HomeMy WebLinkAbout20101411.tiff RESOLUTION
RE: APPROVE SIX PURCHASE OF SERVICES AGREEMENTS WITH VARIOUS PROVIDERS
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with six(6)Purchase of Services Agreements for
Outreach Activities between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, Area
Agency on Agency, and the various providers, as follows, commencing July 1, 2010, and ending
June 30, 2011, with further terms and conditions being as stated in said agreements, and
1) Catholic Charities and Community Services of the Archdiocese of Denver
2) Charles Connell, Attorney at Law
3) Eldergarden
4) Meals on Wheels
5) North Range Behavioral Health
6) Rehabilitation and Visiting Nurse Association
WHEREAS, after review,the Board deems it advisable to approve said agreements,copies
of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the six (6) Purchase of Services Agreements between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the Department of Human Services, Area Agency on Agency, and the various providers as listed
above be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreements.
CL : aJS
7. aJ-/ J 2010-1411
HR0081
RE: SIX PURCHASE OF SERVICES AGREEMENTS WITH VARIOUS PROVIDERS
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 30th day of June, A.D., 2010.
BOARD OF COUNTY COMMISSIONERS
WELD CO LORADO
ATTEST: -, •
�ougla Rademach r Cr-ir
Weld County Clerk to the :; :g. O� •
/ ' r tiara Kirkmeyer, 'o-Tem
BY: `r t ter':
Dep i Clerk o the Board�rf� ;� i�� —s -
�� Se ry Cay .7g)
APP A •
. (//�fl/ \
William F. Garcia
ounty Attorney EXCUSED
David E. Long
Date of signature: 1 IV Iln
2010-1411
HR0081
MEMORANDUM
re
DATE: June 28, 2010
WI TO: Douglas Rademacher, Chair, Boar of County C missioners
� �C�FROM: Judy A. Griego, Director, Huma entice epa
COLORADO RE: Purchase of Services Agreements etween the Weld County
Department of Human Services and Various Providers
Enclosed for Board approval are Purchase of Services Agreements between the Department and
Various Providers. These Agreements are funded through the Older Americans Act fund and/or
the Older Coloradoan funds. These Agreements were presented at the Board's June 29, 2010,
Work Session.
Units of Service/
No. Provider/Term Program Area Contract Amount
1 Catholic Charities and Community Outreach Services for 100 1300 Units
Services of the Archdiocese of Hispanic older adults
Denver
Educational outreach 12 Units
July 1, 2010 — June 30, 2011 services for 300 Hispanic
older adults Max. $37,225.00
2 Charles J. Connell, Legal Services 230
Attorney at Law
Max. $7,500.00
July 1, 2010 - June 30, 2011
3 Eldergarden Adult Day Services for 15 3,946 Hours
Frail Seniors
July 1, 2010 - June 30, 2011 Max. $55,250.00
4 Meals on Wheels Home Delivered Meals for 14,618 Meals
100 Homebound Seniors
July 1, 2010 - June 30, 2011 Max. $58,474.00
5 North Range Behavioral Health Peer Counseling Services 2,535 Contact Units
to 120 Seniors
July 1, 2010 - June 30, 2011 Max. $49,930.00
6 Rehabilitation and Visiting Nurse Home Health Care for 52 3,162
Association Seniors not qualifying for
home health care services Max. $67,972.00
July 1, 2010 - June 30, 2011 through any other third
party reimbursement
If you have any questions, give me a call at extension 6510.
2010-1411
?n.
PURCI LASE OF SERVICE AGREEMENT !�
'i.
TIIIS AGREEMENT, made and entered into this 1"day of July,2010, by and between t#O
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Weld County Department of Tluman Services' Area Agency on
Aging, hereinafter referred to as-`AAA", and Catholic Charities and Community Services of the
Archdiocese Denver Weld Regional Office, hereinafter referred to as "CCD-W."
WITNESSETH:
WHEREAS, AAA develops and administers the Area Plan for a comprehensive and
coordinated system of services, and
WHEREAS, AAA serves as the advocate and focal point for older persons with the
greatest economic and social need, and
WHEREAS, CCD-W is a private, non-profit organization existing for the purpose of
providing outreach services to low-income and minority residents of Weld County, and
WHEREAS, AAA desires to purchase outreach services for low-income minority seniors
from CCD-W,
NOW THEREFORE, it is mutually agreed:
1. The AAA hereby agrees to award grant monies (Older Americans Act and Older
Coloradoan Funds) in the sum of$37,225 to CCD-W.
2. CCD-W agrees to provide 1300 units of direct one on one outreach services to 100
1-lispanic seniors with a goal of reaching 100 rural seniors, 32 low income elders and 32
disabled seniors. The primary target for outreach services will be Hispanic seniors who
are isolated, rural, low income and disabled. A minimum of 75% of the unduplicated
seniors projected to be served must he newly identified clients who have not been served
by this contract in the past.
CCD-W agrees to providel2 units of group educational programs to 300 Hispanic
seniors. The primary target for these outreach services will he Hispanic seniors who are
isolated, rural, low income and/or disabled.
3. The AAA agrees to reimburse CCD-W for all eligible project costs up to but not
exceeding the sum of$37,225 (Older American Act and Older Coloradoan funds).
