HomeMy WebLinkAbout20102040.tiff RESOLUTION
RE: APPROVE AMENDMENT #2 TO WELD COUNTY YOUTH CONSERVATION CORPS
GRANT AGREEMENT AND AUTHORIZE CHAIR TO SIGN-GOVERNOR'S COMMISSION
ON COMMUNITY SERVICE, COLORADO AMERICORPS PROGRAM
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with Amendment#2 to the Weld County Youth
Conservation Corps Grant Agreement between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services of Weld County, and the Governor's Commission on
Community Service, Colorado AmeriCorps Program, commencing upon full execution, and ending
October 4, 2012, with terms and conditions being as stated in said amendment, and
WHEREAS,after review, the Board deems it advisable to approve said amendment, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Amendment #2 to the Weld County Youth Conservation Corps Grant
Agreement between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Governor's Commission on Community Service, Colorado
AmeriCorps Program, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 8th day of September, A.D., 2010.
_ ez BOARD OF COUNTY COMMISSIONERS
T. ELD COUNTY, COLORADO
ATTEST: • Opp/b a n
1661 :.fit` r .o ougl%s Rade acher, Chair
Weld County Clerk to the Boa y
(MP t,EXGUSED
B'afbara Kirkmeyer, Pro-Tem
BY. Cl l It)
Dept Clerk t the Board
Sean P. ay
APP ED A ORM:
iam F. Garcia
unty Attorney
David E. Long
Date of signature: qi?L'IIt
3 on.. A- \A3 (5,LAs,-,K) (It/. k-‘ 0 2010-2040
j0-4'3 D HR0081
MEMORANDUM
fttin' DATE: September 2, 2010
' O TO: Douglas Rademacher, Chair, Board of Co my Collis ners
FROM: Judy A. Griego, Director, Human Servi s epa
COLORADO
RE: Amendment #2, #21812, to the Department's AmeriCorps
Grant Agreement, #6138, between the Board of County
Commissioners and the State of Colorado, Office of the
Lieutenance Governor, Governor's Commission on
Community Service
Enclosed for Board approval is Amendment#2, #21812,to the Department's AmeriCorps Grant
Agreement, #6138, between the Board of Weld County Commissioners and the State of
Colorado, Office of the Lieutenant Governor, Governor's Commission on Community Service.
This Amendment #2 was presented at the Board's August 30, 2010, Work Session.
This amendment extends the contract to October 4, 2012, and increases the amount payable
under the contract to $188,852.00, for program year October 4, 2010 through September 30,
2011. This is for 30 part-time and full-time AmeriCorps members.
If you have any questions, please give me a call at extension 6510.
2010-2040
CONTRACT AMENDMENT
Amendment#2 I Original Contract CMS#6138 Amendment CMS# 218]2
1) PARTIES
This Amendment to the above-referenced Original Contract (hereinafter called the "Contract') it,
entered into by and between Board of Weld County Commissioners, Weld County Division of 's2
Human Services (hereinafter called "Contractor"), and the STATE OF COLORADO (hereinafter A
called the "State") acting by and through the Governor's Commission on Community Service
(hereinafter called the "GCCS").
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2) EFFECTIVE DATE AND ENFORCEABILITY
This Amendment shall not be effective or enforceable until it is approved and signed by the
Colorado State Controller or designee (hereinafter called the "Effective Date"). The State shall not
be liable to pay or reimburse Contractor for any performance hereunder including, but not limited
to, costs or expenses incurred, or be bound by any provision hereof prior to the Effective Date.
3) FACTUAL RECITALS
a. Contract Purpose.
The Parties entered into the Contract to recruit, train, monitor, and evaluate AmeriCorps
Members to serve in community-based projects in Weld County.
b. Term.
The Contract states in §5.A that this Grant shall terminate on October 4, 2010, unless sooner
terminated or further extended.
c. This Amendment.
The purposes of this Amendment are (i) to extend the term of the Contract to October 4, 2012,
(ii) to increase the amount payable under the Contract in the State's Fiscal Year 2011, which will
end on June 30, 2011, and (iii) to add option letter language as a mechanism to modify the
Contract in the future.
4) CONSIDERATION
The Parties acknowledge that the mutual promises and covenants contained herein and other good
and valuable consideration are sufficient and adequate to support this Amendment.
5) LIMITS OF EFFECT
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments thereto, if any remain in full force and effect except as specifically modified herein.
