantee assures that it will comply with the provisions of the current applicable Administrative Guide of the
Division of Criminal Justice which is hereby incorporated by reference. However, such a guide cannot cover every
foreseeable contingency, and the Subgrantee is ultimately responsible for compliance with applicable state and federal
laws,rules and regulations.
2. PAYMENT&REPORTING
a. The Division of Criminal Justice will pay the Subgrantee the reasonable and allowable costs of performance, in
accordance with current Colorado State Fiscal Rules, not to exceed the amount specified herein as the Total Award
Amount.
b. The Division's requirements for invoice, advance payments, and cost reporting submissions are contained in the DCJ
Form 3 -Cash Request Procedures, and DCJ Form I-A -Subgrant Financial Report,which are hereby incorporated by
reference.
c. Advance payments cannot exceed 30-day operating expenses.
d. The Subgrantee assures that it shall maintain data and information to provide accurate quarterly program and financial
reports to the Division. Said reports shall be provided in such form, at such times, and containing such data and
information as the Division of Criminal Justice reasonably requires to administer the program.
e. The Subgrantee assures that quarterly financial and narrative reports shall be submitted within 30 days of the end of
each calendar quarter and shall be current and actual.
f The Subgrantee further assures that final financial and narrative reports shall be submitted on the forms provided by the
Division of Criminal Justice within 45 days of the end date of the subgrant.
g. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant Award
for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals and
objectives, and other modifications which do not change the total amount of the Grant Award. The Division's
requirements for such grant adjustments are contained in the procedures for DCJ Forms 4A,4B,4C,and 4D,which are
hereby incorporated by reference.
h. The Division may withhold payment in the event the Subgrantee fails to comply with conditions and certifications
contained in this grant award.
3. PROCUREMENT AND CONTRACTS
JAG Special Provisions and Certified Assurances Page 3 of 10 January 1,2009
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
a. The Subgrantee assures that open, competitive procurement procedures will be followed for all purchases under the
grant. All contracts for professional services, of any amount, and equipment purchases over five thousand dollars(per
item,with a useful life of at least one year)must receive prior approval by the Division of Criminal Justice.
b. The Subgrantee assures that no contract or agreement will be made for execution of project activities or provisions of
services(other than purchase of supplies or standard commercial or maintenance services)that is not incorporated in the
approved application or approved in advance by the Division of Criminal Justice.
c. The Subgrantee assures that contractors/vendors who assist the Subgrantee to develop specifications, requirements,
statements of work and/or Request For Proposal for a proposed procurement shall be excluded from bidding or
submitting a proposal to compete for the award of such procurement.
d. The Subgrantee assures that where activities supported by this subgrant produce any discovery or invention, original
computer programs, writing, sound recordings, pictorial reproductions, drawing or other graphical representation and
works of any similar nature,the following requirements apply:
i. The Division of Criminal Justice has the right to use,duplicate and disclose, the above material in whole or in
part in any manner for any purpose whatsoever and authorize others to do so.
ii. If the material or invention is copyrightable,the Subgrantee may copyright such, but the Division of Criminal
Justice reserves a perpetual, royalty-free, non-exclusive and irreversible license to practice,reproduce,publish
and use such materials in whole or in part,and authorize others to do so.
iii. When issuing statements, press releases, requests for proposals, bid solicitations, and other published
documents describing projects or programs funded in whole or in part with these grant funds, all Subgrantees
must clearly:
a) State the percentage of the total cost of the program or project,which will be financed with this grant
money;
b) State the dollar amount of state or federal funds for the project or program;
c) Use the phrase-"This project was supported by grant# , issued by the Colorado Division of
Criminal Justice."
e. The Subgrantee may not assign its rights or duties under this grant without the prior written consent of the Division of
Criminal Justice.