4. CCD-W agrees to commence services within thirty (30) days after the signing of the
Agreement and assure completion of all services required hereunder by June 30, 2011.
5. CCD-W agrees to document and report any project income received as a result of
services provided under the Agreement.
dv/o —lyll
6. CCD-W agrees to include the following statement in any written materials (pamphlets,
brochures, announcements, etc.) or in any verbal presentations: CCD-W is supported, in
part by funds provided by the Weld County Area Agency on Aging through the Older
Americans Act.
7. CCD-W understands that AAA is required to conduct periodic evaluations of the
activities conducted under this Agreement and to monitor on an ongoing basis the
performance of CCD-W to insure that the funds made available by the Agreement are
expended in keeping with the purposes for which they were awarded; and CCD-W
accordingly agrees to cooperate fully with the AAA in the conduct of such evaluation and
monitoring, including the keeping and supplying of such information, and providing
access to documents and records to the AAA for the purpose of audit; and further agrees
to do all things necessary to enable AAA to fulfill its obligation to the State of Colorado
and the United States Government.
8. Any changes, including any increase or decrease in the amount of CCD-W's
compensation, and including changes in budget allocations which arc mutually agreed
upon by and between the AAA and CCD-W, shall be incorporated in written amendments
to this Agreement and in appropriate revisions to the grant proposal.
9. CCD-W understands and agrees that the following provisions are part of the official
application and as such become binding upon commencement of the project:
a. Agrees that the project will be carried out in accordance with the Federal program
and fiscal regulations, the policies and procedures established for grants by the
State Agency, and the terms and conditions of the project application approved by
AAA in making this award of'funds; specifically, agrees to abide by the dollar
amounts as shown in the budget by program and cost categories.
b. Understands that if there is Federal/State cash unearned at the time the project is
terminated, this amount must be returned to the AAA unless the AAA otherwise
stipulates.
c. Understands that the project's fiscal affairs are subject to audit. If costs are
disallowed, the proportion of Federal/State funds disallowed must he returned to
the AAA.
d. Understands that this award is made for the period amounts stated in this
Agreement. This Agreement in no way implies further funding which is
contingent upon the availability of funds and approval of future project
applications.
e. Agrees to keep records and make reports on the forms required by the AAA and
in accordance with guidelines issued by the State of Colorado and the
Administration on Aging, specifically:
'fo submit monthly financial and programmatic reports to the AAA by the
10th of the following month;
2
To submit a final financial report within 45 days after the end of the
project year;
To submit other reports to the AAA as requested;
Maintain a computer system that will he able to manage all required AAA
reporting software;
Maintain internet access in order to transfer all required data to the AAA.
Agrees to advise the AAA of needed program and financial changes and await
approval from the AAA prior to change implementation.
g. Agrees to have policies and procedures for complaint/appeal tracking, timely
disposition of complaints/appeals and documentation of such processes.
h. Agrees to have a client grievance policy which will address any alleged
infractions of any federal state or local laws by CCD-W against recipients of or
applicants for services.
Agrees to have a policy and procedure for wait lists that meets the requirements
set forth by the AAA.
Agrees to provide recipients receiving services the opportunity to contribute to all
or part of the cost of the services received. Each recipient shall be given the
opportunity to determine if they arc able to contribute to all or part of the cost of
services. No recipient shall be denied a service because of a failure to contribute
to all or part of the cost of the service. All contributions shall be considered
program income. All contributions shall be used to expand the services for which
the contributions were given.
k. Agrees that local cash or in-kind contributions have not been used to satisfy or
match another federal grand or funds. Supplies, volunteer services, and other in-
kind contributions shall be valued as described under 45 C.F.R. 874.5. All
matching contributions, including cash and in-kind shall be verifiable from
agency records.
10. No portion of the Agreement shall be deemed to constitute a waiver of any immunities
the parties or their officers or employees may possess, nor shall any portion of this
Agreement be deemed to have created a duty of care with respect to any persons not a
party of the Agreement.
1 I. No portion of the Agreement shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
12. If any section. subsection, paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the
3
validity of the remaining portions. "fhe parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections
subsections, paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
13. The term of this Agreement shall be from July 1, 2010 through June 30, 2011. The
Agreement may be evaluated in March by both parties. The basis for renegotiation of the
Agreement will be satisfactory performance of the provider, availability of funds,
priorities as established by the Area Agency on Aging and need for the service.
14. This Agreement may he terminated upon thirty (30) days written notice by either party.
This Agreement shall be terminated immediately in the event of loss of funding to the
AAA.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
First written above.
I3OARD OF COUNTY COMMISSIONERS CATHOLIC CI IARITIES
Dou as Radem cher, Chair Stephen J. Carattini, Chief Operating Officer
JUN 302010
ATTEST:--*-3 ! v
WELD COUNTY DEPARTMENT
Weld County Clerk to the B t E OF HUMAN SERVICES
•
I3Y:
Deputy Clerk to the � is
it A. Gr'e o, Direc
WELD COUNTY AREA AGENCY
ON AGING >>�a
?'I va M. Jewell, D. isi lead
4
07O/&-P O/
PURCHASE OF SERVICES AGREEMENT
THIS AGREEMENT, made and entered into this 1st day of July, 2010 by and between
the County of Weld, State of Colorado,by and through the Board of County Commissioners, on
behalf of the Weld County Department of Human Services' Area Agency on Aging, hereinafter
referred to as"AAA", and Charles J. Connell, Attorney at Law, hereinafter referred to as
"CONNELL."