6) MODIFICATIONS
The Contract is modified as follows:
a. Definitions
Section 4.C of the Contract is hereby deleted in its entirety and replaced with the following:
The following are attached hereto and incorporated by reference herein: Exhibit A
(Statement of Work), Exhibit B (Budget), Exhibit 1-B (Budget—Year 2), and Exhibit 1-C
(Sample Option Letter).
b. Term
The last sentence of §5.A is hereby deleted in its entirety and replaced with the following:
This Grant shall terminate on October 4, 2012, unless sooner terminated or further extended
as specified elsewhere herein.
Subsection A of §6 of the Contract is hereby deleted in its entirety and replaced with the
following:
Grantee shall complete the Work and its other obligations as described herein and in Exhibit
A on or before October 4, 2012, unless this Grant is terminated or extended before that date.
If not sooner terminated or extended, this Grant shall terminate without further action by either
Party on October 4, 2012. The State shall not be liable to compensate Grantee for any Work
performed prior to the Effective Date or after the termination of this Grant.
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c. Maximum Amount
Section 7.A of the Contract is hereby deleted in its entirety and replaced with the following:
The maximum amount payable under this Grant to Grantee by the State during the initial term
specified in §5.A, above, is $186,983, as determined by the State from available funds. The
total amount payable under this Grant is hereby increased by $188,852 to $375,835. The
maximum amount payable in the State's Fiscal Year 2011 shall be $160,524, and $28,328 is
payable in Fiscal Year 2012. Grantee agrees to provide any additional funds required for the
successful completion of the Work. Payments to Grantee are limited to the unpaid obligated
balance of the Grant as set forth in Exhibit B and Exhibit 1-B. An extension of this grant
and/or a modification of the Work in accordance with §5, above, may but need not necessarily
increase the maximum amount payable under this Grant to Grantee by the State.
d. Option Letters to Extend Term.
Section 5 of the Contract is hereby amended by the addition of the following subsection C:
C. Option Letters to Extend Term.
The State may require continued performance for a period of 2 one-year periods at the
same rates and same terms specified in the Contract. If the State exercises the option, it will
provide written notice to Contractor at least 30 days prior to the end of the current contract
term in a form substantially equivalent to Exhibit 1-C. If exercised, the provisions of the
Option Letter shall become part of and be incorporated into the original contract. The total
duration of this Contract, including the exercise of any options under this clause, shall not
exceed 4 years.
e. Option Letters to Change Quantity of Goods/Services.
Section 5 of the Contract is hereby amended by the addition of the following subsection D:
D. Option Letters to Change Quantity of Goods/Services.
The State may increase or decrease the quantity of goods/services described in Exhibit A
based upon the rates established in the Contract. If the State exercises the option, it will
provide written notice to Contractor as least 30 days prior to the end of the current contract
term in a form substantially equivalent to Exhibit 1-C. Delivery/performance of the
goods/service shall continue at the same rates and terms. If exercised, the provisions of the
Option Letter shall become part of and be incorporated into the original contract.
7) START DATE
This Amendment shall take effect on the later of its Effective Date or October 5, 2010.
8) ORDER OF PRECEDENCE
Except for the Special Provisions, in the event of any conflict, inconsistency, variance, or
contradiction between the provisions of this Amendment and any of the provisions of the Contract,
the provisions of this Amendment shall in all respects supersede, govern, and control. The most
recent version of the Special Provisions incorporated into the Contract or any amendment shall
always control other provisions in the Contract or any amendments.
9) AVAILABLE FUNDS
Financial obligations of the State payable after the current fiscal year are contingent upon funds for
that purpose being appropriated, budgeted, or otherwise made available.
THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK
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THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
* Persons signing for Contractor hereby swear and affirm that they are authorized to act on
Contractor's behalf and acknowledge that the State is relying on their representations to that
effect.
CONTRACTOR STATE OF COLORADO
Board of Weld County Commissioners Barbara O'Brien, LIEUTENANT GOVERNOR
By: Douglas Rademacher Office of the Lieutenant Governor
Title: Chair Yee-Ann Cho, Chief of Staff
4c CSL -- By: 751^ -C
'Signature U// By: Yee-Ann Cho, Chief of Staff
SEP 0 8 2030
ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Contracts. This Contract is
not valid until signed and dated below by the State Controller or delegate. Contractor is not
authorized to begin performance until such time. If Contractor begins performing prior thereto,
the State of Colorado is not obligated to pay Contractor for such performance or for any goods
and/or services provided hereunder.
