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Home My WebLink About20100873.tiff RESOLUTION RE: APPROVE AMENDED BYLAWS FOR WELD COUNTY HUMAN SERVICES COMMITTEE WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, on November 28, 1994, the Board adopted the Bylaws for the Weld County Human Services Committee, and WHEREAS, at a meeting on April 14, 2010, the Board was presented with Amended Bylaws for the Weld County Human Services Committee, at which time, the Board deemed it advisable to continue the matter to April 21, 2010, and then to April 28, 2010, in order to conduct a work session regarding the proposed amended bylaws, and WHEREAS,at said hearing on April 28, 2010, after review,the Board deems it advisable to amend said Bylaws, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado,that the Bylaws for the Weld County Human Services Committee be, and hereby are, approved, as amended. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 28th day of April, A.D., 2010. BOARD OF COUNTY COMMISSIONERS ELD COUNTY OLORADO / ATTESTIttz,: �:• .-... .. _ �, V ' :o as "ademac -r, Chair Weld County Clerk to the Bo- 1861 L 7,Stist ara Kirkmeyer, ro-Tem BY: AM 7s4jr A Dep Clerk t e Board (T Sean•P. C Iizy / APP S TO • (/r/ ':/7 FjOVE� William F. Garcia ounty Attorney EXCUSED David E. Long Date of signature: 5/1?-it0 c s, Us 2010-0873 HR0004 BYLAWS HUMAN SERVICES COMMITTEE ARTICLE I Name The name of this Committee shall be the Weld County Human Services Committee ARTICLE II Functions The Weld County Human Services Committee (hereinafter referred to as HSC) shall perform the following functions: A. Help formulate, review, oversee and comment upon the: 1. Extent and quality of the participation of the poor in programs by the Community Action Agency; and 2. Bylaws of the HSC; and 3. Customer satisfaction surveys for the Assistance Payments Division within the Department of Human Services; and 4. Advise the Weld County Board of Commissioners (hereinafter referred to as the Board) of low-income sector needs. B. Participate in the development, planning, implementation and evaluation of the Community Services Block Grant(hereinafter referred to as CSBG). This includes recommending the approval of the CSBG plan and any supplemental funding plans to the Board. ARTICLE III Membership A. HSC shall consist of not less than nine (9) and not more than twelve (12) members. B. There shall be one type of membership. 1. Full Membership—all members shall have all privileges and voting responsibilities with no proxy voting allowed. 2010-0873 2. Conflict of Interest—no member who is employed by a contractor of CSBG program funds shall be allowed vote on the approval/denial of that particular program funded by CSBG funds. No member of the Department of Human Services may serve on the HSC. C. The HSC membership shall consist as follows: 1. One-third of the HSC shall be elected public officials or their designee. 2. One-third of the HSC must be representative of the low-income/client sector. These representatives need not be low-income, but must be representative of the poor. Representatives of the poor shall be chosen in accordance with democratic selection procedures adequate to assure that they represent the poor served by the Department. Representatives will be selected by and will represent groups whose membership is composed predominately of poor persons. This shall include members or a representative from the client sector, agencies serving the client sector, handicap, senior citizens, etc. The low-income/client sector members shall be replaced by democratic selection. These new members will fill the terms of office of the individuals they replace. 3. The remainder of the Human Services Committee shall consist of persons from the private sector of the community having interests in a total community. These persons may be officials or members of local business, industries, major employers, and other private social service or public education groups and shall be appointed by the group represented. This may include a representative from the Chamber of Commerce, United Way, labor union, veterans' organization, etc. Representatives of any other interests may be recommended by the HSC members for Board appointment. 4. Appointment of the Membership of HSC by the Board shall be done in accordance with Weld County Home Rule Charter. 5. No compensation will be provided to members for serving on the Board. D. The position of any HSC member may be declared vacant by the Board if that person misses three(3) consecutive regular HSC meetings, or a total of four(4) regular HSC meetings during a one (1) year period. 1. The Executive Director of the HSD shall notify (in writing) any member who has missed two (2) consecutive regular HSC meetings, or three(3) regular HSC meetings during a one (1) year period of the member's number of absences and warn of the consequences there is. The correspondence shall site this section of the HSC Bylaws. 