WITNESSETH:
WHEREAS, "AAA" develops and administers the Area Plan for a comprehensive and
coordinated system of services, and
WHEREAS, "AAA"is mandated to provide for legal services, as defined in the Older
Americans Act to older persons with the greatest economic and social need, and
WHEREAS, "AAA"provides legal assistance to older persons through the Senior
Citizens Law Project and employs a legal assistant to coordinate the Project, and
WHEREAS,by the laws of the State of Colorado, the"AAA" must employ licensed
attorney authorized to practice law in the state of Colorado so that the"AAA" Legal Assistant
shall act under the supervision of such attorney.
NOW THEREFORE, it is mutually agreed that:
1. The "AAA"desires to purchase services from"CONNELL", through his expertise as an
attorney licensed to practice law in the state of Colorado, for supervision of the legal
assistant at the"AAA" Senior Citizen's Law Project.
2. "CONNELL"desires to provide his expertise as a licensed attorney in the state of
Colorado for direction and supervision of the legal assistant at the"AAA" Senior
Citizen's Law Project.
3. The "AAA"legal assistant and"CONNELL" will review applications to the Program.
"CONNELL"will be available for weekly review of applications, for telephone contact
by the "AAA"legal assistant, and for appearance in proceedings in court when necessary.
4. After consultation with"CONNELL", the "AAA" legal assistant shall follow up on case
handling and negotiation, pursuant to the supervision and direction of"CONNELL".
AoiO 1Q11
Page Two
Agreement- CONNELL
5. The"AAA" Legal assistant shall be responsible for community outreach, publicity of the
program, and community education.
6. The"AAA" legal assistant shall be allowed to represent persons before an agency or in
an agency proceeding, or administrative tribunal, and complete necessary forms not
requiring knowledge and skill beyond that possessed by the ordinary experienced and
intelligent layman, as provided by Colorado law.
7. The "AAA" Senior Citizens Law Project agrees not to dispense legal advice and counsel
except when under the direction and supervision of"CONNELL".
8. "CONNELL" will provide a ten-percent match for the Senior Citizen's Law Program in
the form travel time and mileage to court proceedings and client conferences, access to a
law library use of office phone, along with providing limited word processing, usual
copying fees and ordinary postage expenses, all with a value of a least ten-percent(10%)
of the total received from this agreement during 2010-2011. It is agreed that
"CONNELL" shall continue to provide his own Professional Liability Insurance. The
"AAA" legal assistant shall be insured for liability against errors and omissions resulting
from any actions within the scope of his/her employment,the same as other employees of
Weld County.
9. The"AAA" shall reimburse"CONNELL"at the rate of$ 32.50 per hour for consultation
time and $42.50 per hour for court appearance time, up to but not exceeding the sum of
$7,500 (Older Americans Act funds). The "AAA" and "CONNELL" shall keep a time
log record to monitor the hours worked by"CONNELL". "CONNELL" shall be paid
monthly for actual services rendered in the previous month.
10. No portion of this Agreement shall be deemed to constitute a waiver of any immunities
the parties or their officers or employees may possess, nor shall any portion of this
agreement be deemed to have created a duty of care with respect to any persons not a
party to this Agreement.
11. No portion of this Agreement shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado,to expend funds not otherwise appropriated in each
succeeding year.
12. If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections,
subsections,paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
Page Three
Agreement- CONNELL
13. The term of this Agreement shall be from July 1, 2010 through June 30, 2011. The
Agreement will be evaluated in November of each year by both parties and the terms of
the Agreement will be mutually agreed up and established in an amendment to the
Agreement. The basis for renegotiation of the Agreement will be satisfactory
performance of the provider, availability of funds,priorities as established by the Area
Agency on Aging, and need for the service.
14. This agreement may be terminated upon(30)days written notice by either party. This
Agreement shall be terminated immediately in the event of loss of funding to the Area
Agency on Aging.
IN WITNESS WHEREOF,the parties hereto have executed this agreement on the first
day above written.
BOARD OF COUNTY COMMISSIONERS CHARLES J. CONNELL ATTO EY
c to a�ew�c� �--
�ouglas R emacher,Chair es J. Connell, Attorney at Law
JUN 3 0 2010 WELD COUNTY DEPARTMENT OF
HUMAN SERVICES
J d Griego irect
ATTEST:
WELD COUNTY AREA AGENCY ON AGING
Weld County Clerk to th: oar.
By: t 6. 1'w. 9 •' jQ
Deputy Clerk to the Boar. O .; 1 Eva M.Jewell, ivision
vision Head
(X/D -1,411
PURCHASE OF SERVICE AGREEMENT ("'
SP
THIS AGREEMENT, made and entered into this ls`day of July, 2010, by and between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Weld County Department of Human Services' Area Agency on
Aging, hereinafter referred to as "AAA", and Eldergarden, hereinafter referred to as
"Eldergarden."