4. AUDIT,RECORD-KEEPING,AND MONITORING/INSPECTION
a. The Subgrantee assures that it will procure an audit or financial review, incorporating this subgrant,by an independent
Certified Public Accountant (CPA), licensed to practice in Colorado. If the agency expends more than $500,000 per
year in combined federal funds, a Single Audit must be conducted in accordance with OMB Circular A-133 (Audits of
States, Local Governments, and non-profit organizations). If the agency expends less than $500,000 per year in
combined federal funds,the following policy applies: Agencies with total annual revenue from all sources of$200,000
or more shall procure a financial audit; a financial review shall not be sufficient to meet this requirement. Agencies
with total annual revenue of less than$200,000 shall procure either a financial review or financial audit.
i. At such time as the audit or financial review is completed,ONE COPY OF THE REPORT,INCLUDING THE
CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO THE DIVISION OF
CRIMINAL JUSTICE for clearance. The audit or financial review incorporating this subgrant must be
completed and received within 12 months of the end of the fiscal years that includes the end date of the grant.
ii. The Subgrantee accepts responsibility for the costs of a financial program audit to be performed by the
Department of Public Safety in the event that the audit report or financial review:
a) does not meet the applicable A-133 or DCJ standards;
b) is not submitted in a timely manner;or,
c) does not provide an audit response plan with corresponding corrections made sufficient to satisfy any
audit findings.
b. The Subgrantee assures that:
i. It will retain all project records, as will facilitate an effective audit, for seven years after the end of the state
fiscal year that includes the end date of the grant. (For example if the grant ended 9/30/2001, the state FY
would be July 1,2001-June 30,2002. The files could be destroyed after 6/30/2009);except,
ii. If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily, then
records must be retained beyond the seven-year period until such issues are resolved.
c. The Subgrantee assures that it will keep copies of all documents, correspondence, and required receipts related to this
subgrant in a separate file bearing the project title and grant number.
d. The Division may periodically request submission of supporting financial and programmatic documentation,
subcontracts, general and sub-ledgers for the purpose of monitoring compliance with the grant award via desk review,
or in preparation for an on-site monitoring visit. Routine or special on-site visits may be conducted at the subgrant
JAG Special Provisions and Certified Assurances Page 4 of 10 January 1,2009
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
agency, and at the location of any collaborating entities, for the same purpose. Subgrantees will be notified in advance
of any on-site monitoring visit.
e. The Subgrantee assures that the Division of Criminal Justice, Colorado Department of Public Safety, shall have access
for purposes of monitoring, audit and examinations to any bonds, documents,papers and records of the Subgrantee and
to relevant books and records of subcontractors of the Subgrantee. It is the responsibility of the Subgrantee to notify
any of its project collaborators and subcontractors of these provisions.
f. The Subgrantee assures that signatories of the application and subgrant award and personnel employed through this
subgrant will appear when requested at any administrative hearing, monitoring site visit, conference or meeting
conducted by the Division of Criminal Justice.
5. COLORADO VICTIM RIGHTS ACT
The Subgrantee assures that the application signatories, all staff and all volunteers assigned to the funded project have read
and understand the rights afforded to crime victims pursuant to § 24-4.1-302.5 C.R.S., and the services delineated pursuant to
§§24-4.1-303 and 24-4.1-304 C.R.S.,commonly known as the Victim Rights Act,and enabling legislation.
6. TERMINATION or REDUCTION IN GRANT AWARD
The Division will monitor the performance of the Subgrantee against goals and performance standards required herein. The
Division will provide reasonable technical assistance to the Subgrantee concerning project goals, performance standards and
subgrant requirements;however,substandard performance as determined by the Division will constitute noncompliance with this
grant award. Substandard performance may result in termination or reduction of grant award as follows:
a. Reduction In Grant Award Amount for Cause
i. The Division may reduce the total Statement of Grant Award amount for cause, without compensation for
reduction costs.
ii. If the state reduces the grant amount for cause, it will first give ten (10) days written notice to the Subgrantee,
stating the reasons for reduction, steps taken to correct the problems, and the date the subgrant award amount
will be reduced in the event problems have not been corrected to the satisfaction of the Division.