2. The Executive Committee will provide a recommendation to the Board on whether or not the position should be declared vacant. ARTICLE IV Terms of Office Public Officials, or their representatives, serve at the pleasure of the designating officials and as long as the public official is currently holding office. With the exception of Public Officials, or their representatives, all members follow the rules established by the Weld County Home Rule charter. The Home Rule Charter states that all members shall serve three (3) year terms. No member shall serve more than two (2) full consecutive terms. After serving two (2) full consecutive terms, members may not serve on the Board in any capacity for at least one full year. ARTICLE V Committees The HSC Chairperson may appoint committees and Chairpersons of said committees as needed. The committee membership shall be reflective of the overall membership of the HSC. The duties of the committees will be designated and outlined at the time of their appointment. Business conducted by the committees will be taken before the HSC at the next regular meeting. ARTICLE VI Program Advisory Councils Special interest Program Advisory Councils may be established. Ex-officio members and interested citizens may participate on the special Program Advisory Councils. The HSC shall consider any comments or recommendations of the Advisory Council. ARTICLE VII Meetings A. Notice of meetings and agendas shall be given to the members of HSC at least five (5) days prior to the meetings. B. An annual meeting for the election of officers will be held in January of each year. C. Special meetings may be called by the HSC Chairperson or upon petition by five (5) members of the HSC. Notice of special meetings and purposes for those meetings shall be given no later than three (3) days before the meeting. D. Regular meeting of the HSC will be conducted at a minimum of quarterly on days agreeable to the membership, provided there is business to conduct. E. The HSC quorum shall be a least 50% current members plus one of the non- vacant seats on the Board. F. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific provisions of these Bylaws. ARTICLE VIII Officers and Executive Committee A. The HSC shall elect its own officers at the first meeting of each calendar year, which shall include the Chairperson, Vice Chairperson, and Secretary. B. Term of office for each HSC officer is one (1) year. C. When a vacancy occurs in one of the offices, it shall be filled for the remainder of the term by an election of the HSC. Such election shall take place at the first regular monthly meeting following the vacancy. D. Powers and duties of the officers include: 1. Chairperson: The Chairperson shall preside at all HSC meetings, and perform other duties incidental to the office of the Chairperson. 2. Vice Chairperson: The Vice Chairperson shall exercise the functions of the Chairperson in the Chairperson's absence or incapacity. 3. Secretary: The Secretary shall perform the functions of the Vice Chairperson in the absence or incapacity of the Vice Chairperson and the Chairperson. 4. Officers may succeed themselves in office for one (1) year. E. There shall be an Executive Committee which shall be comprised of the Chairperson, Vice Chairperson, Secretary, and immediate past Chairperson. The Executive Committee shall have the authority to act on matters between regular HSC meetings, but those actions must be ratified at the next meeting. ARTICLE IX Official Petition of Membership Change A. Petition to be seated on the HSC can be submitted by any and all local community groups. B. Within 30 days of the receipt of the petition, the HSC shall hold a public meeting to review and discuss the petition of the membership change. C. The HSC will then make a recommendation to the Board. D. The Board will, within a week, rule on the petitioner's request. If the ruling is in favor of the petitioner, a representative of the petitioning group will be seated on the board when the next vacancy within that sector occurs. E. The decision of the Board shall be delivered, in writing, to the petitioner. ARTICLE X Adoption and Amendment of Bylaws These Bylaws may be adopted and amended subject to approval by the Board, after review and comment at the regular or special meeting of the HSC, provided that the Bylaws or any proposed amendment thereto has been reviewed by the committee members at a previous meeting. Adoption or amendment of these Bylaws by the HSC shall require a quorum. Adopted by the Board of County Commissioners of Weld County: May 3, 2010. Jennifer VanEgdom From: Bruce Barker Sent: Monday, April 26, 2010 4:40 PM To: CTB Subject: HSC Bylaws Attachments: HSC Bylaws 5-3-10.doc Please place the attached on the agenda for approval on May 3, 2010. Thanks! 1 Elizabeth Strong From: Bruce Barker Sent: Monday, April 12, 2010 11:00 AM To: CTB Subject: FW: Human Services Council B Attachments: BYLAWS.doc Please place these bylaws on the Board's agenda for Wednesday, April 14, 2010, for approval. Thanks! Original Message From: Barbara Kirkmeyer Sent: Monday, April 12, 2010 10:42 AM To: Bruce Barker Subject: FW: Human Services Council B FYI Original Message From: Judy Griego Sent: Monday, April 12, 2010 10:26 AM To: Vicky Sprague; Barbara Kirkmeyer Subject: Human Services Council B Commissioner Kirkmeyer and Vicky, On May 11, 2009, we presented at a work session the revised Human Services Committee Bylaws, which were reviewed by Bruce Barker. See attached. The Board approved the Bylaws in the work session and gave us the go ahead to restructure the committee. We had discussed trying to merge the old Human Services Committee into other standing committees of the Department and came to the conclusion with the Board that we needed to have a separate Human Services Committee. However, I can't find in the Clerk to the Board system that the revised Bylaws were formally approved by the Board. It was shortly after the May 11, 2009, work session that my husband was taken critically ill so it may be that I missed putting it on the Board agenda for formal approval. Vicky has the old Bylaws attached to the upcoming work session so I am going to assume that they were not formally adopted. May I proceed to have the bylaws formally approved or do you wish to review them again at the upcoming work session? Judy A. Griego, Director Weld County Department of Human Services PO Box A Greeley, CO 80631 970.352.1551, extension 6510 Fax 970.353.5215 griegoja@co.weld.co.us 1 Hello