WITNESSETH:
WHEREAS, AAA develops and administers the Area Plan for a comprehensive and
coordinated system of services, and
WHEREAS, AAA serves as the advocate and focal point for older persons with the
greatest economic and social need, and
WHEREAS, Eldergarden is a private, non-profit organization existing for the purpose of
adult day care services to residents of Weld County, and
WHEREAS, AAA desires to purchase adult day services for low-income elders from
Eldergarden
NOW THEREFORE, it is mutually agreed:
1. The AAA hereby agrees to award grant monies (under the Older Americans Act and
Older Coloradoan State Funding for Senior Services) in the sum of$55,250 to
Eldergarden.
2. Eldergarden agrees to provide 3 946 units of adult day care to 15 seniors with a goal of
reaching 3 rural seniors, 3 minority seniors and 15 disabled/frail seniors.
3. The AAA agrees to reimburse Eldergarden for all eligible project costs up to but not
exceeding the sum of$55,250 at an hourly rate of$14.00.
4. Eldergarden agrees to commence services within thirty (30) days after the signing of the
Agreement and assure completion of all services required hereunder by June 30, 2011.
5. Eldergarden agrees to document and report any project income received as a result of
services provided under the Agreement.
6. Eldergarden agrees to include the following statement in any written materials
(pamphlets, brochures, announcements, etc.) or in any verbal presentations: Eldergarden
is supported, in part by funds provided by the Weld County Area Agency on Aging
through the Older Americans Act.
1
X/0-10 1
7. Eldergarden understands that AAA is required to conduct periodic evaluations of the
activities conducted under this Agreement and to monitor on an ongoing basis the
performance of Eldergarden to insure that the funds made available by the Agreement are
expended in keeping with the purposes for which they were awarded; and Eldergarden
accordingly agrees to cooperate fully with the AAA in the conduct of such evaluation and
monitoring, including the keeping and supplying of such information, and providing
access to documents and records to the AAA for the purpose of audit; and further agrees
to do all things necessary to enable AAA to fulfill its obligation to the State of Colorado
and the United States Government.
8. Any changes, including any increase or decrease in the amount of Eldergarden's
compensation, and including changes in budget allocations which are mutually agreed
upon by and between the AAA and Eldergarden, shall be incorporated in written
amendments to this Agreement and in appropriate revisions to the grant proposal.
9. Eldergarden understands and agrees that the following provisions are part of the official
application and as such become binding upon commencement of the project:
a. Agrees that the project will be carried out in accordance with the Federal program
and fiscal regulations, the policies and procedures established for grants by the
State Agency, and the terms and conditions of the project application approved by
AAA in making this award of funds; specifically, agrees to abide by the dollar
amounts as shown in the budget by program and cost categories.
b. Understands that if there is Federal/State cash unearned at the time the project is
terminated, this amount must be returned to the AAA unless the AAA otherwise
stipulates.
c. Understands that the project's fiscal affairs are subject to audit. If costs are
disallowed, the proportion of Federal/State funds disallowed must be returned to
the AAA.
d. Understands that this award is made for the period amounts stated in this
Agreement. This Agreement in no way implies further funding which is
contingent upon the availability of funds and approval of future project
applications.
e. Agrees to keep records and make reports on the forms required by the AAA and
in accordance with guidelines issued by the State of Colorado and the
Administration on Aging, specifically,
To submit monthly financial and programmatic reports to the AAA by the
10th of the following month;
To submit a final financial report within 45 days after the end of the
project year;
2
To submit other reports to the AAA as requested;
Maintain a computer system that will be able to manage all required AAA
reporting software;
Maintain internet access in order to transfer all required data to the AAA.
f. Agrees to advise the AAA of needed program and financial changes and await
approval from the AAA prior to change implementation.
g. Agrees to have policies and procedures for complaint/appeal tracking, timely
disposition of complaints/appeals and documentation of such processes.
h. Agrees to have a client grievance policy which will address any alleged
infractions of any federal state or local laws by Eldergarden against recipients of
or applicants for services.
i. Agrees to have a policy and procedure for wait lists that meets the requirements
set forth by the AAA.
j. Agrees to provide recipients receiving services the opportunity to contribute to all
or part of the cost of the services received. Each recipient shall be given the
opportunity to determine if they are able to contribute to all or part of the cost of
services. No recipient shall be denied a service because of a failure to contribute
to all or part of the cost of the service. All contributions shall be considered
program income. All contributions shall be used to expand the services for which
the contributions were given.
k. Agrees that local cash or in-kind contributions have not been used to satisfy or
match another federal grant or funds. Supplies, volunteer services, and other in-
kind contributions shall be valued as described under 45 C.F.R. 874.5. All
matching contributions, including cash and in-kind shall be verifiable from
agency records.
10. No portion of the Agreement shall be deemed to constitute a waiver of any immunities
the parties or their officers or employees may possess, nor shall any portion of this
Agreement be deemed to have created a duty of care with respect to any persons not a
party of the Agreement.
11. No portion of the Agreement shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
12. If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
3
clause, and phrase thereof irrespective of the fact that any one or more sections
subsections, paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
13. The term of this Agreement shall be from July 1, 2010 through June 30, 2011. The
Agreement will be evaluated in November by both parties. The basis for renegotiation of
the Agreement will be satisfactory performance of the provider, availability of funds,
priorities as established by the Area Agency on Aging and need for the service.