iii. In the event this grant is reduced for cause, the Division will only reimburse the Subgrantee for acceptable
work or deliverables received up to the date of reduction.
iv. In the event this grant is reduced for cause, final payment to the Subgrantee may be withheld at the discretion
of the Division until completion of final Division review.
b. Termination for Convenience:
i. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate.
ii. The grant may be terminated by the Division if it is in the best interest of the state of Colorado to terminate the
grant.
iii. If the grant is terminated for convenience by either the Subgrantee or the state,the Subgrantee shall be paid the
necessary and allowable costs incurred through the date of termination, but not exceeding a prorated amount
based on the number of days of project operation prior to the date of termination.
c. Termination for Cause:
i. The Division may terminate the grant for cause without compensation for termination costs.
H. If the state terminates the grant for cause, it will first give ten (10) days written notice to the Subgrantee,
stating the reasons for termination, steps taken to correct the problems, and the date the subgrant will be
terminated in the event problems have not been corrected to the satisfaction of the Division.
Hi. In the event this grant is terminated for cause, the Division will only reimburse the Subgrantee for acceptable
work or deliverables received up to the date of termination.
iv. In the event this grant is terminated for cause, final payment to the Subgrantee may be withheld at the
discretion of the Division until completion of final Division review.
d. Any equipment purchased under this grant would revert, at the option of the Division, to the Division of Criminal
Justice upon termination of the grant for any of the above reasons.
7. ORDER OF PRECEDENCE
Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order: (a)Special Provisions
and Certified Assurances,(b)Statement of Grant Award;and,(c)the final approved Subgrant Application.
8. DISPUTE RESOLUTION(THIS PROVISION APPLIES ONLY TO INTERAGENCY AGREEMENTS):
Any failure of either party to perform in accordance with the terms of this agreement shall constitute a breach of the agreement.
Any dispute conceming the performance of this agreement which cannot be resolved at the divisional level shall be referred to
JAG Special Provisions and Certified Assurances Page 5 of 10 January 1,2009
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
superior departmental management staff designated by each department. Failing resolution at that level, disputes shall be
presented to the executive directors of each department for resolution. Failing resolution by the executive directors, the dispute
shall be submitted in writing by both parties to the State Controller,whose decision on the dispute will be final.
C. FEDERAL CERTIFIED ASSURANCES
1. FEDERAL PUBLIC POLICY ASSURANCES
a. The Subgrantee hereby agrees that it will comply, and all of its contractors will comply with the applicable provisions
of:
i. Title I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended;
ii. The Juvenile Justice and Delinquency Prevention Act and/or the Victims of Crime Act,as appropriate;
iii. All other applicable Federal laws,orders,circulars,regulations or guidelines.
b. The Subgrantee agency hereby agrees that it will comply,and all of its contractors will comply with the provisions of 28
CFR applicable to grants and cooperative agreements including:
i. Part 18,Administrative Review Procedure;
ii. Part 22,Confidentiality of Identifiable Research and Statistical Information;
iii. Part 23,Criminal Intelligence Systems Operating Policies;
iv. Part 30,Intergovernmental Review of Department of Justice Programs and Activities;
v. Part 35,Nondiscrimination on the Basis of Disability in State and Local Government Services;
vi. Part,38, Equal Treatment for Faith Based Organizations;
vii. Part 42 Nondiscrimination/Equal Employment Opportunity Policies and Procedure;
viii. Part 61 Procedures of Implementing the National Environmental Policy Act;
ix. Part 63 Floodplain Management and Wetland Protection Procedures;and,
x. Federal Laws or regulations applicable to Federal Assistance Programs.
c. Grantee agrees to comply with the requirements of 28 C. F. R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval,if appropriate,and subject informed consent.
d. Grant agrees to comply with all confidentiality requirements of 42 U. S. C. section 3789g and C. F. R. Part 22 that are
applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C. F. R. Part 22 and, in particular,
section 22.23.