STATE CONTROLLER
David J. McDermott, CPA
By: ,71z- c Date: 5-
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EXHIBIT 1-B
BUDGET— YEAR 2
Weld County Youth Conservation Corps (WCYCC)
Board of Weld County Commissioners, Weld County Division of Human
Application ID; 10AC 115919 Services Budget Dates:
Total Amt CNCS Share Grantee Share
Section I.Program Operating Costs
A Personnel Expenses 64,144 43,545 20,599
B Personnel Fringe Benefits 18,034 10,820 7,214
C Travel
Staff Travel 0 0 0
Member Travel 29,399 2.399 27,000
Total $29,399 $2,399 527.000
D Equipment 0 0 0
E Supplies 6:000 2,000 4,000
F Contractual and Consultant Services 0 0 0
G Training
Staff Training 2,000 1,000 1.000
Member Training 8,000 2,000 6,000
Total $10.000 $3,000 $7,000
H Evaluation 800 0 800
I Other Program Operating Costs
Travel to CNCS-Sponsored Meetings 2.000 1,000 1.000
Total 52,000 S1,000 $1,000
Section I.Subtotal $130,377 $62,764 $67,613
Section I Percentage 48% 52%
Section II.Member Costs
A Living Allowance
Full Time(1700 hrs) 0 0 0
1-Year Half Time(900 hours) 171,000 102,600 68,400
Reduced Half Time(675 hrs) 0 0 0
Quarter Time(450 hrs) 0 0 0
Minimum Time(300 hrs) 0 0 0
2-Year Half Time(2nd Year) 0 0 0
2-Year Half Time(1st Year) 0 0 0
Taal S171,000 5102.600 $68,400
B Member Support Costs
FICA for Members 13,082 7,849 5.233
Worker's Compensation 0 0 0
Health Care 22,950 13,770 9,180
Total $36,032 S21,619 S14,413
Section Il.Subtotal $207,032 5124.219 $82,813
Section II.Percentages 60% 40%
Section III.Administrativellndirect Costs
A.Corporation Fixed Percentage
Corporation Fixed Amount 6,143 0 6,143
Commission Fixed Amount 1,869 1,869 0
Total $8;012 $1,869 $6,143
B.Federally Approved Indirect Cost Rate
Section III.Subtotal S8,012 51,869 $6,143
Section III Percentage 23% 77%
Section I+III.Funding Percentages 47% 53%
Budget Totals $345,421 $188,862 $156,569
Budget Total Percentage 55% 45%
Required Match 42%
#of years Receiving CNCS Funds 8
Font 424A Modified SF-424A(4;88 and 12197)
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Effective Date:1/6/09-Rev 5/4/10
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EXHIBIT 1-C
SAMPLE OPTION LETTER
Date: Original Contract CMS#: Option Letter# CMS Routing#
1) OPTIONS: Choose all applicable options listed in §1 and in §2 and delete the rest.
a. Option to renew only (for an additional term)
b. Change in the amount of goods within current term
c. Change in amount of goods in conjunction with renewal for additional term
d. Level of service change within current term
e. Level of service change in conjunction with renewal for additional term
2) REQUIRED PROVISIONS. All Option Letters shall contain the appropriate provisions set forth below:
a. For use with Options 1(a-e): In accordance with Section of the Original Contract between the State of
Colorado, Governor's Commission on Community Service (the "State"), and Board of Weld County
Commissioners, Weld County Division of Human Services, the State hereby exercises its option for an
additional term beginning Insert start date and ending on Insert ending date at a cost/price specified in
Section , AND/OR an increase/decrease in the amount of goods/services at the same rate(s) as
specified in the Original Contract.
b. For use with all Options 1(a-e): The amount of the current Fiscal Year contract value is
increased/decreased by$ amount of change to a new contract value of Insert New$Amt to as consideration
for services/goods ordered under the contract for the current fiscal year indicate Fiscal Year. The first
sentence in Section 7A is hereby modified accordingly. The total contract value including all previous
amendments, option letters, etc. is Insert New$ Amt.
3) Effective Date. The effective date of this Option Letter is upon approval of the State Controller or
whichever is later.
STATE OF COLORADO
Barbara O'Brien, LIEUTENANT GOVERNOR
Governor's Commission on Community Service
By: Yee-Ann Cho, Chief of Staff to the Lieutenant Governor
Date:
ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS§24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until
signed and dated below by the State Controller or delegate. Contractor is not authorized to begin
performance until such time. If Contractor begins performing prior thereto, the State of Colorado is not
obligated to pay Contractor for such performance or for any goods and/or services provided hereunder.
STATE CONTROLLER
David J. McDermott,CPA
By:
Date:
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