14. This Agreement may be terminated upon thirty (30) days written notice by either party.
This Agreement shall be terminated immediately in the event of loss of funding to the
AAA.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
first written above.
BOARD OF COUNTY COMMISSIONERS ELDERGARDE�N�
c r-
Dou as Radema her, Chair y Van om, Executi Director 6- & 'o
ATTEST: �
• �_ � WELD COUNTY DEPARTMENT
Weld County Clerk to t :o f: , �;,• OF HUMAN SERVICES
BY: ..�Y : I ✓ :,uu�� �I
Deputy Clerk to th-Cjs:
4 p yrk4 J d, A. G ie;o, Directp
�►I
WELD COUNTY AREA AGENCY
ON AGING ga Eva M. Jewell, ivision Head
4
o70/0iyil
PURCHASE OF SERVICE AGREEMENT
THIS AGREEMENT, made and entered into this Is' day of July, 2010, by and between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Weld County Department of Human Services' Area Agency on
Aging, hereinafter referred to as "AAA", and Meals on Wheels hereinafter referred to as
"MOW".
WITNESSETH:
WHEREAS, AAA develops and administers the Area Plan for a comprehensive and
coordinated system of services, and
WHEREAS, AAA serves as the advocate and focal point for older persons with the
greatest economic and social need, and
WHEREAS, MOW is a private,non-profit organization existing for the purpose of
providing home delivered meals to homebound residents of Weld County, and
WHEREAS,AAA desires to purchase home delivered meals for homebound seniors
from MOW,
NOW THEREFORE, it is mutually agreed:
1. The AAA hereby agrees to award grant monies (under the Older Americans Act and
Older Coloradoan Funds in the sum of$58,474 to MOW.
2. The AAA hereby agrees to award MOW a percentage of the Nutrition Services Incentive
Program (NSIP) reimbursement. The reimbursement will be based on a per meal rate for
every meal served to an eligible Title III recipient for the purpose of serving the number
of meals in paragraph 3.
3. MOW agrees to provide 14.618 meals to approximately 100 seniors with a goal of
reaching 30 rural seniors, 30 Hispanic seniors and 100 homebound seniors. Homebound
status must be formally re-evaluated every 6 months. Unit cost reimbursement for each
meal that meets the 33 1/3 RDI requirements is $4.00.
4. MOW agrees to commence services within thirty (30) days after the signing of the
Agreement and assure completion of all services required hereunder by June 30, 2011.
5. MOW agrees to document and report any project income received as a result of services
provided under the Agreement.
6. MOW agrees to include the following statement in any written materials (pamphlets,
brochures, announcements, etc.)or in any verbal presentations: MOW is supported, in
1
070/0--loll!
part by funds provided by the Weld County Area Agency on Aging through the Older
Americans Act.
7. MOW understands that AAA is required to conduct periodic evaluations of the activities
conducted under this Agreement and to monitor on an ongoing basis the performance of
MOW to insure that the funds made available by the Agreement are expended in keeping
with the purposes for which they were awarded; and MOW accordingly agrees to
cooperate fully with the AAA in the conduct of such evaluation and monitoring,
including the keeping and supplying of such information, and providing access to
documents and records to the AAA for the purpose of audit; and further agrees to do all
things necessary to enable AAA to fulfill its obligation to the State of Colorado and the
United States Government.
8. Any changes, including any increase or decrease in the amount of MOW's compensation,
and including changes in budget allocations which are mutually agreed upon by and
between the AAA and MOW, shall be incorporated in written amendments to this
Agreement and in appropriate revisions to the grant proposal.
9. MOW understands and agrees that the following provisions are part of the official
application and as such become binding upon commencement of the project:
a. Agrees that the project will be carried out in accordance with the Federal program
and fiscal regulations,the policies and procedures established for grants by the
State Agency, and the terms and conditions of the project application approved by
AAA in making this award of funds; specifically, agrees to abide by the dollar
amounts as shown in the budget by program and cost categories.
b. Understands that if there is Federal/State cash unearned at the time the project is
terminated, this amount must be returned to the AAA unless the AAA otherwise
stipulates.
c. Understands that the project's fiscal affairs are subject to audit. If costs are
disallowed, the proportion of Federal/State funds disallowed must be returned to
the AAA.
d. Understands that this award is made for the period amounts stated in this
Agreement. This Agreement in no way implies further funding which is
contingent upon the availability of funds and approval of future project
applications.
e. Agrees to keep records and make reports on the forms required by the AAA and
in accordance with guidelines issued by the State of Colorado and the
Administration on Aging, specifically,
To submit monthly financial and programmatic reports to the AAA by the
10th of the following month;
2
To submit a final financial report within 45 days after the end of the
project year;
To submit other reports to the AAA as requested;
Maintain a computer system that will be able to manage all required AAA
reporting software;
Maintain internet access in order to transfer all required data to the AAA.
f. Agrees to advise the AAA of needed program and financial changes and await
approval from the AAA prior to change implementation.
g. Agrees to have policies and procedures for complaint/appeal tracking, timely
disposition of complaints/appeals and documentation of such processes.
h. Agrees to have a client grievance policy which will address any alleged
infractions of any federal state or local laws by MOW against recipients of or
applicants for services.
i. Agrees to have a policy and procedure for wait lists that meets the requirements
set forth by the AAA.
j. Agrees to provide recipients receiving services the opportunity to contribute to all
or part of the cost of the services received. Each recipient shall be given the
opportunity to determine if they are able to contribute to all or part of the cost of
services. No recipient shall be denied a service because of a failure to contribute
to all or part of the cost of the service. All contributions shall be considered
program income. All contributions shall be used to expand the services for which
the contributions were given.
k. Agrees that local cash or in-kind contributions have not been used to satisfy or
match another federal grand or funds. Supplies, volunteer services, and other in-
kind contributions shall be valued as described under 45 C.F.R. 874.5. All
matching contributions, including cash and in-kind shall be verifiable from
agency records.
