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Home My WebLink About20101430.tiff RESOLUTION RE: APPROVE EXPENDITURE AUTHORIZATION FOR MIGRANT AND SEASONAL FARM WORKER PROGRAM AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with an Expenditure Authorization for the Migrant and Seasonal Farm Worker Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Services of Weld County,and the Colorado Department of Labor and Employment, commencing May 20, 2010, and ending September 30, 2011, with further terms and conditions being as stated in said expenditure authorization, and WHEREAS, after review, the Board deems it advisable to approve said expenditure authorization, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Expenditure Authorization for the Migrant and Seasonal Farm Worker Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Services of Weld County, and the Colorado Department of Labor and Employment be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said expenditure authorization. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 7th day of July, A.D., 2010, nunc pro tunc May 20, 2010. BOARD OF COUNTY COMMISSIONERS LDLD COUNT LORADO ATTEST: \ DouglasMademac er, Chair Weld County Clerk to t ' a tiY, '1 �_ ♦ EXCUSED Barbara Kirkmeyer, Pro-Tem BY:Deputy Cler o the Boar:' Sean P. CC � c7 AP ED A ORM: am F. Garcia n Attorney EXCUSED David E. Long Date of signature: yairaO/U bo 14Sb CC ; P{SD 2010-1430 -7- /O HR0081 MEMORANDUM . a 0(0 DATE: July 1, 2010 1'��_ TO: Douglas Rademacher, Chair, Boar of County oryi�}nissioners r g JJ ``II��// / WIIDC FROM: Judy A. Griego, Director, Humai/S ' es artlpRdrettc/v� JJJ ✓' COLORADO RE: The Weld County Department of Human Services' Workforce Investment Act Expenditure Authorization for the Wagner- Peyser 10% Funding for the Migrant and Seasonal Farm Worker Program Enclosed for Board approval is the Department's Workforce Investment Act Expenditure Authorization for Wagner-Peyser 10%finding for the Migrant and Seasonal Farm Worker Program. This Expenditure Authorization was presented at the Board's June 29, 2010, Work Session. The Expenditure Authorization includes the Budget information summary for this program and the finding in the amount of$24,720.00 will be used to help support the costs for the required outreach activities. The term for this will be May 20, 2010 through September 30, 2011. If you have questions, please give me a call at extension 6510. 2010-1430 Attachment C Grant Agreement#10 KAA 00008 EXPENDITURE AUTHORIZATION (EA) Signature Page %Qdoh. Program/Project Coordinator: Dora Lara Phone Number: (970)353-3800 eit 0144 I a* 39 EXPENDITURE AUTHORIZATION SUMMARY This Expenditure Authorization (EA) covers the following Funding Streams: Workforce Region: Employment Services of PY09 Grant Agreement CMS# Weld County Funding Source Term Vax# $Amount tit)7 PY-f0 Wagner Peyser 10% Migrant Seasonal 5/20/10 to 9/30/11 1778 $ 24,720.00 Farm Worker(MSFW)Program Supplemental Funding This Expenditure Authorization has been reviewed and approved by the following parties and will be incorporated into the Workforce Development Programs Grant Agreement as an attachment. This signature page, when duly signed, authorizes the granting of funds by the Colorado Department of Labor and Employment for the program/project identified herein. The EA commitment document is not valid until it has been approved by the State Controller or designee. By: cj,,r JUL 0 7 2010 By: 0/5Doug as Rade acher, Chair Date P ertson ate Board of Weld County Commissioners t or, Division of Employment and Training Colorado Dept. of Labor and Employment By: 6/27/46 By: Milt Wedge ood, Chair Date Date Weld County Workforce Development Board Title: y (O" a By: inda L. Perez, Divis. n Head Date Date Employment Services of Weld County Title: ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or services provided. STAT CONTROLLER: DAVIRM(D.TT, CP By q /JJyy//�� Date �7 11J/�l Attachment C Grant Agreement#10 KAA 00008 EXPENDITURE AUTHORIZATION (EA) EMPLOYMENT SERVICES OF WELD COUNTY-WAGNER PEYSER NFA#09-11 I. BUDGET INFORMATION: Employment Services of Weld County will use the total award of$24,720.00 under NFA#09-11 to support the existing Migrant Seasonal Farm Worker Program. Funds will be used to enhance the current outreach and provide support for costs associate3d with MSFW staff. Workforce Region: Weld County PY09 Grant Agreement CMS# Funding Source Term Vax# $Amount PY 09 Wagner Peyser 10% MSFW 5/20/10 to 9/30/11 1778 $24,720.00 II. BUDGET NARRATIVE: Employment Services of Weld County will use the award of$24,720.00 to provide support the existing Migrant Seasonal Farm Worker Program. Funds will be used to enhance the current outreach and provide support for costs associated with MSFW staff. These costs include the following: 1 Program Expenditures #of items and/or Cost per Total specific purchase item Planned information Expenditures 2 Outreach Training, both Travel & Lodging $2,000.00 in-state and out-of-state Outreach Mileage 2,500.00 $4,500.00 3 Equipment i.e. Laptops,cell ]Laptop& Scanner $1,800.00 phones, measuring devices, 1 LCD Projector 800.00 snake boots, GPS devices etc. 1 cell phone& 700.00 1 pair snake boots 200.00 $3,500.00 4 MSFW Program public relations,outreach, advertising, informational and promotional activities and/or materials Marketing Materials $1,500.00 $1,500.00 5 Housing inspection costs 5 housing inspections— including mileage H2A $880.00 $880.00 6 Mileage reimbursement related to Outreach Activities $2,200.00 $2,200.00 7 Staff Salaries and benefits $12,140.00 $12,140.00 Total $24,720.00 $24,720.00 III. SCOPE OF