2. FINANCIAL&ADMINISTRATIVE MANAGEMENT
a. Subgrantee assures that it will comply with appropriate federal cost principles and administrative requirements
applicable to grants as follows:
i. For state,local or Indian tribal government entities;
a) OMB Circular A-87,Cost Principles Jbr State,Local&Indian Tribal Governments
b) OMB Circular A-102, Common Rule-Uniform Administrative Requirements Jbr Grants and
Cooperative Agreements to State and Local Governments
c) 28 CFR 66, Uniform Administrative Requirements jor Grants and Cooperative Agreements to State
and Local Governments
ii. For non-profit organizations;
a) OMB Circular A-122,Cost Principles for Non-Profit Organizations
b) OMB Circular A-I 10, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education,Hospitals and Other Nonprofit Organizations
c) 28 CFR 70, Uniform Administrative Requirements for Grants and Cooperative Agreements with
Institutions of h igher Education, Hospitals, and other Non-Profit Organizations
Hi. For colleges and universities;
a) OMB Circular A-21, Cost Principles for Educational Institutions
b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with
Institutions of hHigher Education, Hospitals and Other Nonprofit Organizations
c) 28 CFR 70, Uniform Administrative Requirements for Grants and Cooperative Agreements with
Institutions of Higher Education, Hospitals, and other Non-Profit Organizations
iv. For each agency spending more than$500,000 per year in federal funds from all sources;
a) OMB Circular A-133,Audits of States, Local Governments and Nonprofit Organizations
JAG Special Provisions and Certified Assurances Page 6 of 10 January 1,2009
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
b. The Subgrantee assures that it will comply with the provisions of the Office of the Comptroller, Office of Justice
Programs OC Financial Guide for Grants, current edition. (For practical purposes, the requirements pertinent to the
management of these funds have been extracted from the above documents and are contained in the current applicable
Administrative Guide of the Division of Criminal Justice,which is hereby incorporated by reference. However,such a
guide cannot cover every foreseeable contingency, and the Subgrantee is ultimately responsible for compliance with
applicable state and federal laws,rules and regulations.)
3. NON-SUPPLANTING OF FUNDS (Governmental Agencies Only)
a. The Subgrantee certifies that any required matching funds used to pay the non-federal portion of the cost of this
subgrant are in addition to funds that would have otherwise been made available for the purposes of this project.
b. The Subgrantee certifies that federal funds made available under this grant:
i. Will not be used to supplant state or local funds;
ii. Where there is a reduced or unchanged local investment,then the Subgrantee shall give a written explanation
demonstrating that the Subgrantee's reduced or unchanged commitment would have been necessitated even if
federal financial support under this federal grant program had not been made available.
4. PROHIBITIONS ON LOBBYING WITH FEDERAL FUNDS (Subgrantees receiving $100,000 or more in total federal
funds per year. See 28 CFR Part 69.)
The prospective Subgrantee certifies,by submission of this proposal,that:
a. No federal funds received through this subgrant will be paid to any person for influencing or attempting to influence an
officer or employee of any agency,a member of Congress,an officer or employee of Congress,or an employee of a
member of Congress in connection with the making of any federal grant,the entering into of any cooperative
agreement,and the extension,continuation,renewal,amendment,or modification of any federal grant or cooperative
agreement; and,
b. If any funds other than funds through this subgrant will be paid to any person for influencing or attempting to influence
an officer or employee of any agency,a member of Congress,an officer or employee of Congress,or an employee of a
member of Congress in connection with this subgrant,the prospective Subgrantee shall complete and submit Standard
Form-LLL,"Disclosure of Lobbying Activities."
5. CERTIFICATION REGARDING DEBARMENT,SUSPENSION,INELIGIBILITY AND VOLUNTARY EXCLUSION
(Subgrantees receiving$100,000 or more in total federal funds per year. See, 28 CFR Part 67.)