10. No portion of the Agreement shall be deemed to constitute a waiver of any immunities
the parties or their officers or employees may possess, nor shall any portion of this
Agreement be deemed to have created a duty of care with respect to any persons not a
party of the Agreement.
11. No portion of the Agreement shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado,to expend funds not otherwise appropriated in each
succeeding year.
12. If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for
3
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections
subsections, paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
13. The term of this Agreement shall be from July 1, 2010 through June 30, 2011. The
Agreement will be evaluated in November by both parties. The basis for renegotiation of
the Agreement will be satisfactory performance of the provider, availability of funds,
priorities as established by the Area Agency on Aging and need for the service.
14. This Agreement may be terminated upon thirty (30) days written notice by either party.
This Agreement shall be terminated immediately in the event of loss of funding to the
AAA.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
first written above.
BOARD OF COUNTY COMMISSIONERS MEALS ON WHEELS
ou as Radema her, Chair 93,-Aartiret ox, Executive Director
JUN 3 0 2010
ATTEST:
WELD COUNTY DEPARTMENT
Weld County Clerk to th• . o.. t % OF HUMAN SERVICES
qaPiev-` 1/49
BY:
OX.-•, / )
Deputy Clerk to the : +:,
` �j =�� J , A. C\ go, Dir :tor
WELD COUNTY AREA AGENCY
ON AGING
dco-T1'
Eva M. Jewell, ivision Head
4
0701O-1411
PURCHASE OF SERVICE AGREEMENT
THIS AGREEMENT, made and entered into this 1st day of July, 2b10K Wang between
/,
the County of Weld, State of Colorado, by and through the Board of County Commisskb3ers of
Weld County, on behalf of the Weld County Department of Human Services' Area Agency on
Aging, hereinafter referred to as "AAA", and North Range Behavioral Health, hereinafter
referred to as "NRBH".
WITNESSETH:
WHEREAS, AAA develops and administers the Area Plan for a comprehensive and
coordinated system of services, and
WHEREAS, AAA serves as the advocate and focal point for older persons with the
greatest economic and social need, and
WHEREAS, NRBH is a private, non-profit organization existing for the purpose of
providing mental health services to residents of Weld County, and
WHEREAS, AAA desires to purchase peer counseling services for older adults who
reside in Weld County from "NRBH,"
NOW THEREFORE, it is mutually agreed:
1. The AAA hereby agrees to award grant monies (Older Americans Act and the Older
Coloradoan Funds) in the sum of$49,930 to NRBH.
2. NRBH agrees to provide 2,535 units of Peer Counseling to 120 older adults with the goal
of serving 30 rural elders and 15 Hispanic elders and 20 disabled/frail older adults.
3. The AAA agrees to reimburse NRBH for all eligible project costs up to by not exceeding
the sum of$49,930 at an hourly rate of$19.70 per hour.
4. NRBH agrees to support the goal of a comprehensive and coordinated system of services
by maintaining regular participation on the Community Resource Network formally
known as the Long Term Care Coordinating Committee.
5. NRBH agrees to commence services within thirty(30) days after the signing of the
Agreement and assure completion of all services required hereunder by June 30, 2011.
6. NRBH agrees to document and report any project income received as a result of services
provided under the Agreement.
7. NRBH agrees to include the following statement in any written materials (pamphlets,
brochures, announcements, etc.) or in any verbal presentations: NRBH is supported, in
part by funds provided by the Weld County Area Agency on Aging through the Older
Americans Act.
1 020/0— rd.fil
8. NRBH understands that AAA is required to conduct perfei ic,waluations of the activities
conducted under this Agreement and to monitor on an ongoi tghar is the performance of
NRBH to insure that the funds made available by the Agreement a're cpended in keeping
with the purposes for which they were awarded; and NRBH accordingl*a$rees to
cooperate fully with the AAA in the conduct of such evaluation and monifiing,
including the keeping and supplying of such information, and providing access to
documents and records to the AAA for the purpose of audit; and further agrees to do all
things necessary to enable AAA to fulfill its obligation to the State of Colorado and the
United States Government.
9. Any changes, including any increase or decrease in the amount of NRBH's
compensation, and including changes in budget allocations which are mutually agreed
upon by and between the AAA and NRBH, shall be incorporated in written amendments
to this Agreement and in appropriate revisions to the grant proposal.