WORK: Program Description: The goal of the Migrant Seasonal Farm Worker Program (MSFW) is to provide services to the Migrants and Seasonal Farm worker population within Weld County. As part of a Federal mandate,the MSFW's located within the agricultural community, are to be provided services such as, outreach to the MSFW population including job referrals,job development and employment and training information and referrals, coordinate mini-employer fairs,job solicitations, the coordination of pesticide training, housing inspections and worker protection information, all of which enhance migrant and seasonal farm worker's opportunities 2 Attachment C Grant Agreement#10 KAA 00008 for employment. The MSFW will be exposed to numerous activities in the form of services that are sponsored by the local Workforce Center throughout the migrant season. Purpose of Funding The funding provided by Colorado Department of Labor and Employment will be used to help support the existing MSFW program in the areas of outreach,training, technology, marketing of existing program services and to support existing outreach staff salaries and benefits. IV. STATEMENT OF WORK: Services to be Provided a. Services,Program Activities,and/or Training to be provided: Migrant Seasonal Farm Worker program has 8 performance indicators that mandates that the local Workforce Center provide the following services: referred to jobs, provided some assisted service, referred to supportive services, career guidance job development, and job placement measures; MSFW placed in jobs, placements 50 cents above minimum wage and placements of non-agricultural jobs over 150 days. Weld County's outreach worker is also responsible for providing outreach activities to MSFWs during the active growing season, which will include job development and job solicitation efforts with our local employer base. WFC staff will also be available to register and provide services to MSFW visiting the office. The outreach worker will be providing yearly pre- and post MSFW training with all WFC staff that have office contact with MSFWs. b. Project Goals: Specific Usage of Funding Employment Services of Weld County(ESWC)will use the funding to enhance and support current efforts within the Migrant and Seasonal Farm worker program by enhancing current technology with the purchase of new equipment(i.e., portable laptop, scanner, LCD projector, cell phone and a pair of snake boots)which are designated for use in outreach and for use in training of migrant programs. There will be increasing marketing efforts with the development of new brochures and advertising tools to be used in the promotion of activities and services provided by the outreach worker and will also include services available to the workers through the Workforce Center. It is anticipated that housing inspections will increase as a result of newly passed legislation and therefore impact the efforts and expenses associated with providing housing inspections in the area of staff efforts and mileage cost to and from the employer supplied housing. Remaining funds will be used for supporting the outreach staff and workforce center staff with training opportunities; and help supplement outreach staff salary and benefits. Program Enhancement Goals A new Service Directory will be developed that is more user friendly to the customer while providing an array of information to the MSFWs. Weld County plans on providing(5) five H2A housing inspections within the next 16 months. Outreach staff will increase the amount of marketable materials provided during field check and employer visits. 3 • Attachment C Grant Agreement#10 KAA 00008 Increase the amount of training that outreach staff receives by having staff participate in both in-state and out-of-state trainings. Workforce Center staff will receive both pre and post training and testing for migrant programs. c. Measurable Deliverables: Employment Services plans on meeting all 8 performance indicators for the next 12 months. VIII. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS a. The Grantee agrees to adhere to the requirements of relevant Policy Guidance Letters, Program Information, and/or the specifications outlined in section b. below. Employment Services of Weld County agrees to adhere to relevant Policy Guidance Letters and other program specific information regarding the MSFW program. b. NFA Funding Provisions. Employment Services will adhere to provisions identified within the appropriate Notice of Fund Availability (NFA) as they pertain to this program. c. Other financial resources to support the program/project The following programs and funding streams may help support the delivery of services through the Weld County One-Stop system as applicable: Workforce Investment Act: Title I Adult, Youth and Dislocated Workers Temporary Assistance to Needy Families Employment First Food Stamp Job Search Program AmeriCorps Disabled Veterans Outreach Program d. Subcontracting arrangements, if any, for delivery of services Not applicable. Weld County does not subcontract services. e. Cost Sharing/Matching/Leverage Summary: N/A f. Additional Provisions. N/A PROJECTED QUARTERLY EXPENDITURES-CUMULATIVE FOR PY10 Funding Stream: PY09 Wagner Peyser 10% Migrant Seasonal Farmworker(MSFW) Program Supplemental Funding 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 5th Quarter 6th Quarter Expenditures Projections Projections Projections Projections Projections Projections 5/20/10-6/30/10 7/1/10-9/30/10 10/1/10-12/31/10 1/1/11-3/31/11 4/1/11-6/30/11 7/1/11-9/30/11 Administration 1,573 8,841 11,071 15,485 19,840 24,720. +Program 4 Hello