The prospective Subgrantee certifies,by submission of this proposal,that neither it nor its principals,subcontractors or suppliers:
a. Are presently debarred,suspended,proposed for debarment,declared ineligible,sentenced to a denial of Federal
benefits by a State or Federal court,or voluntarily excluded from participation in this transaction by any Federal
department or agency;
b. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or
performing a public(Federal,State,or local)transaction or contract under a public transaction;violation of Federal or
State antitrust statutes or commission of embezzlement,theft,forgery,bribery,falsification or destruction of records,
making false statements,or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State,or
local)with commission of any of the offenses enumerated in paragraph(5)(b)of this certification;and
d. Have not within a three-year period preceding this application had one or more public transactions(Federal, State,or
local)terminated for cause or default;and
e. Where the prospective subgrantee is unable to certify to any of the statements in this certification,he or she shall attach
an explanation to this application.
6. CERTIFICATION REGARDING DRUG FREE WORKPLACE (See, 28 CFR Part 67, Subpart F.)
The prospective Subgrantee certifies,by submission of this proposal,that it will comply with the Drug Free Workplace Act of
1988,as implemented at 28 CFR Part 67,Subpart F.
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Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
7. CIVIL RIGHTS COMPLIANCE (See, 28 CFR Part 42.)
a. Upon award, each Subgrantee will be provided DCJ's Form 30,entitled"Certification of Compliance with Regulations
Regarding Federal Civil Rights Requirements and Equal Employment Opportunity Plans (EEOP), and will be required
to do the following:
i. The Project Director must submit the form to the Subgrantee Agency's Authorized Official for this grant;
ii. The Authorized Official must review the form in conjunction with subgrant agency personnel responsible for
reporting civil rights findings of discrimination;
iii. The Authorized Official must accurately complete the required information and provide all information
requested;
iv. The Authorized Official must provide an original signature on the form as indicated;and,
v. The DCJ 30 Form with original signature must be returned to the Division with the Statement of Grant Award
(SOGA).
b. Any subgrant agency findings of discrimination must be reported to the Division of Criminal Justice within 45 days of
receipt of this grant award,and to the Office for Civil Rights,Office of Justice Programs,U.S.Department of Justice.
8. NON-DISCRIMINATION
The following federal non-discrimination cites apply in particular: the nondiscrimination requirements of the Omnibus
Crime Control and Safe Streets Act of 1968,as amended;Title VI of the Civil Rights Act of 1964;Section 504 of the
Rehabilitation Act of 1973,as amended; Subtitle A,Title II of the Americans with Disabilities Act of 1990,42 U.S.C.
12101,et.seq. and Department of Justice Regulations on Disability Discrimination,28 CFR Part 35 and Part 39;Title IX of the
Education Amendments of 1972;the Age Discrimination Act of 1975;the Department of Justice Nondiscrimination Regulations
28 CFR Part 42,Subparts C,D,E,and G;and Executive Order 11246,as amended by Executive Order 11375,and their
implementing regulations,41 CFR Part 60.1 et. seq.,as applicable to construction contracts.
9. NATIONAL ENVIRONMENTAL POLICY ACT(NEPA)AND NATIONAL HISTORIC PRESERVATION ACT
(NHPA)COMPLIANCE (42 USC§§4321-4370 and 16 USC§470)
a. The Subgrantee agrees to assist the Division of Criminal Justice and the Office of Justice Programs, U.S.Department of
Justice, in complying with the National Environmental Policy Act, the National Historic Preservation Act(NHPA) and
other related federal environmental impact analyses requirements in the use of these grant funds either directly by the
Subgrantee or by a subcontractor. As long as the activity needs to be undertaken in order to use these grant finds, this
NEPA requirement first must be met whether or not the activities listed below are being specifically funded with these
grant funds.The activities covered by this special condition are:
b. New construction;
c. Minor renovation or remodeling of a property either listed on or eligible for listing on the National Register of historic
Places,or located within a 100-year flood plain;
d. Renovation,lease or any other proposed use of a building or facility that will either result in a change in its basic prior
use,or significantly change its size.