10. NRBH understands and agrees that the following provisions are part of the official
application and as such become binding upon commencement of the project:
a. Agrees that the project will be carried out in accordance with the Federal program
and fiscal regulations, the policies and procedures established for grants by the
State Agency, and the terms and conditions of the project application approved by
AAA in making this award of funds; specifically, agrees to abide by the dollar
amounts as shown in the budget by program and cost categories.
b. Understands that if there is Federal/State cash unearned at the time the project is
terminated, this amount must be returned to the AAA unless the AAA otherwise
stipulates.
c. Understands that the project's fiscal affairs are subject to audit. If costs are
disallowed, the proportion of Federal/State funds disallowed must be returned to
the AAA.
d. Understands that this award is made for the period amounts stated in this
Agreement. This Agreement in no way implies further funding which is
contingent upon the availability of funds and approval of future project
applications.
e. Agrees to keep records and make reports on the forms required by the AAA and
in accordance with guidelines issued by the State of Colorado and the
Administration on Aging, specifically:
To submit monthly financial and programmatic reports to the AAA by the
10th of the following month;
To submit a final financial report within 45 days after the end of the
project year;
To submit other reports to the AAA as requested;
2
Maintain a computer system that will be able to manage all required AAA
reporting software;
Maintain internet access in order to transfer all required data to the AAA.
f. Agrees to advise the AAA of needed program and financial changes and await
approval from the AAA prior to change implementation.
g. Agrees to have policies and procedures for complaint/appeal tracking, timely
disposition of complaints/appeals and documentation of such processes.
h. Agrees to have a client grievance policy which will address any alleged
infractions of any federal state or local laws by NRBH against recipients of or
applicants for services.
i. Agrees to have a policy and procedure for wait lists that meets the requirements
set forth by the AAA.
j. Agrees to provide recipients receiving services the opportunity to contribute to all
or part of the cost of the services received. Each recipient shall be given the
opportunity to determine if they are able to contribute to all or part of the cost of
services. No recipient shall be denied a service because of a failure to contribute
to all or part of the cost of the service. All contributions shall be considered
program income. All contributions shall be used to expand the services for which
the contributions were given.
k. Agrees that local cash or in-kind contributions have not been used to satisfy or
match another federal grand or funds. Supplies, volunteer services, and other in-
kind contributions shall be valued as described under 45 C.F.R. 874.5. All
matching contributions, including cash and in-kind shall be verifiable from
agency records.
11. No portion of the Agreement shall be deemed to constitute a waiver of any immunities
the parties or their officers or employees may possess, nor shall any portion of this
Agreement be deemed to have created a duty of care with respect to any persong not a
party of the Agreement.
12. No portion of the Agreement shall be deemed to create an obligation on the paRof the
County of Weld, State of Colorado, to expend funds not otherwise appropriateffin each
succeeding year.
13. If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections
subsections, paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
3
14. The term of this Agreement shall be from Julyl, 2010 through June 30, 2011. The
Agreement will be evaluated in November by both parties. The basis for renegotiation of
the Agreement will be satisfactory performance of the provider, availability of funds,
priorities as established by the Area Agency on Aging and need for the service.
15. This Agreement may be terminated upon thirty (30) days written notice by either party.
This Agreement shall be terminated immediately in the event of loss of funding to the
AAA.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
first written above.
BOARD OF COUNTY COMMISSIONERS NORTH RANGE BEHAVIORAL sa HEALTH
Douglas Rademaci r, Chair Waynd A. Maxwell, Executive Director
JUN 3 0 2010
ATTEST:
WELD COUNTY DEPARTMENT
Weld County Clerk to th-. oar' ®` OF HUMAN SERVICES
Deputy Clerk to the $oar,. "�
v Ju y . Grie •, Direc r
WELD COUNTY AREA AGENCY
ON AGING
ta
Eva M. Jewe ision Head
r.,
C
C.
4 (RO/0--I`lit
PURCHASE OF SERVICE AGREEMENT
THIS AGREEMENT,made and entered into this 1st day of July, 2010,by and between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Weld County Department of Human Services' Area Agency on
Aging, hereinafter referred to as "AAA", and Rehabilitation and Visiting Nurse Association
hereinafter referred to as "RVNA."
WITNESSETH:
WHEREAS, AAA develops and administers the Area Plan for a comprehensive and
coordinated system of services, and
WHEREAS, AAA serves as the advocate and focal point for older persons with the
greatest economic and social need, and
WHEREAS, RVNA is a private, non-profit organization existing for the purpose of
providing home health care services to residents of Weld County, and
WHEREAS, AAA desires to purchase home health care for low-income elders from
RVNA,
NOW THEREFORE, it is mutually agreed:
1. The AAA hereby agrees to award grant monies (Older Americans Act and State Funds)
in the sum of$67,972 to RVNA.
3. The AAA agrees to reimburse RVNA for all eligible project costs up to by not exceeding
the sum of$62,972 at an hourly rate of$ 21.02. The AAA also agrees to reimburse
RVNA for all eligible nursing services up to but not to exceed the sum of$2,500 at an
hourly rate of$100.00 and Certified Nursing Assistant services up to but not to exceed
the sum of$2,500 at an hourly rate of$27.62.
4. RVNA agrees to provide 2,996 units of homemaker/personal care for 52 seniors with the
goal of serving 20 rural seniors and 12 Hispanic seniors.
RVNA agrees to provide 90 units of Certified Nursing Assistant services for 5 seniors
with the goal of serving 1 rural elder, 1 Hispanic senior. If skilled services are not
needed during the contract period funds allocated to this service may be used to provide
non-skilled services.
RVNA agrees to provide 25 units of skilled nursing for 5 seniors with the goal of serving
1 rural elder, 1 Hispanic senior. If Certified Nursing services are not needed during the
contract period funds allocated to this service may be used to provide non-skilled
services.
1
aa10-/YI)
5. RVNA agrees to commence services within thirty (30) days after the signing of the
Agreement and assure completion of all services required hereunder by June 30, 2011.
6. RVNA agrees to document and report any project income received as a result of services
provided under the Agreement.
7. RVNA agrees to include the following statement in any written materials (pamphlets,
brochures, announcements, etc.) or in any verbal presentations: RVNA is supported, in
part by funds provided by the Weld County Area Agency on Aging through the Older
Americans Act.
8. RVNA understands that AAA is required to conduct periodic evaluations of the activities
conducted under this Agreement and to monitor on an ongoing basis the performance of
RVNA to insure that the funds made available by the Agreement are expended in keeping
with the purposes for which they were awarded; and RVNA accordingly agrees to
cooperate fully with the AAA in the conduct of such evaluation and monitoring,
including the keeping and supplying of such information, and providing access to
documents and records to the AAA for the purpose of audit; and further agrees to do all
things necessary to enable AAA to fulfill its obligation to the State of Colorado and the
United States Government.
9. Any changes, including any increase or decrease in the amount of RVNA's compensation,
and including changes in budget allocations which are mutually agreed upon by and
between the AAA and RVNA, shall be incorporated in written amendments to this
Agreement and in appropriate revisions to the grant proposal.
10. RVNA understands and agrees that the following provisions are part of the official
application and as such become binding upon commencement of the project:
a. Agrees that the project will be carried out in accordance with the Federal program
and fiscal regulations, the policies and procedures established for grants by the
State Agency, and the terms and conditions of the project application approved by
AAA in making this award of funds; specifically, agrees to abide by the dollar
amounts as shown in the budget by program and cost categories.
b. Understands that if there is Federal/State cash unearned at the time the project is
terminated, this amount must be returned to the AAA unless the AAA otherwise
stipulates.
c. Understands that the project's fiscal affairs are subject to audit. If costs are
disallowed, the proportion of Federal/State funds disallowed must be returned to
the AAA.
d. Understands that this award is made for the period amounts stated in this
Agreement. This Agreement in no way implies further funding which is
contingent upon the availability of funds and approval of future project
applications.
2
e. Agrees to keep records and make reports on the forms required by the AAA and
in accordance with guidelines issued by the State of Colorado and the
Administration on Aging, specifically,
To submit monthly financial and programmatic reports to the AAA by the
10th of the following month;
To submit a final financial report within 45 days after the end of the
project year;
To submit other reports to the AAA as requested;
Maintain a computer system that will be able to manage all required AAA
reporting software;
Maintain internet access in order to transfer all required data to the AAA.
f. Agrees to advise the AAA of needed program and financial changes and await
approval from the AAA prior to change implementation.
g. Agrees to have policies and procedures for complaint/appeal tracking, timely
disposition of complaints/appeals and documentation of such processes.
h. Agrees to have a client grievance policy which will address any alleged
infractions of any federal state or local laws by RVNA against recipients of or
applicants for services.
i. Agrees to have a policy and procedure for wait lists that meets the requirements
set forth by the AAA.
j. Agrees to provide recipients receiving services the opportunity to contribute to all
or part of the cost of the services received. Each recipient shall be given the
opportunity to determine if they are able to contribute to all or part of the cost of
services. No recipient shall be denied a service because of a failure to contribute
to all or part of the cost of the service. All contributions shall be considered
program income. All contributions shall be used to expand the services for which
the contributions were given.
k. Agrees that local cash or in-kind contributions have not been used to satisfy or
match another federal grand or funds. Supplies, volunteer services, and other in-
kind contributions shall be valued as described under 45 C.F.R. 874.5. All
matching contributions, including cash and in-kind shall be verifiable from
agency records.
11. No portion of the Agreement shall be deemed to constitute a waiver of any immunities
the parties or their officers or employees may possess, nor shall any portion of this
3
Agreement be deemed to have created a duty of care with respect to any persons not a
party of the Agreement.
12. No portion of the Agreement shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
13. If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections
subsections, paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
14. The term of this Agreement shall be from July 1, 2010 through June, 2011. The
Agreement will be evaluated in November by both parties. The basis for renegotiation of
the Agreement will be satisfactory performance of the provider, availability of funds,
priorities as established by the Area Agency on Aging and need for the service.
15. This Agreement may be terminated upon thirty(30) days written notice by either party.
This Agreement shall be terminated immediately in the event of loss of funding to the
AAA.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
first written above.
BOARD OF COUNTY COMMISSIONERS REHABILITATION AND VISITING
NURSES ASSOCIATION
r .
Doug as Radem cher, Chair JUN 3 0 2010 Crystal Day, President/CEO
ATTEST:'.5
WELD COUNTY DEPARTMENT OF
Weld County Clerk to se I .; • v.• HUMAN SERVICES
BY:
Deputy Clerk to r ViitkALA 11
l/ J d A. G -go, D. ctor 1
WELD COUNTY AREA AGENCY
ON AGING
Eva M. Jewell, D. isi Head
4
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