e. Implementation of a new program involving the use of chemicals other than chemicals that are either purchased as an
incidental component of a funded activity and traditionally used, for example, in office,household,recreational or
educational environments.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT(This provision applies only to entities that
provide medical care and treatment)
The Subgrantee acknowledges that it is a covered health care provider under the Health Insurance Portability and Accountability
Act,42 U.S.C. 1320d-1320d-8,and its implementing regulations and agrees to comply with the requirements of HIPAA
concerning any uses and disclosures of protected health information.
11. Uniform Relocation Assistance and Real Property Acquisitions Act of 1970(Government Entities Only)
The prospective subgrantee certifies,by submission of this proposal,that it will comply with the requirements of the Uniform
Relocation Assistance and Real Property Acquisitions Act of 1970,which govern the treatment of persons displaced as a result
of federal and federally-assisted programs.
12. Political Activity of Certain State and Local Employees(5 U.S.C. §§ 1501-08 and§§ 7324-28—applies to Government
Entities Only)
The prospective subgrantee certifies,by submission of this proposal,that it will comply with requirements of 5 U.S.C. §§ 1501-
08 and§§ 7324-28,which limit certain political activities of State and local government employees whose principal employment
is in connection with an activity financed in whole or part by federal assistance.
JAG Special Provisions and Certified Assurances Page 8 of 10 January 1,2009
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
13. The recipient shall submit to the Division of Criminal Justice,who will then forward to the Bureau of Justice Assistance,one
copy of all reports and proposed publications resulting from this agreement thirty(30)days prior to public release. Any written,
visual,or audio publications,with the exception of press releases,whether published at the grantee's or government's expense,
shall contain the following statement:
"This project was supported by Grant No. 2004-DB-BX-0033 awarded by the Bureau of Justice Assistance. The Bureau of
Justice Assistance is a component of the Office of Justice Programs, which also includes the Bureau of Justice Statistics,the
National Institute of Justice,the Office of Juvenile Justice and Delinquency Prevention,and the Office of Victims of Crime.
Points of view or opinions in this document are those of the author and do not represent the official position or policies of the
United States Department of Justice.
D. GENERAL PROVISIONS
1. INDEMNIFICATION.
a. The Subgrantee Agency shall indemnify, save, and hold harmless the State, its employees and agents, against any and all
claims, damages, liability and court awards including costs, expenses, and attorney fees and related costs, incurred as a result of
any act or omission by the Subgrantee Agency, or its employees, agents, subcontractors, or assignees pursuant to the terms of
this subgrant award.
FOR GRANTS TO STATE AGENCIES AND HIGHER EDUCATION ONLY:
b. A self-insured, Subgrantee state Agency agrees that its Self-Insurance Program shall BE RESPONSIBLE FOR any and all
claims,damages, liability and court awards,including costs,expenses,and attorney fees and related costs, incurred as a result of
any act or omission by the Subgrantee Agency, or its employees, agents, subcontractors, or assignees pursuant to the terms of
this subgrant award.
2. STATEWIDE CONTRACT MANAGEMENT SYSTEM
[This section shall apply when the Effective Date is on or alter July 1, 2009 and the maximum amount payable to Subgrantee
hereunder is$100,000 or higher]
By entering into this subgrant, Subgrantee agrees to be governed,and to abide,by the provisions of CRS §24-102-205, §24-102-
206, §24-103-601, §24-103.5-101 and §24-105-102 concerning the monitoring of vendor performance on state contracts and
inclusion of contract performance information in a statewide contract management system.
Subgrantee performance shall be evaluated in accordance with the terms and conditions of this subgrant, State law, including
CRS §24-103.5-101,and State Fiscal Rules, Policies and Guidance. Evaluation of Subgrantee's performance shall be part of the
normal contract administration process and Subgrantee's performance will be systematically recorded in the statewide Contract
Management System. Areas of review shall include, but shall not be limited to quality, cost and timeliness. Collection of
information relevant to the performance of Subgrantee's obligations under this subgrant shall be determined by the specific
requirements of such obligations and shall include factors tailored to match the requirements of the Project Plan of this subgrant.
Such performance information shall be entered into the statewide Contract Management System at intervals established in the
Project Plan and a final review and rating shall be rendered within 30 days of the end of the Subgrant term. Subgrantee shall be
notified following each performance and shall address or correct any identified problem in a timely manner and maintain work
progress.
Should the final performance evaluation determine that the Subgrantee demonstrated a gross failure to meet the performance
measures established under the Project Plan, the Executive Director of the Colorado Department of Personnel and
Administration (Executive Director), upon request by the Colorado Division of Criminal Justice, and showing of good cause,
may debar Subgrantee and prohibit Subgrantee from bidding on future contracts. Subgrantee may contest the final evaluation and
result by: (i)filing rebuttal statements,which may result in either removal or correction of the evaluation(CRS §24-105-102(6)),
or(ii) under CRS §24-105-102(6), exercising the debarment protest and appeal rights provided in CRS §§24-109-106, 107, 201
or 202, which may result in the reversal of the debarment and reinstatement of Subgrantee, by the Executive Director, upon
showing of good cause.
JAG Special Provisions and Certified Assurances Page 9 of 10 January 1,2009
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
SIGNATURE PAGE->->->TO BE COMPLETED BY ALL APPLICANTS
(ORIGINAL SIGNATURES REQUIRED-Please sign in BLUE ink. See instructions for description of proper signatories.)
The Subgrantee and responsible signatories certify by signing that they have read the Application including the Special Provisions and Certified
Assurances, and are fully cognizant of their duties and responsibilities for this project. The Subgrantee understands and agrees that any subgrant award
received as a result of this application shall incorporate by reference the information contained herein. Responsibility for narrative and fiscal reporting
requirements are delegated to the designated Project Director,who will sign all such reports. This delegation is for purposes of reporting to the Division
and for operational case, and in no way limits the authority and responsibility of the Authorized Official. In accordance with the Colorado Revised
Statutes 24-72-202.6,information supplied in this application is considered a public record.
AUTHORIZED OFFICIAL
Name Douglas Rademacher
Position Chair, Board of Weld County Commissioners
Agency Weld County, Colorado
Mailing Address 915 10th Avenue, P.O. Box 758
City,State,Zip Greeley, Colorado 80632
Telephone# (970) 356-4000 X4200
Fax# (970) 352-0242
E-mail Address
drademacher@co.weld.co.uc
Signature _ Date
c w14
yr 2/24/2010
FINANCIAL OFFICER
Name
Position
c
Agency �.v � Lx_k i �� .� - C.
Mailing Address \V V, 7 ) (-) (')i+ _
City,State,Zip
Telephone# L\--1( )
Fax# C\— ( - .3- )4 - jt 1L9
E-mail Address � Y I�: �� x-i�'(�� Civ ') C_CtA C\
Signature Date
PROJECT DIRECTOR
Name /ltin) j-g 6. Po A.) G cgs/
Position Co rt i t 4 VO€4
Agency Aid GO CooNTY .sett '/ C 0F/tile
Mailing Address t S O o tree at
City,State,Zip Cited n ;' Co tod3 /
Telephone# ( 970) 3SG - yo,S X otra
Fax# Cspo ) 30v -GYG 7
E-mail Address itp e 4 C C /o 41 CO . v co t✓ C
Signature i� /2�✓ Date,
272,17-4,
JAG Special Provisions and Certified Assurances Page 10 of 10 January 1,2009
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